Outer North East Appendix C Environmental Sub Group 17th September 2015 Meeting Notes 1.0 Welcome, introductions, apologies Attendees: Cllr Wilkinson; Cllr Buckley; Cllr Robinson; John Woolmer; Jessica Hodgson; Mark Gray; Clare Wiggins; Paul Ackroyd; Matthew Birkett Apologies: Andrew Birkbeck 2.0 Minutes of the Last Meeting and Matters Arising Actions 2.1 1.03 – PA confirmed with Cllr Buckley that this was complete 2.2 Chippies Quarry – very successful clear up operation. Excellent response and thanks expressed to P&C officers. P&C staff trying to engage local school, City Watch, local fishermen and campers. 2.3 3.2 – priorities to be picked up on the agenda through development of the plans on a page. The role of this sub group is to monitor whether the plan on a page is being delivered. JH and MG to double check the ‘priority places for team clean-ups’ across Wetherby ward. Verge creep works on The Avenue (Alwoodley) have been completed over-enthusiastically and caused damage. Contractor has been asked to re-seed. Cllr B still needs to remind Eunice to report issues to JH 2.4 5.1 – PA has done this. Housing Leeds are trying to come up with a solution. 3.0 Waste and Recycling 3.1 Matthew Birkett attended to provide an update. Final phase of AWC has been rolled out. Some teething issues in ONE but no major concerns. Call centre call volumes have dropped back to pre AWC phase 4 levels. Any problems should be referred to the waste recycling advisors. 3.2 Two garden waste collections remaining pre winter. These finish at end All of November. This message needs to continue. 3.3 Incinerator will be accepting waste from mid-October. From Jan 2016 all Leeds waste will go there. Likely to be plenty of media interest. FAQ MB document to be produced which Members can use. This will be MB distributed to other services especially P&C and Locality staff. There will be an opportunity for ward Members to do a site visit. MB 3.4 On brown bins, Cllr W to raise a Q at Full Council in relation to needing additional vehicle capacity around Parsons Green. Cllr M Dobson has T Smith passed this query to Tom Smith to respond. Cllr W awaits response before responding to resident. Residents are entitled to collection of 10- 12 bags of garden waste p/a. 3.5 Cllrs want the brown bin service extending for 2 weeks for leaves. MB / However PA advised that the tonnage collection levels really tail off Oct- Cllrs Nov. 3.6 New housing developments need adding on to collection routes. MB / Planning do notify refuse of development proposals but this is often too Planning late. Significant levels of new construction in ONE could be a concern for service resources, especially in the longer term. Cllr W to raise a Q on this at Council or Scrutiny or consider whether it Cllr W / may be more appropriate for Cllr JP to raise through Housing & Regen Cllr JP? Scrutiny. 4.0 Parks & Countryside 4.1 Currently shortlisting for 13 more apprentices (40 in total). Only 2 lost so far with 8/10 progressing to level 3 (supervisory). This is good news with an ageing P&C workforce. 4.2 Redhall re-location progressing with report going to Exec Board in October and hopefully move around Dec 2016... Security, layout and energy efficiency will be much improved. 4.3 PA to progress bulb delivery for Alwoodley. PA 4.4 Hallfield car park – issue with contractor burning lots of rubble under the soil. In terms of grass cutting, PA’s team are responsible at first then it will be handed to grounds maintenance contract. 4.5 P&C progressing lots of work using HAP funding. 4.6 Yorkshire in Bloom going well and a big thank you to JW’s team for making these results possible. 4.7 Joanne Clough to attend Dec Community Committees or next round of sub groups re the 2008 burial strategy. 4.8 Cllr W suggested ATC could help with litter pick on Harland Way. Cllr W 5.0 Grounds maintenance 5.1 Less complaints than usual but still huge numbers. PA shared the maintenance schedule. Locality Team focused on the In Bloom areas which has been really positive. 5.2 Any issues need to be reported top Darren Gibson. JW to reinforce this JW at the next P&TCF. 5.3 PA has used Cllrs to flag up where the contractor is not blowing litter away before cut. 6.0 Environmental Services Delegation 6.1 Team now well established and new bin emptying routes now in place. Within ONE there have been around 50 bulky collections p/w and the villages are being swept at least once every 4 weeks. Seasonal work such as verge creep is being planned for the colder weather to combine with litter picking. 6.2 CEL are opening and cleaning the toilets at Boston Spa and Wetherby on behalf of the Locality Team. Working with the parish council this will hopefully improve reliability. The Wetherby Whaler are also interested in Cllr W > helping. Cllr W to pass e-mail contact to JW. JW 6.3 As part of the de-leafing programme, JH looking at cheaper and more JH environmentally friendly tip-off options e.g. 1-2 locked skips per ward to reduce driving and down time (suggestions Deepdale car park, Boston Spa). 6.4 Cllrs should flag up any arterial routes issues with MG / JH. One area MG that requires immediate attention is A58. However traffic management / road closure is required for some significant ‘digging out’ work. MG to combine with any gullies work being undertaken by Mick Johnson. 6.5 Bin sensors trial – a competitor has also approached the Council via JW Broxap. This is being explored. Further meeting next week. Further update to be provided at next sub group meeting. Apologies – slightly incomplete notes as CW had to leave before the end of the meeting to attend IE Community Committee. 7.3 Next Meeting Thursday 12th November; 4pm at The Reginald Centre.