THE CHITRAPUR SARASWAT EDUCATION & RELIEF SOCIETY (Regd.) SANTACRUZ NOTICE OF THE SIXTY - SIXTH ANNUAL GENERAL MEETING The Sixty-Sixth (66 th ) Annual General Meeting of the Chitrapur Saraswat Education & Relief Society (Regd.) will be held in Shrimat Anandashram Hall (Saraswat Club), Saraswat Colony, Santacruz (W), Mumbai – 400054, on 5th August, 2012 at 10:00 a.m. to transact the following business: 1) To confirm the minutes of the last Annual General Meeting held on 23 rd October, 2011. 2) To receive from the Managing Committee the Report of working of the Society and the Audited Balance Sheet and other Statements of Accounts for the year 2011- 2012 and to adopt the same. 3) To receive the Report of the Hon. Auditors. 4) To elect four members on the Managing Committee for the year 2012-2013 in place of Sarvashri Durgesh Bailoor, Jairam Khambadkone, Gurudas Gulvady & Naresh Gangolli, who retire by rotation and are eligible for reelection. 5) To appoint Hon. Auditors for 2012 – 2013 and to fix their honorarium. 6) To consider any other business presented before it by the Managing Committee or brought forward by any member after seven days clear notice or with the permission of the Chairman of the meeting. By Order of the Managing Committee Santacruz, Gurudas U. Gulvady Dated : 10 th June, 2012 Hon. Secretary N.B. -: Please bring your copy of Annual Report whilst attending the meeting. -: If there is no quorum, at the time appointed for General Body Meeting of the Society, the meeting shall be adjourned to half an hour later on the same day and the same place and the adjourned meeting will commence with the members present. 1 MANAGING COMMITTEE FOR 2011 - 2012. Tel. No: 1. Shri Durgesh S. Bailoor Chairman 26608256 2. Shri Jairam K. Khambadkone Vice Chairman 23813640 3. Shri Gurudas Gulvady Hon. Secretary 26600485 4. Shri Naresh Gangolli Hon. Treasurer 26142551 5. Shri Aroon S. Padbidri Jt. Hon. Secretary 26600342 6. Shri Ashok Hemmady Jt. Hon. Treasurer 26600426 7. Shri Satish B. Kalle Member 26602185 8. Shri Sunil N. Kaikini Member 26603278 Honorary Auditors : M/s. Rao & Ashok Chartered Accountants, Mumbai OUR AIM: NO BHANAP STUDENT SHALL EVER SUFFER FOR WANT OF FINANCIAL SUCCOUR AS LONG AS THE CHITRAPUR SARASWAT EDUCATION & RELIEF SOCIETY DOES EXIST IN DISTRESS OR POVERTY, NO ORPHANED BHANAP SHALL EVER PERSIST 2 REPORT The Managing Committee has great pleasure in presenting the Sixty Sixth Annual Report of the Society together with the following statements for the year ended 31 st March, 2012. (a) Income & Expenditure Account and Balance Sheet with Schedule “A”, Schedule “B” Cash & Bank Balances. (b) List of Endowment Funds Schedule “C”. (c) Particulars of Educational Aid paid – Appendix “A”. (d) Particulars of Distress Relief paid – Appendix “B”. (e) Particulars of Medical Relief paid – Appendix “C”. (f) List of Members – Appendix “D”. The Honorary Members remained same as last year i.e. 24. The Membership at the close of the year stood as under, 2010-2011 2011-2012 (A) Founder Members 1,543 1,648 (B) Patrons 37 36 (C) Benefactors 65 61 (D) Life Members 386 378 Total 2,031 2,123 OBITUARY: The Management offers its deep condolences to the families of the bereaved members / donors of the Society, and gratefully acknowledge their contribution to the Society. Smt Adur Vatsala, Kum Chandavar Seetaratna, Shri Dumble Murlidhar, Shri Gangolli Girish L., Smt Golikeri Shobhana N., Shri Gulvady Srikar, Shri Haldipur Atmaram G., Shri Kandloor Jayant D., Shri Kulkarni Ashok H., Dr Kulkarni Vivekanand, Shri Mallapur Vasant (Our Society’s active worker from Hubli), Shri Manjeshwar Dinkar, Shri Naravi Mohan S., Dr. (Smt) Puthli Heera, Shri Sajip Sadanand, Shri Sashital Chaitanya H., Dr Savur Uday S., Shri Sthalekar Manjunath S., Shri Ubhayakar Krishnanand, Shri Udiavar Sudhir. 3 TOTAL ENDOWMENTS RECEIVED DURING 2011 – 2012. A. Educational Aid 7,63,007.00 B. Distress Relief 3,97,702.00 C. Medical Relief 4,74,003.00 Total 16,34,712.00 We received an amount of Rs 51,000/- from Anand Chandavarkar Foundation of Mumbai for disbursement on their behalf for Educational Aid (Rs 26,000/-) & Distress (Rs 25,000/-). We also received Rs. 1,33,350/- towards Educational Aid and Rs. 1,33,350/- towards Distress relief from Saraswat Foundation, USA. EDUCATION / DISTRESS / MEDICAL AID : Total Funds Disbursed during the year 2011-2012. (Including funds received from A.C.F., S.F. & Others.) A) Educational Aid Rs. 5,82,000.00 B) Distress Relief Rs. 5,75,000.00 C) Medical Relief Rs. 3,49,000.00 Total Rs. 15,06,000.00 INVESTMENTS : The total as on 31-Mar-2011 Rs. 1,47,66,442.67 Added during the year Rs. 23,36,189.69 The total as on 31-Mar-2012 Rs. 