Reference: 20160298 2 September 2016 Thank you for your Official Information Act request, received on 4 August 2016. You requested the following: I request all documents relating to the appointment process of the members of the National Infrastructure Advisory Board, as announced on 1 August 2016 - http://www.scoop.co.nz/stories/PA1608/S00017/infrastructure-advisory-board- appointments.htm Information Being Released Please find enclosed the following documents: Item Date Document Description Decision 1. 29 January Treasury Report: Future role of the National Release in part 2016 Infrastructure Advisory Board 2. 17 March Treasury Report: Finalising the Future Role of the Release in part 2016 National Infrastructure Advisory Board 3. 4 April 2016 Treasury Report: National Infrastructure Advisory Release in part Board: Commencement of Appointments Process 4. 10 May 2016 Treasury Report: National Infrastructure Advisory Release in part Board: Candidate Shortlisting 5. 7 June 2016 Treasury Report: National Infrastructure Advisory Release in part Board: Update after Due Diligence Process 6. 21 June 2016 Treasury Report: National Infrastructure Advisory Release in part Board: Documentation to Confirm Appointments 7. 27 June 2016 Aide Memoire: National Infrastructure Advisory Release in part Board: Appointments (at APH Committee 28 June 2016) I have decided to release the documents listed above, subject to information being withheld under one or more of the following sections of the Official Information Act, as applicable: • section 9(2)(a) – to protect the privacy of natural persons, including that of deceased natural persons, • section 9(2)(ba)(i) – to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied, and • section 9(2)(g)(i) – to maintain the effective conduct of public affairs through the free and frank expression of opinions. In making my decision, I have considered the public interest considerations in section 9(1) of the Official Information Act. Please note that this letter (with your personal details removed) and enclosed documents may be published on the Treasury website. This fully covers the information you requested. You have the right to ask the Ombudsman to investigate and review my decision. Yours sincerely Ngaire Best Team Leader - Governance & Performance 2 OIA 20160298 Documents being Released 1. Treasury Report: Future role of the National Infrastructure Advisory Board 1 2. Treasury Report: Finalising the Future Role of the National Infrastructure Advisory 15 Board 3. Treasury Report: National Infrastructure Advisory Board: Commencement of 29 Appointments Process 4. Treasury Report: National Infrastructure Advisory Board: Candidate Shortlisting 48 5. Treasury Report: National Infrastructure Advisory Board: Update after Due 61 Diligence Process 6. Treasury Report: National Infrastructure Advisory Board: Documentation to 67 Confirm Appointments 7. Aide Memoire: National Infrastructure Advisory Board: Appointments (at APH 83 Committee 28 June 2016) Item 1 Page 1 of 84 IN-CONFIDENCE Treasury Report: Future role of the National Infrastructure Advisory Board Date: 29 January 2016 Report No: T2016/9 File Number: SH-11-5-10-0 Action Sought Action Sought Deadline Minister of Finance Agree to the recommendations. Friday 5 February 2016 (Hon Bill English) Contact for Telephone Discussion (if required) Name Position Telephone 1st Contact Annie Chen Analyst, National 04 890 7447 (wk) s9(2)(a) Infrastructure Unit David Taylor Manager, National 04 917 6975 (wk) Infrastructure Unit Actions for the Minister’s Office Staff (if required) Return the signed report to Treasury. Note any feedback on the quality of the report Enclosure: YES (attached) Annex 1: National Infrastructure Advisory Board: Terms of Reference - April 2014 (Treasury:2874272) Annex 2: Board letter on role to Minister of Finance - Dec 2015 (Treasury:3359968) Annex 3: NIAB Members and terms of appointment (Treasury:3339939) Add to worklist Treasury:3376377v1 IN-CONFIDENCE Item 1 Page 2 of 84 IN-CONFIDENCE Treasury Report: Future role of the National Infrastructure Advisory Board Executive Summary On 15 December 2015, the Chair of the National Infrastructure Advisory Board (the Board), Mr Lindsay Crossen wrote to you with the Board’s view on the future purpose of the Board and the National Infrastructure Unit. The Board believes that their role should continue as they believe they continue to add value and support New Zealand infrastructure investment. The Board would like to meet with you early this year to discuss their future role, your thinking on their future role and how the Board can support your key infrastructure priorities. Consideration of the future role of the National Infrastructure Advisory Board is timely following the release of the 2015: Thirty Year New Zealand Infrastructure Plan (the