NOTICE OF REGULAR BOARD MEETING BOARD OF TRUSTEES OF SANTA ANNA ISO DATE: Monday,November13,2017 TIME: 5:30 PM PLACE: Santa Anna Library, 701 Bowie, Santa Anna, TX AGENDA 1. Opening by the President and Invocation 2. Open Forum 3. Action and Discussion Items 3.1 Action Approval of Minutes 3.2 Action Payment of Bills and Review of Financial Reports 3.3 Action Approve Budget Amendments, If Any 3.4 Action Approve School Health Advisory Committee Minutes 3.5 Action Approve Elementary & Secondary Campus Improvement Plans 3.6 Action Approve Proposal forMobile Home(s) 3.7 Action Approve TASS Policy Update109, affecting Local Policies: BBE(LOCAL): BOARD MEMBERS -AUTHORITY, CDA{LOCAL): OTHER REVENUES - INVESTMENTS, CKC{LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS, CNA(LOCAL): TRANSPORTATION MANAGEMENT· STUDENT TRANSPORTATION,CO(LOCAL): FOOD SERVICES MANAGEMENT, DF{LOCAL): TERMINATION OF EMPLOYMENT, DH(LOCAL): EMPLOYEE STANDARDS OF CONDUCT, EHBAF(LOCAL): SPECIAL EDUCATION - VIDEO/AUDIO MONITORING, EJ(LOCAL): ACADEMIC GUIDANCE PROGRAM, FEA(LOCAL): ATTENDANCE. COMPULSORY ATTENDANCE,FFAA{ LOCAL): WELLNESS AND HEALTH SERVICES· PHYSICAL EXAMINATIONS, FFF(LOCAL): STUDENT WELFARE- STUDENT SAFETY, FFl(LOCAL): STUDENT WELFARE· FREEDOM FROM BULLYING, GBAA{LOCAL): INFORMATION ACCESS - REQUESTS FOR INFORMATION, GKA(LOCAL): COMMUNITY RELATIONS· CONDUCT ON SCHOOL PREMISES, GKC(LOCAL): COMMUNITY RELATIONS-VISITORS, GKE(LOCAL): COMMUNITY RELATIONS- BUSINESS, CIVIC, AND YOUTH GROUPS 3.8 Discussion Superintendent Report • Enrollment Report • Band State Marching 3.9 Action Personnel: Closed Meeting (TGC551.074) • Review of Personnel · �David Robinett //- 9----/Z Date � Agenaltem� be taken In the same order as shown ��Is meeting notice. a• During the course of the meeting, should a discussion of any item on the agenda be held In executive session, the board may convene in such executive or closed session by law, "Government Code, Chapter 551 and 652." SANTA ANNA INDEPENDENT SCHOOL DISTRICT 4,5 9 REGULAR MONTHLY MEETING NOVEMBER 13, 2017 The regular monthly meeting of the Santa Anna I.S.D. Boardof Trustees was held Monday November 13, 2017, at 5:30 P.M. in the SantaAnna I.S.D. Library. President JaniceFellers called the meeting to order and announcedthat a quorum wa$ present. MEMBERS PRESENT Janice Fellers, Ray Jones, Roger Guerrero, Jr., Laurel Guthrie, Mike Pritchard MEMBERS ABSENT Denise Montgomery, David Herrod SCHOOL OFFICIALS PRESENT David Robinett, Katrina Guerrero, ShannonHerrod, Laurie Hunter, Aletha Patterson ,' Ray Jones gave the invocation. ,' ,! APPROVAL OF MINUTES. The minutes were provided for the boardmembers in their monthly packet. The motion to accept the minutes, as theyare written, was made by Laurel Guthrie, seconded by Ray Jones. The motion carried 5-0. PAYMENT OF THE BILLS AND APPROVAL OF THE FINANCIAL STATEMENTS. Copies of the financial statements and a list of themonthly bills were provided forthe boardto view. The motion to pay the bills and accept the financialstatements was made by Ray Jones, seconded by Laurel Guthrie. The motion carried 5-0. (Attachment 1) APPROVE SCHOOL HEALTH ADVISORY COMMITTEE MINUTES. The Boardwere provided copies of the School HealthAdvisory Committee Minutes forreview. The motion to accept the Sch6ol HealthAdvisory Committee Minutes was made by