1,71,02,632.36 COMMITTEE MEETINGS : The Managing Committee met 5 times during the year details of attendance as follows: Committee Member attend Committee Member attend 1. Shri Durgesh S. Bailoor 3 6. Shri Ashok Hemmady 3 2. Shri Jairam K. Khambadkone 4 7. Shri Satish B. Kalle 5 3. Shri Gurudas Gulvady 5 8. Shri Sunil N. Kaikini ** 2 4. Shri Naresh Gangolli 4 9. Shri Subhash B. Nagarkar *** 2 5. Shri Aroon S. Padbidri 5 ** w.e.f. 23.Oct.11 *** upto 23.Oct.11 All applications for Relief Aid were scrutinized by the Coordination Committee of the Six Aid giving Institutions in Mumbai which decided the quantum of aid to each category of applicants based on the total funds available for disbursement with all the institutions. Each institution was given the number of applications corresponding to the funds available with the particular Institution. The Institutions are 1) Chitrapur Saraswat Education & Relief Society, Santacruz (W), 2) Kanara Saraswat Association, Grant Road, 3) Saraswat Educational & Provident Co-op Society, Santacruz (E), 4) Saraswat Mahila Samaj, Gamdevi, 5) Shrimat Anandashram Ordination Golden Jubilee Fund, Shirali, & 6) Shree Trust, Karla. 4 (i) Smt. Chandrabhagabai S. Talmaki Prize of Rs. 1,000/- was awarded to Mast. Amogh Rao, who topped the list of ICSE from Colony. (ii) Ms. Sushila S Honavar Prize of Rs. 1,000/- was awarded to Mast. Mihir Doshi, who topped the list of ICSC/SSC from Colony and nearby. (iii) Shri Somshekar Mudbidri Prize of Rs. 1,000/- was awarded to Ms. Amruta N. Mallya. (iv) Smt Mitrabai A. Chandavarkar Merit Prize of Rs.1000/- instituted by Smt Aditi C. Bhanot was given to following girl students who secured highest marks in various boards / universities. 1. Kum Devashree Ragade (SSC-96.18%) 2. Kum Shreya Trikannad (SSLC-98.00%) 3. Kum Meghana Telang (ICSE X-95.40%) 4. Kum Akanksha Maskeri (CBSE X-96.00%) 5. Kum Prajnya Katre (12th Com-86.83%) 6. Kum Priyanka Tiwari (12th Arts-85.33%) 7. Kum Neha Kamat (BMS-79.00%) 8. Kum Aishwarya Rao (BSc-91.00%) 9. Kum Shruthi Venkatesh (12th Sc-92.50%) 10. Kum Rashmi Manikere (CBSE XII-73.00%) PROGRESS : The progress made by the society during the last six years is indicated hereunder: Educational Distress Medical Aid Relief Relief Member Funds Amount Amount Amount Year No. No. No. ship Rs. Rs. Rs. Rs. 2006 – 07 1,162 81,65,417 77 3,57,500 137 2,40,000 53 1,18,500 2007 – 08 1,452 97,51,417 69 2,96,652 143 3,20,000 65 1,77,500 2008 – 09 1,716 1,14,75,511 81 5,01,502 131 3,71,500 61 2,18,000 2009 – 10 1,853 1,29,50,121 57 4,02,000 106 3,80,000 49 2,55,000 2010 – 11 2,031 1,47,66,393 107 5,85,000 144 4,03,000 57 2,20,000 2011 - 12 2,123 1,79,38,443 76 5,82,000 138 5,75,000 53 3,49,000 Our Society is Registered under section 6(1) of the Foreign Contribution (Regulation) Act 1976 ( as amended in 2010 ) and has been allotted a registration number. Our Society is authorized to receive foreign contributions (in foriegn currencies). 5 ACKNOWLEDGEMENTS: We place on record our profuse thanks to M/s. Rao & Ashok, Chartered Accountants for their continuous honorary services to the Society. We are also grateful to Sarvashri R. M. Kalyanpur-Bangalore, Atmaram Balwally- Bankikodla, Hemant Bhat Savkur-Mankimadi, Anirudh K. Bhat-Honavar, Nandkumar S. Mavinkurve-Kumta, Trustees of Shri Shiva Krishna Mandir-Hubli, Chitrapur Saraswat Local Sabha-Sagar, The Manager, Shri Chitrapur Math-Shirali, Saraswat Mitra Mandal, Dharwad, for disbursing Educational Aid, Distress & Medical Relief at their respective places of residence. We are grateful to the following members for helping us in our mission – enrolling new members & getting munificent donations - Sarvashri Kiran Bajekal, Suresh Kuber, Suresh Katre, Dr. Ashok D. Nadkarni, Sujata & Ashwin Nadkarni, Usha Hattikudur, Niranjan Nagarkatti, Pradeep Haldipur, Shankar Bhat, Maya Maskeri, Sulochana Bagade, Gurunandan Ullal, M. Vanita Rao, Dr. Narendra Hattikudur, Jyoti Mavinkurve & Subhash Koppikar. We also place on record the services from Ameet Khambadkone and Gargi Kaikini in initiating the work on CSERS Web Site. We also convey our profuse thanks to the Shamrao Vithal Bank, Honavar Electrodes Pvt. Ltd., Shri D. S. Honavar, Medisynth Naturals Pvt. Ltd., Smt Sunila Vaknally, The Saraswat Suburban Co-op Hsg.Soc Ltd, Saraswat Public Utility Service, Saraswat Club, the Kanara Saraswat Association and other Institutions & Shri Arun S. Lajami for their continued help. DONATIONS RECEIVED DURING THE YEAR : The donations for endowments received from April 2011 to March 2012 has been very encouraging. The total for this year is Rs. 20,40,212.00. This is mainly due to the munificent donations received from individuals / Institutions.