INVITATION TO SUBMIT BID PROPOSAL 8903A Project: The Board of Trustees of the Southern Illinois University governing Southern Illinois University Edwardsville hereby requests sealed bids to furnish all labor, equipment, tools and materials to replace roofing, flashing, metal roof edging and associated trim on various buildings at the School of Dental Medicine located on the Alton campus of Southern Illinois University Edwardsville. Bid Dates: Bids will be received until 2:00 p.m. prevailing time on October 25, 2013. Immediately after closing time for receiving bids, they will be opened publicly in the Purchasing Conference Room at the Supporting Services Building. All resulting contracts issued against this bid will have required terms to provide full compliance with Illinois Public Act 96-0795, http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=096-0795 . These terms will apply to the awarded contractor and their subcontractors and include but are not limited to disclosure of financial interests, annual certifications and filing of subcontracts. Bid Document Sources: Bid documents may be obtained at www.procure.stateuniv.state.il.us. Plans will not be distributed from SIUE. Bid Document Review Sets: For the convenience of bidders, complete sets of documents will be on file at the Office of Southern Illinois Builders Association, 1468 Green Mount Road, O’Fallon, Illinois and McGraw Hill Construction Dodge, 4300 Beltway Place, Ste. 180, Arlington, TX 76018. Prequalification: Bidders who have not completed and returned their prequalification statement which is valid for the period January 1, 2013 through December 31, 2013, will be required to prequalify in accordance with the bidding contract provision - Document PQ00250 Prequalification Documents. Firms may verify their prequalification status by contacting Shelly at (618) 650-3265. The prequalification document will be due at the SIUE Purchasing Office a minimum of three days prior to the bid opening. Bids will not be accepted from Contractors who have not submitted and received approval of the SIUE Prequalification Statement. In addition to completing SIUE’s prequalification statement, all bidders may qualify to submit bids to state universities of Illinois only if they are a legal entity authorized to do business in Illinois prior to submitting the bid. All first-tier subcontractors also meet this requirement. This applies to both in-state and out-of-state firms. Failure to provide the Certificate of Good Standing (or other qualifications as noted in the form included with this document) with your bid will result in your bid being considered as non-responsive. Pre-bid Conference: A mandatory pre-bid conference for all those interested in bidding the project will be held on October 15, 2013 at 10:00 a.m. in Alumni Conference Room located in the Administration Bldg., Bldg. 273 (across the street from the Dental Clinic Bldg.) at 2800 College Avenue, Alton, IL. Representatives of the University will be present to answer questions regarding the project and bidding procedures. All prospective bidders are required to attend. All representatives must be in Roller Hall by 10:10 and must stay for the entire meeting and site visit. All contractors are required to sign in and sign out after site visit. If contractor is late or leaves before the completion of the meeting or site visit, the contractor will not be considered attending the pre-bid conference. Questions: All questions must be e-mailed to Shelly Albert, [email protected], by October 18, 2013, 12:00 p.m. Questions submitted after this date may not receive a response. Answers to all questions will be addressed in the form of an addendum and will be sent to all plan holders and plan houses. Questions should not be addressed to any other SIUE. If contact of any kind occurs with any other representative, this will be grounds for disqualification. Statutory Requirements: The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority which are applicable to the work or to the project. The successful bidder shall pay current prevailing wage rates as posted on the Illinois Department of Labor’s website and shall utilize equal employment opportunity hiring practices in connection with this project. The University reserves the right to reject any and all bids. ______________________________ Shelly Albert Purchasing Officer 00100-2 INSTRUCTIONS TO BIDDERS 1. All bids shall be based upon the following: a. Invitation to Submit a Proposal b. Specifications and drawings provided c. AIA General Conditions d. SIU Supplemental General Conditions e. Addenda (if any) f. Proposal Sheets 2. Bid proposals shall be executed and submitted on the form/s provided therefore by the Director of Purchasing of Southern Illinois University Edwardsville. Only the Proposal Sheet/s and enclosures or brochures (if any) are to be returned. The sealed bid (proposal) shall be delivered to the Office of the Director of Purchasing of Southern Illinois University Edwardsville, Box 1012, Edwardsville, IL 62026. The Purchasing Office is located in the Supporting Services Building on the Edwardsville Campus. 