TOA Best Practices Handbook 7 TANZANIA OSAKA ALUMNI Best Practices Hand Book 7 President’s Office, Regional Administration and Local Government, P.O. Box 1923, Dodoma. August, 2019 TOA Best Practices Handbook 7 BEST PRACTICES HAND BOOK 7 (2019) Prepared for Tanzania Osaka Alumni (TOA) by: Paulo Faty - Lecturer, Mzumbe University Ahmed Nassoro - Assistant Lecturer, LGTI Michiyuki Shimoda - Senior Advisor, PO-RALG And edited by: Liana Hassan - Consultant, LG (Governance) Stella Paschal - Principal Local Government Officer PO-RALG Honorina Ng’omba - National Expert (Governance), PO-RALG TOA Best Practices Handbook 7 Table of Contents Content Page List of Abbreviations i Foreword iii Preface (TOA) iv Preface (JICA) v CHAPTER ONE: INTRODUCTION: LESSONS LEARNT FROM JAPANESE EXPERIENCE 1 CHAPTER TWO: SELF HELP EFFORTS FOR IMPROVED SERVICE DELIVERY 15 Ludewa DC: Self Help Efforts In Construction Of Potable Water Infrastructure 18 Mbulu TC: Nambis Ward Self Help Efforts In Construction Of Hhaynu Secondary 25 School Msalala DC: Community Self-Help Efforts In Establishment Of Segese Secondary 32 School Dodoma CC: Chang’ombe Business Community Initiative In Market Construction 37 Mpwapwa DC: Self Help Efforts In Establishment Of Matuli Satellite School 42 CHAPTER THREE: PARTICIPATORY SERVICE DELIVERY 48 Njombe TC: Participatory Solid Waste Management And Environmental Cleanliness 52 Njombe DC: Community Based Establishment Of Matembwe Timber Market 62 Makambako TC: Participatory Surveying Of Unplanned Settlements 69 Kiteto DC: Enabling School-Aged Children From Nomadic Communities Attend 76 Primary Education Singida MC: Upgrading Misuna Bus Terminal For Improved Services 83 Iramba DC: Improvement Of Maternal Health Services 90 Shinyanga RS: Reduction Of Maternal And Child Deaths 95 Kondoa TC: Participatory Solid Waste Management 101 CHAPTER FOUR: PARTICIPATORY LOCAL ECONOMIC DEVELOPMENT 107 Kiteto DC: Milk Production And Value Addition 110 Simanjiro DC: Improving Livelihoods Through Value Addition Of Hides And Skins 118 Mbulu DC: Garlic Production And Value Addition 126 Singida DC: Control Of Newcastle Disease For Improved Local Chicken Production 133 Shinyanga DC: Participatory Improvement Of Nyida Irrigation Scheme 141 BIBLIOGRAPHY 152 TOA Best Practices Handbook 7 List of Abbreviations AAS Assistant Administrative Secretary ADF Agency Delegated Functions ALAT Association of Local Authorities In Tanzania AMCOs Agricultural Marketing Cooperatives AMSDP Agriculture Market Support Development Programme ASDP Agriculture Sector Development Prgramme BEONC Basic Emergency Obstetric and Neonatal Care BLET Bylaws Enforcement Technique BOQ Bill of Quantitates BOT Build Operate Transfer BRELA Business Registrations and Licensing Agency CBD Central Business District CDO Community Development Officer CHF Community Health Fund CHMT Council Health Management Team CMA Community Mobilization/Awareness Approach CMT Council Management Team CRC Convention of Child Rights CVL Central Veterinary Laboratory D by D Decentralization by Devolution DANIDA Danish International Development Agency DC District Council DED District Executive Director DP Distribution Points HLGA Higher Local Government Authority ICG Irrigation Comprehensive Guideline IFAD International Fund for Agriculture Development IGA Income Generating Activities IO Irrigators Organization IPPE Integrated Post Primary Education JICA Japan International Cooperation Agency JTI Japan Tobacco International LAT Local Allocation Tax Grant LED Local Economic Development LG Local Government LGA Local Government Authority LGRCIS Local Government Revenue Collection Information System LGRP Local Government Reform Programme LGTI Local Government Training Institute MEO Mtaa Executive Officer MILEPROMA Mirerani Leather Processing and Product Manufacturing MIVARF Marketing Infrastructure, Value Addition and Rural Finance Support Programme MKUKUTA Mkakati wa Kukuza Uchumi na Kuondoa Umaskini Tanzania MoHCDGEC Ministry of Health Community Development Gender Elderly and Children MoU Memorandum of Understanding MoU Memorandum of Understanding MP Member of Parliament MSD Medical Stores Department ND Newcastle Disease NGOs Non - Governmental Organizations i TOA Best Practices Handbook 7 NHIF National Health Insurance Fund NIRC National Irrigation Commission NMB National Microfinance Bank O&OD Opportunities and Obstacles to Development OJT On the Job Training OVOP One Village One Product Movement PEDP Primary Education Development Programme PIDP Participatory Irrigation Development Programme PO – RALG Presidents’ Office, Regional Administration and Local Government POS Point of Sale POT Post Osaka Trainings PPP Public –Private- Partnership RAS Regional Administrative Secretary RC Regional Commissioner