REFLECT ON OUR PAST. FOCUS ON OUR FUTURE. N C O I O G N E V R E N E I T R I I O A N R 2 P 0 C 2 A 1 S P RCONVENTIONESOLUTIONS PACGUIDEKAGE (Updated April 2021) 1 108 PRAIRIES BYLAWS 89 PRC REP REPORTS 81 BARGAINING REPORT AGENDA 3 WELCOME 5 56 REVP STATEMENT ON ACTIVITIES HARASSMENT 6 VIRTUAL RULES OF ORDER 7 24 REVP CONVENTION REPORT COMMITTEE GUIDELINES 12 VOTING ON RESOLUTIONS 14 22 ELECTION SPEAKERS 15 RESULTS 21 SOLIDARITY FOREVER 18 ACRONYMS @psacprairies @psacprairies @psacprairies @psacprairies #PrairiesConvention2021 prairies.psac.com CONTENTS 2 AGENDA THURSDAY, JUNE 24 9:00 – 10:00 a.m. Registration 10:00 – 11:30 a.m. Opening Land Acknowledgement O’Canada Solidarity Forever Minute of Silence PSAC Policies Introduction of Prairie Region Council Introduction of Special Guests REVP Opening Address National President Opening Address First Report of Credentials Committee VIRTUAL RULES Adoption of Rules of Order OF ORDER 7 Ratification of Appointments to Convention Committees Referral of Business to the Appropriate Convention Committees Adoption of the Convention Agenda Adoption of the PRC Reports and PRC Committee Reports 11:30 a.m. – 1:00 p.m. LUNCH 1:00 – 2:30 p.m. Report of the Credentials Committee Committee Reports: Finance 2:30 – 3:00 p.m. BREAK 3:00 – 4:30 p.m. Committee Reports 4:45 – 5:45 p.m. ELECTION: Aboriginal Peoples Rep FRIDAY, JUNE 25 10:00 – 11:30 a.m. Report of the Credentials Committee Committee Reports 11:30 a.m. – 1:00 p.m. LUNCH 12:00 – 1:00 p.m. ELECTION: Persons With Disabilities (PWD) Rep 1:00 – 2:30 p.m. Committee Reports 2:30 – 3:00 p.m. BREAK 3:00 – 4:00 p.m. REVP Candidates Forum *At least two nominations are required, otherwise committee reports continue 4:15 – 5:00 p.m. ELECTION: Directly Chartered Locals (DCL) Rep 4:15 – 5:00 p.m. ELECTION: Separate Employer Locals Rep 3 SATURDAY, JUNE 26 10:00 – 11:30 a.m. Report of the Credentials Committee Committee Reports 11:30 a.m. – 1:00 p.m. LUNCH 12:00 – 1:00 p.m. ELECTION: Racially Visible Persons Rep 1:00 – 2:00 p.m. ELECTION: LGBTQ2+ Persons Rep 2:00 - 2:30 p.m. BREAK ELECTION: South-East Manitoba Geographical Rep 2:30 - 3:30 p.m. ELECTION: North-West Manitoba Geographical Rep ELECTION: Southern Saskatchewan Geographical Rep ELECTION: Northern Saskatchewan Geographical Rep 3:30 – 4:30 p.m. ELECTION: Northern Alberta Geographical Rep ELECTION: Southern Alberta Geographical Rep 4:45 – 5:45 p.m. ELECTION: Young Workers Rep SUNDAY, JUNE 27 9:30 – 10:30 a.m. ELECTION: Regional Women’s Committees (RWC) Rep 10:30 – 11:30 a.m. Report of the Credentials Committee ELECTION: Regional Executive Vice-President (REVP) ELECTION: Alternate REVP ELECTION: 2nd Alternate REVP Committee Reports 11:30 a.m. – 1:00 p.m. LUNCH 1:00 – 2:30 p.m. Report of the Credentials Committee Prairie Voice Awards Presentation Committee Reports 2:30 – 3:00 p.m. BREAK 3:00 – 4:30 p.m. Committee Reports Administration of Oath of Office Closing Remarks Convention Adjournment AGENDA 4 WELCOME Welcome to the 8th Prairie Region Triennial Convention! This is PSAC Prairies’ first-ever virtual convention. I know this convention will look much different this year and that there are a number of you who are disappointed that we could not be together face-to-face. I share that disappointment. We’ve all missed out on a significant amount of in-person connection and our convention is no different. However, the safety of PSAC members and staff is of the utmost importance. Despite the challenges we faced hosting our regional convention, I am thrilled that we are finally able to come together and participate in this important democratic process, in whatever way we are able to do so. PSAC Prairies is working with Encore in order to host the convention in an online format. Encore has a lot of experience hosting union conventions and has provided numerous customizations that have enabled us to replicate as many aspects of a typical convention as possible. To help you get accustomed to the new online platform, there will be a training session in advance of convention on Monday, June 21, 2021 at 12:00 p.m. for Alberta/Saskatchewan members and 1:00 p.m. for Manitoba members. Registered delegates and observers will be able to log on and get familiar with the platform in order to hit the ground running from the start of our convention. Typically, convention is a time for members across the Prairies to meet and network with each other. This will still be possible through the chat function outside of plenary hours and I encourage attendees to take advantage of this feature. Convention has been extended to four days, with 4.5 hours of session per day. The sessions are set up in 90-minute segments with breaks in-between. In this booklet, you will find the agenda and revised rules of order to better reflect the functioning of virtual