!"#$ %"&"'$%$&( %"&)"* +,-./+,-0 GUY WALTERS Sailing to Win Sailing for Life La voile pour la victoire La voile pour la vie ACKNOWLEGEMENTS is is the seventh edition of this manual, meaning that I have been working on this project for more than twenty- ve years. Over those years I have been a orded much help by members of what was previously the CYA Race Management Committee in helping to polish the nal results of each edition. e past insights, comments and scrupulous proof reading by Carole Pearcey, Ross Cameron, Franck Pellerin and latterly Rob Williams and Peter van Muyden have contributed much to this evolving document. Most particularly, I must acknowledge the signi cant contribution from the late Bill Cheek for his involvement from the very rst dra in 1985; his care in vetting my work and his encouragement to help me continue. Too, I must thank Paul Ullibari, one of the very best of the best race o cers, for the huge amount of his knowledge that he has passed along to me. Over the years, the Fédération de Voile du uébec, the Federazione Italiana Vela, US Sailing and of course, what was the Canadian Yachting Association and the International Sailing Federation, have been sources of material for this manual. My participa- tion in high level events, including the 2007 Volvo Sailing ISAF World Youth Championship and the 2009 Laser Class World Championship also brought me a little closer to the cutting edge of race management. I would be remiss if I did not acknowledge the opportunities a orded me by race committees and competitors, especially at Royal Vancouver Yacht Club and at CORK. I have participated in what are now called radio “sailing events” on a body of water not a great deal larger than an Olympic swimming pool, up to the Victoria – Maui Yacht Race, a 2300 mile o shore contest. I have participated in and orgainized match races, team races and eet races. I have been presented with many, many di erent situations, each of which has helped me to broaden my awareness of the issues that can arise in race management. I trust that my learning is re ected somewhat in the contents of this manual. Hopefully, some of this will be passed on to our readers, who can help to make race management in Canada the best there is, in keeping with the legacy handed down to us by Livius Sherwood and his e orts for the 1976 Olympiad. Lastly, I wish to thank Ewing McGruer, a gru old Scot, who got me interested in race management in the rst place and showed me the importance of doing it properly. Guy Walters March, 2013 6DLO&DQDGD 6DLO&DQDGD TABLE OF CONTENTS Page FOREWORD INTRODUCTION F.1 HISTORY, PART 1 F.1 HISTORY, PART 2 F.1 SAIL CANADA OFFICIALS PROGRAM F.2 SAIL CANADA CERTIFICATION F.2 RACE MANAGEMENT IS A VARIED CHALLENGE F.3 EVERY REGATTA IS TAILOR-MADE F.3 CHANGES IN THE SEVENTH EDITION OF THE MANUAL F.3 GUIDE FOR PRINCIPAL EVENTS F.4 1. BASIC GOALS AND OBJECTIVES INTRODUCTION 1.1 ABOUT THIS MANUAL 1.1 DUTIES OF REGATTA COMMITTEE 1.2 DUTIES OF RACE COMMITTEE 1.2 ASSISTANT RACE OFFICERS 1.2 SECTION I – REGATTA ORGANIZATION 2. REGATTA ORGANIZATION INTRODUCTION 2.1 EVENT EVALUATION 2.1 1. What? 2. When? 3. Where? 