ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL We are committed to serve, protect and promote a safe community Mark J. Siemens Chief of Police November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL Table of Contents CHAPTER 1 – ADMINISTRATION A101 Procedures Manual A103 General Management A105 Administrative Practices & Procedures A106 City Council Agenda Process / Staff Work A107 Fiscal Management A108 Inventory Issue and Return A109 Operational Readiness A111 Planning and Research A113 Line-of-Duty Deaths or Serious Injury A115 Homeland Security A117 Criminal Intelligence A119 Project Home Safe A221 Facility Security A223 Uniform and Equipment Specifications A225 Department Commendations A227 Force Application Review A229 Recruitment A231 Selection Process A233 Background Investigations A235 Promotion Process A237 Alarm Program Procedures A239 Requests for Overtime and Time-Off A241 Fitness Center CHAPTER 2 – SUPPORT SERVICES November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL S201 Conducting Surveillance S202 Investigations and Prosecution S203 Field Collection and Preservation of Evidence S204 Flying While Armed S205 Business License Enforcement S207 Criminal Investigation Administration S209 Use of Interview Rooms S210 Evidence Handling S211 Legal Processes S212 Records Distribution S213 Towed/Stored Vehicle Records Processing S215 Juvenile Report Records Processing S216 Airing Code Three Fire Calls on Police Channel S217 Communications Center Call Taking S218 Answering 9-1-1 Calls S219 Cellular 9-1-1 Calls (including abandoned calls) S220 Use of TTY/TDD Telephone Software S221 Misrouted Emergency / Non Emergency Calls S222 Emergency Medical Dispatch S223 General Call Taking Information / Descriptions S224 Communications Center Telephone Etiquette S225 Call Taker Hostage Negotiation Tips / Situations S226 Radio Communications S227 Be on the Lookout Broadcasting (BOLO) S228 Broadcasting Non-Priority Calls S229 Clemars Channel/TAC Channel (Channel 3) S230 Broadcasting Confidential Information (10-12) S231 Radio/Telephone Recorder November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL S232 Call Taker Domestic Violence Procedures S233 Call Taker Response to Physical Fights in Progress and Batteries S234 Call Taker Response to Hostages/Barricaded Subjects S235 Call Taker Response to Suicidal Person (MENTAL) S236 Call Taker Response to Welfare Check (WELFARE) S237 Call Taker Response to Prowler Call (PROWLER) S238 Call Taker Response to Officer Involved Shootings S239 Call Taker Response to Aircraft Accidents S240 Call Taker Response to Train Accidents S241 Procedures for Robbery and Burglary Alarms S242 Call Taker Response to Bomb Threat S243 Call Taker Response to a Rape Report S244 Call Taker Response to Child Abuse Reports S245 Dispatch Procedures for Traffic Stops (TSTOP) S246 Dispatch Procedures for Pursuits S247 Code 3 Responses and Requests S248 Call Taker Response to Vehicle Collision Injury/Non Injury (1180, 1181, 1182, 1183) S249 Call Taker Response to Hit and Run Collision with or w/out Injury (20001, 20002 VC) S250 Call Taker Response to Stolen Vehicle Calls (10851 VC) S251 Notice of Located Vehicle (RECSVEH) S252 Call Taker Response to Petty Theft (488 PC) and Grand Theft (487 PC) S253 Call Taker Response to Suspicious Person(s) or Vehicle(s) (SUSCIRC) S254 Call Taker Response to Missing Person (MISSINGA/MISSINGJ) S255 MAIT Callout / Paging Procedure S256 Dispatch Procedures for Flooding (FLOOD) S257 Dispatch Procedures for Hazardous Material Spills / Accidents S258 Dispatch Procedures for Man Down Calls (MDOWN) S259 Coroner Call Out November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL S260 Dispatch Procedures for Repossessed (REPO) / Private Property Tow (PPTOW) S261 Dispatch Procedures for Handling Illegally Parked Vehicles (Parking) S262 Abandoned Vehicle Reports (ABANDVEH) S263 Dispatcher Guidelines for Handling Warrant Procedures (ATTWAR) S264 Sacramento County Hotline Protocol S265 Request for Civil Stand By (CIVIL) S266 Dispatch Procedures for Vehicle Lockout Calls S267 Dispatch Procedures for Animal Control Calls (ANIMAL) S268 Dispatch Procedures for Vacation Checks (VCCK) S269 Request for Medical / Law Enforcement Helicopters S270 SWAT/CINT/RRT Callout / Paging Procedure S271 EOC/DOC Call Out / Paging Procedure S272 Portable Radio Emergency Alert Buttons and Dispatch Response S273 Use of Marker (10 Second Beeper) / Use of Alert Tones S274 Media Releases and Calls from the Media S275 Recovered Stolen Property CLETS Notification S276 CLETS Entries for Stolen Vehicle, Recovered Vehicle, Stored Vehicle and Missing Person S277 Sacramento Web KPF System S278 Comlink S279 Power Outage / Generator Failure / Telephone Failure