Plan) in August 2015 and the expiry of terms of four out of eight Board member positions, including the Chair, in April 2016. We believe that the Board has a role in working with Government on implementation planning and delivery, monitoring and holding agencies and stakeholders to account on the progress of the Plan; pushing forward the infrastructure policy debate and as a visible public presence in support of infrastructure reform. We believe that the Board should continue and that you should meet with the Board to discuss their views and also seek the views of strategic partners before you make your final decision on the Board’s future role. Recommended Action We recommend that you: a agree to meet with the National Infrastructure Advisory Board to discuss their future role and responsibilities. Agree/disagree. b agree to seek the views of strategic partners on the future role and responsibilities of the National Infrastructure Advisory Board. Agree/disagree. T2016/9 : Future role of National Infrastructure Advisory Board Page 2 IN-CONFIDENCE Item 1 Page 3 of 84 IN-CONFIDENCE c agree to inform your Ministerial colleagues that you are examining the future role of the National Infrastructure Advisory Board through an agenda item at the next Infrastructure Ministers meeting. Agree/disagree. David Taylor Manager, National Infrastructure Unit Hon Bill English Minister of Finance T2016/9 : Future role of National Infrastructure Advisory Board Page 3 IN-CONFIDENCE Item 1 Page 4 of 84 IN-CONFIDENCE Treasury Report: Future role of the National Infrastructure Advisory Board Purpose of Report 1. The purpose of this report is to provide advice on the future role of the National Infrastructure Advisory Board (the Board) in the context of the release of the 2015: Thirty Year New Zealand Infrastructure Plan (the Plan) in August 2015 and the expiry of the terms of four out of eight Board member positions, including the Chair, in April 2016. Background Role of the Board 2. The Board was established by Cabinet in 2009 to provide independent expert advice to the National Infrastructure Unit (NIU) and the Minister to facilitate and encourage infrastructure investment and capital asset management practices that contribute to long-term sustainable economic growth. 3. At its establishment, a key priority of the Board was to assist with the development of the first National Infrastructure Plan mainly through thought and intellectual leadership and connecting the NIU to stakeholders outside Government. Latterly, the Board has played a key role in promoting and advocating for the Plan and helping guide the story, key messages and structure of the 2015 Plan. 4. The Board consists of members from the private sector and outside central government and a key role for the Board is to engage with the private sector, local government and other stakeholders. The full role of the Board is outlined in the Board’s Terms of Reference which was last updated in April 2014 (Annex 1). National Infrastructure Advisory Board Letter 5. On 15 December 2015, the Chair of the National the Board, Mr Lindsay Crossen wrote to you with the Board’s view on the future role of the Board and the NIU. This report provides advice on the future role of the Board. 6. In his letter, the Chair noted that since its establishment in 2009, the Board’s role and membership has changed as infrastructure issues have become better understood and as the National Infrastructure Plans have developed from a stronger evidence base. A copy of the letter is at Annex 2. 7. The Chair has asked to meet with you early this year to discuss their potential role and how it could support your key priorities in the infrastructure space. We recommend that you meet with the Board. Board appointments 8. The Board is comprised of eight members, with seven current members and one vacancy due to the retirement of Dr Terence Heiler in November 2015. T2016/9 : Future role of National Infrastructure Advisory Board Page 4 IN-CONFIDENCE Item 1 Page 5 of 84 IN-CONFIDENCE 9. In April 2016, the terms of four Board members, including the Chair will expire. The Chair has noted that he will not be seeking a further term and the Board will require a new Chair to continue. The terms of the current Board and Chair are at Annex 3. 10. The expiry of the terms of four out of the seven current members will give you an opportunity to revisit the membership of the Board and through this membership, redirect the Board’s focus. 11. The Board is classified as a Group 4 board under the Cabinet-approved Fees Framework for Members of Statutory and Other Bodies Appointed by the Crown. However, given the desire to attract and appoint high-quality candidates the Minister of State Services supports the exceptional daily fee of $950 for the Chair and $750 for the members of the Advisory Board.