CITY OF BATAVIA 100 N. Island Avenue, Batavia, IL 60510 (630) 454-2000 http://cityofbatavia.net Committee of the Whole Agenda Tuesday, August 22, 2017 7:30 PM Council Chambers 1st Floor 1. Roll Call 2. Approve Minutes For June 27, July 11, 18, 25, 2017 Documents: COW 17-06-27M.PDF COW 17-07-11M.PDF COW 17-07-18M.PDF COW 17-07-25M.PDF 3. Items Removed/Added/Changed 4. Matters From The Public (For Items NOT On Agenda) 5. Presentation: MetroNet Inc. 6. Resolution 17-93-R: Approval Of Video Service Franchise Agreement Between The City Of Batavia And CMN-RUS, Inc. (Gary Holm 8/17/17) GS Documents: RES 17-93-R APPROVAL VIDEO SERVICE FRANCHISE AGRMT WCMN-RUS INC.PDF 7. Resolution 17-94-R: Approval Of Pole Attachment Agreement Between The City Of Batavia And Metro Fibernet, LLC (Gary Holm 8/17/17) GS Documents: RES 17-94-R POLE ATTACHMENT AGRMT - BATAVIA-METRO FIBERNET LLC.PDF 8. Class B-4 Liquor License – For Buchanan Energy (S) LLC/D.B.A. Bucky’s #544 (Exxon) At 2074 W. Main Street. (Chief Eul 8/14/17) GS Documents: EXXON MOBILE CLASS B-4 LIQ LIC .PDF 9. Resolution 17-95-R: Approval Of First Amendment To Master Services Agreement By And Between The City Of Batavia And Suncast Corp. For The Facility Located At 701 N Kirk Road PU Documents: RES 17-95-R 1ST AMENDMENT--MSA--COB AND SUNCAST CORP.PDF 10. Resolution 17-96-R: Approval Of Master Services Agreement For 1801 Suncast Lane By And Between The City Of Batavia And Suncast Corp. PU Documents: RES 17-96-R APPROVAL OF MASTER SERVICES AGREEMENT BY AND BETWEEN THE CITY OF BATAVIA AND SUNCAST CORP FOR 1801 SUNCAST LANE.PDF 11. Resolution 17-101-R: Authorizing Task Order #1 With G4S To Design The Fiber Connection From Bilter Road To Cyrus One Data Center (RB COW 8/15/2017) PU Documents: RES 17-101-R AUTHORIZE TASK ORDER 1 W G4S.PDF 12. Resolution 17-99-R: Authorization To Purchase Salt Brine Machine From Cargill Deicing Technology For $29,514.00 (Scott Haines 8/17/17) CS Documents: RES17-99-R SALT BRINE MACHINE.PDF 13. Project Status 14. Other 15. Adjournment CITY OF BATAVIA 100 N. Island Avenue, Batavia, IL 60510 (630) 454-2000 http://cityofbatavia.net Committee of the Whole Agenda Tuesday, August 22, 2017 7:30 PM Council Chambers 1st Floor 1. Roll Call 2. Approve Minutes For June 27, July 11, 18, 25, 2017 Documents: COW 17-06-27M.PDF COW 17-07-11M.PDF COW 17-07-18M.PDF COW 17-07-25M.PDF 3. Items Removed/Added/Changed 4. Matters From The Public (For Items NOT On Agenda) 5. Presentation: MetroNet Inc. 6. Resolution 17-93-R: Approval Of Video Service Franchise Agreement Between The City Of Batavia And CMN-RUS, Inc. (Gary Holm 8/17/17) GS Documents: RES 17-93-R APPROVAL VIDEO SERVICE FRANCHISE AGRMT WCMN-RUS INC.PDF 7. Resolution 17-94-R: Approval Of Pole Attachment Agreement Between The City Of Batavia And Metro Fibernet, LLC (Gary Holm 8/17/17) GS Documents: RES 17-94-R POLE ATTACHMENT AGRMT - BATAVIA-METRO FIBERNET LLC.PDF 8. Class B-4 Liquor License – For Buchanan Energy (S) LLC/D.B.A. Bucky’s #544 (Exxon) At 2074 W. Main Street. (Chief Eul 8/14/17) GS Documents: EXXON MOBILE CLASS B-4 LIQ LIC .PDF 9. Resolution 17-95-R: Approval Of First Amendment To Master Services Agreement By And Between The City Of Batavia And Suncast Corp. For The Facility Located At 701 N Kirk Road PU Documents: RES 17-95-R 1ST AMENDMENT--MSA--COB AND SUNCAST CORP.PDF 10. Resolution 17-96-R: Approval Of Master Services Agreement For 1801 Suncast Lane By And Between The City Of Batavia And Suncast Corp. PU Documents: RES 17-96-R APPROVAL OF MASTER SERVICES AGREEMENT BY AND BETWEEN THE CITY OF BATAVIA AND SUNCAST CORP FOR 1801 SUNCAST LANE.PDF 11. Resolution 17-101-R: Authorizing Task Order #1 With G4S To Design The Fiber Connection From Bilter Road To Cyrus One Data Center (RB COW 8/15/2017) PU Documents: RES 17-101-R AUTHORIZE TASK ORDER 1 W G4S.PDF 12. Resolution 17-99-R: Authorization To Purchase Salt Brine Machine From Cargill Deicing Technology For $29,514.00 (Scott Haines 8/17/17) CS Documents: RES17-99-R SALT BRINE MACHINE.PDF 13. Project Status 14. Other 15. Adjournment MINUTES June 27, 2017 Committee of the Whole City of Batavia Please NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. They are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. They may not reference some of the individual attendee’s comments, nor the complete comments if referenced. Chair Brown called the meeting to order at 7:30pm. 1. Roll Call Members Present: Chair Brown; Ald. Russotto, Atac, Stark, Chanzit, Wolff, Salvati, Meitzler, Mueller, Uher, Cerone, McFadden Members Absent: Aldermen O’Brien and Callahan Also Present: Mayor Schielke; Chief Eul, Batavia Police Department; Kevin Drendel, Legal Counsel; Laura Newman, City Administrator; Jeff Albertson, Building Commissioner; Scott Buening, Director of Community Development; Chris Cudworth, Communications Coordinator; Drew Rackow, Planner; Rhonda Klecz, Code Compliance Officer; and Jennifer Austin-Smith, Recording Secretary 2. Items to be Removed/Added/Changed There were no items to be removed, added or changed. 