Invercargill NOTICE OF MEETING Notice is hereby given of the Meeting of the Invercargill City Council to be held in the Council Chamber, 101 Esk Street, Invercargill on Tuesday 13 March 2012 at 4.00 pm His Worship the Mayor Mr T R Shadbolt JP Cr J Kruger (Deputy Mayor) CrR LAbbott Cr N D Boniface CrTJ Buck Cr CG Dean CrA G Dennis Cr N J Elder Cr I L Esler Cr G D Lewis Cr D J Ludlow Cr I R Pottinger Cr C J Sycamore EIRWEN TULETT MANAGER, SECRETARIAL SERVICES Civic Administration Building 101 Esk Street Private Bag 90104 Invercargill 9840 New Zealand DX No. YA90023 TEL 03 2111777 AGENDA Page 1. APOLOGIES 2. PUBLIC FORUM 3. REPORT OF THE INVERCARGILL YOUTH COUNCIL 3.1 INVERCARGILL YOUTH COUNCIL 2012 4. MINUTES OF THE MEETING OF COUNCIL HELD ON 3 31 JANUARY 2012 5. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY 11 BOARD HELD ON 20 FEBRUARY 2012 6. MINUTES OF THE MEETING OF THE EXTRAORDINARY 17 FINANCE AND POLICY COMMITTEE HELD ON 21 FEBRUARY 2012 7. MINUTES OF COMMITTEES 7.1 COMMUNITY SERVICES COMMITTEE 27 FEBRUARY 2012 21 7.2 REGULATORY SERVICES COMMITTEE 28 FEBRUARY 2012 25 7.3 INFRASTRUCTURE AND SERVICES COMMITTEE 5 MARCH 2012 33 7.4 FINANCE AND POLICY COMMITTEE 6 MARCH 2012 41 8. REPORT OF CHIEF EXECUTIVE OFFICER 8.1 SISTER CITY RELATIONSHIP − KUMAGAYA 51 Appendix 1 53 8.2 AUDI AND RISK CHARTER To be circulated separately. 9. REPORT OF DIRECTOR OF WORKS AND SERVICES 9.1 URUPA BYLAW 73 Appendix I 75 10. ACTION SHEET 103 11. MAYOR'S REPORT 105 Appendix I 109 Appendix 2 111 Appendix 3 121 Appendix 4 122 Appendix 5 124 12. URGENT BUSINESS 13. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Confirming of Minutes of the Public Excluded Session of Council 31 January 2012 (b) Receiving of Minutes of the Public Excluded Session of the Bluff Community Board 20 February 2012 (C) Confirming of Minutes of the Public Excluded Session of the Extraordinary Finance and Policy 21 February (d) Confirming of Minutes of Public Excluded Session of Regulatory Services 28 February 2012 (e) Confirming of Minutes of the Public Excluded Session of Infrastructure and Services 5 March 2012 (17 Confirming of Minutes of the Public Excluded Session of Finance and Policy Services 6 March 2012 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each Reason for passing this Ground(s) under matter to be considered resolution in relation to Section 48(1) for the each matter passing of this resolution (a) Confirming of Enable any local authority Section 7(2)(i) Minutes − Council holding the information to 31 January 2012 carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (b) Receiving of Minutes Protect the privacy of Section 7(2)(a) − Bluff Community natural person and that of Board 20 February deceased natural persons 2012 (c) Confirming of Protect the privacy of Section 7(2)(a) Minutes − natural person Extraordinary Finance and Policy 21 February 2012 (d) Confirming of Enable any local authority Section 7(2)(i) Minutes − holding the information to Regulatory Services carry out, without 28 February 2012 prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (e) Confirming of Enable any local authority Section 7(2)(i) Minutes − holding the information to Infrastructure and carry out, without Services 5 March prejudice or 2012 disadvantage, negotiations (including commercial and industrial negotiations) (f) Confirming of Enable any local authority Section 7(2)(1) Minutes − Finance holding the information to and Policy 6 March carry out, without 2012 prejudice or disadvantage, negotiations (including commercial and industrial negotiations) TO: COUNCIL FROM: INVERCARGILL YOUTH COUNCIL MEETING DATE: TUESDAY 13 MARCH 2012 INVERCARGILL YOUTH COUNCIL Report Prepared by: Mary Napper − Community Development Manager SUMMARY The Youth Council has held its first meeting for the year. There will be no members attending the Council meeting. RECOMMENDATIONS It is recommended that this report be received. IMPLICATIONS 1. Has this been provided for in the Long Term Plan/Annual Plan? N/A 2. Is a budget amendment required? N/A 3. Is this matter significant in terms of Council's Policy on Significance? N/A 4. Implications in terms of other Council Strategic Documents or Council Policy? N/A 5. Have the views of affected or interested persons been obtained and is any further public consultation required? N/A FINANCIAL IMPLICATIONS N/A 001 YOUTH COUNCIL 2012 The 2012 Invercargill Youth Council has held its first meeting and a team building session. We have members representing Southland Girls' High School, Southland Boys' High School, James Hargest College and the Southern Institute of Technology attending meetings. It is hoped that Verdon College, Aurora College and Te Wharekura 0 Arowhenua will also nominate representatives. 