1 Agenda for a meeting of the Policy & Regulatory Committee to be held in the Council Chambers, District Office, 15 Galileo Street, Ngaruawahia on TUESDAY 16 AUGUST 2016 commencing at 9.00am. Information and recommendations are included in the reports to assist the Board in the decision making process and may not constitute Council’s decision or policy until considered by the Board. 1. APOLOGIES AND LEAVE OF ABSENCE 2. CONFIRMATION OF STATUS OF AGENDA 3. DISCLOSURES OF INTEREST 4. CONFIRMATION OF MINUTES Meeting held on Tuesday 21 June 2016 3 5. MATTERS ARISING FROM MINUTES 6. RECEIPT OF HEARING MINUTES AND DECISIONS 6.1 P&R Hearing (Cemeteries Bylaw) held on Monday 20 June 2016 9 6.2 P&R Hearing (Reserves & Beaches Bylaw) held on Wednesday 22 June 2016 13 6.3 P&R Hearing (Trade Waste & Wastewater Bylaw) held on Wednesday 29 June 2016 17 6.4 P&R Hearing (Freedom Camping Bylaw) held on Wednesday 6 July 2016 21 7. REPORTS 7.1 Summary of Applications Determined by the District Licensing Committee 27 7.2 Feedback & Recommendation on WRTC Speed Management Project 35 7.3 Draft Plaques, Memorials and Monuments Policy 52 7.4 Amendment to Delegations Register 68 7.5 Amendment to Chief Executive’s Delegation 83 Waikato District Council Policy & Regulatory Committee – PEX 1 Agenda: 16 August 2016 2 7.6 Draft Grass Verge Policy 2016 96 7.7 Review of Water Supply Policies 103 7.8 Year-end report 110 7.9 Designation of parks for electric charging station 116 7.10 2016 Meeting Calendar 133 7.11 Delegated Resource Consents Approved for the months of June and July 137 7.12 Local Government New Zealand Conference 2016 155 7.13 Review of Remuneration Policies 169 7.14 Hauraki Gulf Forum Governance Review 175 8. EXCLUSION OF THE PUBLIC 199 GJ Ion CHIEF EXECUTIVE Agenda2016\P&R\160816 P&R OP.dot Waikato District Council 2 Agenda: 16 August 2016 3 Open Meeting To Policy & Regulatory Committee From GJ Ion Chief Executive Date 21 June 2016 Prepared by W Wright Committee Secretary Chief Executive Approved Y DWS Document Set # 1542532 Report Title Confirmation of Minutes 1. EXECUTIVE SUMMARY To confirm the minutes of the Policy & Regulatory Committee held on Tuesday 21 June 2016. 2. RECOMMENDATION THAT the minutes of the Policy & Regulatory Committee held on Tuesday 21 June 2016 be confirmed as a true and correct record of that meeting. 3. ATTACHMENTS Policy & Regulatory Committee Minutes 21 June 2016. Page 1 Version 4.0 4 MINUTES of a meeting of the Policy & Regulatory Committee of the Waikato District Council held in the Council Chambers, District Office, 15 Galileo Street, Ngaruawahia held on TUESDAY 21 JUNE 2016 commencing at 9.00am. Present: Cr DW Fulton (Chairperson) His Worship the Mayor Mr AM Sanson Cr JC Baddeley Cr WD Hayes Cr SD Lynch Cr RC McGuire Cr LM Petersen Cr JD Sedgwick Cr NMD Smith Cr GS Tait Attending: Ms S Duignan (Acting Chief Executive) Mr T Harty (General Manager Service Delivery) Mrs W Wright (Committee Secretary) Mrs RJ Gray (Council Support Manager) Mr C Clarke (Roading Manager) Ms AM d’Aubert (Consents Manager) Ms M May (Animal Control Team Leader) 4 Members of Staff APOLOGIES AND LEAVE OF ABSENCE Resolved: (Crs Smith/Sedgwick) THAT an apology be received from and leave of absence granted to Cr Church, Cr Costar, Cr Gibb and Cr Solomon. CARRIED on the voices P&R1606/04 Waikato District Council Policy & Regulatory Committee 1 Minutes: 21 June 2016 5 CONFIRMATION OF STATUS OF AGENDA ITEMS Resolved: (Crs Baddely/Hayes) THAT the agenda for a meeting of the Policy & Regulatory Committee held on Tuesday 21 June 2016 be confirmed and all items therein be considered in open meeting. CARRIED on the voices P&R1606/05 DISCLOSURES OF INTEREST There were no disclosures of interest. CONFIRMATION OF MINUTES Resolved: (Crs Sedgwick/Lynch) THAT the minutes of a meeting of the Policy & Regulatory Committee held on Tuesday 17 May 2016 be confirmed as a true and correct record of that meeting, subject to the inclusion of an apology from Cr Smith; AND THAT the Public Excluded minutes of the meeting of the Policy & Regulatory Committee held on Tuesday 17 May 2016 be confirmed as a true and correct record of that meeting and remain confidential and unavailable to the public. CARRIED on the voices P&R1606/06 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. REPORTS Chief Executive’s Business Plan Agenda Item 6.1 Tabled Chief Executive’s KPI’s Resolved: (Crs Petersen/Lynch) THAT the report from the Chief Executive be received. CARRIED on the voices P&R1606/07/1 Waikato District Council Policy & Regulatory Committee 2 Minutes: 21 June 2016 6 2016 Meeting Calendar Agenda Item 6.2 Resolved: (Crs McGuire/Lynch) THAT the report from the Chief Executive be received. CARRIED on the voices