regional conventions, as well as additional materials to assist with your participation on the virtual convention platform. While we are doing everything we can to ensure convention runs smoothly, there will likely be some glitches to work through. However, the priority is to ensure that members in the Prairies are able to participate in the democratic process in a way that is as close to an in-person event as possible. With some patience and understanding, I’m confident that we can do the business we need to do to ensure our members are well served by our union. Happy convention to all attendees! In Solidarity, Marianne Hladun, Regional Executive Vice-President, PSAC Prairies 5 ur union is made strong by members working together to improve our working lives and Oto preserve the rights that we have struggled to achieve. Mutual respect is the cornerstone of this cooperation. The PSAC Constitution confirms that every member, staff person and non-staff support people (e.g., technicians, interpreters, etc.) are entitled to be free from discrimination and harassment, both in the union and at the workplace, on the basis of age, sex, colour, national or ethnic origin, race, religion, marital status, family status, criminal record, disability, sexual orientation, gender identity or expression, language, social and economic class or political belief. Members, staff, and non-staff support people are also entitled to be free from psychological harassment. Content displayed or posted on the event platform, as well as any and all discussions on the platform, shall be respectful. Conflict, in and of itself, does not constitute harassment. Rather, harassment includes online bullying, content or language that is threatening, abusive, defamatory, obscene, indecent or objectionable on the event platform and on any other related electronic network. To be clear, content or discussion of a racist, sexist, ableist, homophobic, transphobic, or otherwise discriminatory nature will not be tolerated or accepted. Content and discussion must not be offensive, graphically in tone or in nature. Should you experience harassment at this event, contact the identified Anti-Harassment Resource Person to discuss the situation. Early and informal resolution processes are strongly encouraged. Whenever possible, members are expected to engage in a respectful dialogue to resolve the matter. The Anti-Harassment Resource Person is available to facilitate this discussion. If this conversation is neither successful nor possible, the appropriate process as outlined in harassment policies, guidelines, collective agreements, the Constitution and/or regulations will be fully and quickly engaged. Harassment in all its forms, detracts from our common purpose and weakens our union. May each one of us treat each other with kindness, compassion, dignity and respect. For assistance, please contact an Anti-Harassment Resource Person: Lindsey Sparks or Karoline Klug [email protected] Toll free #: 1-844-753-0062 STATEMENT ON HARASSMENT STATEMENT 6 VIRTUAL RULES OF ORDER VIRTUAL t the February 2021 National Board of Directors meeting, revised rules of order and statementA on harassment for virtual regional conventions were discussed and passed by the PSAC National Board of Directors. These revised rules of order and the statement on harassment for virtual regional conventions are to be used across our union for all virtual conventions and conferences. The standard PSAC rules of order and statement on harassment were adapted to reflect the virtual environment of our events. CONVENTION PROCEDURES 1. The REVP, or in the absence of the REVP or on the delegation of the REVP, the A/REVP shall take the Chair at the time specified and shall preside at all sessions. 2. Hours of sitting shall be determined as per the agenda adopted by the Convention delegates. 3. Delegates wishing to speak shall proceed to the microphone provided on the Convention platform for that purpose. When recognized by the Chair, they shall give their name, delegate number, and the body represented, state the purpose for which they rise, and confine remarks to the question at issue. 4. Speeches shall be limited to three minutes. 5. A delegate shall not speak more than once upon a subject until all who wish to speak have had an opportunity to do so. 6. A delegate shall not interrupt another, except to rise on a point of order or a question of privilege. 7. A delegate shall raise a point of order or question of privilege via the mechanism on the Convention platform identified for this purpose. 8. Delegates experiencing technical problems with the platform or having questions regarding the Convention are not to employ a point of order or question of privilege but are to seek technical assistance from the staff identified for this purpose.