3. Matters From the Public (For Items NOT on Agenda) There were no matters from the public. 4. Ordinance 17-48: Dissolving Tax Increment Financing District #2, Jr. High Redevelopment District (SCBuening 6/13/17) CD Stark summarized the memo for the meeting attendees. Buening explained that once this TIF is terminated you could no longer use TIF funds for street improvements. The City would now have to use the General Fund. Mayor Schielke explained how this TIF was originally formed for the development of a junior high building and other possible developments of multi-family and retail. The land swap with the library changed the development plans and no such developments happened. Motion: To recommend approval of Ordinance 17-48: Dissolving Tax Increment Financing District #2, Jr. High Redevelopment District Maker: Cerone Second: McFadden Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. CONSENT AGENDA Committee of the Whole June 27, 2017 Page 2 5. Ordinance 17-43: Amending the Official Zoning Map – Northwest Corner of Millview and Danforth Drives – City of Batavia, applicant (DMRackow 6/19/17) CD Stark summarized the memo for the meeting attendees. Motion: To recommend approval of Ordinance 17-43: Amending the Official Zoning Map – Northwest Corner of Millview and Danforth Drives Maker: Cerone Second: McFadden Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. CONSENT AGENDA 6. Ordinance 17-44: Amending the Official Zoning Map – 2552 Hunt Lane – City of Batavia, applicant (DMRackow 6/19/17) CD Stark summarized the memo. Motion: To recommend approval of Ordinance 17-44: Amending the Official Zoning Map – 2552 Hunt Lane Maker: Cerone Second: McFadden Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. CONSENT AGENDA 7. Ordinance 17-45: Amending the Official Zoning Map – Randall Road between McKee/Wilson Streets (DMRackow 6/19/17) CD Motion: To recommend approval of Ordinance 17-45: Amending the Official Zoning Map – Randall Road between McKee/Wilson Streets Maker: Meitzler Second: McFadden Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. CONSENT AGENDA 8. Approval of Class D-1 Liquor License for Rosati’s Pizza (Chf Eul 6/21/17) GS Motion: To recommend approval of Class D-1 Liquor License for Rosati’s Pizza Maker: McFadden Second: Cerone Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. Committee of the Whole June 27, 2017 Page 3 9. Approval of Class D-1 Liquor License for Hot Pan (Chf Eul 6/21/17) GS Motion: To recommend approval of Class D-1 Liquor License for Hot Pan Maker: Stark Second: Mueller Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. 10. Approval of Class D-1 Liquor License for Aliano’s Restaurant (Chf Eul 6/21/17) GS Motion: To recommend approval of Class D-1 Liquor License for Aliano’s Restaurant with the four contingencies Maker: Uher Second: Cerone Comments were made on the motion. Chair Brown asked for the new owners of Aliano’s Restaurant to introduce themselves. One owner stated that they have already submitted two certificates as of yesterday. He continued that the restaurant would now be open for lunch. They plan on selling snow cones on the patio during the summer months. They will continue to provide Italian food but will shorten the menu. Chair Brown asked that the City Council meeting be moved to Wednesday, July 5th instead of Monday, July 3rd due to the holiday. There was no objection by the COW to change the meeting date to Wednesday, July 5th. Voice Vote: 12 Ayes, 0 Nays, 2 Absent Motion carried. 11. Resolution 17-82-R: Authorize Execution of an Amended and Restated Intergovernmental Agreement with Tri City Ambulance (Laura Newman 6/27/17) Newman reported that there were some changes to the agreement but it doesn’t affect the percentage that we pay. The percentage is still consistent with the relative number of calls that Batavia receives and we feel satisfied that we are being charged an appropriate amount under the agreement.