Global Affairs Canada - Results-Based Management for International Assistance Programming Results-Based Management for International Assistance Programming at Global Affairs Canada: A How-to Guide Second Edition, 2016 (This guide replaces Results-Based Management Tools at Global Affairs Canada: A How-to Guide, 2009) Results-Based Management Centre of Excellence Operational Direction and Coherence International Assistance Operations Bureau Office of the Deputy Minister of International Development Global Affairs Canada Table of Contents Preface .................................................................................................................................................................. 6 Part One: An Introduction to Results-Based Management .................................................................................... 7 1.0 Introduction ......................................................................................................................................................... 7 1.1 Results-Based Management ................................................................................................................................ 8 What is Results-Based Management? .................................................................................................................. 8 Why use Results-Based Management? ................................................................................................................. 9 1.2 Results-Based Management and the Theory of Change ................................................................................... 12 The results chain ................................................................................................................................................. 14 Tools related to the theory of change ................................................................................................................ 22 1.3 Results-Based Monitoring and Evaluation ........................................................................................................ 23 Results-based monitoring and evaluation tools ................................................................................................. 24 1.4 Taking a Participatory Approach ....................................................................................................................... 25 What is a participatory approach? ...................................................................................................................... 25 Why is a participatory approach important? ...................................................................................................... 26 1.5 Integration of Gender Equality, Environmental Sustainability and Governance ............................................... 27 Gender equality .................................................................................................................................................. 27 Environmental sustainability .............................................................................................................................. 29 Governance ......................................................................................................................................................... 31 Part Two: Results-Based Management Methodologies and Tools ....................................................................... 35 2.0 Introduction ....................................................................................................................................................... 35 On using the tools of other partners .................................................................................................................. 35 2.1 Outcomes and Outputs ...................................................................................................................................... 36 What is an outcome or result? ........................................................................................................................... 36 How to formulate an outcome statement .......................................................................................................... 36 What is an output? ............................................................................................................................................. 40 How to formulate an output statement ............................................................................................................. 41 2.2 The Logic Model ................................................................................................................................................ 45 Logic modelling ................................................................................................................................................... 46 Standard template – logic model ........................................................................................................................ 46 Logic model structure ......................................................................................................................................... 46 Logic-model parameters ..................................................................................................................................... 47 2.3 The Outputs and Activities Matrix ..................................................................................................................... 48 Standard template – outputs and activities matrix ............................................................................................ 48 Outputs and activities matrix – other considerations ........................................................................................ 48 2.4 The Theory of Change Narrative........................................................................................................................ 50 2.5 Indicators ........................................................................................................................................................... 51 2.6 The Performance Measurement Framework..................................................................................................... 57 Standard template – performance measurement framework ........................................................................... 58 Content of the performance measurement framework ..................................................................................... 58 Expected results (first column) ........................................................................................................................... 58 Indicators (second column)................................................................................................................................. 58 Page 2 Baseline data (third column) ............................................................................................................................... 59 Targets (fourth column) ...................................................................................................................................... 60 Data sources (fifth column) ................................................................................................................................ 60 Data collection methods (sixth column) ............................................................................................................. 61 Frequency (seventh column) .............................................................................................................................. 63 Responsibility (eighth column) ........................................................................................................................... 63 2.7 The Results-Based Monitoring and Evaluation Plan .......................................................................................... 63 Part Three: Step-by-Step Instructions ................................................................................................................. 65 3.0 Introduction ....................................................................................................................................................... 65 3.1 Step 1: Identify Design Team and Stakeholders ................................................................................................ 66 3.2 Step 2: Conduct a Situation Analysis ................................................................................................................. 66 Situation analysis tools used at Global Affairs Canada ....................................................................................... 68 3.3 Step 3: Develop the Project’s Theory of Change, including Logic Model, Output and Activity Matrix, and Narrative ................................................................................................................................................................. 69 Step 3 a) Identify the ultimate outcome ............................................................................................................. 70 Step 3 b) Identify intermediate outcomes .......................................................................................................... 71 Step 3 c) Identify immediate outcomes .............................................................................................................. 72 Step 3 d) Identify main outputs and activities ...................................................................................................