Vibrant in Westboro Since 1865 2016 ANNUAL REPORT 347 Richmond Road Ottawa, Ontario K2A 0E7 Telephone 613-725-9487 Fax 613-725-3990 Email: [email protected] Web site: www.allsaintswestboro.com 1 ALL SAINTS’ ANGLICAN CHURCH WESTBORO DIOCESE OF OTTAWA; ANGLICAN CHURCH OF CANADA 2017 Annual Report Table of Contents Agenda 3 All Saints’ Westboro Minutes of Vestry, February 28, 2016 4 All Saints’ Westboro Minutes of Special Vestry, November 17, 2016 9 All Saints’ Westboro Incumbent’s Report 11 All Saints’ Westboro Associate Incumbent’s Report 12 All Saints’ Westboro Associate Priest’s Report 14 All Saints’ Westboro’s Annual Report of Corporation 15 Report of the Nominating Committee 17 All Saints’ Westboro’s 2016 Annual Financial Statements 18 2017 Proposed Budget 27 Ministries at All Saints’ Westboro with St. Matthias All Saints’ Westboro with St. Matthias Reading Circle 28 Altar Guild 28 All Saints’ Westboro Village Fair 29 Church School 29 Craft Guild 30 GiFT Campaign 30 GranAid Project 30 Jazz Vespers 31 Joint Property Committee 32 Movies with Meaning 33 Music 34 New-To-You Shop 36 Parish at Learning (PAL) Hour 36 Partnership Management Committee 37 Pastoral Care 37 Primate’s World Relief and Development Fund 37 Quilters 38 Refugee Sponsorship 38 Seniors’ Exercise and Wellness Group 39 Servers’ Guild 39 St. Matthias Community Meals 40 Sunday Refreshments 40 Teen Ministry 41 Westboro Region Food Bank 42 Westboro Fuse 42 All Saints Westboro with St. Matthias: Those Baptized, Married and Buried 44 2 2017 ANNUAL VESTRY MEETING AGENDA 1. Opening Prayer With Prayers for the Recently Departed Members of Vestry 2. Appointment of Vestry Clerk 3. Confirmation of Minutes of the February 28, 2016 Meeting of Vestry of All Saints’ Westboro 4. Confirmation of Minutes of the November 17, 2016 Meeting of Special Vestry of All Saints’ Westboro 5. Incumbent's Reports 6. Church Wardens’ Financial Statement for 2016 from All Saints’ Westboro 7. Presentation of the Budget for 2017 8. Reports of Committees and Organizations from All Saints’ Westboro 9. Report of the Nominating Committee: Wardens Election of Lay Members of Synod Election of Members of Parish Council 10. Election of Auditors 11. Signing Authorities for the Church Financial Accounts 12. Motion to approve the appointment of Lay Administrators for the Eucharist 13. General Business Upgrading of our Accessible Lift Support of Cornerstone’s “Princeton Avenue” Affordable Housing project 14. Adjournment 3 ALL SAINTS WESTBORO MINUTES OF VESTRY MEETING – FEBRUARY 28, 2016 1. The Ven. Chris Dunn declared the Annual Vestry Meeting in session at 11:22 a.m. with his opening prayer. Archdeacon Dunn added prayers for the following Recently Departed Members of Vestry: Roger Aston, Bea Brace, Lydia Clark, David Code, Doug Digby, Carol Dumais, Helen Higginson, Norm Lackey, Jane Ward, Cynthia Knoll, Cellia Benns, Denise Moenting, Vernan Valcin, Dorothy McGregor, Bea Barradas, Norah Goodman, Gordon Salley, Helga Bambrough, Ken Harwood, Margaret Sanders, Margaret (Peggy) Sharp. "Rest eternal grant to them, O Lord, and let light perpetual shine upon them." 2. Vestry Secretary: Michael Norman moved, Margaret Cook seconded the appointment of Elizabeth Reicker as Vestry Secretary. - Carried 3. The Vestry Declaration was read to be considered by all before signing the circulated Attendance Sheets. Total attendees who signed the declaration were 95, with 55 being from the original All Saints' Westboro and 40 from St. Matthias. 4. The minutes of the All Saints' Annual Vestry Meeting of February 22, 2015 are found on pages 2 to 9 of the All Saints' Westboro 2015 Annual Report. There was no discussion on the Minutes or comments. Doug Fisher moved, Murray Wilker seconded "the approval of the Minutes of the All Saints' Westboro February 22, 2015 Vestry Meeting." Carried. 5. The minutes of the All Saints' Special Vestry Meeting of September 15, 2015 are found on pages 9 to 11 of the All Saints' Westboro 2015 Annual Report. During the discussion on the Minutes Archdeacon Dunn announced that the work on the accessible washroom has begun, and that work will soon begin on the Madison and Richmond doors. The projects are expected to be completed by April 15th. Loris Jordan moved, Lynda Dredge seconded, "the approval of the Minutes of the All Saints' Westboro September 15, 2015 Special Vestry Meeting." Carried. 6. The minutes of the St. Matthias Annual Vestry Meeting of February 22, 2015 are found on pages 8 to 11 of the St. Matthias Annual Vestry Report for 2015. There was no discussion on the Minutes or comments. Penny Irwin moved, Toni Larsen seconded, "the approval of the Minutes of the St. Matthias February 22, 2015 Vestry Meeting." Carried. 