PROPOSED FY2020 BUDGET PRESENTED MARCH 2019 CHESTERFIELD COUNTY, VIRGINIA BUDGET AWARD The Government Finance Officer’s Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to Chesterfield County, Virginia for the annual budget for the fiscal year beginning July 1, 2018 (FY2019). In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The FY2019 budget represents the 33nd consecutive year that Chesterfield County has received this award. In addition, the County received overall ratings as proficient or outstanding in all review categories. This is the highest form of recognition for excellence in local government budgeting. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Chesterfield County Board of Supervisors (listed from left to right): Steve Elswick - Vice-Chair (Matoaca District), James “Jim” M. Holland (Dale District), Dorothy Jaeckle (Bermuda District), Leslie Haley - Chair (Midlothian District), and Christopher Winslow (Clover Hill District) SPECIAL THANKS This document was prepared by the Budget and Management Department Meghan Coates Director Natalie Spillman Budget Manager Karen Bailey Casey Boyette Lindsey Dougherty Gerard Durkin Courtney Farrell Samantha Leggett David Oakley Joni Robinson Joann Romero In addition, the Budget and Management Department would like to thank all County departments, County leadership, the Board of Supervisors, and County citizens for their assistance during the budget process. TABLE OF CONTENTS FY2020 BUDGET (For quick access to specific sections of this document, please use the bookmark tab on the left.) County Administrator’s Transmittal Letter 1 Describes the overall vision of the proposed financial plan. Reader’s Guide, Organizational Structure, Strategic Plan, & Budget Calendar 9 Budgeting and Financial Practices 17 This section provides an overview of the complete budget process, financial policies, the basis of accounting, structure of County funds, and basis of budgeting. Revenue and Expenditure Summaries 35 This section provides a revenue analysis overview, and multi-year, numerical summaries by major fund and appropriation category as well as breakdowns by personnel, operating, and capital. Revenue Analysis……………………………………………………………………………………………………………………………….... 35 Consolidated Revenue and Expenditure Summaries……………………………………………………………………………. 58 Comprehensive Services Fund……………………………………………………………………………………………………………… 60 General Fund Expenditures…………………………………………………………………………………………………………………. 62 Airport & Fleet Management/Radio Shop……………………………………………………………………………………………. 66 Grants Fund…………………………………………………………………………………………………………………………………………. 68 Healthcare Fund…………………………………………………………………………………………………………………………………. 70 Mental Health Support Services Fund…………………………………………………………………………………………………. 72 Risk Management Fund………………………………………………………………………………………………………………………. 74 Schools Fund………………………………………………………………………………………………………………………………………. 76 Stormwater Utility Fund……………………………………………………………………………………………………………………… 78 Utilities Fund………………………………………………………………………………………………………………………………………. 80 General Fund Balance Analysis……………………………………………………………………………………………………………. 82 Program and Service Inventory 83 This section provides detailed information for each functional area of the organization, by program or service offering. Program details include side-by-side comparison of the FY2019 budget to the FY2020 budget, while focusing on the baseline expenditures and noting the FY2020 enhancements. General Government and Schools Five-Year Plan 101 This section provides the layout for the General Government financial plan over the next five years inclusive of revenues, baseline expenditures, and enhancements. Detailed summaries of each Five- Year Plan enhancement are also included and explain the strategic significance of each item. Departmental Summaries 121 This section provides a complete financial summary and brief narrative summary for all County departments. Building Inspection………………………………………………………………………………………………………………………………. 123 Circuit Court Clerk……………………………………………………………………………………………………………………………….. 124 Citizen Information and Resources………………………………………………………………………………………………………. 125 Commissioner of the Revenue……………………………………………………………………………………………………………… 127 Commonwealth’s Attorney…………………………………………………………………………………………………………………. 128 Communications and Media………………………………………………………………………………………………………………… 130 Community Corrections…………………………………………………………………………………………….………………………… 131 Community Enhancement…………………………………………………………………………………………………………………… 132 Cooperative Extension………………………………………………………………………………………………………………………… 134 Chesterfield County, VA FY2019 Budget County Administration…………………..…………………………………………………………………………………………………… 135 County Attorney……………………………………………………………………………………………………….