Directors Handbook Ontario Soil and Crop Improvement Association OSCIA Archives The thirst for new ideas endures. Seek, Test, Adopt. Updated: Fall 2019 TABLE OF CONTENTS SECTION 1 - INTRODUCTION TO OSCIA ............................................................................... 3 Programs and Projects .......................................................................................................................... 3 SECTION 2 – OSCIA’S HISTORY ............................................................................................ 5 OSCIA Past Presidents .......................................................................................................................... 7 Honorary Presidents .............................................................................................................................. 8 OSCIA Secretary Managers & OSCIA Executive Directors .................................................................... 8 SECTION 3 – OSCIA PROVINCIAL DIRECTOR – DUTIES AND RESPONSIBILITIES .......... 9 Governance Policy Statement - Succession .......................................................................................... 9 Traits and Practices of a Provincial Director ........................................................................................... 9 Regional Responsibilities of the Provincial Director ............................................................................... 9 Board-Management Working Relationships ......................................................................................... 10 Lobbying and Political Involvement ...................................................................................................... 10 Guidelines for Communication as a Provincial Director ........................................................................ 10 Attendance at Research and Standing Committee Meetings ............................................................... 11 Participation in Provincial Board Meetings/Monthly Conference Calls .................................................. 11 OSCIA Annual Conference – Processes and Protocols ....................................................................... 12 Procedure for the Election of a Provincial OSCIA Director From Each Region ................................................ 12 Procedure for the Election of OSCIA President and Executive Members ........................................................ 12 Presenting Constitution Changes ..................................................................................................................... 12 Presenting Resolutions at the OSCIA Annual Conference ............................................................................... 13 Communication Activities - Operational ............................................................................................... 15 OSCIA Regional Governance Model .................................................................................................... 16 SECTION 4 – OSCIA ADMINISTRATION FOR PROVINCIAL DIRECTORS ......................... 18 Guidelines for Travel Expenses ........................................................................................................... 18 OSCIA Information Technology Setup ................................................................................................. 19 Activity Reports .................................................................................................................................... 19 OSCIA Supplies ................................................................................................................................... 19 OSCIA Insurance ................................................................................................................................. 19 SECTION 5 – OSCIA BOARD – ADDITIONAL INFORMATION ............................................ 20 Benefits and Opportunities for Local and Regional Associations .......................................................... 20 Communication Activities – General .................................................................................................... 20 Secretary Handbook and Regional Communication Framework .......................................................... 20 New Ideas/Proposals/Potential Projects – Process .............................................................................. 21 Protocol for Partnerships ..................................................................................................................... 21 Suggestions for Association Planning .................................................................................................. 23 County/District Program Planning ..................................................................................................................... 23 Proposal for an OSCIA ‘Best Practices’ Farm Tour Protocol ................................................................ 24 SECTION 6 – OSCIA MEMBERSHIP IN OTHER ORGANIZATIONS .................................... 25 External Memberships ......................................................................................................................... 25 Farm & Food Care Ontario ................................................................................................................................ 25 Agricultural Adaptation Council ......................................................................................................................... 25 Soil & Water Conservation Society ................................................................................................................... 25 Ontario Agri-Food Technologies ....................................................................................................................... 25 AgScape ............................................................................................................................................................ 25 Ontario Forage Council ..................................................................................................................................... 25 OSCIA Director’s Handbook - 1 - June 2019 Soil Conservation Council of Canada ............................................................................................................... 25 Canadian Forage and Grassland Association .................................................................................................. 25 Canadian Roundtable for Sustainable Crops .................................................................................................... 25 SECTION 7 – OSCIA – RESEARCH PRIORITIES/COMMITTEE INVOLEMENT .................. 26 BRIEF SUMMARY OF OSCIA RESEARCH COMMITTEES ................................................................ 27 Agriculture-Wildlife Conflict Working Group ...................................................................................................... 27 Canadian Corn Pest Coalition ........................................................................................................................... 27 Ontario Cereals Crop Committee ...................................................................................................................... 27 Ontario Corn Committee ................................................................................................................................... 27 Ontario Pulse Crop Committee ......................................................................................................................... 27 Ontario Soybean & Canola Committee ............................................................................................................. 27 Ontario Soil Management Research & Services Committee ............................................................................ 28 Ontario Weed Committee .................................................................................................................................. 28 BRIEF SUMMARY OF OSCIA STANDING COMMITTEES ................................................................. 28 Canadian Certified Crop Advisors Association ................................................................................................. 28 Canada’s Outdoor Farm Show (Advisory Committee) ...................................................................................... 28 Canadian Forage and Grassland Association .................................................................................................. 29 Farm and Food Care ......................................................................................................................................... 29 AgScape ............................................................................................................................................................ 29 Ontario Agri-Food Technologies ....................................................................................................................... 29 Ontario Field Crop Research Coalition ............................................................... Error! Bookmark not defined. Ontario Forage Council ..................................................................................................................................... 29 Soil Conservation Council of Canada ............................................................................................................... 29 OSCIA INTERNAL