Mike Pritchard, seconded by Roger Guerrero, Jr. The motion carried 5-0. (Attachment2) APPROVE ELEMENTARY AND SECONDARY CAMPUS IMPROVEMENT PLANS. The Boardwere provided copies of theElementary and Secondary Campus Improvement Plansto view. The motion to accept the 2017-2018 Elementaryand Secondary Campus Improvement Plans �vas made by Laurel Guthrie, seconded by Mike Pritchard. The motion carried 5-0. FINANCIAL REPORT AS OF OCTOBER 31, 2017 Money Market Account Rate of Interest Local Maintenance-Santa Anna National Bank 0.45 $ 3,146,828.24 (PURCHASED CD 1/9/2012) 0.45 $ 2,000,000.00 Interest & Sinking-Santa Anna National Bank 0.15 $ 65,663.07 GRAND TOTAL: $ 5,212,491.31 REVENUE RECEIVED FROM STATE OCT 1, 2017-OCT 31, 2017 Current Month Total Amount to Date Foundation $ 343,920.00 $ 878,185.00 Available School Fund $ 8,948.00 $ 8,948.00 Facilities Grant (Fund 599) $ - Child Nutrition $ 13,942.75 $ 21,600.61 USDE MATCH $ 9.67 $ 9.67 Title I, Part A $ 8,625.97 $ 8,625.97 Title II, Part A $ 1,013.50 $ 1,013.50 USDE Reap Grant Program $ - ACE Grant Reimbursement $ 9,380.94 $ 31,880.94 Textbook Fund Reimbursement $ - Kindergarten Funding $ - Title IV, Part A $ 2,559.00 $ 2,559.00 TOTAL FROM STATE: $ 388,399.83 $ 952,822.69 REVENUE RECEIVED FROM LOCAL SOURCES OCT 1, 2017-OCT 31, 2017 Current Month Total Amount to Date Coleman Co,unty Taxes M & 0 (199) $ 181,486.67 $ 185,282.90 Coleman County Taxes I & S (599) $ 11,819.10 $ 12,060.57 Meal Payments $ 3,129.65 $ 5,713.45 Athletic Receipts $ 2,660.75 $ 4,494.75 Misc Revenue/Reimbursements* $ 2,306.00 $ 27,191.75 Interest (199) MMS & CD $ 1,908.45 $ 3,607.46 Interest (599) MMA Only $ 10.09 $ 18.64 TOTAL FROM LOCAL SOURCES: $ 203,320.71 $ 238,369.52 MMA-OCT 1, 2017 BEGINNING BALANCE: $ 2,969,179.40 M&O DEPOSITS & OTHER ADDITIONS: $ 579,891.35 TOTAL CHECKS & OTHER CHARGES: $ 402,242.51 (Including $177,365.17 Oct 25, 2017 Payroll) PREPARED BY: KATRINA GUERRERO-11/9/2017 Date Run: 11-13-2017 5:17 PM YTD Check Register Program: FIN1800 C( ':y Dist: 042-903 SANTA ANNA ISD Page 1 of 11 F'::rom 10-17-2017 To 11-13-2017 Sort by Fund, Check Number File lD:C Accounting Period: A Fund: 199 / 8 GENERAL FUND Check Check Vend Typ Nbr Date Credit Memo Nbr Payee Fnd-Fnc-Obj.So-Org-Prog Cd Reason Amount EFT 001102 11-02-2017 00052 CARD SERVICE CENTE 199-11-6321.01-001-811000 D POSTAGE/DUAL CR ALG 6.95 N 199-11-6399.00-001-811000 GRADEMASTER TEST FORM 165.86 199-11-6399.00-001-822000 PLASMA VECTOR ART DESI 146.25 199-11-6399.00-001-822000 PLASMA MEDIA PRO 756.67 199-11-6399.05-001-811000 SMARTBOARD PENS 65.45 199-11-6399.SC-999-81 1 000 ACE BOTTLED WATER 39.80 199-11-6411.00-001-811000 INSERVICE SNACKS 30.38 199-11-6411.00-101-811000 INSERVICE SNACKS 30.39 199-11-6411.00-101-825000 WORKSHOP MEALS/HERRO 26.95 199-11-6499.01-001-811000 BRAG LUNCHES 64.00 199-11-6499.01-001-811000 BRAG LUNCHES 80.31 199-11-6499.01-001-811000 1ST SIX WK A/B HONOR ROL 350.00 199-11-6499.01-001-811000 BRAG LUNCHES 75.89 199-11-6499.01-001-811000 BRAG LUNCHES 75.72 199-11-6499.01-001-811000 BRAG LUNCHES 72.74 199-11-6499.04-001-811 000 SECONDARY TEACHER AWA 50.00 199-31-6411.00-999-824000 WKSHOP MEAL 23.10 199-34-6219.00-999-899000 BUS 12 REGISTRATION 8.50 199-34-6319.01-999-899000 SUPPLIES 151.03 199-34-6499.00-999-899000 TOLL ROAD FEES 22.07 199-36-6249.01-001-899000 ATSSB DUES/POSTAGE 