photographs.B O A R D O F COMMISSIONERS April 22, 2021 REGULAR MEETING TO THE COMMISSIONERS OF THE ST. LOUIS HOUSING AUTHORITY ST. LOUIS, MISSOURI PUBLIC NOTICE OF MEETING Take notice that the regular meeting of the commissioners of the St. Louis Housing Authority will be held via Zoom* on Thursday, April 22, 2021, commencing at 4:30 p.m., to consider and act upon items shown on the attached agenda. An Executive Session will be convened to discuss legal actions, causes of actions, communications with attorneys, personnel matters, leasing, purchase or sale of real estate and bid specifications. DATED: April 16, 2021 ST. LOUIS HOUSING AUTHORITY Secretary Attachment *Instructions For Joining Zoom Meeting ID: 962 163 5477 Via Smart Phone or Computer: https://us02web.zoom.us/j/9621635477 Via Phone: (312) 626-6799, then 9621635477# BOARD OF COMMISSIONERS, ST. LOUIS HOUSING AUTHORITY REGULAR MEETING, APRIL 22, 2021, 4:30 P.M. ST. LOUIS HOUSING AUTHORITY, 3520 PAGE BOULEVARD ST. LOUIS, MISSOURI 63106 AGENDA ROLL CALL CONSENT AGENDA 1. Approval of Minutes, Annual Meeting, February 25, 2021 2. Approval of Minutes, Regular Meeting, March 25, 2021 RESIDENTS’ COMMENTS ON AGENDA ITEMS ITEMS FOR INDIVIDUAL CONSIDERATION CHAIRMAN’S REPORT DIRECTOR’S REPORT RESIDENTS’ CONCERNS COMMISSIONERS’ CONCERNS SPEAKERS TO ADDRESS THE BOARD EXECUTIVE SESSION The Executive Session will be convened pursuant to Section 610.021 of the Missouri Revised Statutes, to discuss legal actions, causes of actions or litigation, personnel matters relating to the hiring, firing, disciplining and promoting of employees, negotiations with our employees, leasing, purchase or sale of real estate and specifications for competitive bidding. ADJOURNMENT Please note that this is not a public hearing or forum. Anyone wishing to address the Board must follow the St. Louis Housing Authority's Speaker's Policy. (Contact the Executive Division at Central Office for a copy of the policy.) APPROVAL OF MINUTES FEBRUARY 25, 2021 BOARD OF COMMISSIONERS ST. LOUIS HOUSING AUTHORITY ANNUAL MEETING FEBRUARY 25, 2021 4:30 p.m. CALL TO ORDER The Board of Commissioners of the St. Louis Housing Authority held its Annual Meeting on Thursday, February 25, 2021, via Zoom. Chairman Sal Martinez called the meeting to order at approximately 4:31 p.m. Present: Annetta Booth Regina Fowler Sal F. Martinez Constantino Ochoa, Jr. Shelby Watson Absent: James Murphy CONSENT AGENDA Election of Officers Chairman, Vice-Chairman and Treasurer Commissioner Fowler nominated Commissioner Martinez for the position of Chairman. There were no further nominations. Commissioner Ochoa nominated himself for the position of Vice-Chairman and Commissioner Fowler for the position of Treasurer. There were no further nominations. The vote reappointing Commissioner Martinez as Chairman, Commissioner Ochoa as Vice-Chairman and Commissioner Fowler as Treasurer passed with all commissioners voting aye. Approval of Minutes Commissioner Booth moved to approve the minutes of January 28, 2021. Commissioner Fowler seconded the motion. The motion passed with all commissioners voting aye. ITEMS FOR INDIVIDUAL CONSIDERATION Resolution No. 2924 Approving and Authorizing the St. Louis Housing Authority Capital Fund Five-Year Plan and the FFY 2020 Capital Fund Annual Statement. Alana C. Green, Executive Director, presented Resolution No. 2924 for approval to submit the St. Louis Housing Authority’s Capital Fund Five-Year Plan, Capital Fund Annual Statement and Significant Amendment to HUD. She noted that the information had been submitted to the residents for review and comment as a part of the annual process and that the plan has to be approved by the Board for submission. There were no questions and/or comments regarding Resolution No. 2924. Commissioner Fowler moved to approved Resolution No. 2924. Commissioner Booth seconded the motion. The motion passed with all commissioners voting aye. CHAIRMAN’S REPORT Commissioner Martinez stated that he had been contacted by Dr. Fredrick Echols, Acting Director of the Health Department for the City of St. Louis, who was interested in working with the housing authority to enable its seniors to receive the COVID-19 vaccine, which lead to a wonderful opportunity. He noted that this is the type of work that the agency should be doing and symbolic of the type of out of box thinking of ongoing ways to serve the residents that the agency is looking for under Ms. Green’s leadership. He thanked Ms. Green and the staff for a job well done. DIRECTOR’S REPORT Providing an update on SLHA’s asset repositioning and upcoming physical needs assessment, Ms. Green stated that the strategic plan calls for the agency to look into repositioning, redeveloping and creating new SLHA properties. She noted that SLHA recently began the process of