Publication of 17 MANUALS Under Section 4(1)(b) of INDEX Mannual Particulars Page No. No. 1 The particulars of its organization functions and duties. 2 The powers and duties of its officers and employees. 3 The procedure followed in the decision-making process, including channels of supervision and accountability. 4 The norms set by for the discharge of its functions. 5 The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for the discharging its functions. 6 A statement of the categories of documents that are held by it or under its control. 7 The particulars or any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formation of its policy or administration there of 8 A statement of the board, councils, committees and other bodies consisting of two or more persons constituted its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meeting are accessible for public. 9 A directory of its officers and employees. 10 The monthly remuneration received by each of its officers and employees, including system of compensation as provided its regulations. 11 The budget allocated to each of its agency, indicating the particulars of the all plans, proposed expenditures and reports on disbursement made 12 The amounts of execution of subsidy programmes, including the amounts allocated and the details beneficiaries of such progarmmes. 13 Particulars of recipients of the concessions permits or authorizations in granted by it. 14 Details in respect of the information available to or held by it, reduced in an electronic form. 15 The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use. 16 The names, desination and other particulars of the public information officers 17 Such other information as be prescribed and thereafter update these publications every year. MANUAL -1 The particulars of its organization functions and duties. A : DEPUTY COMMISSIONER SANGRUR The Deputy Commissioner is responsible for implementing State Government's programmes and policies at the grass root level and collecting information regarding the needs and facilities to be provided to the general public, their difficulties and redressal etc. and making the government aware of these. In fact, the Deputy Commissioner is the Government at the district level. The Deputy Commissioner acts as the link between Central and State govt. and co- ordinates their programmes. The Deputy Commissioner evaluates the working of all govt. departments within the district and looks after the law and order situation in the district. In times of any natural clamity likes floods, locusts, drought, storms etc, the deputy Commissioner is the primary relief agency. During the occurrence of natural calamities or during the internal or external disturbances, the Deputy Commissioner calls for military assistance and co-ordinates the efforts at the District headquarters such as ADC, AC(G), AC(Gr.), EM, DRO, DDPO etc. for the assistance of Deputy Commissioner to carry out the District Administration. At the sub division level, the SDM is responsible for the administration who is assisted by the Tehsildar/Naib Tehsildar, BDO, Kanungos, Patwaris and other officials. In fact more than being an officer, the Deputy Commissioner is actually an institution itself. The Deputy Commissioner is thus the fulcrum of district administration. The Deputy Commissioner also functions as District Collector, Member-Secretary Distt. Planning and Development Board and heads the Red Cross and other institutions. The Deputy Commissioner is assisted by two ADC's : one ADC(Gen.) and the second ADC(Dev.). Office of the The Deputy Commissioner is located in the District Administrative Complex Sangrur. In Brief:- The Deputy Commissioner as a Collector functions as an Applellate Court under various Acts, Election Tribunal, Custodian of Govt. Lands etc. The Deputy Commissioner as District Magistrate is responsible for the maintenance of law and order in the district. As Deputy Commissioner, he is Representative of the Government and is responsible for the implementation of govt. schemes. In addition to above the Deputy Commissioner is responsible to solve all kinds of problems/crises created from natural calamities, such as storm, floods, draught and other incidents etc. procurement of flood grains, to attend public functions, protocol duties etc. Ex-Officio he is President of District Red Cross Society, Punjab Land Records Society and is District head for successful implementation of & running of Govt. Schemes of PGPMS, PAWAN etc. B DUTIES AND FUNCTIONS OF ADDL. DEPUTY COMMISSIONER. (i) The Addl. Deputy Commissioner as a Collector deals with appeal cases of mutations, revision petitions, rent suits, Section 47-A of Indian Stamp Act. (ii) The Addl. Deputy Commissioner as Addl. District Magistrate also 1) Responsible for maintenance of law & order. 