WADHURST PARISH COUNCIL Topic: WPC Full Council Meeting Time: Sep 10, 2020 19:00 London Join Zoom Meeting https://us02web.zoom.us/j/83192731227 Meeting ID: 831 9273 1227 One tap mobile +442034815240,,83192731227# United Kingdom +442039017895,,83192731227# United Kingdom Dial by your location +44 203 481 5240 United Kingdom +44 203 901 7895 United Kingdom +44 131 460 1196 United Kingdom +44 203 051 2874 United Kingdom +44 203 481 5237 United Kingdom Meeting ID: 831 9273 1227 Find your local number: https://us02web.zoom.us/u/kdqON1pJTi 20 09 10 WPC Full Council Meeting- FULL SET OF PAPERS Page 1 of 77 WADHURST PARISH COUNCIL AGENDA 1. To receive apologies and reasons for absence. 2. To receive declarations of personal, prejudicial and disclosable pecuniary interests on items on the agenda and updates to members’ register of interests. 3. Public Forum – time limit 15 minutes. 4. To consider, and approve if appropriate, which agenda items are sufficiently confidential as to warrant exclusion of members of the press and public under the provisions of The Public Bodies (Admission to Meetings) Act 1960 5. To receive reports from the County Councillor and District Councillor 6. To approve the minutes of the meeting on 9 July 2020 as a true record 7. To determine matters arising from the meeting on 9 July 2020 for updating and noting. 8. Chair’s Announcements 9. Finance items for decision and allocation of resources 9.1 To note the bank statements to 23 June and 23 July 2020 9.2 To note income and expenditure for 2020/21 9.3 To note Cash and investment reconciliation 9.4 To note earmarked reserves for 2020/21 9.5 To agree membership for the Clerk to the Society of Local Council Clerks 9.6 To note the 2020/21 National Joint Council for Local Government Services (NJC) salary scales 9.7 To agree items paid and payable 10. Items for decision and allocation of resources, if necessary. 10.1 To consider grant applications from: 10.1.1 Wadhurst Culture 10.1.2 Wadhurst Twinning 10.1.3 Wadhurst Parochial Church Council 10.2 To discuss and agree, if appropriate, a new Committee structure for the Parish Council 10.3 To agree the dates for Parish Council meetings for 2020/21 10.4 To discuss and agree next actions with regard to the children’s playground in the village centre 10.5 To discuss and agree next actions with regard to the Christmas lights for Wadhurst village 10.6 To discuss and agree, if appropriate, repairing the fingerpost in Cousley Wood 10.7 To discuss and agree, if appropriate, having access to the Land Registry 10.8 To discuss and agree next actions with regard to the filing at the pavilion 10.9 To agree who the Parish Council would like to nominate for a Recognition for Service to the Community award from Wealden District Council 10.10 To adopt minutes of the meetings of the Planning Committee held on 25 July, 8 August and 5 September 2020 (not yet approved) 11. Items for discussion and noting 11.1 To receive an update on the Community Land Trust (CLT) 11.2 To receive an update from the Neighbourhood Plan Steering Group 11.3 To consider a response to the Ministry of Housing, Communities and Local Government consultations on the reform of the planning system: Changes to the current planning system 11.4 To discuss an alternative to the Council walk in surgeries during the Covid19 pandemic 11.5 Correspondence 12. Items for Focus and Communication 13. Urgent issues at the discretion of the Chair for noting or inclusion on future agenda 20 09 10 WPC Full Council Meeting- FULL SET OF PAPERS Page 2 of 77 WADHURST PARISH COUNCIL AGENDA CONTENTS INFORMATION 1. To receive apologies and reasons for absence – Cllr Morris 2. To receive declarations of personal, prejudicial and disclosable pecuniary interests on items on the agenda and updates to members’ register of interests. 3. Public Forum – time limit 15 minutes. Representation from Twinning Association included at 10.1.2 4. To consider, and approve if appropriate, which agenda items are sufficiently confidential as to warrant exclusion of members of the press and public under the provisions of The Public Bodies (Admission to Meetings) Act 1960 – none at present 5. To receive reports from the County Councillor and District Councillor – attached 5.1 County 5.2 District 6. To approve the minutes of the meeting on 9 July 2020 as a true record – attached 7. To determine matters arising from the meeting on 9 July 2020 for updating and noting. 9.5 Caretaker’s contract not finalised yet. 10.5 ESH was instructed to carry out the structural work 10.7 FOI Policy was amended and put on website. 10.8 Standing Orders will need to be agreed once the Committee structure is finalised. 