4. How? 5. Yes or No? ORGANIZING AUTHORITY 2.2 ROLE OF THE REGATTA CHAIR 2.3 REGATTA ORGANIZATION GUIDELINES 2.4 BASIC DETAILS AND INITIAL CONTACTS 2.4 EARLY CONTACTS 2.5 1. Local clubs 2. Class Associations 3. Deeds of Gi 4. Local Authorities 5. Tourist Bureaus ROLE OF THE RACE OFFICER 2.5 ROLE OF ISAF RACE OFFICER 2.6 RELATIONSHIP BETWEEN RC AND JURY 2.7 1. Race Committee is Protest Committee 2. Separate Protest Committee 3. Jury Supervising the Race Committee COMMITTEES 2.9 i 6DLO&DQDGD BUDGET 2.10 NOTICE OF RACE 2.11 1. General Information 2. Event Classi cation E UIPMENT, FACILITIES AND SERVICES 2.12 SAILING INSTRUCTIONS 2.13 EMERGENCY PLAN 2.13 REGATTA PROGRAM 2.14 THE REGATTA BEGINS 2.14 DURING AND AFTER THE RACING 2.14 THE VALUE OF A SMILE 2.15 3. PLANNING—FIRST STEPS INTRODUCTION 3.1 NOTICE OF RACE 3.1 CLASS RULES AND DEEDS OF GIFT 3.1 INPUT FROM THE RACE OFFICER 3.1 1. Number of Entrants 2. Multi-Class Events 3. Schedule 4. Resources 5. Further Considerations on Race Format OTHER PLANNING MATTERS 3.3 ANSWERS TO UESTIONS 3.3 HOW THE NUMBER OF ENTRANTS AFFECTS THE EVENT FORMAT 3.4 1. Scenario 2. Proposed Fleet Splits 3. Issues and Concerns 4. Proposed Solution 5. What Happened 6. Conclusion 4. SAILING INSTRUCTIONS INTRODUCTION 4.1 NEED FOR SAILING INSTRUCTIONS 4.1 INTENT OF SAILING INSTRUCTIONS 4.1 STATUS OF SAILING INSTRUCTIONS 4.1 CONTENT OF SAILING INSTRUCTIONS 4.2 RRS APPENDIX L 4.2 RRS APPENDIX LE 4.3 TROPHIES AND DEEDS OF GIFT 4.3 SAILING INSTRUCTIONS 4.4 1. Rules 2. Notices to Competitors 3. Changes to Sailing Instructions 4. Signals Made Ashore 5. Schedule of Races 6*. Class Flags 7. Racing Areas 8. e Courses ii 6DLO&DQDGD TABLE OF CONTENTS 9. Marks 10. Areas that are Obstructions 11. e Start 12. Change of the Next Leg of the Course 13. e Finish 14. Penalty System 15. Time Limits and Target Times 16. Protests and Requests for Redress 17. Scoring 18. Safety Regulations 19. Replacement of Crew or Equipment 20. Equipment and Measurement Checks 21. Event Advertising 22. O cial Boats 23. Support Boats 24. Trash Disposal 25. Haul-out Restrictions 26. Diving Equipment and Plastic Pools 27. Radio Communication 28. Prizes 29. Disclaimer of Liability 30. Insurance OTHER SAILING INSTRUCTIONS 4.20 MORE ON APPENDIX LE 4.21 5. COMMITTEE PERSONNEL INTRODUCTION 5.1 THE RACE OFFICER 5.1 ASSETS OF A GOOD RACE OFFICER 5.1 ORGANIZING A RACE COMMITTEE 5.1 PERSONAL FLOTATION DEVICES 5.2 ASSISTANT RACE OFFICERS 5.3 SAIL CANADA RACE OFFICER TRAINING PROGRAM ASSISTANT RACE OFFICERS ASSISTANT RACE OFFICERS SAFETY OFFICER 5.5 RESPONSIBILITY GENERAL INFORMATION 1. Outside Help 2. Hypothermia SPECIFICS 1. Preparing for the Event 2. On the Water 3. Decisions by the Safety O cer iii 6DLO&DQDGD 4. E ecting a Rescue 5. Large Waves