7. The minutes of the St. Matthias Special Vestry Meeting of June 7, 2015 are found on pages 11 to 18 of the St. Matthias 2015 Annual Vestry Report. During discussion on the Minutes, and in response to a question, it was noted that Imogen Henderson took notes during the meeting and that these were printed as the minutes. Although the dialogue was complex, the vote and conclusion are clearly presented. Linda Phillips moved, Ted Cherrett seconded, "the approval of the Minutes of the St. Matthias June 7, 2015 Special Vestry Meeting." Carried. 4 8. The minutes of the St. Matthias Special Vestry Meeting of October 25, 2015 are found on pages 19 to 22 of the St. Matthias Annual Vestry Report. There was no discussion on the Minutes or comments. Susan Gates moved, Julia Brady seconded, "the approval of the Minutes of the St. Matthias October 25, 2015 Special Vestry Meeting." Carried. 9. The All Saints' Westboro Incumbent's Report is found on pages 12 to 13 of the All Saints' Annual Reports Document. The Incumbent, Christopher Dunn, expressed particular thanks to The Rev. Dr. Linda Privitera and to The Rev. Canon John Wilker-Blakley. He noted that the many meetings since May 2015 about the amalgamation of St Matthias and All Saints' Westboro benefitted from the dedication, support, energy, and hard work, along with a focus on what was important and valuable, by St Matthias' wardens Katy Burnett, Chris Helleur, Linda Phillips and Ted Cherrett and Treasurer Ken McMillan. Applause. There were no questions or comments from Vestry. 10. The St. Matthias Incumbent's Report is found on pages 4 to 5 of the St. Matthias 2015 Annual Vestry Report. The Incumbent, John Wilker-Blakley, shared that while 2015 had been devastating, great thanks is expressed for the support and welcome to all at All Saints Westboro, especially to its Corporation. There were no questions or comments from Vestry. 11. The All Saints' Westboro Financial Reports for 2015 are found on pages 17 to 25 of the All Saints' Annual Reports Document. Treasurer Barbara Fisher introduced the report with the following comments: Barbara thanked our Counting Group, headed by Doug Fisher, along with Larry Broome who work very hard all year on your behalf. Thanks as well to Pat Scotcher who helps us when someone is away. Many thanks to Susan Garnham for all the excellent support she gives to us all year long as our bookkeeper. I would also like to thank David Jones and Kim Chenger for their hard work in auditing our books. The GENERAL ACCOUNT is found on page 21 of the Annual Report, and deals with the Day to Day Operations of the Parish. Barbara focused on Highlights in the general account. In 2015 our overall income was down mainly due to the fact that we had a Diocesan grant for Carolyn Seabrook for the first half of 2014. We did not have a grant in 2015. Rentals were down a bit. The Ottawa School of Spirituality and Theology moved from All Saints' in September; this was in no way due to anything with our facilities. Their history shows that they move locations every so many years. Some of the loss was made up in other short-term rentals. Rentals are split 50/50 with First United Church. The small amount in "Sundry" was due to interest received on our HST refund. Our Income from First United increased, but this is a direct result of increased overhead expenses; First United continues to pay 50% of the operating expenses. Our total offerings were down over 2014 by $1,890, however the general offerings were up by $1,243. Open offerings were down in 2015 by $4,465 due to an anonymous donor that appears to have moved on. Note 3 on page 23 gives a breakdown of the various categories of offerings. You will see how important these special offerings are to our total income: General Offerings are $306,341; Open are 5 $4,416; Initial are $214; Lent Offering is $960; Easter Offering is $4,875; Thanksgiving Offering is $1,684; and the Advent/Christmas Offering is $6,656. Donations from Organizations within the parish are comprised of the New to You Shop, Wednesday Quilters and Movies with Meaning. The New to You Shop contributes 10% of their income to the Rector’s Discretionary Fund. Note 4 on page 16 shows a breakdown of this account. Our Bazaar income after expenses was $15,763. The Garage Sale portion did not realize as much in 2015 as in 2014. However, the Bazaar in November was a great success. The General Account total expenses decreased by $39,637 from 2014, largely because the cost of priestly services was down by $30,223. We did not have a full-time assistant or curate to replace Carolyn. Linda Privitera joined us on a part-time basis from April to the end of December. Diocesan Fair Share was reduced from the 2014 level by $12,535; in 2015 we paid $37,951.