56.80 199-36-6411.00-001-891000 MEALS 35.00 199-36-6411.03-001-891000 MEALS 84.00 199-36-6411.03-001-891000 JH CHEER MEALS VS ZEPHY 41.17 199-36-6411,09-001-891000 MEALS .09 199-36-6499.01-001-899000 TMEA DUES 160.00 199-41-6411.00-750-899000 WORKSHOP MEALS 13.61 11-02-2017 00128 PEARSON EDUCATION 199-11-6321.01-001-811000 D DUAL CREDIT MY LAB ENGLI 216.00 Check 001102 Total: 2,848.73 022325 10-20-2017 00626 CASH 199-36-6499.00-001-891000 C GATE CHANGE FOR HOST F 800.00 N 022326 10-20-2017 02879 RFID TECHNOLOGIES 199-41-6219.01-750-899000 C ASSET MANAGEMENT 394.00 N 022327 10-26-2017 02856 AIR ONE MECHANICAL 199-51-6299.02-999-899000 C A/C REPAIR 6,200.00 N 022328 10-26-2017 00626 CASH 199-36-6499.00-001-891000 C CASH FOR JH FB GATE VS V 400.00 N 022329 11-01-2017 00560 UNIVERSITY OF TEXAS 199-36-6499.01-001-899000 C STATE MARCHING BAND EN 700.00 N 022330 11-02-2017 00626 CASH 199-36-6499,00-001-891000 C JH FBALL GATE CHANGE 300.00 N 022331 11-10-2017 00626 CASH 199-36-6499.00-001-891000 C FB GATE CHANGE VS PR 400.00 N 022333 11-13-2017 02769 4N6 FANATICS 199-36-6399.00-001-899000 C SPEAKING MATERIALS 150.00 N • indicates voided checks Date.Run: 11-13-2017 5:17 PM YTD Check Register Program: FIN1800 Cnty Dist: 042-903 SANTA ANNA ISD Page 2 of 11 from 10-17-2017 To 11-13-2017 Sort by Fund, Check Number File ID: C Accounting Period: A Fund: 199 / 8 GENERAL FUND Check Check Vend Typ Nbr Date Credit Memo Nbr Payee Fnd-Fnc-Obj.So-Org-Prog Cd Reason Amount EFT 022336 11-13-2017 01386 ALBERT LARREA 199-36-6219.00-001-891000 C FB OFFICIAL GCVSMILFORD 65.00 N 022337 11-13-2017 02869 AMAZON CAPITAL SER 199-11-6249.02-999-811000 C MAINT SUPPLIES 379.54 N 199-11-6399.00-001-811000 SUPPLIES 53.84 199-11-6399.00-001-811000 FLUORESCENT LIGHT FIL TE 50.72 199-36-6399.00-001-899000 SOCIAL STUDIES UIL 64.56 199-36-6399.04-001-891000 ICE SCOOP/GATORADE JUG 42.23 199-51-6319.00-999-899000 BATTERIES 155.65 199-51-6319.00-999-899000 WHIRLPOOL TIMER 85.19 Check 022337 Total: 831.73 022338 11-13-2017 01458 AMERIPRIDE LINEN & 199-51-6299.05-999-899000 C MONTHLY MAT/MOP SVC 266.09 N 022339 11-13-2017 02881 ARBOR SCIENTIFIC 199-11-6399.03-001-811000 C SUPPLIES 476.41 N 022340 11-13-2017 01930 AREA IV FFA ASSOCIA 199-11-6499.00-001-822000 C FFA DUES 256.00 N 022341 11-13-2017 00200 SOUTHWESTERN BELL 199-51-6259.00-999-899000 C LONG DISTANCE SVC 130.76 N 022342 11-13-2017 01709 BIG COUNTRY FFA 199-11-6499.00-001-822000 C FFA DUES 132.00 N 022343 11-13-2017 02883 BRIT VANZANDT 199-36-6219.00-001-891000 C JH FBALL OFFICIAL VS VW 119.90 N 022344 11-13-2017 00064 BSN SPORTS LLC 199-36-6399.11-001-891000 C SUPPLIES 376.00 N 022345 11-13-2017 01274 BUDDY VAUGHN 199-36-6219.00-001-891000 C FB OFFICIAL VS PR 70.00 N 199-36-6219.00-001-891 000 JH/JV FB OFFICIAL 90.00 Check 022345 Total: 160.00 022346 11-13-2017 00159 CDW-G 199-11-6399.05-999-811000 C ADOBE ACROBAT PRO 325.56 N 022347 11-13-2017 01908 CEN-TEX FUELS 199-34-6311.00-999-899000 C FUEL 2,025.28 N 199-34-6311.SC-999-899000 FUEL 617.44 Check 022347 Total: 2,642.72 022348 11-13-2017 00090 CHRONICLE AND D-V 199-41-6499.00-701-899000 C HOUSE BID NOTICE 28.60 N 022349 11-13-2017 01619 CISCO COLLEGE 199-11-6223.00-001-811000 C DUAL CREDIT FALL SEMEST 4,284.00 N 022350 11-13-2017 00135 CITY OF SANTA ANNA 199-51-6259.03-999-899000 C WATER 1,192.70 N 199-51-6259.