ARRC Seward Electrical & Storage Sheds Invitation to Bid 15-27-203898 June 12, 2015 Alaska Railroad Corporation 327 West Ship Creek Avenue Anchorage, Alaska 99501 1 THIS PAGE INTENTIONALLY LEFT BLANK 2 ALASKA RAILROAD CORPORATION 327 W. Ship Creek Ave. Anchorage, AK 99501 Anchorage, AK 99501 Phone 907-265-2608 Fax 907-265-2439 [email protected] June 12, 2015 INVITATION TO BID 15-27-203898 ARRC SEWARD ELECTRICAL & STORAGE SHEDS Response Required: This page must be completed and returned to ensure receipt of future addenda or additional information. Please fax this form to (907) 265-2439. All addenda will be forwarded to the contact name and number listed below. Firms that have not returned this cover sheet will not be informed of addendums and will only be alerted to addendums by checking with the ARRC procurement officer or by checking ARRC’s internet site: www.akrr.com, select Suppliers and then Solicitations. Bidders must acknowledge the receipt of all issued addendums in their proposal/bid submittal. Company ______________________________________________________ Address ______________________________________________________ ______________________________________________________ Contact ______________________________________________________ Phone ___________________________ Fax _______________________ Email ______________________________________________________ www.AlaskaRailroad.com 3 THIS PAGE INTENTIONALLY LEFT BLANK 4 ALASKA RAILROAD CORPORATION 327 W. Ship Creek Ave. Anchorage, AK 99501 Phone 907-265-2608 Fax 907-265-2439 [email protected] June 12, 2015 INVITATION TO BID 15-27-203898 ARRC Seward Electrical & Storage Sheds ALASKA RAILROAD CORPORATION PURCHASING & MATERIALS ATTENTION: C. LEE THOMPSON, CONTRACT ADMINISTRATOR TELEPHONE (907) 265-2608 - FAX NUMBER (907) 265-2439 BIDS WILL BE RECEIVED AT: The Office of: C. Lee Thompson Purchasing and Contracts Alaska Railroad Corporation 327 West Ship Creek Avenue Anchorage, Alaska 99501 Sealed bids will be received until 3:00 p.m. local time, July 7 , 2015. Detailed instructions for submitting responses are outlined in this document. The envelope(s) used in submitting your firm’s offer shall be plainly marked with the following information: 1. Bidder's Name 2. Invitation to Bid Number 15-27-203898 3. Date and Time Scheduled for Receipt of Bids Sealed Bid: Seward Bid/Site Visit: A site visit has been scheduled for June 24, 2015 at 11:00 AM at the Alaska Railroad, Seward Depot, Seward Alaska. Hard hats, steel toes boots and safety glasses will be required for the site visit. Please dress for the season. The site visit will begin at the project access point with initial safety instruction. The intention of this site visit is to provide potential bidders an opportunity to access the site for logistic concepts, bidding information, and miscellaneous investigation. Contractor questions will be taken but only questions related to the bidding process may be answered in the field, all others will be addressed by the official question/answer process. This Invitation to Bid is not to be construed as a commitment of any kind nor does it commit the ARRC to pay any costs incurred in the submission of a bid or for any other costs incurred prior to the execution of a formal contract. 5 ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation on federal contracts of 3.63 % in FY 2014. If this contract is funded in whole or in part by funds from the FTA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation. For additional information about the ARRC’s DBE program, you may contact Ann Courtney at (907) 265-2613, [email protected], or (907) 265-2443 (fax). Federal Terms & Conditions: The services to be provided under this contract relate to a project funded in part by federal funds administered by the Federal Transit Administration (FTA). Federal funds may be used to pay for part or all of the services provided under this contract. Accordingly, Contractor agrees to comply with the applicable Federal Terms and Conditions stated in Appendix F attached hereto. ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it is in the best interest of ARRC. The Alaska Railroad is a member of Green Star (www.greenstarinc.org ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations. Please direct all responses to this solicitation and/or questions concerning this Invitation to Bid to C. Lee Thompson, Alaska Railroad Corporation, Contracts Section, 327 W. Ship Creek Avenue, Second, Anchorage, AK 99501, [email protected] telephone number 907-265-2608, fax number 907-265-2439. Sincerely, C. Lee Thompson C. Lee Thompson Manager, Purchasing & Contracts Alaska Railroad Corporation 6 INDEX APPENDIX A SUBMITTALS APPENDIX B SCOPE OF WORK APPENDIX C BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS APPENDIX D FORMS QUESTIONNAIRE [FORM 395-013*] CONSTRUCTION BID FORM [FORM 395-0121] BID BOND [FORM 395-0120] SUBCONTRACTORS LIST [FORM 395-0131] PERFORMANCE BOND [FORM 395-0127] PAYMENT BOND [FORM 395-0126] SAMPLE CONSTRUCTION CONTRACT [FORM 395-0122] APPENDIX E GENERAL CONDITIONS CONSTRUCTION APPENDIX F FEDERAL TERMS & CONDITIONS APPENDXI G PROJECT COMMUNICATION APPENDIX H SUPPLEMENTAL CONDITIONS APPENDIX I COST SCHEDULE DRAWINGS and ATTACHMENTS: ARRC Electric Shed DRAWINGS_8-21-14.jpg ARRC Storage Shed DRAWINGS_8-21-14.jpg Pamphlet 600 - Issue 30, Effective April 1, 2015 General Decision Number: AK150001 05/29/2015 AK1 7 THIS PAGE INTENTIONALLY LEFT BLANK 8 APPENDIX A ALASKA RAILROAD CORPORATION REQUIRED DOCUMENTS REQUIRED FOR BID Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding: 1. Construction Bid Form - [Form 395-0121] 2. Bid Bond (if bid is greater than $100K) - [Form 395-0120] 3. Cost Schedule - Appendix D 4. Contractor Responsibility Questionnaire - [Form 395-0138] 7. Federal requirements: Appendix F: 22. FTA BUY AMERICA REQUIREMENTS-49 USC 5323(j); 46 CFR 661 25. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING-31 USC 1352, 49 CFR Part 19, 20 REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is required to complete and submit the following documents within Five (5) Working Days after receipt of written notification: 1. Subcontractor List - [Form 395-0131] 2. Contractor’s QA/QC Plan 3. Contractor’s Site Health & Safety Plan REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter: 1. Certificate of Insurance - [from Insurance Carrier] 2. Payment Bond - [Form 395-0126] 3. Performance Bond - [Form 395-0127] 4. Contract - [Form 395-0122] and Notice to Proceed, ARRC Generated 5. State of Alaska Department of Labor - Notice of Work 6. Contractors Business License and Contractors License POST AWARD DOCUMENTATION 1. Certified Payrolls 2. QA/QC Reports 3. State of Alaska, DOL Notice of Completion 395-0128 (12/99) 9 THIS PAGE INTENTIONALLY LEFT BLANK 10 APPENDIX B SCOPE OF WORK The Alaska Railroad Corporation (ARRC) is seeking formal bids for the work comprising all labor, materials and coordination necessary to perform the work defined in the construction documents. PROJECT DESCRIPTION The project is located at the Seward Depot along Port Avenue, between Leirer Road and Seward Highway. 1.1 PROJECT AREA Existing infrastructure in the area consists to buildings supporting the passenger depot operations. 1.2 SCOPE OF WORK This project will consist of construction of two new buildings. All construction activities are expected to be completed before May 2, 2016. Construction activities will include, but not be limited to: Electric Shed Storage Shed The Alaska Railroad Corporation requires that this project be managed by a General Contractor skilled and experienced in construction. The General Contractor shall have experience in managing construction projects with several trades and subcontractors and in working northern climate where dewatering is likely required. The General Contractor shall supervise, inspect, and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. The General Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. At all times during the progress of the Work, the General Contractor shall assign a competent resident superintendent who shall not be replaced without written notice to Owner and Engineer except under extraordinary circumstances. The