Multicultural Greek Council Constitution and Bylaws California State University, Fullerton CONSTITUTION PREAMBLE …………………………………………………… 2 ARTICLE I NAME …………………………………………………… 2 ARTICLE II PURPOSE …………………………………………………… 3 ARTICLE III POWERS & SCOPE OF AUTHORITY …………………………………………………… 3 ARTICLE IV STRUCTURE …………………………………………………… 3 ARTICLE V MEMBERSHIP …………………………………………………… 6 ARTICLE VI MEETINGS …………………………………………………… 7 ARTICLE VII DUES …………………………………………………… 7 ARTICLE VIII SCHEDULING OF EVENTS …………………………………………………… 8 ARTICLE IX AMENDMENTS …………………………………………………… 8 ARTICLE X EXPANSION …………………………………………………… 9 BYLAWS ARTICLE I OFFICERS …………………………………………………… 13 ARTICLE II ELECTIONS, VACANCIES …………………………………………………… 16 ARTICLE III IMPEACHMENT PROCEDURE …………………………………………………… 17 ARTICLE IV COMMITTEES …………………………………………………… 17 ARTICLE V ADVISORS …………………………………………………… 17 ARTICLE VI PARLIAMENTARY AUTHORITY …………………………………………………… 18 TABLE OF CONTENTS 1 CONSTITUTION Multicultural Greek Council California State University, Fullerton PREAMBLE We, the Greek organizations have joined together to form this council known as the Multicultural Greek Council at the California State University, Fullerton in order to better meet our individual and joint needs and voice our concerns. We recognize that there are certain areas of action and programming that can be best carried out by the joint efforts of all such organizations. As culturally based organizations, we shall keep our commitments to aid all underrepresented groups. We do hereby establish such a council and uphold ourselves to the following constitution and bylaws. ARTICLE I. NAME The name of this council shall be the Multicultural Greek Council at CSUF, hereinafter referred to as the “MGC” at the California State University, Fullerton, hereinafter referred to as “CSUF”. Section 1: Founders As of 2002, the founding organizations of the Council include: • Alpha Kappa Alpha Sorority, Inc. • Beta Upsilon Delta • Delta Sigma Chi Co-Ed Fraternity, Inc. • Theta Delta Beta • Kappa Alpha Psi Fraternity, Inc. • Lambda Theta Alpha Latin Sorority, Inc. • Lambda Theta Phi Latin Fraternity, Inc. • Lambda Sigma Chi • Sigma Gamma Rho Sorority, Inc. • Phi Iota Alpha • Chi Sigma Phi • Omega Psi Phi Fraternity, Inc. Section 2: Recognized Organizations The following organizations are the chartered and recognized multicultural fraternities and sororities of the MGC at CSUF (The organizations are listed in Greek alphabetical order): • Beta Upsilon Delta • Zeta Phi Rho 2 • Theta Delta Beta • Lambda Theta Alpha Latin Sorority, Inc. • Lambda Theta Phi Latin Fraternity, Inc. • Chi Sigma Phi • Sigma Delta Alpha Fraternity, Inc. • Sigma Lambda Beta International Fraternity • Tau Theta Pi * Please note that not all of the organizations from Section 1: Founding Organizations will fall under the Section 2: Recognized Organizations. ARTICLE II- PURPOSE The purpose of MGC at CSUF is to build a community that represents unity and support within diverse cultures. Promote higher education, provide community services, and enhance leadership. ARTICLE III- POWERS & SCOPE OF AUTHORITY Section 1: Powers • To administer, enact, and amend the constitution, bylaws, rules, and regulations established by the MGC at CSUF. • To provide support and available resources to MGC member organizations at CSUF. Section 2: Scope of Authority The scope of authority for the MGC shall be legislative, administrative, and advisory. ARTICLE IV- STRUCTURE Section 1: General Council There shall be a General Council consisting of the MGC executive board as well as one primary delegate and one secondary delegate from each recognized MGC chapter at CSUF. Section 2: Executive Board There shall be an Executive Board, subject in all respects to the General Council of the MGC. Section 3. Officer qualifications: Clause 1. The President and Treasurer of the student organization are required to meet the minimum requirements established for Minor Student Representative Student Officers by the CSU Chancellor’s Office. • Officers must be matriculated and enrolled (non-extended education) at Cal State Fullerton. • Officers must maintain a minimum cumulative 2.5 grade point average each term. • Officers must be in good standing with the university and their respective chapter. o Good standing with the chapter is defined by meeting academic and financial standards. o Good standing with the university is not on academic probation or have a misconduct status. 