HARIDWAR NATURAL GAS PVT. LTD. A Joint Venture of Bharat Petroleum Corporation Limited (BPCL) & GAIL Gas LIMITED CITY GAS DISTRIBUTION PROJECT BID DOCUMENT FOR ROUTE SURVEY AND ALLIED WORKS (ANNUAL RATE CONTRACT OF TWO YEARS) DOMESTIC COMPETITIVE BIDDING Bid Document No.: 05/51/Q7AU/HNGPL/00A-i Visit: www.tenderwizard.com/MECON (Tenderwizard helpdesk: 011-49424365) VOLUME – I OF I PREPARED AND ISSUED BY MECON LIMITED (A Govt. of India Undertaking) Delhi, India 1 of 260 TABLE OF CONTENTS Volume I of I 1. Section –I : 1.0 INVITATION FOR BID (IFB) 2.0 ACKNOWLEDGEMENT CUM CONSENT LETTER 2. Section - II : INSTRUCTIONS TO BIDDER (ITB) 2.1 Section – II-A : APPENDIX-I TO INSTRUCTIONS TO BIDDER (ITB) 3.0 Attachment – I : Forms & Formats 4.0 Attachment – II : Contract Agreement 5.0 Attachment – III : Indemnity Bond 6.0 Attachment – IV : Performance Evaluation 7.0 Attachment – V : Enterprise’s Information with respect to the Micro, Small and Medium Enterprises Development Act, 2006 8.0 Attachment – VI PROCEDURE FOR ACTION IN CASE OF CORRUPT FRAUDULENT/COLLUSIVE/ COERCIVE PRACTICES 9.0 Section – III : GENERAL CONDITIONS OF CONTRACT- WORKS 10.0 Section – IV : 1.0 SPECIAL CONDITIONS OF CONTRACT (SCC) : 2.0 ANNEXURE TO SCC 11.0 Section V : PARTICULAR JOB SPECIFICATION 12.0 Section VI : SCHEDULE OF RATES 2 of 260 SECTION – I INVITATION FOR BIDS F:\Deepak\Haridwar CGD Project\Survey\Tender\01 IFB Final.doc 3 of 260 DOMESTIC COMPETITIVE BIDDING INVITATION FOR BIDS (IFB) Bid Document no. 05/51/Q7AU/HNGPL/00A-i 1.0 PROJECT DETAILS M/s HARIDWAR NATURAL GAS PVT. LTD. (HNGPL) is a joint venture (JV) of Bharat Petroleum Corporation Limited (BPCL), A Govt. of India Enterprise and GAIL Gas Limited, a fully owned subsidiary company of GAIL (India) Limited, is developing CNG & City Gas Distribution Infrastructure in the Geographical Areas (GAs) of Haridwar (Uttarakhand) based on PNGRB authorization. 2.0 MECON Ltd. on behalf of M/s Haridwar Natural Gas Pvt. Ltd. invites bids through tendering on Domestic Competitive Bidding basis under single stage two e-envelopes system (E-tendering) from contractor meeting the Bid Evaluation Criteria as detailed herein. 3.0 BRIEF SCOPE OF WORK The scope of work includes preliminary route survey (Reconnaissance Survey), detailed Grid Line Survey & Soil Investigation including corrosion survey along proposed gas pipeline routes including Crossing Survey of large carriageway, water body, railways, flyover /over bridge, subways and similar obstructions and to get permissions from various concerned authorities. The scope of work also involves Geo Technical Investigation on plots, area survey for MDPE Network. The work shall be carried out on Annual Rate Contract Basis with ARC period of 2 years from the date of issuance of FOA. 4.0 TIME SCHEDULE The work shall be carried out on Annual Rate Contract Basis (without escalation) with ARC period of 2 years from the date of issuance of FOA. Sl Item Description Completion period No Within 1 (one) week from date of i) MOBILISATION intimation (for scope of work mentioned in the letter of intimation. Within 3 (three) Weeks form Date of TOPOGRAPHICAL SURVEY ii) Intimation. 8 (eight) Weeks from Date ROUTE SURVEY INCLUDING of Intimation iii) CORROSION SURVEY Within 2 (two) Weeks form Date of CROSSING SURVEY iv) Intimation Within 4 (four) Weeks form Date of GEOTECHNICAL INVESTIGATION IN Intimation v) PLOTS/Rivers Within 8 (Eight) weeks from date of intimation (with Area survey AREA SURVEY vi) scope up to 20 Sq Km) F:\Deepak\Haridwar CGD Project\Survey\Tender\01 IFB Final.doc 4 of 260 PERMISSIONS Railways /State highways/Water body crossing/Major District road/Gram Panchayat Road/ OFC vii) telephone cables/State Within 5 months from date of intimation PWD/Development Authority /ROU from Land owner/Municipal permission OR any other authority PERMISSIONS National Highway/Social Within 6 months from date of intimation viii) Forest /Protected Forest In case of delay in completing any activity within time schedule mentioned above, Price Reduction Schedule clause shall be applicable against each item individually as per relevant clause. 5.0 BID EVALUATION CRITERIA 5.1 Technical Criteria: 5.1.1 The Bidder, under a single contract of minimum value of Rs. 17.775 Lakh, should have completed similar work of pipe line route survey or Area Survey work in the last seven years reckoned from bid due date. 5.1.2 In case the bidder is executing a contract of above nature (i.e. pipe line route survey or Area Survey work) which is still running and the contract executed quantity till one day prior to the due date of submission is equal to or more than the minimum prescribed quantity as mentioned at sl. No.- 5.1.1 above, such experience will also be taken into consideration provided that the bidder has submitted satisfactory work execution certificate to this effect issued by the end user / owner/ authorized consultant. 