City of Coquitlam Disaster Response Plan 2016 City of Coquitlam Disaster Response Plan TABLE OF CONTENTS 1 INTRODUCTION ........................................................................................................................... 1-3 1.1 Coquitlam Emergency Management ........................................................................................................................ 1-3 1.2 Background ...................................................................................................................................................................... 1-3 1.3 Purpose of Plan ............................................................................................................................................................... 1-4 1.4 Plan Limitations .............................................................................................................................................................. 1-4 1.5 Assumptions .................................................................................................................................................................... 1-4 2 AUTHORITY ................................................................................................................................. 2-5 2.1 Applicable Legislation ................................................................................................................................................... 2-5 2.2 Emergency Program Bylaw .......................................................................................................................................... 2-5 2.3 State of Local Emergency ............................................................................................................................................. 2-5 3 PLAN ACTIVATION AND DEACTIVATION .................................................................................... 3-7 4 EMERGENCY PROGRAM STRUCTURE .......................................................................................... 4-9 4.1 Manager Emergency Management Office .............................................................................................................. 4-9 4.2 Emergency Management Committee ...................................................................................................................... 4-9 4.3 Working Sub-Committees............................................................................................................................................ 4-9 5 CONCEPT OF OPERATIONS ........................................................................................................ 5-11 5.1 British Columbia Emergency Management Systems (BCEMS) ........................................................................ 5-11 5.2 Incident Command Post (ICP) – Site Operations Level ....................................................................................... 5-11 5.3 Departmental Operations Centre (DOC) – Site Operations Level.................................................................... 5-12 5.4 Emergency Operations Centre (EOC) – Site Support Level ................................................................................ 5-13 5.4.1 EOC Organizational Structure ........................................................................................................... 5-14 5.4.2 Key Emergency Operations Centre Staff ........................................................................................... 5-15 5.4.3 EOC Management Team ................................................................................................................... 5-16 5.4.4 Policy Group ...................................................................................................................................... 5-16 5.4.5 EOC Activation and Deactivation ...................................................................................................... 5-16 5.5 Provincial Regional Emergency Operations Centre (PREOC)............................................................................. 5-17 5.6 Interaction between Response Levels ..................................................................................................................... 5-18 6 ROLES AND RESPONSIBILITIES .................................................................................................. 6-19 6.1 Pre-Event: Preparedness and Planning .................................................................................................................. 6-19 6.2 Event: Response Actions ............................................................................................................................................ 6-19 6.3 Post-Event: Recovery Action ..................................................................................................................................... 6-19 6.4 Departmental Roles and Responsibilities .............................................................................................................. 6-20 6.4.1 Mayor and Council ............................................................................................................................ 6-20 6.4.2 Manager’s Office .............................................................................................................................. 6-21 6.4.3 Deputy City Manager ........................................................................................................................ 6-22 6.4.4 Engineering & Public Works.............................................................................................................. 6-24 6.4.5 Planning and Development ............................................................................................................... 6-26 6.4.6 Parks, Recreation & Culture .............................................................................................................. 6-27 6.4.7 Strategic Initiatives ........................................................................................................................... 6-28 January 2016 1-1 File #: 14-7130-20/DRPL/3 Doc #: 911760.v6 City of Coquitlam Disaster Response Plan 6.5 External Agencies .........................................................................................................................................................6- 29 6.5.1 Federal .............................................................................................................................................. 6-29 6.5.2 Provincial .......................................................................................................................................... 6-29 6.5.3 Volunteer Agencies ........................................................................................................................... 6-31 6.5.4 Utilities ............................................................................................................................................. 6-32 6.5.5 Other Agencies ................................................................................................................................. 6-32 7 BUSINESS CONTINUITY PLAN.................................................................................................... 7-35 7.1 Essential Services and Resources ............................................................................................................................. 7-35 8 INFORMATION AND COMMUNICATION ................................................................................... 8-37 8.1 Crisis Communication Plan ........................................................................................................................................ 8-37 8.2 Documentation .............................................................................................................................................................8- 37 8.3 Communication Methods .......................................................................................................................................... 8-37 8.4 Call-Out Lists ..................................................................................................................................................................8- 37 9 PLAN ADMINISTRATION ............................................................................................................ 9-39 9.1 Plan Approval................................................................................................................................................................. 9-39 9.2 Revisions .........................................................................................................................................................................9- 39 9.3 Copy Distribution .........................................................................................................................................................9- 39 10 TRAINING AND PLAN VALIDATION ......................................................................................... 10-41 10.1 Training ........................................................................................................................................................................ 10-41 10.2 Validation Exercises .................................................................................................................................................. 10-41 ANNEX A: DECLARATION OF A STATE OF LOCAL EMERGENCY