11.4 A problem arose when booking Royal Mail to carry out the newsletter distribution. The address at the Pavilion is not registered (recreation grounds are not usually issued with post codes). The Council should have registered the address when the letterbox was placed there. The Clerk has now registered the address and the distribution has been booked in for the newsletter to be distributed at the end of September. 8. Chair’s Announcements 9. Finance items for decision and allocation of resources 9.1 To note the bank statements to 23 June and 23 July 2020 - attached 9.2 To note income and expenditure for 2020/21 - attached 9.3 To note Cash and investment reconciliation - attached 9.4 To note earmarked reserves for 2020/21 - attached 9.5 To agree membership for the Clerk to the Society of Local Council Clerks - attached 9.6 To note the 2020/21 National Joint Council for Local Government Services (NJC) salary scales - attached 9.7 To agree items paid and payable - attached 20 09 10 WPC Full Council Meeting- FULL SET OF PAPERS Page 3 of 77 WADHURST PARISH COUNCIL 10. Items for decision and allocation of resources, if necessary. 10.1 To consider grant applications from: 10.1.1 Wadhurst Culture - application reviewed at meeting on 9 July 2020. Papers attached. Members requested that a representative of Wadhurst Culture attended the meeting. They have also send further information – attached. 10.1.2 Wadhurst Twinning – Members wanted further details and were asked to email the Clerk – the original application is attached– only two members did which I forwarded on to the association to answer and further papers from Twinning Association now attached. 10.1.3 Wadhurst Parochial Church Council attached 10.2 To discuss and agree, if appropriate, a new Committee structure for the Parish Council - attached 10.3 To agree the dates for Parish Council meetings for 2020/21 - attached 10.4 To discuss and agree next actions with regard to the children’s playground in the village centre - attached 10.5 To discuss and agree next actions with regard to the Christmas lights for Wadhurst village - attached 10.6 To discuss and agree, if appropriate, repairing the fingerpost in Cousley Wood - attached 10.7 To discuss and agree, if appropriate, having access to the Land Registry - attached 10.8 To discuss and agree next actions with regard to the filing at the pavilion - attached 10.9 To agree who the Parish Council would like to nominate for a Recognition for Service to the Community award from Wealden District Council - attached 10.10 To adopt minutes of the meetings of the Planning Committee held on 25 July, 8 August and 5 September 2020 (not yet approved) - attached 11. Items for discussion and noting 11.1 To receive an update on the Community Land Trust (CLT) – attached 11.2 To receive an update from the Neighbourhood Plan Steering Group – attached 11.3 To consider a response to the Ministry of Housing, Communities and Local Government consultations on the reform of the planning system: Changes to the current planning system - email sent to Members for individual response. 11.4 To discuss an alternative to the Council walk in surgeries during the Covid19 pandemic – Members to consider if they want to hold zoom surgeries during the current period or another alternative to the surgeries. 11.5 Correspondence - attached 12. Items for Focus and Communication 13. Urgent issues at the discretion of the Chair for noting or inclusion on future agenda 20 09 10 WPC Full Council Meeting- FULL SET OF PAPERS Page 4 of 77 WADHURST PARISH COUNCIL AGENDA ITEM 5.1 County Council report to Wadhurst Parish Council September 2020 Covid Whilst the pandemic continues to dominate the work of the Council attention is slowly being transferred to other topics. The other work of the Council has not been ignored but the necessary transfer of staff to cover Covid responsibilities has had an affect. Thank fully cases in East Sussex are significantly below the national average. Contingency plan have been made for any Local Outbreaks working with Districts and Boroughs, NHS and the Sussex Resilience Forum. Schools Not all schools go back at the same time so some started in the middle of last week and the balance this week. Attendance figures won’t be available till next week. Finance Covid has cost the County £59m extra with so far £52m being re-imbursed by HMG. Lobbying continues to seek fully recompense for the extra work. Until this funding is finalised then budgeting for 2021-22 will be challenging. High Street The re-surfacing was completed on time. There are a number of items that need attention and Highways are aware.