Board of Directors Board Meeting Packet March 17, 2015 Clerk of the Board ALLEN PULIDO (510) 544-2020 PH (510) 569-1417 FAX MEMO to the BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors WHITNEY DOTSON The Regular Session of the MARCH 17, 2015 President - Ward 1 Board Meeting is scheduled to commence at DOUG SIDEN 2:00 p.m. at the EBRPD Administration Building, Vice President - Ward 4 2950 Peralta Oaks Court, Oakland BEVERLY LANE Treasurer - Ward 6 DENNIS WAESPI Secretary - Ward 3 DIANE BURGIS Respectfully submitted, Ward 7 JOHN SUTTER Ward 2 AYN WIESKAMP Ward 5 ROBERT E. DOYLE ROBERT E. DOYLE General Manager General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org 2 AGENDA REGULAR MEETING OF MARCH 17, 2015 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park 12:45 p.m. ROLL CALL (Board Conference Room) District will hold a regular meeting at the District’s PUBLIC COMMENTS Administration Building, 2950 Peralta Oaks Court, Oakland, CLOSED SESSION CA, commencing at 12:45 p.m. for Closed Session and 2:00 p.m. for Open Session on A. Conference with Labor Negotiator: Gov’t Code § 54957.6 Tuesday, March 17, 2015. Agency Negotiator: Robert E. Doyle, Dave Collins, Agenda for the meeting is Jim O’Connor, Sukari Beshears listed adjacent. Times for Employee Organizations: AFSCME Local 2428 agenda items are approximate only and are subject to change Unrepresented Employees: Managers and Confidentials during the meeting. If you wish to speak on matters not on the B. Public Employee: Gov’t Code § 54957 - Clerk of the Board agenda, you may do so under Public Comments at either the C. Conference with Legal Counsel: beginning or end of the agenda. If you wish to testify on an item on the agenda, please complete 1. Existing Litigation – Gov’t Code § 54956.9 (d)(1) a speaker’s form and submit it a) EBRPD v. Louie et al., Alameda County Superior Court to the Clerk of the Board. A Case No. VG-10551038 copy of the background b) HCN v. FEMA et al., United States District Court, materials concerning these agenda items, including any Northern District of California, Case No. CV-15-1057 LB material that may have been submitted less than 72 hours D. Conference with Real Property Negotiator Regarding Price and before the meeting, is available Terms of Lease: for inspection on the District’s Agency Negotiator: Jim O’Connor, AGM of Operations website (www.ebparks.org), the Administrative Building Carol Victor, District Counsel reception desk, and at the meeting. APN/ADDRESS PROPERTY OWNERS NEGOTIATING PARTY Agendas for Board Committee Alameda County Meetings are available to the public upon request. If you wish 9999 Redwood Road, East Bay Regional Chabot Gun Club, Inc. to be placed on the mailing list Castro Valley Park District to receive future agendas for a APN 085 035 001 001 specific Board Committee, please call the Clerk of the Board’s Office at (510) 544- 2020. 2:00 p.m. OPEN SESSION (Board Room) District facilities and meetings comply with the Americans PLEDGE OF ALLEGIANCE with Disabilities Act. If special accommodations are needed A. APPROVAL OF AGENDA for you to participate, please contact the Clerk of the Board B. PUBLIC COMMENTS as soon as possible, but preferably at least three working days prior to the meeting. 3 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of February 2, 2015 to February 15, 2015 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meetings of February 17, 2015 and March 3, 2015 (Barial-Knight/Pulido) (No Cost) c. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) (Resolution) (No Cost) d. Authorization to Transfer 2015 Board Contingency Funds for the Placement and Maintenance of Three Temporary Chemical Toilets at Stanford Staging Area: Mission Peak Regional Preserve (Barrington/O’Connor) (Resolution) (Budget Change) e. Authorization to Accept the Bid and Execute a Contract for Fiberized Slurry Seal and Striping and Transfer Funds between Project Funds: Anthony Chabot Regional Park (Barrington/O’Connor) (Resolution) (Budget Change) f. Authorization to Purchase Six Mowers and Three Gator Utility Vehicles (McCrystle/O’Connor) (Resolution) (Budgeted Funds) g. Authorization to Appropriate General Fund EBMUD/JPA Restricted Funds and Amend the 2014 and 2015 Budgets (McCrystle/O’Connor) (Resolution) (Budget Change) h. Authorization to Establish the Classification, Unit Designation and Salary Range for Management Analyst; Retitle Revenue and Administration Manager to Business Services Manager and Establish the Salary Range; Retitle