3. Bids shall be submitted on SIUE’s bid form provided. The bidder shall not make changes in the bid form or bid bond provided by SIUE. The bidder shall fill in all relevant blank spaces including alternate bids and unit prices (if applicable) in ink or typewriter, not in pencil. Price Determination: Submission of a bid price cannot be determined if: A. Words and figures are not identical in form or amount; the amount shown in words will govern where such words are not ambiguous B. Words and figures are not identical in form or amount and the words are ambiguous; the figures will govern C. The intention and meaning are not clear; omissions or misspelling of words will not render the words ambiguous D. Both figures and words are ambiguous; the bid price will be considered indeterminate 4. By submitting a bid, the Contractor agrees to accept all of SIUE’s contract terms. Submittal of conditions or qualifying statement contrary to SIUE’s contract terms are not acceptable and unless rescinded, the bid shall be rejected. Qualifying statements that would modify the work should be avoided by gaining approval by SIUE prior to bidding. 5. The Bidder shall indicate in the space/s provided the bid amount/s. 00100-3 6. After the deadline for receipt of bids and prior to opening any of them, SIUE may announce an “Order of Priority” in which alternate bids will be accepted. When there is a separate bid opening date for contracts which will be assigned to the Coordinating Contractor, the “Order of Priority” for all alternate bids may be announced immediately prior to the bid opening for the Coordinating Contractor’s work. When no “Order of Priority” is announced, alternate bids will be accepted in the order as they appear in the bid form. 7. Proposals which are signed for partnership are to be signed in the firm name by all partners or in firm name by Attorney-in-Fact. If signed by Attorney-in-Fact, there should be attached to Proposal a Power of Attorney evidencing authority to sign bid, dated as of or preceding date of the Proposal and executed by all partners of firm. 8. Proposals which are signed for corporation should have correct corporate name thereon and signature of authorized officer of corporation manually written below corporate name following words "By......". Title of office held by person signing for corporation shall appear below signature of officer. 9. Proposals submitted on behalf of an association of persons or firms bidding on the Contract as a joint venture must be properly signed in accordance with the above directions by each of the persons or firms which are a part of the joint venture agreement. 10. Certified copy of the joint venture agreement must be attached to the proposal sheet. Joint ventures will not be accepted as Contractors unless the joint venture agreement or some other signed and legally binding instrument is certified and attached to the proposal sheet containing provision for one of the joint venturing firms or individuals, to be in full direction of the project and to exercise this direction through a single individual to be appointed Project Superintendent with the consent of all parties to the joint venture agreement. 11. Proposals which are signed by individual doing business under an assumed name should be signed in name of individual "doing business as....". 12. The name of each person signing the proposal shall be typed or printed below Proposer’s signature. 00100-4 13. All bids must be accompanied by a bid security in the amount of 5% of the total of their bid. A bid bond, certified check, bank draft, or cashiers’ check is acceptable (personal or company checks are not acceptable). The security is to be payable to the BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY GOVERNING SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE for the measure of any liquidated damage which said may sustain, and the proceeds thereof shall become the property of said if, for any reason, the Bidder: a. Withdraws his bid proposal after the opening of the bid and prior to the time a formal written Agreement evidenced by the Contract has been signed and delivered to Southern Illinois University Edwardsville, whether or not the Bidder at the time of such withdrawal has been designated as the successful Bidder, or b. Upon written notification of the award of Contract to him, he fails to properly sign and deliver to Southern Illinois University Edwardsville the written Contract within ten (10) days after receiving such written Agreement. SIUE will retain all bid bonds. Certified/cashier checks and bank drafts will be retained for all responsible and responsive bidders until the awarded Contractor has complied with all post award requirements.