REQUEST FOR PROPOSAL / BIDDING DOCUMENT FOR FRONT END COLLECTION AND DISPOSAL OF MUNICIPAL SOLID WASTE FOR ZONE KORANGI (DMC KORANGI AREA) KARACHI, SINDH PAKISTAN Executive Director (Operation-I) Sindh Solid Waste Management Board (SSWMB) (Modified Version 2 in the light of Questions / Queries raised by the Bidders during pre-bid meeting) SSWMB-NIT-03/2018-19 Table of Content Section-I Preamble 7-10 Clause Description Page No. No. 1.1 Purpose of Request for Proposal 11 1.2 Scope of Work/Assignment 11 1.3 Brief Description of DMC Korangi 12 1.3 MAP of DMC Korangi 15 1.4 Definition & Interpretation 16 1.5 Abbreviation 17 1.6 Section of RFP/Bidding Documents 17 1.7 Procuring Agency Right to cancel any or all proposals/tenders 17 1.8 Technical Financial Evaluation of the Bids 18 1.9 Financial Evaluation of Bids 18 Section-II Instructions to Contractors / Bidders Clause Description Page No. No. 2.1 Information related to Procuring Agency 20 2.2 Language of proposal and correspondence 20 2.3 Method of Procurement 20 2.4 Period of Contract 20 2.5 Pre-proposal Meeting / Pre-Bid Meeting 20 2.6 Clarification and modifications of Bidding Document 21 2.7 Visit of the area of Service/ Site Visit 21 2.8 Utilization of Existing Work Force on SWM of DMC Korangi 21 2.9 Utilization of Existing Solid Waste Collection & Transportation 24 Vehicle of DMC Korangi. 2.10 Utilization of Existing Facilities i.e. Workshop, Offices of DMC 24 Korangi 2.11 Amendments through Addendums 25 2.12 Cancelation of Tender before submission date & time 25 2.13 Proposal Preparation Cost/Cost of bidding 26 2.14 Bid submitted by a Joint Venture/Consortium 26 2.15 Place, date, time and manner of submission of Tender/Bid 27 Document/RFP 2.16 Currency Unit of Offers and Payments 32 2.17 Conditional and Partial Offers 32 2.18 Alternative Proposal not acceptable – One Bid per Bidder 33 2.19 Eligible Bidder 33 2.20 Disqualification for Participating in the Tender 34 2.21 Exclusion Prohibition and Acts forbidden 36 Executive Director (Operation-I) Karachi Contractor V-2 Korangi [2 ] 2.22 Sub contracting and Responsibilities 37 2.23 Bid Validity 37 2.24 Bid Security 37 2.25 Responsiveness of Bid to RFP / Bidding Document 38 2.26 Examination of bid and determination of responsiveness 38 2.27 Return of bid security 40 2.28 Forfeiture of Bid Security 41 2.29 Proposal / Offers to be declared Non-Responsive without Bid 41 Security 2.30 Evaluation Criteria 42 2.31 Manner, Place, Date and Time of Opening of Bid 43 2.32 Preliminary Examination & Determination of Responsiveness of 46 Bid prior to detailed evaluation of bid. 2.33 Clarification of Bid 48 2.34 Correction of errors before Financial Evaluation 48 2.35 Financial Evaluation and comparison of bids 48 2.36 Performance Security 49 2.37 Signing of Contract Agreement 50 2.38 Stamp Duty 50 2.39 General performance of the bidders 50 2.40 Integrity Pact 51 2.41 Defect Liability Period 51 2.42 Return of Performance Security 51 2.43 Retention Money 51 2.44 Format of Contract Agreement 52 2.45 Form of Bank Guarantee for Performance Security 52 2.46 Inspection of works and services performed by the contractor 52 2.47 Letter of Acceptance 52 2.48 Arbitration 53 2.49 Information Related to Contactor/Bidder 54 2.50 Bidding Data 55 Section-III Description of DMC Korangi Clause Description Page No. No. 3.1 Korangi Zone Brief Description 60 3.2 Shah Faisal Zone Brief Description 61 3.3 Landhi Zone Brief Description 62 3.4 Model Zone 62 3.5 Existing Solid Waste Management System in DMC Korangi 64 3.6 Existing System of Offal Collection & Disposal in DMC Korangi 65 3.7 Problems and Short Coming in Existing System 66 Executive Director (Operation-I) Karachi Contractor V-2 Korangi [3 ] Section-IV Proposed Plan for DMC Korangi Clause Description Page No. No. 4.1 Front End Collection Plan (Proposed Plan) 69 4.2 Door to Door Collection Mechanism 70 4.3 Street Sweeping and sweeping of Main Roads 71 4.4 Schedule of works 84 4.5 GTS of Zones and Locations 84 Section-V Terms of Reference & Technical Specification Clause Description Page No. No. 5.1 MSW by Definition 86 5.2 Transition Period 87 5.3 Terms of Reference 87 5.4(A) Responsibilities of Procuring Agency 93 5.4(B) Responsibilities of Contractor 93 5.5(A) Technical Specification 94 5.5 (B) Basis of current date prices 101 5.6 Rate analysis 103 5.7 Chargeable works 103 5.8 Procuring agency representatives, duties and authorities 104 5.9 Uniform 104 5.10 Weighment of MSW 104 5.11 Tentative weight assessment 104 5.12 Rating system and payment criteria of sweeping works (Manual and 105 Mechanical) 5.13 Submission of monthly bill 107 5.14 Demolition construction/building material and debris management 108 service. 