Interpretive Services Manager and Recreation Services Manager to Regional Interpretive and Recreation Services Manager and Establish the Salary Range; and Amend the 2015 Budget: Operations Division (Beshears/O’Connor) (Resolution) (Budgeted Funds) i. Authorization to Upgrade 2.0 FTE Administrative Aide Positions to Administrative Analyst I; Increase the Hours of the Following Three Part-time Positions to Full-time: 0.83 FTE Construction Inspector, 0.50 FTE Office Assistant and 0.53 FTE Secretary; and Amend the 2015 Budget: Acquisition, Stewardship & Development Division (Pinell/Nisbet/Beshears) (Resolution) (Budget Change) j. Authorization to Execute Contracts for Appraisal Services with Andrew C. Plaine & Associates, Paul Rowan, ASA, and Smyers & Krauss Appraisal, LLC: Acquisition, Stewardship & Development Division (Musbach/Nisbet) (Resolution) (Budget Change) k. Authorization to Enter into a Lease Agreement with the Department of the Army Under Base Realignment and Closure (BRAC): East Bay Gateway Regional Shoreline (Musbach/Nisbet) (Resolution) (No Cost) l. Authorization to Accept the Bid and Award a Contract for the Tidewater Entry Modification to Bay Construction Company: Martin Luther King, Jr. Regional Shoreline (Townsend/Nisbet) (Resolution) (Budgeted Funds) m. Authorization to Transfer and Appropriate Coyote Hills Special Revenue Funds for Service Yard and Utility Connections: Coyote Hills Regional Park (Townsend/Nisbet) (Resolution) (Budget Change) 4 n. Authorization to Purchase Brocade Switches and Installation Service from Lilien Systems, Inc. (Tallerico/Collins) (Resolution) (Budgeted Funds) o. Authorization to Sponsor the 2015 Bay Area Open Space Council’s 25th Anniversary Event and Conference on May 13 - 14, 2015 (Mattingly/Doyle) (Resolution) (Budgeted Funds) p. Authorization to Execute a Contract with NBS to Provide Professional Administration Services for Community Facilities District (CFD) Formation and Assessment District Engineering Services (Spaulding/Auker/Collins) (Resolution) (Budgeted Funds) q. Acceptance of the East Bay Regional Park District Investment Report for the Quarter Ending December 31, 2014 (Auker/Collins) (Resolution) (No Cost) r. Authorization to Establish a Liaison Committee with the City of Alameda (Victor/Doyle) (Resolution) (No Cost) 2:30 pm. 2. LEGAL AND OPERATIONS DIVISIONS a. Authorization to Rename “Willow Park Public Golf Course” to “Redwood Canyon Public Golf Course” (Victor/Doyle) (Resolution) (Budgeted Funds) 2:50 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 3:00 p.m. 4. GENERAL MANAGER’S COMMENTS 3:25 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 3:30 p.m. 6. BOARD COMMITTEE REPORTS a. Executive Committee (02-12-2015) (Dotson) b. Finance Committee (01-28-2015) (Lane) 3:40 p.m. 7. BOARD COMMENTS 4:00 p.m. D. ADJOURNMENT 5 Page Left Blank Intentionally 6 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, March 17, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of February 2, 2015 Through February 15, 2015 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of February 2, 2015 through February 15, 2015. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 7 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2015 – 03 – March 17, 2015 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF FEBRUARY 2, 2015 THROUGH FEBRUARY 15, 2015 WHEREAS, District Resolution No. 1992 – 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of February 2, 2015 through February 15, 2015; Moved by Director , seconded by Director , and adopted this 17th day of March, 2015 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 8 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, March 17, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Approval of the Minutes for the Board Meetings of February 17, 2015 and March 3, 2015 (Barial-Knight/Pulido) 9 Unapproved Minutes Board Meeting of February 17, 2015 The Board Meeting, which was held on February 17, 2015 at the EBRPD Administrative Building, 2950 Peralta Oaks Court, Oakland CA 94605 was called to order at 12:45 p.m. by Board President Whitney Dotson. ROLL CALL Directors Present: Whitney Dotson, President Doug Siden, Vice President Beverly Lane, Treasurer Dennis Waespi, Secretary Diane Burgis John Sutter Ayn Wieskamp Directors Absent: None. PUBLIC COMMENTS Dennis Staats, President of the Chabot Gun Club, thanked the Board for the including on the Consent Calendar the “Authorization to Extend the Lease Agreement at Chabot Gun Club for One Year”.