Saskatchewan Association of Rural Municipalities 116th Annual Convention & Tradeshow March 9-10, 2021 Table of Contents 4 Message from the President 5 Message from the Executive Director 5 Message from the Minister 6 How to Speak at Convention 7 How to Vote at Convention 8 Convention Agenda 11 SARM Board of Directors and Staff 12 Resolutions Resolution Procedures – 13 Resolution Index – 15 Bylaw & Convention Resolutions – 16 26 Tradeshow Catalogue 37 In Memoriam 38 Convention Sponsors Message from the President ON BEHALF of the SARM Board of Directors, welcome to the 116th Saskatchewan Association of Rural Municipalities Annual Convention – held for the first time in our history in a digital format, taking place virtually Tuesday, March 9 and Wednesday, March 10, 2021. Although we won’t be meeting in person, we are still coming together to debate resolutions, participate in the bear-pit and dialogue sessions, and hear from our Premier Scott Moe. The pandemic has shed light on the digital divide and it is incumbent on all of us to work together to ensure rural residents, rural business, and rural communities in Saskatchewan also have access to reliable and affordable broad- band. I look forward to “seeing” you over the next couple of days and hearing from the many voices of rural Saskatchewan. Ray Orb SARM President The pandemic has shed light on the digital divide and it is incumbent on all of us to work together to ensure rural residents, rural business, and rural communities in Saskatchewan also have access to reliable and affordable broadband. 4 Message from the Executive Director ON BEHALF of SARM and the whole team, we are so glad you’ve joined us for our first ever digital convention. This year’s Annual Convention is a bit different, but the reason we come together is still the same. It has been a year of learning for all of us as we navigate the pandemic, change, and figured out how to implement different technologies. We’ve had an opportunity to learn some things we will take with us and use into the future. We are proud to partner with our members and work together to advance important issues facing each of you. Please take the opportunity to participate in our virtual content and tradeshow. While doing so, learn a little along the way. Here’s to a unique way to get come together. I look forward to seeing you all, in person, in the near future. Have a great convention! Jay B. Meyer Executive Director Message from the Minister WELCOME to the 116th annual convention of the Saskatchewan Association of Rural Municipalities. This year marks a first for SARM members. Your organization’s annual gathering is moving forward because everyone is staying apart. You are meeting the challenge of COVID-19 by going digital so your important work may continue. This is key to Saskatchewan’s future. That’s because this annual convention plays a pivotal role in building our great province. It brings together local leaders and stakeholders to discuss new ideas. It contributes to stronger and more collaborative relationships. It fosters a single and effective voice for rural issues. Your commitment does not go unnoticed. Moving forward as you have in 2021 illustrates your dedication as SARM members. As reeves, councillors and administrators, you strive to make your communities better places for all who make their homes and livelihoods in rural Saskatchewan. Thanks to your determination as local leaders, and to the unwavering character and resilience of Saskatchewan people, our great province will remain strong. Together, we will overcome this pandemic and continue to build a better Saskatchewan this year and in the years to come. Have a great and safe virtual convention. Thank you. The Honourable Don McMorris, Minister of Government Relations Minister Responsible for First Nations, Métis and Northern Affairs 5 How to SPEAK at SARM Convention We know that having your voice heard is an integral part of our resolution session, so we are happy to provide accessible ways for you to give feedback. During this year’s session, SARM will be using a teleconferencing line to allow people to call in and speak. Dial in Phone #: 1-866-438-1084 (cell phone or land line required) If you are the mover of the resolution: If you are the mover of the first scheduled resolution, you will dial 1-866-438-1084 at the opening of the resolution session. You will be greeted by an operator who will take your name, title, and municipality, and will ask if you are the mover. You will be joined to the call with your line muted until it is your turn to speak. Please turn off the audio on your computer as you will now be able to listen to the meeting over the phone and it may be a little ahead of what you were hearing through your computer. When the first resolution is called and read and it is your turn to speak, the operator will announce you and unmute your line. At this time, you will have two (2) minutes to speak. There will be a timer on screen, so please be aware of how much time you have remaining. The Resolutions Chair will let you know when your time has expired, and your line will be muted. The mover will stay on the line until debate is closed, and then will have one (1) minute to close. If you are a mover of a resolution, once debate has begun on the resolution prior to the one you are moving, dial in so you are standing by to speak to your resolution. Be prepared to tell the operator your name, title, municipality, resolution number that you wish to speak to. If you are calling with an amendment, clarifying a question or to speak for/against: If you are wanting to make an amendment, ask a question of clarification, or speak for/against the first scheduled resolution you will dial 1-866-438-1084 when the Resolutions Chair indicates it’s time to do so. You are only permitted to call if you are speaking on the resolution being debated. If you are calling regarding another resolution, you will not be placed in the queue, and your line will be disconnected. You will be greeted by an operator who will take your name, title, and municipality and ask you the purpose of your call, to which you should respond that you want to speak in favour, against, make an amendment, have a point of information (meaning you have a question for clarification), etc. You will be joined to the call with your line muted until it is your turn to speak. Please turn off the audio on your computer as you will now be able to listen to the meeting over the phone and it may be a little ahead of what you were hearing through your computer. Callers will be placed in the queue in the order in which the call was received. When it is your turn to speak, the operator will announce you and unmute your line. The member will then have two (2) minutes to speak. There will be a timer on screen, so please be aware of how much time you have remaining. The Resolutions Chair will let you know when your time has expired, and your line will be disconnected. Once the debate is concluded, any other callers in the queue will have their lines disconnected (aside from the mover of the next resolution). Once you have cast your vote for the resolution being debated, you may call in if you want to speak to the next resolution, amend it or have a point of information. The same will apply to all resolutions as the meeting continues. Be prepared to tell the operator your name, title, municipality, resolution number that you wish to speak to, and that you are the mover. Again, please remember to turn the volume off on your computer as soon as you are connected to the phone. Please do not try to call in earlier than permitted. Operators will only join callers who are dialing in for the debate a resolution once the previous resolution has gone to vote. 6 How to VOTE at SARM Convention In the week prior to convention registered voting council members will receive credentials from Simply Voting. Like the voting pads used at in-person conventions, these voting credentials will be used to vote during resolutions and for elections. Elected officials who are eligible and have registered for voting credentials can vote on all resolutions. The email you receive from Simply Voting will look something like this: You are registered to vote during SARM’s 2021 Annual Convention taking place March 9-10, 2021. Below, you will find your login credentials for the vote. There is a test vote that is open now. Please check your credentials and cast a vote in the test question as soon as possible so that we can be sure you received your credentials. If you need any assistance, please contact: JP Copeland - [email protected] To vote, please visit: URL TBA Then enter: Elector ID - ******* Password - ******* Or follow this link to access the ballot directly: https://sarm.simplyvoting.com/ Please note that these are only the voting credentials. Further information will be sent out by SARM in the coming days. Regards, Saskatchewan Association of Rural Municipalities When you receive this email from Simply Voting, we ask that you complete the test vote as soon as possible to ensure that your credentials are activated.