Rules, Regulations, and Specifications for Contractors 2018 Introduction 00 0000 - 1 INTRODUCTION The City of Orlando’s Housing and Community Development Department (HCD) welcomes your participation in the housing assistance programs. It is our pleasure to present the Rules, Regulations, and Specifications for Contractors, for the rehabilitation, construction, or reconstruction of homes that qualify for HCD housing assistance in the City of Orlando. It is important for the Contractors to know that a great deal of time and effort has been committed to ensuring that the Rules, Regulations, and Specifications for Contractors meet standard construction practices. This document applies to all Contractors on the Rotating Contractor List, applicants to the List, as well as all construction projects as a part of the Contract Documents. All Contractors providing services and/or materials are required to perform in accordance with the Rules, Regulations, and Specifications for Contractors on all housing rehabilitation, construction or reconstruction activities. As the Scope of Work, provided by HCD personnel, is keyed to the Rules, Regulations, and Specifications for Contractors, Contractors are encouraged to familiarize themselves with the standards set herein. While the HCD endeavors to promulgate Specifications that are accurate, performance based, and non-restrictive for bidding purposes; the manufacturer’s name and article numbers are often included for demonstration and / or performance purposes. The intent of the Specifications, as a part of the Contract Documents, is to provide clarity and consistency in Bidding, the Scope of Work, and the finished construction outcome. Contractors must attend a Contractor Registration Meeting scheduled by the Housing Development Program Manager and submit all required documentation for review and approval prior to inclusion on the Rotating Contractor List. Contractor Registration Meetings will be held semi-annually (January and July), dependent upon requests received for inclusion on the Rotating Contractor List. Applicants will be notified of the next Contractor Registration Meeting, based on contact information submitted. A review of all applications will be undertaken by the HCD staff and will include previous work practices and ethics. Applicants that have verifiable performance issues will not qualify to participate in the HCD housing assistance programs. Contractors currently on the Rotating Contractor List are required to update their files prior to the expiration date of any license, certification, or membership. Failure to update licenses, insurance certifications, memberships, etc., prior to the expiration date may result in temporary suspension from the Rotating Contractor List and/or removal from the Rotating Contractor List. Attendance at a Contractor Registration Meeting is also required at least once every two years to remain active on the Rotating Contractor’s List. Customer service is a very important aspect of any successful organization. The HCD has high expectations for our projects and expects our Contractors to share our goals to provide exceptional customer service delivered with a high level of respect toward our customers and their property. Through teamwork and cooperation with qualified Contractors, we are providing a vital service to the residents of the City of Orlando. END OF INTRODUCTION City of Orlando Housing and Community Development Department Rules, Regulations, and Specifications for Contractors 2018 Table of Contents 00 0005 - 1 TABLE OF CONTENTS Division 00 – General Conditions Division 01 – General Requirements Introduction ……..…………………………...… 00 0000 Invitation to Bid & Instructions to Bidders ….. 01 0200 Table of Contents ………………….....………. 00 0010 Bid Form ……………………………………….. 01 0400 Division 00 – General Conditions …………… 00 1000 Suspension and Debarment Certification ….. 01 0410 1. Definitions page 1 Agreement, General Conditions, & Forms …. 01 0500 2. License and Certification page 2 Housing Rehabilitation Work Contract ……… 01 0510 3. Insurance page 2 Price and Payment Procedures ……………... 01 2000 4. Contractor Registration Meeting page 3 Request for Payment …………………………. 01 2010 5. Rotating Contractor List page 3 Contractor Affidavit and Release of Liens ….. 01 2020 6. Suspension page 3 Owner Authorization ………………………….. 01 2030 7. Voluntary Withdrawal page 4 Warranty Acknowledgement ………………… 01 2040 8. Termination page 4 Change Order …………………………………. 01 2050 9. Bidding of Projects page 5 Unit Prices ……………………………………... 01 2200 10. Pre-Bid Meeting page 5 Administrative Requirements ………………... 01 3000 11. Scope of Work page 6 Quality Requirements ………………………… 01 4000 12. Bids and Proposals page 6 Temporary Facilities and Controls ………….. 