5.15 Notices. 108 Appendix-A 110 Appendix-B 111 Appendix-C 112 Appendix-D 113 Appendix-E 114 Appendix-F 115 Appendix-G 116 Executive Director (Operation-I) Karachi Contractor V-2 Korangi [4 ] Section-VI Performance Evaluation & Monitoring System Clause Description Page No. No. 6.1 Scientific monitoring and tracking system of Entire 118 Management and operation plan. Section-VII Condition of Contract & Price Sheet Clause Description Page No. No. 7.1 Compliance of Laws & Rules Regulation 121 7.2 RFP Document 121 7.3 Correspondence communication and notices 122 7.4 Language of Agreement 122 7.5 Type of the agreement and contract price 122 7.6 Duties and taxes 122 7.7 Expenses include in the contract price 122 7.8 Intermediate payments / running bills 122 7.9 Insurance of work & work place 123 7.10 Indemnification by bidder/contractor 123 7.11 Contractor liability for indemnification 124 7.12 Penalties & Cancellation of Contract 124 7.13 Resolution of dispute 126 7.14 Code of Conduct 127 7.15 Time extension in conditions, situations, of force majeure 127 7.16 Access to the service area 129 7.17 Termination upon notice by Procuring Agency 129 7.18 Termination by contractor 130 7.19 Work in emergency 131 7.20 Payment of income tax 131 7.21 Local Taxation 131 7.22 Liability of the contractor 131 7.23 Price List and B.O.Q 132 7.24 Form of Bid 135 Executive Director (Operation-I) Karachi Contractor V-2 Korangi [5 ] Section-VIII Annexures Annexure No DESCRIPTION Page No. Annexure-I DMC Korangi Vehicles 138 Annexure-II Existing Budget (2018-19) on Solid Waste 142 Management of DMC (Korangi) Forms Annexure-III Performance Guarantee format 143 Annexure-IV Integrity Pact 144 Annexure-V Format for Contract Agreement 145 Annexure-VI Details of Union Committees and its Wards 146 Executive Director (Operation-I) Karachi Contractor V-2 Korangi [6 ] Section-I Preamble Executive Director (Operation-I) Karachi Contractor V-2 Korangi [7 ] Preamble A. Disclaimer 1. Though adequate care has been taken while preparing this document and information provided therein, but it is advised that the bidder must satisfy himself for the corrections and sufficiency of the Data. Information on any discrepancy should be intimated to this office immediately. If no information is received from any of the bidders within the time prescribed under Sindh Public Procurement Rules, 2010 (amended up to date), it shall be presumed that this document is correct and complete in all respects. If considered necessary in the interest of work, Solid Waste Management Board Sindh (SSWMB) reserves the rights to modify, amend or supplement this document. 2. All data regarding Korangi including demographic information, human resources, length of various lanes, streets and roads given in this document is based on the material available with SSWMB. The response time has been purposely kept relatively longer to facilitate the Interested bidders, and they are advised to carry out their own field survey and also seek information / data from DMC Korangi or contact SSWMB for clarification of any ambiguity or updated data. B. Important Notes / General Instructions 1. All interested Bidders are informed that Pre-bid Meeting was already held as per schedule on 9th April 2019 and all Questions / Queries of the intending bidders were noted and responded and communicated to all on the available email addresses. These have also been uploaded on SSWMB website. 2. Based on the Questions / Queries of the intending bidders the RFP / Bidding Document has been modified and a modified ‘Version-2’ Document has been prepared. Current document is modified ‘Version-2’ of RFP / Bidding Document and all interested Bidders must use this document for submission of their bids. Earlier document stands discarded and replaced with modified ‘Version- 2’ RFP / Bidding Document. 3. All Appendices and Annexures, included, are integral part of the ‘Version-2’ of RFP / Bidding Document and binding on the Bidder / Contractor. Executive Director (Operation-I) Karachi Contractor V-2 Korangi [8 ] 4. All interested Bidders are explicitly informed that relaxation of NOT even a single minute shall be given in submission time i.e. 16th July 2019 latest by 1500 Hours PST. The Bids shall be publicly opened on same day at 1530 Hours PST. 5. Please note that main idea of this contract is to encourage the investors to bring investments in the shape of modern Solid Waste Management (SWM) Vehicles and allied machineries / tools as well as technological expertise to provide sanitation services according to world class service standards.