002 MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON TUESDAY 31 JANUARY 2012 AT 4.00 PM PRESENT: His Worship the Mayor Mr T R Shadbolt Cr J Kruger − Deputy Mayor CrR LAbbott Cr N D Boniface CrTJ Buck Cr C G Dean Cr A G Dennis Cr N J Elder Cr I L Esler Cr G D Lewis Cr D J Ludlow Cr I R Pottinger Cr G J Sycamore IN ATTENDANCE: Mr R W King − Chief Executive Officer Mr C A McIntosh − Director of Works and Services Mrs P M Gare − Director of Environmental and Planning Services Mr D J Johnston − Director of Finance and Corporate Services Ms M Napper − Community Development Manager Mrs E Tulett − Manager Communications and Secretarial Services Mr M Manson − Manager Financial Services Mr R Pearson − Manager − Engineering Services Group Mrs M Short − Corporate Planner Ms L Kuresa − Committee Secretary APOLOGIES Nil. 2. PUBLIC FORUM 2.1 Concerns about Rates Increases Alison Taylor was in attendance to speak to this Item. Mrs Taylor tabled a copy of her submission and the petition in relation to her concerns about rates increases in Invercargill. In response to questions from Councillors, Mrs Taylor gave the following answers: 1. I think Council is spending money on things that it should not be spending money on. There are things that could be cut out. Some of Council's departments are kept to a budget and are told they can't have something that the ratepayers want, because it's too expensive, and then Council turns around and gives funding to different events, which does not go down very well. 003 2. I have seen the DVD on Council's Big Picture. I don't often put my money where my mouth is, but my mother taught me that if you look after the pennies, the pounds will take care of themselves. That's the way I've lived and it works. I just feel that Council needs to be a bit more careful. 3. I covered the grand ideas when I said it's time to consolidate and look after what we have. It's not a time to go into new things and new buildings, Council needs to look after what it has, because that's what the people want. We're not Auckland, Wellington or Christchurch. We are Invercargill and we are happy with our city. We are not trying to keep up with the Joneses up north. People's rates have gone up all over Invercargill and not just in one area. 4. People are aware that they can get the rebate from their rates. I get the rebate. It is a help, but not everybody can get that. Where do people who rent stand? 5. As I recall it, the Stadium was not meant to be a burden on the ratepayers and it was all meant to be paid for and now ratepayers are picking up the tab for it. We were told that the insurance would cover everything. 2.2 Queens Drive Upgrade Stage 3 Brian Kenning was in attendance to speak to this Item. Mr Kenning tabled a copy of his submission and took the meeting through a PowerPoint Presentation, copies of which are available from Secretarial Services. In response to questions from Councillors, Mr Kenning gave the following answers: 1. My understanding is that legally Council is not obliged to compensate us in relation to shifting the fences and the rebuilding of the fences. The Engineers have advised us that if the work is to proceed as it is, Council would favourably consider replacing like with like. In other words, a fence of similar value or construction. 2. If Council is willing to compensate the 30 plus property owners, all that compensation can be avoided by going to the west. 3. I have lived in my property for 27 years and I'm in a section where they are all in line with my front fence. There are newer properties set back and clearly what's happened is that the newer properties that have gone for consent have found out where the legal boundary is. Whereas people like myself have lived in ignorance of that fact. In response to questions from Councillors, Mr McIntosh and Mr Pearson gave the following answers: 1. My understanding is that the legal road would have to be used first before the application (under the Public Works Act) was made for the reserve.