SANTA FE COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING March 14, 2017 Henry Roybal, Chair - District 1 Anna Hansen, Vice Chair - District 2 Robert A. Anaya - District 3 [telephonically] Anna Hamilton - District 4 Ed Moreno - District 5 SANTA FE COUNTY REGULAR MEETING BOARD OF COUNTY COMMISSIONERS March 14, 2017 I. A. This regular meeting of the Santa Fe Board of County Commissioners was called to order at approximately 2:11 p.m. by Chair Henry Roybal in the Santa Fe County Commission Chambers, Santa Fe, New Mexico. B. Roll Call Roll was called by County Clerk Geraldine Salazar and indicated the presence of a quorum as follows: Members Present: Members Excused: Commissioner Henry Roybal, Chair None Commissioner Anna Hansen, Vice Chair Commissioner Robert A. Anaya [telephonically] Commissioner Anna Hamilton Commissioner Ed Moreno C. Pledge of Allegiance D. State Pledge E. Moment of Reflection The Pledge of Allegiance was led by Alex Cintron, the State Pledge by Adamina Pino and the Moment of Reflection by Abril Gonzales of the Finance Department. I. F. Approval of Agenda 1. Amendments 2. Tabled or Withdrawn Items CHAIR ROYBAL: Do we have any amendments? TONY FLORES (Deputy County Manager): Mr. Chair, good afternoon, Commissioners. The agenda was posted on March 7th and as amended was posted on the Santa Fe County Board of County Commissioners Regular Meeting of March 14, 2017 Page2 10th of March. I draw your attention to page 2 of the amended agenda, item III. C. 3, the resolution authorizing the County Manager to negotiated and execute all agreements as it relates to the agricultural extension office. That item has been tabled and moved to the March 28th agenda. On page 3, Matters from the County Attorney, item VI. A. The caption has been retooled to make sure that we had any unnecessary authority removed and also we added items 1, 2 and 3. And then Mr. Chair, I had a request that we move item VII. Discussion and Information Items and Presentations to immediately following the Consent Agenda, thus allowing us to have the executive session as the last matter of our doing business. COMMISSIONER ANAYA: Mr. Chair. CHAIR ROYBAL: Commissioner Anaya. COMMISSIONER ANAYA: Mr. Chair, Mr. Flores, [inaudible] excited and eager users of the new extension facility [inaudible] about it progress and I see we're tabling this item. Could you just provide some additional feedback? Is it a logistical reason for tabling, or still [inaudible] to move forward, or could you just provide a brief snapshot as to where we're at with the project? There's a lot of people excited about the opportunity to use it once it's constructed. MR. FLORES: Mr. Chair, Commissioner Anaya, thank you for that question. The resolution that was on the agenda today was authorizing the County Manager to be able to sign all construction agreements or any other agreements that were necessary for the bid that is currently on the street before the actual bid opening. The impetus of that resolution was to ensure that timing issues, we didn't have any constraints once the bids are opened and an awarded that it did not have to be brought back to the Commission to·execute that contract. From my perspective, the project is under bid currently. We have some time constraints relative to the severance tax bonding that the state of New Mexico has provided to us in the past, so this resolution is merely to avoid any contractual delays in getting the contract moving once the bids are open, which has not been done. So [inaudible] report to the Commission to you Commissioner Anaya, your question, the project is still moving forward and still anticipated to be underway by the time the summer schedule happens so this is a way [inaudible] further contractual obligations. COMMISSIONER ANA YA: So, Mr. Chair, Mr. Flores, let's leave it on. Can we leave it on? MR. FLORES: Mr. Chair, the packet material was not received. The resolution was not ready. It was not ready as of the time of the meeting today. COMMISSIONER ANAYA: Okay. I got you. So it was a logistical matter and we can move forward at the next meeting so once the bids are in the project can move to construction. Is that accurate? MR. FLORES: Mr. Chair, Commissioner Anaya, yes, that's accurate. COMMISSIONER ANAYA: And just for clarification for those that are maybe listening in on the radio or watching via streaming, this is in reference to the youth ag facility that was part of the Extension Service that was the number one recommended project that we fixed building, based on our building assessment to replace a building that was built in the fifties and it's in Commission District 5 and it's at our Santa Fe County Santa Fe County Board of County Commissioners Regular Meeting of March 14, 2017 Page3 Fairground facility. So