9 February 2021 Council Meeting Attachments 8.1.1 Chief Executive Officer's Report on Operations............................................2 8.1.1.1 Chief Executive Officer's Report on Operations.........................................2 8.1.2 Adoption of the Hobsons Bay Community Engagement Policy 2021.......37 8.1.2.1 Hobsons Bay Community Engagement Policy 2021................................37 8.2.2 Adoption of the Hobsons Bay Councillor Code of Conduct......................66 8.2.2.1 Hobsons Bay Councillor Code of Conduct 2021...................................66 8.2.3 Mid-Year Budget Review 2020-21................................................................103 8.2.3.1 Financial Report - December 2020...........................................................103 8.2.3.2 Capital Works Program 2020-21...............................................................116 8.2.6 Proposed Lease to Optus at Paisley Park, 217 Mason Street, Altona North.......................................................................................................................119 8.2.6.1 Lease Plan - Paisley Park, 217 Mason Street, Altona North..................119 8.2.6.2 Location Plan - Paisley Park, 217 Mason Street, Altona North.............120 8.2.7 Audit and Risk Committee Update - August, September and December 2020.........................................................................................................................121 8.2.7.1 Audit and Risk Committee Meeting Minutes - 26 August 2020.............121 8.2.7.2 Audit and Risk Committee Meeting Minutes - 3 September 2020.........127 8.2.7.3 Audit and Risk Committee Meeting Minutes - 16 December 2020........130 Page 1 December 2020 and January 2021 Attachment 8.1.1.1 Page 2 Issue 46 Published February 2021 Presented at the Council Meeting of Council on 9 February 2021 The CEO Report on Operations is a regular report that is published by the Hobsons Bay City Council. The purpose of this report is to inform Council and the community of recent issues, initiatives and projects undertaken across Council. The report is provided on a monthly basis. 2 Attachment 8.1.1.1 Page 3 CEO Update Other meetings and events attended by the Chief Restrictions have now lightened but Council remains Executive Officer included: ready and responsive whilst following directives by state government to potential changes to COVID-19 • attendance at the Williamstown Town Hall related restrictions. where I attended the Australia Day citizenship ceremony and the Hobsons Bay Citizen and The organisation has taken every possible precaution Young Citizen of the Year awards. to keep our workers COVID safe. During December 2020 and January 2021, the Chief Executive Officer (CEO) participated in a number of events, meetings and discussions about a range of matters relevant to Hobsons Bay and the local government sector. Many of the events and meetings attended by the CEO during this period were related to regional initiatives and collaboration such as: • a regular meeting with the Chief Executive Officers from the West Gate Tunnel Project – Major Transport Infrastructure Authority, Transurban and Maribyrnong City Council to discuss key issues affecting our communities as a result of the West Gate Tunnel Project; • attendance at a meeting with the Hon Minister Melissa Horne MP together with Mayor Cr Jonathon Marsden, Cr Pamela Sutton-Legaud, Cr Peter Hemphill and Director Infrastructure and City Services to discuss the Ferguson Street level crossing; and • a meeting with LXRP Program Director Tony Hedley to discuss Council’s Aviation Road Laverton and Ferguson Street Williamstown Level Crossing Precinct Plans. Tony Hedley also provided an update on the Ferguson Street timeframes for the construction. A requirement for a workshop with the Council to work through pedestrian access, the station building and all modes of transport was discussed. This led to a subsequent workshop which I attended with Councillors in mid-January. Aaron van Egmond Chief Executive Officer 3 Attachment 8.1.1.1 Page 4 www.hobsonsbay.vic.gov.au Attachment 8.1.1.1 Page 5 Contents Delivering for our community .......................................................................................................................................... 7 Strategy, Economy and Sustainability ........................................................................................................................... 12 Planning, Building and Health Update ........................................................................................................................... 15 Governance Update ....................................................................................................................................................... 19 Communications and Engagement ................................................................................................................................ 21 Our Performance ........................................................................................................................................................... 26 Financial Management .................................................................................................................................................. 28 Enhancing our Community ............................................................................................................................................ 31 5 Attachment 8.1.1.1 Page 6 6 Attachment 8.1.1.1 Page 7 Delivering for our community Libraries sevices Youth Services Libraries The first round of COVID safe planning meetings have Youth counselling been held with the Friends of the Libraries groups Council's generalist youth counselling service with the aim to get them operating again within the delivered online counselling sessions using video and next two months. teleconferencing platforms. Fifty-eight counselling sessions were provided in December to 12 young The Midsumma events that usually take place in people and 25 counselling sessions were provided in January have been rescheduled to April. January to nine young people. A total of 83 counselling sessions were provided in the two-month Libraries period. December 2020 Physical loans (books etc.): 15,877 The main presenting issues for young people were: eLibrary loans (eBooks etc.): 8,419 Renewals: 5,563 December January Presenting issues Total: 29,859 2020 2021 Library visits: 4,615 approx with 329 home deliveries Depression, anxiety 44% 44% and eating disorders Loans have increased 3% compared to November Social relationship 21% 17% 2020. issues Year to date loans have decreased 57% compared to Cyber bullying 8% 9% December 2019. eLibrary loans have decreased 3% compared to Currently, there is a five week wait. November 2020. Year to date eLibrary loans have increased 53% Ramp it UP: online skate program compared to December 2019. ‘Ramp it UP’ has been developed to engage local beginner and aspiring skateboarders to help them January 2021 understand the fundamentals of skating. The Physical loans (books etc.): 22,383 program, produced in partnership with local young eLibrary loans (eBooks etc.): 9,001 people, included three free-to-access videos Renewals: 7,908 ‘Preparing to Skate’, ‘Skate Stances’ and ‘Tic-Tacs and Total: 39.292 Manuals’ which together reached more than 1,300 Library visits: 12,500 with 184 home deliveries social media users. Loans have increased 32% compared to December The program can be found on the Hobsons Bay UP 2020. Instagram account and Council’s social media with Year to date loans have decreased 52% compared to more content planned in 2021. January 2020. eLibrary loans have increased 7% compared to School holiday program December 2020. Designed to meet the needs of local young people Year to date eLibrary loans have increased 50% emerging from COVID-19 lockdown, the January compared to January 2020. holiday program encouraged 12-25 year-olds to belong, aspire, create and refresh from screen fatigue in predominantly outdoor settings. Accessible to young people of all abilities, the program provided a wide range of activities covering sport, social leadership, Responsible Service of Alcohol courses, arts and crafts and fun game parties. 7 Attachment 8.1.1.1 Page 8 The immunisation team attended a Zoom Community Centres 'Vaccinology Update' held by the Melbourne Vaccine Education Centre (MVEC), while administration staff Laverton Community Hub attended a Zoom meeting for the Western Region Laverton Community Education Centre has resumed Immunisation Group (WRIG). At these meetings onsite training programs. representatives from Councils in the Melbourne Western Region discussed preparation of COVID-19 The Laverton Active program is underway onsite with planning, 2021 school immunisation and the rollout the first Zumba program attended in a COVID safe of new immunisation software from DHHS. way on 18 January 2021. Early years and family services Maternal and Child Health There were 90 infants born to Hobsons Bay families in December 2020 and 79 infants born in January 2021, a total of 169 in the two-month period. The highest numbers of infants born in December were in South Kingsville. In January 2021 Williamstown had the highest number of infants born. Centre based consultations have resumed for all families, with Home Visits as required. Telehealth options continue to be utilised as an alternative appointment for families. MCH provided a condensed service between Christmas and New Year which was