S280 Alternate PSAP Switch S281 Communications Center Alarm Panel S282 Manual Operation of Communications Center / CAD Failure S283 On-Site Equipment Repair Contacts S284 Placer County Crime Stoppers Telephone Line S285 Restraining Order System Entries S288 Dispatcher Ride-Along Procedure S290 Standardized Abbreviations List November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL S291 Twenty-Four Hour Time S292 Radio Codes S293 Voice over Internet Protocol (VoIP) S294 Calls from Telematic Service Providers S295 Fire Dispatch Procedures S296 Backup Fire/Police Radios S297 Chaplain Call Out S298 Crime Prevention Programs CHAPTER 3 –OPERATIONS O300 Admonition and Waiver of Rights (Miranda) O301 Field Training O303 Report Writing O304 RIMS Report Writing Guide O305 Traffic Stop Guidelines O306 Uniform Traffic Guidelines O307 Traffic Direction and Control Procedures O309 Traffic Escorts O313 Mobile Video Storage O315 Traffic - Speed Measuring Devices O316 Sobriety/Driver License Checkpoints O317 DUI Procedure O319 Weapons and Ammunition O320 Range Use Procedures O321 Special Event Planning O322 Administrative Citation Process O323 Disturbance Call Back Recovery Procedure O325 Officer Response to Alarm Calls November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL O327 Guidelines for Recognizing Mental Illness O329 Electronic Tracking System O330 Bait Vehicle Program O331 ESP/GPS Currency Tracking System O333 ACO Kennel O335 Animal Post Seizure Hearings And Notifications APPENDIX 1 - PROPERTY AND EVIDENCE Property And Evidence Appendix Table Of Contents Property and Evidence Introduction Chapter One - Structure Chapter Two – Property Overview Chapter Three- Receipt and Storage Chapter Four - Release APPENDIX 2 – UNIFORM CRIME REPORTING HANDBOOK U601 UCR Overview U602 Classifying And Scoring U603 Classifying Offenses APPENDIX 3 – OPERATIONAL READINESS EQUIPMENT LIST R900 Generator Testing R902 Vehicle Inventory APPENDIX 4 – HATE CRIME RAPID RESPONSE TEAM PROTOCOL APPENDIX 5 - POLICE RESERVE OFFICER PROCEDURES November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL Chapter 1 – Administration November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL A101 Procedures Manual A101.1 PURPOSE AND SCOPE The Procedures Manual of the Rocklin Police Department is hereby established and shall be referred to as “The Procedures Manual.” This Procedure Manual is designed to work in concert with the Rocklin Police Department Policy Manual. In some cases, the Policy Manual refers to the Procedure Manual regarding details of operation. The Procedures Manual contains written descriptions of processes we employ. This is a living document and should be updated as we improve our processes. Where a unit, position or individual is designated as having responsibility to perform a duty, that designee is accountable for completion unless officially relieved of that duty. Except where otherwise expressly stated, the provisions of this manual are considered as guidelines. It is recognized that police work is not always predictable and circumstances may arise which warrant departure from these guidelines. It is the intent of this manual to be viewed from an objective standard, taking into consideration the sound discretion entrusted to members of this department under the circumstances reasonably available at the time of any incident. A101.2 ACCREDITATION STANDARDS This section pertains to the following CALEA Standards: N/A A101.3 RESPONSIBILITIES The ultimate responsibility for the contents of the manual rests with the Chief of Police. Since it is not practical for the Chief of Police to prepare and maintain the manual, the following delegations have been made: A101.31 CHIEF OF POLICE The Chief of Police or the person acting in this role shall be considered the ultimate authority for the provisions of this manual and shall issue Departmental Directives which shall modify those provisions of the manual to which they pertain. Departmental Directives shall remain in effect until such time as they may be permanently incorporated into the manual. Any new release of this Manual shall be certified by the Chief of Police. A101.32 STAFF Staff shall consist of the following: • Chief of Police • The Captain from each division The staff shall review all recommendations regarding proposed changes to the manual at staff meetings. A101.33 OTHER PERSONNEL November 2010 version ROCKLIN POLICE DEPARTMENT PROCEDURES MANUAL All Department employees suggesting revisions to the contents of the Procedure Manual shall forward their suggestion, in writing, to their Division Commander who will consider the recommendation and forward it to staff. A101.4 FORMATTING CONVENTIONS FOR THE PROCEDURES MANUAL The purpose of this