MASTERTON DISTRICT COUNCIL COUNCIL AGENDA WEDNESDAY 3 APRIL 2019 2.00 PM MEMBERSHIP Her Worship (Chairperson) Cr G Caffell Cr B Johnson Cr J Dalziell Cr G McClymont Cr D Davidson Cr F Mailman Cr B Goodwin Cr S O’Donoghue Cr J Hooker Cr C Peterson Noce is given that an Extraordinary Meeng of the Masterton District Council will be held at REAP House, 340 Queen St, Masterton on Wednesday 3 April 2019 at 2.00pm. RECOMMENDATIONS IN REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED 29 March 2019 Values 1. Public interest: members will serve the best interests of the people within the Masterton district and discharge their duties conscientiously, to the best of their ability. 2. Public trust: members, in order to foster community confidence and trust in their Council, will work together constructively and uphold the values of honesty, integrity, accountability and transparency. 3. Ethical behaviour: members will not place themselves in situations where their honesty and integrity may be questioned, will not behave improperly and will avoid the appearance of any such behaviour. 4. Objectivity: members will make decisions on merit; including appointments, awarding contracts, and recommending individuals for rewards or benefits. 5. Respect for others: will treat people, including other members, with respect and courtesy, regardless of their ethnicity, age, religion, gender, sexual orientation, or disability. Members will respect the impartiality and integrity of Council staff. 6. Duty to uphold the law: members will comply with all legislative requirements applying to their role, abide by this Code, and act in accordance with the trust placed in them by the public. 7. Equitable contribution: members will take all reasonable steps to ensure they fulfil the duties and responsibilities of office, including attending meetings and workshops, preparing for meetings, attending civic events, and participating in relevant training seminars. 8. Leadership: members will actively promote and support these principles and ensure they are reflected in the way in which MDC operates, including a regular review and assessment of MDC’s collective performance. These values complement, and work in conjunction with, the principles of section 14 of the LGA 2002; the governance principles of section 39 of the LGA 2002; and our MDC governance principles: Whakamana Tangata Respecting the mandate of each member, and ensuring the integrity of the committee as a whole by acknowledging the principle of collective responsibility and decision‐making. Manaakitanga Recognising and embracing the mana of others. Rangatiratanga Demonstrating effective leadership with integrity, humility, honesty and transparency. Whanaungatanga Building and sustaining effective and efficient relationships. Kotahitanga Working collectively. 1 AGENDA: The Order Paper is as follows:- 1. Conflicts of Interest (Members to declare conflicts, if any) 2. Apologies 3. Public Forum Cathy Cameron, Neighbourhood Support Coodinator Masterton and Tiff North re WEconnect Neighbourhood Support project. 4. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 5. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 Minutes of the Ordinary Council meeting held with the public excluded 27 February 2019 Homebush Farm Lease Solway Crescent Tender Recommendation Hood Lease Tender Process. 6. Confirmation of Minutes of the Ordinary Council meeting held on 27 February 2019 (031/19) Pages 101-109 7. Report of the Infrastructural Services Committee Meeting held on 20 March 2019 (043/19) Pages 301-303 8. Report of the Community Wellbeing Committee Meeting held on 20 March 2019 (044/19) Pages 201-204 FOR DECISION 9. ORDER OF CANDIDATES NAMES ON VOTING PAPERS (045/19) Pages 121-127 10. PROPOSED APPOINTMENTS TO COUNCIL ORGANISATIONS POLICY (047/19) Pages 128-139 11. PROPOSED WAIRARAPA CLASS 4 GAMBLING AND STANDALONE TAB VENUES POLICY (049/19) Pages 140-173 12. MASTERTON TOWN CENTRE GROUP TERMS OF REFERENCE (051/19) Pages 175-181 2 FOR INFORMATION 13. ALCOHOL CONTROLS AT BEACH RESORTS SURVEY RESULTS (046/19) Pages 182-185 14. ELECTED MEMBER REMUNERATION 2019/2020 (053/19) Pages 186-187 15. WHAT’S OUR WELCOME – MASTERTON ENTRANCES PROJECT (052/19) Pages 188-190 16. SISTER CITIES CONFERENCE MARCH 2019 (050/19) Pages 191-194 17. CHIEF EXECUTIVE’S REPORT (054/19) Pages 195-205 18. MAYOR’S REPORT A verbal report will be provided KATH ROSS - CHIEF EXECUTIVE 3 MATTERS TO BE CONSIDERED WITH THE PUBLIC EXCLUDED COUNCIL MEETING – WEDNESDAY 3 APRIL 2019 MOVED BY: SECONDED BY: That the public be excluded from the following parts of the proceedings of the meeting of the Masterton District Council:- Confirmation of Minutes 19. Minutes of the Ordinary Council meeting held with the public excluded 27 February 2019 General Business 20. Homebush Farm Lease 21. Solway Crescent Tender Recommendation 22. Hood Lease Tender Process. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General subject of Reason for passing Ground(s) under each matter to be this resolution in section 48(1) for considered relation to each the passing of this matter resolution Confirmation of Minutes of Council meeting held 27 February 2019 Refer to page 109 Refer to page 109 Homebush Farm Lease 7(2)(i) The withholding of the s48(1)(a) information is necessary to enable That the public conduct the local authority to carry on, of this item would be without prejudice or disadvantage, likely to result in the negotiations (including disclosure of information commercial and industrial for which good reason negotiations); for withholding would exist under Section 7. Solway Crescent Tender 7(2)(i) The withholding of the s48(1)(a) Recommendation information is necessary to enable That the public conduct the local authority to carry on, of this item would be without prejudice or disadvantage, likely to result in the negotiations (including disclosure of information commercial and industrial for which good reason negotiations) for withholding would exist under Section 7 Hood Lease Tender Process 7(2)(i) The withholding of the s48(1)(a) information is necessary to enable That the public conduct the local authority to carry on, of this item would be without prejudice or disadvantage, likely to result in the negotiations (including disclosure of information commercial and industrial for which good reason negotiations); for withholding would exist under Section 7 101 031/19 MINUTES OF THE ORDINARY MEETING OF THE MASTERTON DISTRICT COUNCIL HELD AT REAP HOUSE, 340 QUEEN ST, MASTERTON ON WEDNESDAY 27 FEBRUARY 2019 AT 2.00PM PRESENT Mayor Lyn Patterson (Chair), Councillors G Caffell, J Dalziell, D Davidson, B Goodwin, J Hooker, B Johnson, G McClymont, F Mailman, S O’Donoghue, C Peterson and iwi representatives Tiraumaera Te Tau and Ra Smith IN ATTENDANCE Chief Executive, Manager Assets and Operations, Manager Finance, Manager Community Facilities and Activities, Manager Strategic Planning, Communications and Marketing Manager, Parks Reserves and Open Spaces Manager, Policy Advisor, Governance Advisor and one media representative. CONFLICTS OF INTEREST No conflicts were declared. APOLOGIES There were no apologies PUBLIC FORUM Mark Shepherd White Ribbon Accreditation gave a presentation on White Ribbon Business Accreditation requesting Council consider joining. LATE ITEMS FOR INCLUSION UNDER SECTION 46A(7) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 There were no late items. ITEMS TO BE CONSIDERED UNDER SECTION 48(1)(A) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 Minutes of the Ordinary Council meeting held with the public excluded 12 December 2018 Minutes of the Extraordinary Council meeting held with the public excluded 19 December 2018 Report of the Audit and Risk Committee meeting held with the public excluded 20 February 2019 Parks and Open Spaces Procurement Queen Elizabeth Park Rejuvenation Project Stage 5 Chief Executive Interim Performance Review Moved by Councillor B Johnson That in terms of section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 the items be dealt with at this meeting. Seconded by Councillor J Hooker and CARRIED 102 CONFIRMATION OF MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 12 DECEMBER 2018 (283/18) Moved by Councillor G Caffell that the minutes of the meeting of the Masterton District Council held on 12 December 2018 be confirmed. Seconded by Councillor F Mailman and CARRIED CONFIRMATION OF MINUTES OF THE EXTRAORDINARY COUNCIL MEETING HELD ON 19 DECEMBER 2018 (289/18) Moved by Councillor J Hooker that the minutes of the Extraordinary meeting of the Masterton District Council held on 19 December 2018 be confirmed. Seconded by Councillor J Dalziell and CARRIED CONFIRMATION OF MINUTES OF THE EXTRAORDINARY COUNCIL MEETING HELD ON 13 FEBRUARY 2019 (010/19) Moved by Councillor F Mailman that the minutes of the Extraordinary meeting of the Masterton District Council held on 13 February 2019 be confirmed. Seconded by Councillor G Caffell and CARRIED REPORT OF THE INFRASTRUCTURAL SERVICES COMMITTEE MEETING HELD 13 FEBRUARY 2019 (012/19) The report of the Infrastructural Services Committee