DOCUMENT RESUME ED 286 025 CE 048 310 AUTHOR Castro, Jesus; And Others TITLE Bilingual Microcomputer Business Skills Course. Vol. III. Joint Lesson 15-19. INSTITUTION Hacer Hispanic Women's Center, Inc., New York, NY. SPONS AGENCY Office of Vocational and Adult Education (ED), Washington, DC. PUB DATE 87 GRANT G008520006 NOTE 221p.; For related volumes, see CE 048 308-309. PUB TYPE Guides - Classroom Use - Guides (For Teachers) (052) EDRS PRICE MF01/PC09 Plus Postage, DESCRIPTORS Adult Education; Behavioral Objectives; *Clerical Occupations; Competency Based Education; *Computer Oriented Programs; Curriculum Guides; Filing; Job Skills; Learning Activities; Limited English Speaking; *Microcomputers; *Office Occupations Education; Postsecondar, Education; Secondary Education; Spanish Speaking; Vocational Education; *Vocational English (Second Language) IDENTIFIERS *Occupational Literacy ABSTRACT This curriculum guide for the Bilingual Microcomputer Business Skills Course reflects modern office practices and technology. This volume, third of three, contains five cwmpetency-based joint lessons, the focus of which is on mastering specific tasks needed to accomplish the job of the occupational cluster of clerical worker while also learning job-related English as a second language (ESL). The language level of the lessons is designed for a trainee with high-intermediate to advanced levels of English language proficiency. Each joint lesson include these components: a cover sheet (identifying related communicative task, vocational task, performance objective, steps and technical knowledge, technical terms, language functions, language structures, tools and materials, background knowledge, safety, attitudes, learning activities and resources (vocational and job-related ESL); technical terms sheets; information sheets; operation sheets; job sheets; activity sheets; and performance evaluation sheets. The five joint lessons/tasks are: record supplies; order office supplies by phone; order office supplies using purchase order form; file in alphabetical order; and file by subject. (YLB) *********************************************************************** * Reproductions supplied by EDRS are the best that can be made * * from the original document. * *********************************************************************** HACER HISPANIC Bilingual Microcomputer WOMEN'S Rusiness Skills Course CENTER Vol. III Joint Lesson 15-19 Hacer Inc. 1987 Brant Number 6008620006 place tostand together, tomeet and work forall Hispanic women." U S DEPARTMENT OF EDUCATION Once of Educational Research and Improvement 611 Broadway, Room 812 VED CATIONAL RESOURCES INFORMATION CENTER ;ERIC) New York, New York 10012 Thisdocument has been reproduced as 212/254-1444 received from the person or organization originating it 0 Minor changes have been made to improve reproduction quality Points &view or Opinions Stated in thrSdOcu merit do not necessarily represent official OE RI position or policy These 19 joint lessonsare the product of a work team consisting of the followingindividuals: Jesus Castro, Alice Sigalos, Mary Romney, FelicitaRamos, and Charissa Collazo. Special thanks to Nancy Smith, RebeccaDouglas, Joan Friedenberg, the trainees and theBVT Advisory board members for there feedback during thedevelopment process. SECT COPY AVAILABLE 4r) TASK # 15 RECORD SUPPLIES 3 UPI 1111111 ye al MI EN am sr Ns gm aim "IZLATED COMMUNICATIVE TASK: Identliv ohlects and ritc_u_Ed VOCATIONAL TASK: #15 Record supplies. PERFORMANCE Given an inventory sheet and a supply cabinet tilled with variocs office supplies, organize items bycategory, on shelves, OBJECTIVE and record quantity of items in alpha)etical order.on Inventory Sheet with 1007 accuracy. STEPS AND TECHNICAL LANGUAGE KNOWLEDGE TECHNICAL TERMS FUNCTIONS STRUCTURES Beginning inventory COMMUNICATIVE SKILLS 1. Nouns: macs/count Ending inventory 2. nouns and corresponding Good flow Active: writing 3. verbs SEE ATTACHMENT Inventory Passive: reading 4. Invoice C. Perpetual inventory 6. Periodic inventory FUNL-TIONS 7. Physical inventory 8. Identification Requisition slip 9. Categorize Storeroom 1G. 11. 12. 13. 14. 15. TOOLS AND MATERIALS LEARNING ACTIVITIES AND RESOURCES Supply cabinet Inventory Sheet Scratch paper VOCATIONAL J.R.ESL Pen/pencil 1. LEARNING STRATEGIES 1. LEARNING STRATEGIES BACKGROUND KNOWLEDGE a. Facilitator identifies equipment and a.Lecture on categorizing items. Basic match processes materials. How to find similarities in Indexing b. Facilitator discusses technicalterms and office supplies in order to Developed organi7ational procedures for recording supplies. categorize them. Activity Sheet#1 SAFETY c. Prwitice activities # 1,2,3 b.Practice identifying Office Arrange materials & equipment in such d. Mards-cn produce( urinntled) iburij tir2 CO ALT S supplies by name.Activity Sheet#2 a manner as to prevent spillage or d. hasulass off ice. RiticiFonts recuid x.1131 r in sully a-13LEL c.Demonstration of language breakage when cabine doors are opeaed. 