RHMT Regional Health Management Team RRH Regional Referral Hospital RS Regional Secretariat SACCOs Savings and Credit Cooperative Societies SAP Structural Adjustment Programme SEDP Secondary Education Development Programme SHCCA Stake Holder Collaboration and Contribution Approach SIDO Small Industry Development Organization SUDP Sustainable Urban Development Programme TAHA Tanzania Horticultural Association TBS Tanzania Bureau of Standards TFDA Tanzania Food and Drugs regulatory Agency TFS Tanzania Forest Services TGA Tree Growers Association TOA Tanzania Osaka Local Government Reform Alumni TP Transit Permit TRA Tanzania Revenue Authority ULGSP Urban Local Government Strengthening Support Programme UNFPA United Nations Population Fund UWAMIMA Umoja wa Wapandaji Miti Matembwe VEO Village Executive Officer WAEO Ward Agriculture and Livestock Extension Officer WDC Ward Development Committee WEO Ward Executive Officer ii TOA Best Practices Handbook 7 Foreword Local Government Reforms in Tanzania are primarily focused towards effective Service Delivery by Local Government Authorities (LGAs) within the Central Government’s Policy Framework. The reforms have attracted cooperation between the Government of the United Republic of Tanzania, Development Partners and many other stakeholders. Through this cooperation, the Local Government Reforms in Tanzania have successfully generated democratic Local Governments, rationalized local human resourcing, increased fiscal disbursements, improved local governance, increased local participation and increased local government autonomy in Service Delivery. The Local Government Reforms in Tanzania have been implemented in a comprehensive approach that has involved learning Local Government Reform initiatives and implementation in other countries which led to designing an appropriate implementation modality for Tanzania. Since 2002 the Government of Tanzania through the President’s Office – Regional Administration and Local Government (PO-RALG) and the Government of Japan through Japan International Cooperation Agency (JICA) have jointly conducted training on Decentralization reforms in Japan namely “Osaka Training”. This training has been attended by selected PO-RALG Directors/staff, Regional Administrative Secretaries, Council Directors and other Local Government Reform stakeholders. Following Osaka Training, Regional Post Osaka Trainings (POTs) have been conducted to Assistant Administrative Secretaries (AASs) and Heads of Departments (HODs) from LGAs to share lessons learned during Osaka Training in Japan. Both Osaka Training and Regional POTs have provided opportunity for Tanzanian Central and Local Government Staff to learn the Japanese Decentralization Reforms Experiences, select the best Japanese decentralization lessons and implement the lessons learnt within the Tanzanian context. The implementation of the lessons learnt from Japan has resulted into identifiable “Best Practices” by specific Regional Secretariats (RSs) and LGAs. This has created urgency for reporting the best practices in the form of a handbook to make other RSs and LGAs appreciate and learn from the local successful implementation and the secrets for success. This Seventh Best Practices Handbook is a continuation of the joint efforts of PO-RALG and JICA to strengthen Decentralization by Devolution (D by D) in Tanzania. The Handbook provides the History of Osaka Training and the Best Practices in the following order; Chapter One summarizes the lessons learnt from Japan; Chapter Two focuses on Self Help Efforts for Improved Service Delivery and has Cases from Ludewa DC, Mbulu TC, Msalala DC, Dodoma CC and Mpwapwa DC. Chapter Three is on Participatory Service Delivery and has cases from Njombe TC, Njombe DC, Makambako TC, Kiteto DC, Singida MC, Iramba DC, Shinyanga MC and Kondoa TC. Chapter Four focuses on Local Economic Development with cases from Kiteto DC, Simanjiro DC, Mbulu DC, Singida DC, Mkalama DC, Shinyanga DC and Kishapu DC. PO-RALG recommends the RS and LGA staff as well as all stakeholders of Local Government Reforms in Tanzania to read the handbook, appreciate the specific local initiatives, learn the secrets of success and use the available local opportunities to perform better in the D by D context. ------------------------------------------------------ ENG. JOSEPH M. NYAMHANGA PERMANENT SECRETARY - PO-RALG iii TOA Best Practices Handbook 7 Preface (TOA) Cooperation between the two Governments (Tanzania and Japan) through Osaka Training since 2002 resulted into establishment of Tanzania Osaka Local Government Reform Alumni (TOA) in 2006. This Alumni is formed by all Regional Administrative Secretaries (RASs), Council Directors and all ex- participants of Osaka Training and POT. TOA endeavors to