2010-2011 Area Government Officer Manual and Resource Guide 1 Table of Contents Important Contact Information ........................................................................................................................4 SGA Officials .......................................................................................................................................................5 Area Directors and LES......................................................................................................................................5 Center for Student Development Staff.............................................................................................................6 Area Government Officers..................................................................................................................................7 Housing and Residence Life – Non-Confidential Phone Directory............................................................8 CALENDAR........................................................................................................................................................10 House Council and Area Government Calendar Dates 10-11....................................................................11 Introduction to the SGA...................................................................................................................................13 Introduction to Area Governments.................................................................................................................13 Title V Basics ......................................................................................................................................................16 Area Governments and House Councils........................................................................................................17 ADMINISTRATIVE FUNCTIONS................................................................................................................25 Office Space and Keys......................................................................................................................................26 Telephone, Ethernet, and Mail Services........................................................................................................26 Area Government Officer Access to Residence Halls Guidelines:.............................................................26 Record Keeping ..................................................................................................................................................27 OFFICERS AND MEETINGS........................................................................................................................29 Roles of Area Government Officers...........................................................................................................29 Voting ..............................................................................................................................................................29 Succession of Officers..................................................................................................................................29 Area Government Executive Board Position Descriptions .........................................................................30 Getting Started....................................................................................................................................................31 Running Effective Meetings.............................................................................................................................32 Working as a Team to Achieve Your Goals..................................................................................................35 The Tuckman Model of Group Development..........................................................................................35 Diversity Awareness ...........................................................................................................................................41 SGA BOARDS REQUIRING REPRESENTATION.................................................................................43 FUNDING............................................................................................................................................................44 SATF Accounts...................................................................................................................................................45 Revenue Accounts...............................................................................................................................................45 Budgeting & Financial Planning ...................................................................................................................45 Making a Budget for an Event........................................................................................................................46 Fundraising.........................................................................................................................................................47 Keeping Good Financial Records ...................................................................................................................49 SATF Budget Writing.......................................................................................................................................50 Emergency Funding & Additional Ways to Raise Funds .........................................................................51 Grants...................................................................................................................................................................52 Transferring Funds and Appropriate Usage ...............................................................................................52 PROGRAMMING..............................................................................................................................................53 General Programming .......................................................................................................................................54 Event Planning 101 ...........................................................................................................................................54 Spring Events .....................................................................................................................................................57 Visual Identity Guidelines ...............................................................................................................................64 ADVISING & RESOURCES...........................................................................................................................65 Your Advisors......................................................................................................................................66 Guide to the Center for Student Development ..............................................................................67 Signature Responsibility & Treasurer Workshops ......................................................................67 Filling Out a Purchase Order...........................................................................................................67 2 Monthly Account Statements ............................................................................................................67 Completed Purchase Orders..............................................................................................................68 Vendor Lists.........................................................................................................................................68 Object Codes ........................................................................................................................................68 The Resource Room ............................................................................................................................68 Guide to Housing and Residence Life Services ............................................................................70 Housing and Residence Life Jargon ...............................................................................................71 OTHER AVAILABLE RESOURCES ...........................................................................................72 Structure ...............................................................................................................................................74 Title V Governance.............................................................................................................................74 Active Status and the SGA................................................................................................................74 House Council Advisors ....................................................................................................................74 APPENDICES I .................................................................................................................................................75 List of Campus Student Organizations ..........................................................................................76 Fire Safety ............................................................................................................................................83 APPENDICES II - Recognition.......................................................................................................................86