………………………… 136 Courts……………………………………………………………………………………………………………………….………………………… 137 Debt Analysis………………………………………………………………………………………………………………………………………. 139 Economic Development………………………………………………………………………………………………………………………. 144 Environmental Engineering……………………………………………………………………………………….………………………… 145 Finance………………………………………………………………………………………………………………………………………………… 147 Fire and EMS……………………………………………………………………………………………………………..……………………….. 149 General Services………………………………………………………………………………………………………..………………………… 151 Human Resources………………………………………………………………………………………………………………………………… 153 Information Systems Technology……………………………………………………………………………….………………………… 154 Internal Audit…………………………………………………………………………………………………………….………………………… 155 Juvenile Detention Home…………………………………………………………………………………………..………………………… 156 Library……………………………………………………………………………………………………………………….………………………… 157 Mental Health Support Services………………………………………………………………………………..………………………… 158 Non-departmental………………………………………………………………………………………………………………………………. 160 Parks and Recreation…………………………………………………………………………………………………………………………… 163 Planning…………………………………………………………………………………………………………………….………………………… 164 Police…………………………………………………………………………………………………………………………………………………… 165 Registrar…………………………………………………………………………………………………………………….………………………… 168 Risk Management………………………………………………………………………………………………………………………………… 169 Sheriff..……..…………………………………………………………………………………………………………….…………………………. 170 Social Services……………………………………………………………………………………………………………………………………… 171 Training/Learning & Performance Center……………………………………………………………………………………………. 172 Transportation………………………………………………………………………………………………………….…………………………. 173 Treasurer……………………………………………………………………………………………………………………………………………… 174 Utilities………………………………………………………………………………………………………………………………………………… 175 Schools Budget Summary 179 This section provides a summary of the School Boards’ FY2020 approved budget. Capital Improvement Program Summary 185 This section provides an overview of the FY2020-FY2024 Capital Improvements Program. Appendices Appendix A – Authorized Positions………………………………………………………………………………………………………. 209 Appendix B – Capital Outlay………………………………………………………………………………………………………………… 215 Appendix C – General Fund Revenue Estimates………………………………………………………………………………….. 217 Appendix D – General Fund Revenue Projections……………………………………………………………………………….. 223 Appendix E – Community Contracts……………………………………………………………………………………………………. 229 FY2020 Appropriations Resolution 233 Glossary 241 Technical Appendix 253 Chesterfield County, VA Chesterfield County, Virginia Dr. Joseph P. Casey, County Administrator 9901 Lori Road – P.O. Box 40 – Chesterfield, VA 23832 Phone: 804-748-1211 – Fax: 804-717-6297 – chesterfield.gov BOARD OF SUPERVISORS LESLIE HALEY Chairman Midlothian District STEPHEN A. ELSWICK Vice Chairman Matoaca District DOROTHY JAECKLE Bermuda District CHRISTOPHER WINSLOW Clover Hill District JAMES M. “JIM” HOLLAND Dale District Dear Honorable Members of the Board of Supervisors: As I reflect on the community we serve, I continue to be amazed by its willingness to serve alongside us and to engage in dialogue on how to preserve and enhance the attributes which have become synonymous with Chesterfield over the years. A high quality of life, unparalleled public safety, and unquestionably one of the best public education systems in the Commonwealth are the hallmarks of who we are. Each year as we evaluate resource availability and opportunities to invest in the hundreds of services we provide, those bedrock programs are always at the forefront of the discussion and fiscal year 2020 (FY20) is no different. That said, 76 percent of available resources are dedicated to public safety, education, and infrastructure in this plan. It is easy to get distracted by passing trends or topics of the day; however, in the FY20 budget Chesterfield remains focused on fundamentals. By keeping core principals at the forefront of investment decisions, this plan makes great strides on the following fronts: 1. K-12 Education – including a 3 percent raise for teachers, staffing resources to accommodate an additional 520 students, the opening of Old Hundred Elementary School, significant movement on the remaining six referendum projects, continued progress in funding major facility maintenance needs, and additional resources for pupil transportation. 2. Safe and Secure Community – enhanced recruitment and retention initiatives, improved staffing levels amongst all public safety agencies, the opening of Magnolia Green Fire Station, new mobile broadband technology for first responders, and higher starting salaries for Sheriff’s deputies. 3. Investing in the