P&R1606/07/2 Delegated Resource Consents Approved for the month of May 2016 Agenda Item 6.3 The Consents Manager gave a verbal overview and answered questions from the Committee. Resolved: (Crs Hayes/Petersen) THAT the report of the General Manager Delegated Resource Consents Approved for the month of May 2016 be received. CARRIED on the voices P&R1606/07/3 Delegation to Approve Future Name Requests for Private Roads Agenda Item 6.4 The Roading Manager gave an overview of the report and answered questions. Resolved: (Crs Smith/Baddeley) THAT the report from the General Manager Service Delivery be received; AND THAT the Committee recommends to Council to delegate approval for future private road name requests to Roading Planning staff in conjunction with the ward councillor; AND FURTHER THAT the Road Naming Policy be amended accordingly. CARRIED on the voices P&R1606/07/4 Waikato District Council Policy & Regulatory Committee 3 Minutes: 21 June 2016 7 Minutes of Zone 2 meeting held on 6 May 2016 Agenda Item 6.5 His Worship the Mayor agreed to circulate information on the Social Sector Trials. Resolved: (Crs Tait/Smith) THAT the report from the Chief Executive be received; AND THAT His Worship the Mayor write to the Minister of Local Government regarding the Fire Service Review and also discuss this issue at the Mayoral Forum. CARRIED on the voices P&R1606/07/5 Community Engagement for new Dog Exercise areas in Tamahere and Pokeno Agenda Item 6.6 The Animal Control Team Leader gave an overview and answered questions. Resolved: (Crs Smith/Lynch) THAT the report from the General Manager Customer Support – Community Engagement for new Dog Exercise areas in Tamahere and Pokeno be received; AND THAT the committee recommends to Council that it make a determination that a bylaw amendment is the most appropriate way of addressing the identified problems; and the proposed bylaw amendments (subject to the outcome of the consultation process), are the most appropriate form of bylaw; AND FURTHER THAT the committee recommends to Council that it make a determination that the proposed bylaw amendment does not give rise to any implications under the New Zealand Bill of Rights Act 1990 pursuant to section 155(2) of the Local Government Act 2002; AND FURTHER THAT the committee recommends to Council to undertake community engagement in Tamahere and Pokeno in June and July 2016, in accordance with Sections 82 (principles of consultation), of the Local Government Act 2002, and section 10 of the Dog Control Act 1996. CARRIED on the voices P&R1606/07/6 There being no further business the meeting was declared closed at 10.14am. Minutes approved and confirmed this day of 2016. Waikato District Council Policy & Regulatory Committee 4 Minutes: 21 June 2016 8 DW Fulton CHAIRPERSON Minutes2016/P&R/160621 P&R M.doc Waikato District Council Policy & Regulatory Committee 5 Minutes: 21 June 2016 9 Open Meeting To Policy & Regulatory Committee From GJ Ion Chief Executive Date 20 June 2016 Prepared by LM Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # 1540133 Report Title Confirmation of Minutes – Propsed Cemeteries Bylaw 2016 1. EXECUTIVE SUMMARY To confirm the minutes of a hearing by the Policy & Regulatory Committee – Proposed Waikato District Council Cemeteries Bylaw 2016 - held on Monday 20 June 2016. 2. RECOMMENDATION THAT the minutes of the hearing by the Policy & Regulatory Committee – Proposed Waikato District Council Cemeteries Bylaw 2016 - held on Monday 20 June 2016 be confirmed as a true and correct record of that hearing. 3. ATTACHMENTS P&R Hearing Minutes 20 June 2016 Page 1 Version 4.0 10 Minutes of a hearing by the Policy & Regulatory Committee (to hear and consider submissions and make recommendations on the Proposed Waikato District Council Cemeteries Bylaw 2016) held in the Council Chambers, District Office, 15 Galileo Street, Ngaruawahia on MONDAY 20 JUNE 2016 commencing at 9.01am Present: Cr DW Fulton (Chairperson) His Worship the Mayor Mr AM Sanson [until 11.22am] Cr JC Baddeley Cr JA Church Cr R Costar Cr WD Hayes Cr SD Lynch Cr LM Petersen Cr JD Sedgwick [until 10.37am and from 11.08am] Cr NMD Smith Cr GS Tait Attending: Mrs LM Wainwright (Committee Secretary) Mrs W Wright (Committee Secretary) Mr G Bailey (Open Spaces Operation Team Leader) Ms D MacDonald (Cemetery/Halls Officer) Ms M Russo (Corporate Planner) Mr R Hodder (Secretary of the Friends of Wainui Bush Reserve Group) Mr J Bridgman (Gordonton District Committee) Mr B Mounsey (Haven Funeral Services Ltd) Ms M Wilcock (on behalf of Tamahere Community Committee) APOLOGIES AND LEAVE OF ABSENCE Resolved: (Crs Lynch/Sedgwick) THAT an apology be received from and leave of absence granted to Crs Gibb, McGuire and Solomon.