cbe.ab.ca School Information Handbook School Information Handbook Table of Contents Quick Look | 2021-22 Updates & Highlights ...................................... A Chapter 1 - Year-End Activities .......................................................... 1 Year-End Checklist ..................................................................................................... 2 Next Year Planning ................................................................................................................ 2 Staff and Students .................................................................................................................. 2 Administration ......................................................................................................................... 3 Inventory ................................................................................................................................. 3 Lunchroom .............................................................................................................................. 4 Facilities .................................................................................................................................. 4 Finances ................................................................................................................................. 4 Securing the School for the Summer ........................................................................... 5 Incoming Principal Information .................................................................................... 5 School Information ................................................................................................................. 5 Staff Information ..................................................................................................................... 6 Data Information ..................................................................................................................... 6 Security Information ............................................................................................................... 7 Appeals Day ............................................................................................................... 7 School Declaration Package ....................................................................................... 8 Staff Involvement in School Decisions ........................................................................ 8 Attendance Records Requirements ............................................................................. 9 Final Marks and Report Card in PowerSchool ............................................................. 9 K-9 Final Indicator and Comment Submission ..................................................................... 10 High School Final Mark and Comment Submission ............................................................. 10 Information for Students/Parents Regarding Final High School Marks................................ 10 Report Card Requirements .................................................................................................. 11 Year-End Procedures for Purchasing Cards (P-Cards) ............................................. 11 P-Card Holders Returning to Their Current School (for principals) ...................................... 11 P-Card Holders that will be Changing Schools (for principals) ............................................ 12 P-Card Holders Retiring or Resigning from CBE (for principals) ......................................... 12 Before You Leave for Summer Break (for all card holders) ................................................. 13 As You Return from Summer Break (for all card holders) ................................................... 13 Receiving in Oracle ................................................................................................... 14 Table of Contents Updated June 22, 2021 Page i School Information Handbook Corporate Records Management .............................................................................. 14 Guidelines – Managing School Records .............................................................................. 15 The Official Student Record (OSR) ...................................................................................... 15 Official Student Record (OSR) Transfer ............................................................................... 19 Digital OSR Transfer ............................................................................................................ 19 Records Transfer to Records Centre ................................................................................... 21 Shred Program.......................................................................................................... 23 Archives ................................................................................................................................ 23 FAQs - Corporate Records Management ............................................................................ 23 Chapter 2 - Opening Activities .......................................................... 26 Opening/Fall Checklist .............................................................................................. 27 Enrolment Reports .................................................................................................... 29 Language Instruction................................................................................................. 29 French Immersion ................................................................................................................ 29 French as a Second Language ............................................................................................ 29 Bilingual Programs ............................................................................................................... 30 Hazing / Initiation Activities ....................................................................................... 30 Internal Lockdown Protocol ....................................................................................... 31 Occupational Health and Safety Start-Up .................................................................. 34 Student Health Plan – Guidelines & Protocols .......................................................... 34 Psychology Services ............................................................................................................ 34 Non-Suicidal Self Injury (NSSI) ............................................................................................ 35 Mental Health Emergency Form ........................................................................................... 35 Seclusion, Physical Restraints, Time Out ............................................................................ 36 External Agents and Agencies and Non-CBE School Authorities Working in Schools ........ 36 OT/PT/SLP Therapists Teams in K-6 Schools ..................................................................... 36 Opening Information for Parents ............................................................................... 37 Required Forms .................................................................................................................... 37 Recommended Forms .......................................................................................................... 38 Discretionary Forms ............................................................................................................. 38 Preliminary Preparation Days .................................................................................... 38 Compensation of 10-Month Staff.......................................................................................... 38 School Calendar ................................................................................................................... 39 Access to School Instructional Calendars ............................................................................ 39 Protocol When Students Do Not Arrive in September ............................................... 39 Table of Contents Updated June 22, 2021 Page ii School Information Handbook School Councils ........................................................................................................ 40 School Development Plans and School Results Report Submission ......................... 41 Action Manager ......................................................................................................... 41 School Generated Funds .......................................................................................... 42 Student Account Delegate ........................................................................................ 43 Chapter 3 - Registration, Transfer & Placement of Children and Students ........................................................................................... 44 Registering a Student................................................................................................ 45 Student Registration Checklist ............................................................................................. 45 Forms/Information to Collect/Provide During Registration ................................................... 46 Important Information for Parent / Legal Guardian / Independent Student – FOIP ............. 47 Compulsory Education .............................................................................................