MARK LAYER 5.8 RESPONSIBILITY 6. High Winds 7. Turtled Boats 8. Lee Shore 9. Summary GENERAL INFORMATION SPECIFICS 1. Handling Marks 2. Setting Marks 3. Setting the Windward Mark 4. Setting the Gybe Mark 5. e Leeward Mark and Starting Line 6. Setting the Finishing Line 7. A er the Course is Set 8. Change of Course 9. Other Tasks for the Mark Layer RECORDER 5.12 RESPONSIBILITY GENERAL INFORMATION SPECIFICS 1. Recorder’s Duties Ashore 2. Check-in 3. At the Start 4. At the Finish SCRIBE – a “Super Recorder” TIMER 5.14 RESPONSIBILITY GENERAL INFORMATION SPECIFICS 1. Ashore 2. On the Water 3. Postponements 4. Recalls 5. Late Starters 6. e Finish 7. Protest Time FLAG OFFICER 5.16 RESPONSIBILITY SPECIFICS 1. Preparation 2. Ashore 3. On the Water 4. e Start 5. Following the Start 6. During the Race SOUND SIGNALS OFFICER 5.18 iv 6DLO&DQDGD TABLE OF CONTENTS RESPONSIBILITY GENERAL INFORMATION SPECIFICS 1. Ashore 2. On the Water LINE JUDGE 5.20 RESPONSIBILITY GENERAL INFORMATION SPECIFICS 1. Recalls 2. Pre-start Conditions 3. e Line Judge’s Tasks 6. E UIPMENT INTRODUCTION 6.1 BOATS 6.1 1. RC Signals Boat—Starting Line 2. Finishing Line Boat 3. Mark Set Boat 4. Line Judge Boat 5. Safety Boats 6. Stake Boats 7. Jury Boats SET MARKS 6.2 FIXED MARKS 6.3 VISUAL SIGNALS 6.3 DISPLAYING SIGNALS 6.3 SOUND SIGNALS 6.3 RADIOS 6.4 OTHER E UIPMENT 6.4 SECTION II – RACE MANAGEMENT 7. LAYING MARKS INTRODUCTION 7.1 PART 1 – CHOOSING THE COURSE 7.1 COMPONENTS OF A SAILING RACE 7.1 COURSE SELECTION 7.2 CLOSED COURSE OPTIONS 7.2 1. Triangular Courses 2. Windward-Leeward Courses 3. Other Courses 4. Choosing Between Optional Courses 5. Marks to Port v. Marks to Starboard 6. Location of Starting and Finishing Lines 7. Figure 7.01 v. Figure 7.02 8. e Trapezoid Course 9. Fixed Marks v 6DLO&DQDGD PART II - COURSE CALCULATIONS 7.11 CALCULATION OF COURSE LENGTH 7.11 CONFIGURATIONS OF TRAPEZOIDS 7.14 TARGET TIMES 7.14 COURSE LENGTHS WITH FIXED MARKS 7.15 ANGLES AND BEARINGS 7.16 1. Right Isosceles Triangle 2. Equilateral Triangle 3. Scalene Triangle (for high performance boats) SETTING A FAIR COURSE 7.19 LOCATION OF THE COURSE 7.19 LAYING THE STARTING LINE 7.19 PART III – LAYING MARKS 7.19 MORE ON THE STARTING LINE 7.20 LAYING THE WINDWARD MARK 7.21 1. Geographical Wind Shear 2. Oscillating Wind 3. Current on the Course 4. Laying the Windward Mark LAYING THE GYBE MARK 7.25 LAYING THE FINISHING LINE 7.25 A SPECIAL WINDWARD MARK 7.25 GATE MARKS 7.26 S/F LINES BEYOND THE COURSE 7.27 MARK BEARING CORRECTIONS 7.28 DELAYING MARK SETTING 7.28 8. THE START INTRODUCTION 8.1 GETTING STARTED 8.1 PREPARING THE RACE COMMITTEE 8.1 ON THE WATER 8.1 SETTING THE COURSE 8.2 DECISIONS AT THE START 8.2 POSTPONEMENTS 8.2 1. Postponement Due to Wind Conditions 2. Postponement Due to Timing Error 3. Postponement for Other Reasons POSTPONEMENT SIGNALS 8.3 1. AP 2. AP Over Numeral Pennants 3. AP Over H 4. AP Over A ENDING A POSTPONEMENT 8.4 FOLLOWING A POSTPONEMENT 8.4 1.