CHESHIRE WEST AND CHESTER BOROUGH COUNCIL JOB DESCRIPTION QUESTIONNAIRE JOB TITLE Librarian/Learning JOB REF NO AAAE5112 Resources Centre Manager (Secondary School) BASIC JOB PURPOSE To organise the general day-to-day running of the Library/Learning Resource Centre and to promote the Library/Learning Resource Centre as an effective centre for independent learning for all students NO MAIN RESPONSIBILITIES 1 To organise the day-to-day running of the Library or Learning Resource Centre and liaison with school staff as required over Library or Learning Resource Centre related issues. 2 Liaison with faculty heads in order to review their requirements and observations on Library/Learning Resource Centre issues (and visiting faculty meetings as necessary). 3 To promote the development of reading and literacy skills for information, recreation and reading for pleasure. 4 To organise, direct and participate in appropriate IT training for staff and pupils. 5 Preparation of the Library/Learning Resource Centre Development Plan. 6 Management and administration of the Library/Learning Resource Centre budget. 7 Line management of Library/Learning Resource Centre staff, including the encouragement and recruitment of pupil helpers and other volunteers. 8 To manage all matters concerning Library/Learning Resource Centre software, security and furnishings. 9 Provide Library and Learning Resource Centre introduction lessons so that students are given foundations for effective study skills. 10 Production of Library/Learning Resource Centre newsletters, development of competitions and other promotional events. 11 To establish, maintain and develop links with the school’s wider community and support services. Notwithstanding the detail in this job description, in accordance with the School's/Council’s Flexibility Policy the job holder will undertake such work as may be determined by the Headteacher/Governing Body from time to time, up to or at a level consistent with the Main Responsibilities of the job. 1 RESPONSIBILITY FOR SUPERVISION / DIRECTION / COORDINATION OF EMPLOYEES Employees directly supervised by jobholder No Levels / grades Types of work Where based and FTE Either Library or Learning Support for pupils in the School's School Resource Centre Centre for Independent Learning. Library/Learning Assistant Resource Centre And/or Paid 6th form pupils The operation of the Learning School and/or Pupil Volunteer Resource Centre. Library/Learning Helpers within the school Resource centre who work every lunchtime on a rota basis. What does the supervision / management of these employees involve? (eg allocating work, training for the job, assessing performance, discipline, probationary periods, recruitment, appraisals, induction, - see guidance notes) NB: Some schools may have both a paid assistant and pupil volunteers, other schools may have either/or. Learning Resource Centre Assistant - To carry out annual appraisal and set key objectives and the identification of training needs; to provide training in Library/Learning Resource Centre procedures and routines; to delegate daily work tasks and to confirm the appointment at the end of the probationary period. To carry out informal discipline. Recruitment and selection is a shared responsibility with the jobholder’s own Line Manager. 6th Form Pupils - To carry out recruitment and selection; to devise and undertake induction training and confirm the appointment at the end of the probationary period. Pupil Volunteers - Jobholder has sole responsibility to recruit (including drawing up a job description), interview, induct, train on the job, allocate tasks, check the quality and output of work, to manage performance and if necessary use informal discipline. Other Employees supervised by jobholder (not in a direct line relationship) No Levels / grades Types of work Where based and FTE New members of staff – Education School teachers and classroom assistants What does the supervision of these employees involve? (Demonstrating, guiding and training) The jobholder regularly briefs and keeps all staff informed about any new systems, on-line resources, new books or resources and any special deals negotiated with local booksellers. This is either carried out at staff meetings or through the Library/Learning Resource Centre newsletter produced for staff by the jobholder. Does the job involve supervision, direction or management of people who are not employees? eg contractors, students on secondment No Levels / grades Types of work Where based and FTE Volunteer helpers within the school To provide assistance School e.g. parents and occasional work in the Library/Learning experience staff from external Library/Learning Resource Centre agencies, i.e. Department of Resource Centre. Employment and schools. What does the supervision of these employees involve? To devise training, to support the development of knowledge of children’s’ books and authors and to mentor throughout the placement. Does the jobholder develop policy or provide advice and information which impacts on the supervision / direction / coordination of employees? No 2 RESPONSIBILITY FOR FINANCIAL RESOURCES Financial responsibility Value of the How often is financial the duty resource performed? (p.a.) Budget – Circa £7,000 to Jobholder has delegated responsibility for the £12,000 per management of Library/Learning Resource Centre annum average budget and is accountable for the expenditure. The jobholder liaises with school faculties to identify Cross curricula gaps in Library/Learning Resource Centre ICT budget Circa resources and makes spending decisions and £3,000 per annum monitors and reports on expenditure ensuring that it remains within financial limits. to monitor individual departmental spending on books, learning resources, displays etc throughout the financial year in order to ensure that all purchases remain within set financial constraints. Handling cash, cheques and vouchers from fines, lost or Circa £250 to damaged book replacements, proceeds from book fairs £1,000 per annum etc., maintaining records, safekeeping. Does the jobholder develop policy or provide advice and information which impacts on financial resources? Yes If yes, give details To devise and compile the Library/Learning Resource Centre budget for approval by the Leadership Group. To identify gaps and deficiencies in learning materials and recommend appropriate expenditure by faculties. To make bids for additional funding from internal and external sources. 3 RESPONSIBILITY FOR PHYSICAL RESOURCES How often is Physical Nature of responsibility of jobholder the resource responsibility exercised? Computerised To collate and compile reports from the bespoke library Information circulation system, and to create spreadsheets and Systems databases for school information and reporting systems, for example library user figures, library issues and reading figures. To add all new stock to system, cataloguing, assigning Dewey numbering and key-wording. Library/Learning To order and maintain the security of stock. Resource Establish and maintain subject classifications of incoming Centre learning resources, accession and issue stock. Resources To withdraw stock that is out of date or in poor condition. (books, To identify book needs and purchases for each of the multimedia and faculties in consultation with teaching staff. other learning The selection and purchase of school fiction and resources) recreational books from the Library/Learning Resource Centre budget. To source suppliers and to negotiate with external learning resource companies for price reductions. Library/Learning To maintain an inventory of learning resources, equipment Resource and hardware, carry out an annual stock check and Centre identify shortages and any security issues, and to including ICT maintain a record of stock and equipment values for Equipment, replacement purposes. Furniture, To identify school requirements in terms of fixtures, fittings Fixtures and and IT equipment for the Library/Learning Resource Fittings Centre, source suppliers and request quotations including equipment guarantees and place order following approval from the school Senior Management Team. To revisit existing contracts and equipment guarantee agreements and to negotiate extensions as necessary. To determine the appropriate siting of equipment, computers, printers, scanners etc, identify faults and carry out rudimentary repairs, liaise with the school IT Technician and to contact suppliers/manufacturers as necessary for fault rectification. Library/Learning Responsible for maintaining Library/Learning Resource Daily Resource Centre security at all times, and particularly at the end of Centre each working day. Does the jobholder develop policy or provide advice and information which impacts on physical resources? Yes If yes, give details Liaison with faculty heads to review their requirements and discuss any library issues. Review of library policies and procedures e.g. Internet Codes of Conduct, Library usage, loans, returns etc. To prepare reports for the use of school management in library usage, learning resource issue figures and the most popular access of learning materials. To give advice on use of Library/Learning Resource Centre equipment e.g. video, digital camera and other resources. 4 RESPONSIBILITY FOR IMPACT ON PEOPLE Task/Duty Who How they benefit? benefits? To answer a wide range of enquiries All school To encourage reading habits and provide information related to the users - pupils and