2. EVALUATION functions and structures: Mass/ Performance Test Count nouns. Activity Sheet #3. ATTITUDES Maintain accurate recording of office 2. EVALUATION supplies to facilitate the reordering 3. RESOURCES Performance Test process. a. Information, Job Activity and Operation sheets. b. Facilitator 3. RESOURCES c. Clerical Office Procedures a, Activity Sheets d. RACER INC. office supply cabinet b. Facilitator 4 HACER, INC./HISPANIC WOMEN'S CENTER BILINGUAL VOCATIONAL TRAINING TASK #15 I. INFORMATION SHEET INTRODUCTION An inventory is a supply of items kept on hand bya business so that it can operate efficiently. If the supply of a necessary product is depleted, a serious delay cah result. Inventoriesmay contain large quantities of a few items or small quantities of %great many items. The nature of the organization determines ulhich type of inventory is necessary forproper operation. The quantity of a particular item inan inventory is referred to as a stock. Systems for keeping inventories: Companies have developed systems for keeping records of their inventories so that they know exactly how much of each item ison hand. The also know how many items are needed at particular times during the year. Computers have aided businesses tremendously in kePoina accurate inventories. Inventory Control Office Procedures for Inventory Control The profits that companies earn depend, tosome extent, on how carefully they purchase the materials and products neededto carry on their business. If they have too much stock, they are spending money needlessly. Therefore, knowing the best size for inventories is important to a firm. RESOURCE : Pasewark & Oliverio "Inventory Control", Clerical Office Procedures, 6th Ed., South-Western Publishing Co., Cincinatti, Ohio 1978pg. 521 J 6 TASK #15 HALER INC . /HISPANIC WOMEN'S CENTER BILINGUAL VOCATIONAL TRAINING INFORMATION SHEET p. 2 II. TYPES OF INVENTORY 1. PERIODIC INVENTORY SYSTEM Periodic Inventories are done at intervals. (Example: every 2 weeks, every month, every 2 months, etc.) 2. PERPETUAL INVENTORY SYSTEM Perpetual Inventory is ongoing, every time an item or stock leaves the supply cabinet or stock room, a record is made. III. KINDS OF BUSINESSES THAT USE INVENTORIES 1. DISTRIBUTION OR RETAIL: Ex: Department stores, drugstores, bookstores, supermarkets, etc. Inventory is kept to make sure there is a constant supply for the customers. 2. MANUFACTURING: Ex: Furniture, automobile, etc. Have four ongoing inventories: 1. Raw materials - Inventory of materials needed to produce a product. 2. Components - Inventory of materials obtained from another company. 3. Goods in process keep a count of how many goods are in each stage of production. 4. Finished Goods - The finished product. 3. SERVICE BUSINESS: Schools, Insurance Company, hotels, lawyers, doctors, etc. 1. Supplies & equipment inventory - inventory of the equipment needed to run the business. (Capital equipment computers, typewriters) 2. Supplies and equipment needed to provide the service to the customers (pens, chairs. stationary). IV. ARRANGEMENT OF SUPPLIES Stockroom or supply cabinets must be carefully organized. Supplies must be arranged neatly on the shelves with the labels tothe front. Old stock must be placed in the front so that it f.s used first. This means that you should place new stock in the back of the shelf. 7 HACER INC./HISPANIC WOMEN'S CENTER TASK #15 BILINGUAL VOCATIONAL TRAINING INFORMATION SHEET p. 3 V. PURPOSE OF INVENTORIES To determine the quantity of goods on hand. HOW INVENTORIES ARE USED: 1. To determine the immediate !ed for more goods or supplies. 2. To determine the cost of office supplies. 3. To determine the cost of goods sold. 4. To account for losses due to spoilage, theft, fire, etc. 5. To determine the value of the goods and materials a business has. VI. ADVANTAGES OF COMPUTERIZED INVENTORY Computer systems are often advantegeous for inventory accounting because some accounting techniques (last in, first out, or LIFO, for example) love sizeable tax advantages but are complex. Without the computer, many companies cannot cope with the computational requirements of the more sophisticated techniques. Inventory control systems maintain the right quantity of parts or supplies in inventory. Inventory personnel must maintain a delicate balance. They do not want to run out of parts or supplies, but on the other hand, they do not want to have too many parts. Excess parts must be paid for and the cost of carrying inventory can be very high. Consequently,