5.2 Financial Criteria: 5.2.1 Annual Turnover The minimum annual turnover achieved by the bidder as per their audited financial results in any one of the last three preceding financial years i.e. FY 2015-16, FY 2016-17 & FY 2017-18, shall be Rs. 59.25 Lakh. 5.2.2 Net worth Net worth of the bidder should be positive as per the immediate preceding year’s audited financial results i.e. in FY 2017-18. 5.2.3 Working Capital The minimum working capital of the bidder as per the immediate preceding year’s audited financial results i.e. in FY 2017-18, shall be Rs. 11.85 Lakh. Note: If the bidder’s working capital is inadequate or negative, the bidder should furnish a letter from the Bidder’s bank having net worth not less than Rs 100 Crore, confirming the availability of the line of credit for at least for the working capital requirement as stated above. 5.2.4 In case the audited financial results of immediate preceding financial year i.e. FY 2017-18 is not available, the bidder has an option to submit the audited financial results of the three (03) years immediately prior to this year i.e. FY 2014-15, FY 2015-16 & FY 2016-17 to meet the requirement under 5.2.1. Further in case of 5.2.2 & 5.2.3, bidder has an option to submit the audited financial results of F.Y. 2016-17 in case audited financial results for 2017-18 is not available. F:\Deepak\Haridwar CGD Project\Survey\Tender\01 IFB Final.doc 5 of 260 The above option, however, is available only in case the tender is having the bid closing date up to 30th September of the relevant financial year. 5.3 A job executed by a bidder for its own plant/projects cannot be considered as experience for the purpose of meeting the requirement of BEC of this tender. However jobs executed for Subsidiary/Fellow subsidiary/Holding company will be considered as experience for the purpose of meeting BEC subject to submission of tax paid invoice(s) duly certified by Statutory Auditor / Charted Accountant of the bidder towards payments of statutory tax in support of the job executed for Subsidiary/Fellow subsidiary/Holding company. Such bidders to summit these documents in addition to the documents specified in the bidding documents to meet BEC. The experience acquired as sub-contractor shall not be considered. 5.4 Bidder shall not be affiliated with a firm or entity, (i) that has provided consulting services related to works to employer during preparatory stages of works or of the period of which the work form a part, or (ii) that has been hired (or proposed to be hired) by the employer as Engineer/ Consultant for the contract. Undertaking from bidder is to be submitted in this regard. F:\Deepak\Haridwar CGD Project\Survey\Tender\01 IFB Final.doc 6 of 260 6.0 DOCUMENTS REQUIRED: Documents required to be submitted by bidder along with the bid for qualification of BEC: BEC Description Documents required for qualification Clause no. 5.1.1 & Experience criteria in case (a) Detailed work order along with Schedule of 5.1.2 of single bidder Rates. (b) Completion certificate issued by end user / Owner (or their consultant who has been duly authorized by owner to issue such certificate) only after completion of work in all aspect. In case of rate/maintenance contract-Satisfactory work execution certificate issued by the end user/owner/authorized consultant. Note: (i) The completion certificates shall have details like work order no./date, brief scope of work, completion date etc. The above mentioned documents shall be duly certified/ attested by Chartered Engineer and Notary Public with legible stamp. 5.2.1 Annual Turn Over Audited Financial statements including Balance sheet and Profit & Loss Account etc. for three preceding financial years duly certified/ attested by notary public with legible stamp. Certificate from Chartered Accountant for details of financial capability (F-3A) 5.2.2 Net Worth Audited Financial statements including Balance sheet and Profit & Loss Account etc. for immediate preceding year duly certified/ attested by notary public with legible stamp. Certificate from Chartered Accountant for details of financial capability (F-3A) 5.2.3 Working Capital Audited Financial statements including Balance sheet and Profit & Loss Account etc. for immediate preceding year duly certified/ attested by notary public with legible stamp. Letter from the bidder's bank (as per format F- 3B), having net worth not less than Rs. 100 Crores, confirming the availability of the line of credit for at least working capital requirement as stated in BEC. Certificate from Chartered Accountant for details of financial capability (F-3A) 5.3 Jobs executed for Tax paid invoice(s) duly certified by statutory Subsidiary/Fellow auditor of the bidder towards payments of subsidiary/Holding statutory tax in support of the job executed for company Subsidiary/Fellow subsidiary /Holding company.