is that accurate, Mr. Flores, what I just said? MR. FLORES: Mr. Chair, Commissioner Anaya, that's 100 percent accurate. COMMISSIONER ANAYA: Okay. Thank you so much, Mr. Chair. The other question I had was the last thing you said, Mr. Flores, was that we're going to move presentations, which would be -was it VII. B? Because I was going to make a recommendation but if that's already covered in your recommendation I won't. Did it cover the presentations under VII. B? MR. FLORES: Mr. Chair, Commissioner Anaya, yes. The entire item VIL would be moved up which includes presentations, immediately following the Consent Agenda. COMMISSIONER ANAYA: So I would request that, Mr. Chair, is if we could do VII. B. 1 after the approval of the Consent I would greatly appreciate it. Thank you so much for your time, Mr. Flores and Mr. Chair and the Commissioners. CHAIR ROYBAL: Thank you, Commissioner Anaya. And just to be clear, we are moving item number VII right after the Consent Agenda. Is there any other amendments or tabled or withdrawn items from the Board or Manager? Okay, so seeing none, what's the pleasure of the Board? COMMISSIONER HAMILTON: Move to approve. COMMISSIONER ANAYA: Mr. Chair. CHAIR ROYBAL: Okay, we have a motion. Commissioner Anaya, would you like to second or did you have something else to say, sir? COMMISSIONER ANAYA: Yes, if I could, Mr. Chair. Just if we could do that VIL B. 1 right after the Consent I'd appreciate it. CHAIR ROYBAL: Would this motion include that amendment, Commissioner Hamilton? COMMISSIONER HAMILTON: Yes. That would be fine. CHAIR ROYBAL: Okay, I have a motion. Do we have a second? COMMISSIONER HANSEN: I'll second it. CHAIR ROYBAL: We have a motion and a second. The motion passed by unanimous [5-0] voice vote. I. G. Approval of Minutes 1. Approval of February 14, 2017, Board of County Commissioners Meeting Minutes CHAIR ROYBAL: Is there any changes or what is the pleasure of the Board? COMMISSIONER HANSEN: I move to approve the minutes. CHAIR ROYBAL: Okay, we have a motion. COMMISSIONER HAMIL TON: Second. CHAIR ROYBAL: And we have a second. The motion passed by unanimous [5-0] voice vote. Santa Fe County Board of County Commissioners Regular Meeting of March 14, 2017 Page4 II. CONSENT AGENDA A. Resolutions 1. Resolution No. 2017-22, A Resolution Requesting a Budget Increase to the Fire Operations Fund (244) Hazmat Grant to Carry Forward the FY2016 Available Cash for the County Fire Department I $9,329 (Finance Division/Don Moya) 2. Resolution No. 2017-23, A Resolution Authorizing the County Manager to Terminate Water Service Agreements (Public Works Department/Jerry Schoeppner) B. Miscellaneous 1. Approval of Amendment No. 3 to Lease Agreement No. 2013- 0254-PW/MS Between Santa Fe County and Southwest CARE Center, Inc. (Public Works Department/Terry Lease) CHAIR ROYBAL: Is there any discussion on the Consent Agenda? Okay, seeing none, what's the pleasure of the Board? COMMISSIONER HANSEN: I move to approve the Consent Agenda. CHAIR ROYBAL: We have a motion from Commissioner Hansen to approve the Consent Agenda. COMMISSIONER HAMILTON: Second. CHAIR ROYBAL: We have a second from Commissioner Hamilton. The motion passed by unanimous [5-0] voice vote. [Clerk Salazar provided the resolution numbers for these and all subsequent resolutions.] VII. DISCUSSION/INFORMATION ITEMS/PRESENTATIONS B. Presentation 1. Presentation and Approval of a Proclamation Proclaiming the Month of March 2017 "Certified Government Financial Managers Month" COMMISSIONER ANAYA: Thank you so much, Mr. Chair for indulging this item. Ms. Tercero is there at the meeting I understand and if you could help and read it into the record I would greatly appreciate it and I defer to Ms. Tercero for some comments, that would be appreciated. CHAIR ROYBAL: Okay, Commissioner Anaya. I'm going to ask that we -do all the Commissioners have a copy of this proclamation? I'm going to ask that we all take turns. I'll go ahead and start and I'll go to my right. Santa Fe County proclamation proclaiming the month of March 2017 Certified Government Financial Managers Month. Whereas, the Association of Government Accountants - AGA - is a professional organization which has a network of over 14,000 members in 101 chapters in the United States and around the world; and COMMISSIONER HANSEN: Whereas, there are approximately 311 Santa Fe County Board of County Commissioners Regular Meeting of March 14, 2017 Page5 active members in the New Mexico and Albuquerque chapters of the AGA representing state, federal, municipal and private sector accountants, auditors and financial managers in New Mexico; and COMMISSIONER MORENO: Whereas, AGA New Mexico and Albuquerque chapters members have responded to AGA's mission of advancing governmental accountability