procuring a firm to complete a physical needs assessment and energy audit to help the agency make informed decisions and better assess its capital needs and real estate portfolio, as well as facilitate capital planning and take better advantage of funding opportunities as they become available. She said the last physical needs assessment was completed in 2010 and it is hoped to complete the assessment every five years going forward. Ms. Green reported, as far as monitoring and oversight of the property management companies, that the new staff is working closely with the property management companies to work on strengthen SLHA’s monitoring and oversight procedures, particularly paying close attention to the occupancy rates, the timeliness of unit turnover and work order quality and completion. She noted that since the pandemic and the eviction moratoriums began SLHA has about $1 million in uncollected rents for its entire portfolio; therefore, the Asset Management team is going to monitor the property management companies to ensure that they are doing everything they can to collect rent, including payment plans and the use of any emergency rental assistance that SLHA qualifies for. Ms. Green informed everyone that there is an article on the STL Today website about the vaccine event held on February 21, 2021 that gives more details. She commended the Resident Initiatives staff for spending a lot of time calling residents. She noted that the Director of Development and the Director of Human Resources also worked to make sure that the event happened and there was enough staff on deck to help out as needed. She said the staff did a great job. Commissioner Fowler asked Ms. Green how many doses of the vaccine did SLHA have available. Ms. Green stated that SLHA had about 500 to 600 doses that it could have used, as every public housing senior age 65 and older was given the opportunity to be vaccinated, however, only those residents wanting the vaccine received it, which was over 200, but other seniors attended the event, resulting in 397 total. Commissioner Fowler asked Ms. Green what happened to the doses that were not used. Ms. Green stated that the City’s Health Department used every dose they had. Commissioner Booth stated that she had an opportunity to stop by SLHA to observe and she noted that the event was a great one. Continuing with her report, Ms. Green provided an update on the onboarding of new hires and staff training, noting that training is being set up to make sure that they have all of the essential information about their jobs. Reporting for the Housing Authority Police Unit, Lt. Joyner stated that crime was down in the four housing complexes that the unit patrols, which are Clinton-Peabody, LaSalle Park, Cochran and Renaissance Place. He noted that there were no robberies or assault first incidents in Clinton-Peabody. He reported that the officers are doing foot beats in LaSalle Park in the new construction zones as a safety measure. He reported that violent crime was down in Cochran, but three burglaries did occur. Lt. Joyner stated that in doing his reports monthly he noticed that there is a pattern in the burglaries, which is usually a broken window and a television stolen or a kicked in door and the lock is damaged. He said after speaking with one of the managers he learned that the person renting the unit is responsible for 2 the cost of the damage if they or other occupants living in the home cause the damage, but if a report is filed SLHA pays for it. He said the burglaries may be legitimate, but some of them seem to be generic. He said with the damaged locks a lot of victims of domestic incidents want their lock changed, but if they make the request, he believes, they have to pay for it, however, if their door is damaged SLHA pays for it. Lt. Joyner reported that there was nothing major to report for Blumeyer, noting that no complaint numbers were drawn for the complex. Commissioner Watson asked Ms. Green if it was true that if there is a domestic violence situation that the victim has to pay for their lock to be changed. Ms. Green stated that she was not sure. She said she would check into it and follow up. RESIDENTS’ CONCERNS Brandy McCaston, a resident of Northside Scattered Sites, stated that she has been living in her unit for seven years and has experienced a lot of battles. She said her home was broken into while her children were sleeping, there is a lot of mold that keeps coming back in the same spot, the whole building is full of mice and mice holes are everywhere. She said her unit had flooded at least six times in the last week and a half and her sewer is backed up, causing her home to smell. Ms. McCaston stated that she had put in for several transfers and did not get approved for any of them until January 11, 2021.