01 5000 13. Bid Selection page 7 Product Requirements ……………………….. 01 6000 14. Bid Protests page 7 Pre-bid Substitution …………………………… 01 6201 15. Respect of Person and Property page 7 Post-bid Substitution ………………………….. 01 6202 16. Contractor Requirements page 8 Execution Requirements ……………………... 01 7000 17. Building Codes and Permits page 9 Warranty ……………………………………….. 01 7800 18. Notice of Commencement page 9 Roofing Warranty ……………………………... 01 7810 19. Commencement of Work page 9 Contractor Warranty ……………………..…… 01 7820 20. Contractor Identification page 10 21. Progress Inspections page 10 Division 02 – Existing Conditions 22. Change Orders page 10 Demolition ……………………………………… 02 4000 23. Incidental Items page 10 Regulated Materials …………………………... 02 8600 24. Security page 10 25. Loss or Damage of Work page 11 Division 03 – Concrete 26. Correction of Work page 11 Cast-In-Place Concrete ………………………. 03 3000 27. Completion of Work page 11 28. Warranty page 12 Division 04 – Masonry 29. Billing and Payments page 12 Unit Masonry …………………………………... 04 2000 30. Retainage page 13 Masonry Repointing ………………………..…. 04 9000 31. Subcontractors page 13 32. Contractor Evaluations page 13 Division 05 – Metals 33. Disputes page 13 Metal Fabrications ……………………….……. 05 5000 34. Governmental Requirements page 13 35. Standards page 14 Division 06 – Wood, Plastics, Composites Rough Carpentry ……………………………… 06 1000 Finish Carpentry ………………………………. 06 2000 Cultured Marble ……………………………….. 06 6100 Division 07 – Thermal and Moisture Protection Preparation for Re-roofing …………………… 07 1000 Insulation ……………………………………..... 07 2000 Asphalt Shingle Roofing ……………………... 07 3000 Modified Bituminous Roofing ………………... 07 5000 Gutters and Downspouts ………………….…. 07 6200 Joint Sealants …………………………………. 07 9000 City of Orlando Housing and Community Development Department Rules, Regulations, and Specifications for Contractors 2018 Table of Contents 00 0005 - 2 Division 08 – Openings Hollow Metal Doors and Frames …………..... 08 1000 Flush Wood Doors …………………………..... 08 2000 Shower Doors …………………………………. 08 3000 Aluminum Sliding Glass Patio Doors …….…. 08 4000 Aluminum Windows …………………………... 08 5000 Hardware ………………………………….…… 08 7000 Glazing ……………………………………….... 08 8000 Division 09 – Finishes Gypsum Plaster …………………………….…. 09 2100 Portland Cement Plaster …………………...… 09 2200 Gypsum Board Assemblies ……………….…. 09 2600 Tile ……………………………………………… 09 3000 Resilient Flooring ……………………………… 09 6500 Carpeting …………………………………...….. 09 6800 Painting ……………………………………….... 09 9000 Division 10 – Specialties Toilet, Bath, and Laundry Accessories .......... 10 2800 Division 11 – Equipment Equipment ………………………………….….. 11 4500 Division 12 – Furnishings Not Used Division 13 – Special Construction Not Used Division 21 – Fire Suppression Not Used Division 22 – Plumbing Plumbing …………………………………..…… 22 1000 Division 23 – HVAC Heating, Ventilation, and Air Conditioning …. 23 1000 Division 26 – Electrical Electrical ………………………………..……… 26 1000 Division 27 – Communications Division 31 – Earthwork Earthwork ………………………………...……. 31 1000 Division 32 – Exterior Improvements Turf and Grasses ……………………………... 32 9000 Division 33 - Utilities Not Used END OF SECTION City of Orlando Housing and Community Development Department Rules, Regulations, and Specifications for Contractors 2018 General Conditions 00 1000 - 1 GENERAL CONDITIONS 1 Definitions 1.1 Acceptable Bid Range – Ten percent (10%) above or below the HCD in-house estimated cost for construction. 1.2 Active – Contractor has submitted all required documentation, which has been reviewed and approved; thereby allowing the Contractor to be included on the Rotating Contractor List. 1.3 ANSI – American National Standards Institute 1.4 ASTM – American Society for Testing and Materials 1.5 Bid “Chiseling” and/or “Shopping” – Bidding on a project then sending out portions of the work to re-bid for a lower price once the Contract has been signed and/or Bids have been submitted to HCD. 1.6 Change Order – Method of modification to a Contract. 1.7 Contract – A legally enforceable agreement between the Owner and the Contractor, which supersedes prior negotiations, representations or agreements, either written or oral. The Contract amount is amended by Change Order only. The Contract shall not be construed to create a contractual relationship of any kind between persons or entities other than the Owner and the Contractor. The HCD shall, however, be entitled to performance and enforcement of obligations under the Contract Documents intended to facilitate project completion. 1.8 Contract Documents – The Contract Documents consist of the Housing Rehabilitation Work Contract between the Owner and Contractor, the Bid Proposal, and the Bid Documents including but not limited to, the Scope of Work write up, Supplemental