3 • Undergraduates are required to earn six semester units per term while holding office. • Undergraduate officers are allowed to earn a maximum of 150 semester units or 125 percent of o The units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential officers are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate credential objective, whichever is greater. Clause 2. In the event an elected officer is unable to fulfill their term of office, there will be nominations held at the next meeting, and elections will be at the meeting after. During elections, applicants will present five-minute speeches and then be voted in. Elected Officers • The Elected Officers of the Council shall be the President, Vice President, Secretary, Treasurer, Sergeant at Arms, Public Relations Chair, Special Events Chair, Philanthropy Chair, Academics Chair, and Greek Liaison. These members do not carry a formal vote at the general council meetings with the exception of a tie breaking by the president. • If a member fulfills full term (two consecutive semesters in one academic year), they will be eligible to receive a graduation sash or plaque upon graduation. Section 4: Chapter Delegates Chapter delegates shall have final authority on all matters related to this Council, in accordance with the University guidelines. Delegates must be comprised of currently enrolled (in a minimum of 12 units) CSUF students. Chapters shall notify the MGC secretary immediately if there is a change in delegates. • A delegate must fulfill a position for an entire year • A delegate, secondary delegate, or his/her substitute must attend all MGC meetings and events • A delegate is only allowed three absences at council meetings per semester. They are still required to send a second delegate in their place. • If a chapter fails to send a delegate to the council meetings, for more than three meetings in a semester, the chapter shall be subject to a fine of $10 issued by the Sergeant at Arms. • If a delegate cannot make a meeting, they must send their secondary delegate. • A delegate must pass information from General Council meetings to their chapter. • If the first chapter delegate fulfills full term (two consecutive semesters in one academic year and does not miss more than three council meetings a semester), they will be eligible to receive a graduation sash or plaque upon graduation. Section 4: Council Advisement The Coordinator of Fraternity & Sorority Life in the office of Student Life & Leadership of CSUF shall be the advisor of MGC. The Coordinator of Fraternity & Sorority Life is neither an officer nor a delegate of the MGC council. The Coordinator of Fraternity & Sorority Life shall have no voting rights or other officer/delegate privileges. Section 5: Chapters Undergraduate chapters of the MGC shall be comprised of national, regional, and local cultural fraternities and sororities that have been properly chartered through CSUF. Section 6: Balance of Affiliates There can only be three members of the same MGC organization serving on the MGC Executive Board. Clause 1: The President and Treasurer elect must be from two different organizations 4 Section 7: Philanthropy Maywood College Fair event, which is held during the Fall Semester, is MGC Philanthropy. Any fundraisers or community service events shall be focused on Maywood College Fair. Other community service programs can be approved with a 2/3 vote from chapter delegates. Section 8: Chapter Funding Process Funding requests need to be presented to executive board and approved by a chapter delegate vote. MGC is providing funding in the form of reimbursements only for chapter events. Chapter funding request process: • (Week 1) Chapters must email their funding request proposal to the President, Treasurer, and Secretary. o The executive board will be given all necessary information to start calculating what funds can be allocated. § Please provide the following information in a Power point or PDF document: § Exact amount being requested § Quote(s) of money being requested § The purpose of the event § How this contributes to the MGC community o Once the executive board is presented with all necessary information, the executive board will start working with the requesting chapter to add the proposal to the MGC agenda under New Business. • (Week 2) The following week the requesting chapter will present at the Council meeting on how much they are requesting, what the funds are going towards, and how this request will impact MGC. o The chapter delegates will then have a week to take this information to their chapters to gather a chapter vote. • (Week 3) The following week is when the proposal will be voted on during the delegates meeting under the old/unfinished business. o Passes with a vote of 50% +1. Additional Information: • Please turn in all receipts/invoices within two weeks after the event has passed and the MGC chapters have approved the funding request. o Failure to turn in receipts/invoices to the MGC Treasurer will result in the