2) To deal with the cases of illegal weapons u/s 25/54/59 of the Arms Act. 3) Deals with cases under Section 25 of the police Act. 4) To grant of new arm licences, renewal, entry of weapon, deletion of weapon, addition of weapon, sale permission, sale permission in death case, change of bore, extension of cartridges, area extension, change of address, retainer entry, cancellation of licence. (iii) As Addl. Deputy Commissioner he : 1) acts on behalf of the Deputy Commissioner for any work assigned to him by the Deputy Commissioner, Sangrur. 2) hears Appeals of House Tax, C: WORK OF ASSTT. COMMISSIONER(GEN.) SANGRUR Asstt. commissioner(Gen.) supervises the work of following branches:- 1. Establishment Branch (E.A.) 2. Misc. Branch (M.A.) 3. Budget Branch (B.A.) 4. G.P.F. Branch 5. Distt. Nazir Branch(D.N.) 6. Red Cross Serial name of the The particulars of its organization functions and duties no branch 1 Establishment To deal with every kind of Service Matter like new appointment, posting & Transfer, Pay fixation , complaints, Assistant Branch pension, promotions, all kinds of leave retiral benefits, (EA) dismissal to employees of DC's office including Sub-Divisions and Tehsils/ Sub Tehsils. 2 MA Branch Deals with cases regarding Freedom Fighters, Nationality Certificates, Dependent Certificates, allotment of residential Houses and DAC rooms, Cinema licenses/renewal, Cases regarding u/s 144 Cr.P.C, visit of VVIP, VIP and case of Law & order, arrangements of Programmes of National Days i.e. 15 Aug. 26 Jan. 2 Oct. etc., case regarding Meals. 3 BUDGET BRANCH 1. Deals with all kinds of bill like, Pay Bill, medical bill, DCRC, Arrear Bill, GPF Bill etc. Budget pertaining to employees of DC's office including Sub-Divisions and Tehsils/Sub-Tehsils. 2. To maintain Bill Book, Drawn Statement Register. 3. Monthly salary statements. 4 GPF ASSISTANT Deals with GPF advance refundable and Non refundable of BRANCH each employee and final payments of GPF and GIS to the retired persons and also to maintain the account of GPF and GIS of Class III and IV and revenue staff. 5 District Nazar To purchase all the articles which are required in DC Office. Branch To Deal with the petrol, electricity, telephone and other bills, repair bills. To collect the Kutchery compound license fee and deal with the implementation of warrants nad degree received from judicial courts To deal financial help cases. 6 Red Cross D WORK OF ASSTT. COMMISSIONER(GRIEVANCES) SANGRUR Assistant Commissioner(Grievances) redress public Grievances, held enquiries, convene meetings of District Grievances Committee and supervises the work of following Branchs:- 1. Complaint & Enquiry Branch 2. Relief and Resettlement Branch 3. Local Fund Branch 4. Peshi D.C. Branch 5. Peshi A.D.C. Branch Serial name of the The particulars of its organization functions and duties no branch 1 C&EA BRANCH Deals with every kind of complaint which is recieved directly or through pb. state Human Rights Commission/ NC/commissions for SC &STs. NHRC, Bonded Labour and in Lok Suwidha camp and at District Headquarters 2 RRA Branch Grant of employment to the members of families affected by terrorist action/riots affected under priorities basis and grint of financial assistance to the above mentioned families 3 LFA BRANCH Dealing with Municipal Committee, Improvement Trust Matters, Bhagat Puran Singh Sehat Bema Yogna cards, Atta Daal Scheme/Blue Rashan Cards, Mobile Towers, Bus Stand Fees 4 PESHI A.D.C. Additional Deputy Commissioner enjoys the powers of Branch Collector under Land Revenue Act 1887, Presiding Officer Election Tribunal Sangrur, Marriage Officer Under Special Marriage Act 1954, Appellate Authority under the Maintenance and welfare of Parents and Senior Citizens act, 2007, Adjudicating Officer under Food Safety & Standards Act 2006, Appellate Authority under RTS Act 2011 and RTI Act 2005, The Punjab Municipal Act 1911, The Electricity Act 2003. 5 PESHI D.C. Deputy Commissioner enjoys the powers of Collector under Branch Land Revenue Act 1887, Punjab Religious Premises & Land Act. Presiding Officer Election Tribunal Sangrur, District Magistrate in Punjab Police, Rules, Good Conduct Prisoners Release Act, E . DUTIES AND FUNCTIONS OF DISTRICT REVENUE OFFICER (DRO) SANGRUR Supervision the work of following branches in DC office. 1. Sadar Kanungo Branch 2. District Revenue Accountant Branch 3. District Revenue Accountant (Taccavi) Branch 4. Head Registration Branch 5. R.T.I. Branch (DRO is PIO of office of the Deputy Commissioner) 6. Executive Officer of Punjab Land Records Society Sangrur 7. Record Room General & Khewat 8. Copying Branch DRO has powers of Assistant Collector Grade –I & hears cases of partition of land pertaining to NRI’s. He is also Consolidation Officer under the consolidation act. DRO is Nodal Officer for Flood Management and Relief in the District and also convenes monthly meeting of all the Revenue Officers of the district.