PATELEY BRIDGE TOWN COUNCIL The Council Chamber, King Street Pateley Bridge, HG3 5LE tel: 07751 571 374 [email protected] 25th November 2020 To: All Pateley Bridge Town Councillors You are hereby summoned to attend the next meeting of the Town Council to be held on Tuesday 1st December 2020 at 7.15pm. In accordance with Regulation 5 of The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, this meeting will be held remotely using video conferencing technology. Parishioners are welcome to attend. Please email the Clerk for information on how to do this. Laura Jowett Clerk to the Council AGENDA 1 Apologies for absence a) To receive apologies for absence given in advance of the meeting b) To consider the approval of reasons given for absence 2 Parishioners’ Representations a) To consider a written representation about speeding traffic on Ripon Road b) To consider a written request from parishioners regarding the Cemetery Field c) To consider a verbal request from Summerbridge & Dacre Band asking if the Town Council has any objections to the Band holding several socially distanced Christmas Concerts on the High Street if the Government Covid regulations allow this to happen in the run up to Christmas 3 To receive Councillors’ Declarations of Interest and consider any requests for dispensations 4 To approve the minutes of the meeting held on the 3rd November 2020 5 Matters Arising (a) To receive the Clerk’s report (b) Commemorative plaques 1 To receive and consider an email from Bewerley Parish Council regarding their contribution to the cost of the commemorative plaques. (c) To receive an update on the Council’s application to the PFCC AJ1 Road Safety grant fund 6 County Matters a) To receive correspondence from the Leader of NYCC regarding reorganisation proposals b) To receive correspondence from the Leader of Harrogate Borough Council regarding reorganisation proposals c) To consider Pateley Bridge Town Council’s position on the reorganisation of local government in North Yorkshire. 7 District Matters 8 Planning Matters (a) Applications to Harrogate Borough Council (i) 20/03478/FUL Creation of a wildlife pond at 2 Valley View, Glasshouses, HG3 5QR (ii) 20/04113/TPO Selective pruning of 1 no. Beech tree (T5) and remove 1 no. branch of 1 no. Colorado Spruce tree (T4) of Tree Preservation Order 17/2018 at Threlkeld, Lupton Bank, Glasshouses (iii) 20/04285/FUL Conversion of public house to form 1 No. additional holiday Cottage at The Birch Tree Inn, Lupton Bank, Glasshouses (b) Decisions by Harrogate Borough Council (i) 20/02842/FUL Erection of porch cover to front elevation and conservatory to first floor of rear elevation at Highlands, Ripon Road, Pateley Bridge, HG3 5NL. Permission granted subject to conditions. (ii) 20/00791/FUL. Proposed Replacement Dwelling at Cragg Hall, Wilsill, HG3 5EE. Permission granted subject to conditions. (iii) 20/02909/FUL Erection of replacement outbuilding to provide a studio and workspace at Church Green Farm, Old Church Lane, Pateley Bridge, HG3 5LZ. Permission granted subject to conditions. (c) Enforcement matters (i) 20/00512/PR15 Erection of advertisement boards, flag poles and flags at Glasshouses Mill, Glasshouses (d) Appeals: 9 Financial Matters (a) Accounts for Payment 2 (i) Clerk’s salary payable 31st December 2020: Gross pay £1026, Net pay £792.72 (ii) Clerk’s payroll expenses payable 31st December 2020: Working from home allowance £26.00 and contribution to internet £4.17 = £30.17 (iii) Payment to HMRC (December) Including PAYE Tax, Employee NIC and Employer NIC = £273.85 (iv) Clerk’s Expenses: postage, subscription to Zoom: £18.29 (v) HBC: emptying of trade waste in October £32.67 (vi) English Tree Care: Tree Survey £630 (including VAT of £105) (vii) Cllr C Thompson: Christmas banner: £98.51 (including VAT of £16.42) (viii) To retrospectively approve payments made in September for the period 28/08/20-18/09/20 to Kirsty Hannam of £333, invoices 77, 78, 79 and 80 (b) Receipts (i) Platt and Bajic, garage rental December: £35 (ii) Bewerley Parish Council, Christmas lights donation: £100 (iii) Chandler Retail, Christmas lights donation: £2,000 (iv) Harrogate Borough Council, Christmas lights grant and match funding: £2,500 (v) Cash, Christmas lights fundraising: £250 (vi) Cheque, Christmas lights fundraising: £50 (vii) Cheques, Parking Permits: £24 (c) Budget (i) To receive and consider the budget monitoring report for 2020-2021 (ii) To receive and consider the draft budget for 2021-2022 (d) To receive the bank reconciliation to the 30th September 2020 (2nd Quarter) and to agree to reissue £20 to the Royal British Legion following the return of Cheque 100124 for the Remembrance wreath purchased in 2019 (e) To consider banking arrangements and signatories for the Council’s current account 10 Play Area/Millennium Green (a) Play Area (b) Millennium Green (i) To receive and consider quotes for a wildlife survey at the Millennium Green pond 11 Council Business (a) Caretaker Tasks for November (b) Christmas (i) To receive an update on Christmas lighting (ii) To receive an update on the Fox’s Head Well displays (c) To receive Crime and ASB Data for 19th October 2020 to 16th November 2020 (d) To accept nominations and to vote for Mayor Elect for civic year 2020-2021 3 (e) To consider approving attendance at finance related training for the Clerk for the cost of £90 (f) To consider and agree enrolment with a workplace pension scheme (g) To consider a review of the Council’s Financial Regulations to enable the Council to pay pension contributions. (h) To receive a report on the statistics captured by the Vehicle Activated Sign and consider formulating a policy about how and when the Town Council share statistics from the VAS. (i) To receive and consider the Tree Condition Report 12 Reports from Committees (a) Finance Committee Meetings, 17th November 2020 and 24th November 2020 13 Exchange of Information 14 Parishioners’ Representations 15 Dates of next meetings The next meeting will be on Tues 5th January 2021 at 7.15pm 4 .