COMPENDIUM OF INSTRUCTIONS - 2011, GENERAL ELECTION TO STATE LEGISLATIVE ASSEMBLY OF WEST BENGAL, TAMILNADU, KERALA, ASSAM & PONDICHERRY INDEX A – DISTRICT PLAN INST Letter No. Date Subject Page Sl. No. No. 1 464/INST/2007-PLN-I 12.10.2007 Measures to ensure free and fair 2-6 elections- Prevention of intimidation to the voters of vulnerable sections of electorate- Mapping of Vulnerability regarding. 2 464/INST/2008-EPS 24.10.2008 Identification of critical polling stations 7-9 and measures to be taken to ensure free and fair elections 3 22/2/2008-PLN-II 8.8.2008 Integration, carrying out corrections, 10-15 printing and sharing of photo-rolls with political parties and contesting candidates B – ELECTION MACHINERY INST Letter No. Date Subject Page Sl. No. No. 4 576/11/94/JS.II 15.11.1994 Period of Duty of Presiding and Polling 17-18 Officers – Clarifications – regarding. 5 458/4/96/PS-IV/Vol. II 22.07.1996 Provision of minimum facilities to pregnant 19 women polling personnel during poll 6 3/1/98/JS.II 11.08.1996 Requisition of Staff for Election Duties – 20-21 Amendment to Section 150 of the Representation of the People Act – Regarding 7 464/INST/2007/PLN-I 12.10.2007 Issue of photo identity card to the polling 22-23 personnel 8 576/3/2004/JS-II 09.08.2004 Assigning election duties – Seniority of 24-25 officials to be taken into consideration 9 508/94-PS-I 13.01.1994 Criteria for appointment of District Election 26-30 Officer, Returning Officer, Electoral Registration Officer, Assistant Returning Officer and Assistant Electoral Registration Officer. 10 154/98/PLN-IV 31.08.1998 Office of the Chief Electoral Officer – 31 changes in the officers & staff – regarding 11 437/6/2006/PLN-III 06.11.2006 General Elections/Bye Elections to the Lok 32-35 Sabha/Legislative Assemblies of the States/UTs- Posting of Officers – Regarding 12 464/INST/2008/EPS 19.09.2008 Drafting of Polling Personnel for election 36-38 duty – Randomization of Polling Personnel. 13 464/INST/2008/EPS 10.12.2008 Appointment of Micro Observer – 39-40 regarding. 14 464/INST/2008/EPS 21.01.2009 Appointment of micro observer-additional 41 instruction – Regarding 15 508/2008-EPS 18.12.2008 Criteria for appointment of District 42 Election Officer/Returning Officer – clarification regarding. 16 464/INST/2008/EPS 23.12.2008 Tracking the names of officers 43-44 transferred by the order of the Election Commission of India charged with dereliction of duty etc 17 464/INST/2008/EPS 26.12.2008 General Elections to Lok Sabha, 2009 – 45 Deployment of Officers and staff – regarding 18 464/INST/2008/EPS 23.12.2008 Drafting of Physically challenged 46-52 Personnel for election duty –regarding 19 464/INST/2008/EPS 05.11.2008 Drafting of Senior Division NCC Cadets for 53 Elections. 20 464/INST/2009/EPS 30.12.2009 Requisition of Staff for election purpose – 54-57 Regarding- This instruction has been superceded by (464/INST/2009/EPS) Dated 18.02.2011 21 464/INST/2009/EPS 01.05.2009 Engagement of child labour in elections – 58-59 reg 22 464/INST/2009/EPS 18.02.2011 Requisition of Staff for election purpose – 60-62 Regarding. 23 218/6/2009/EPS 17.02.2009 Payment of Ex-gratia compensation to 63-66 the families of polling personnel who die or sustain injuries while on election duty. 24 464/INST/2008/EPS 12.09.2008 HR issues in the polling personnel 67-70 Management – reg. 25 464/INST/2009/EPS 09.01.2009 Training of police officials associated with 71-77 conduct of elections 26 464/INST/2009/EPS 23.12.2008 Training of election machinery including 78-84 polling and police officials associated with conduct of elections. 27 464/INST/2008/EPS 21.01.2009 General Election to the Lok Sabha, 2009 85-86 – Training of polling parties on EVMs and procedure to be followed at the polling station – regarding 28. 464/INST/2008/EPS 26.12.2008 General Election to the Lok Sabha, 2009 87 – Training of Presiding Officers – Filling up of Presiding Officer’s Diaries – Regarding 29. 218.6//2006/EPS 05.11.2008 Payment of Ex-gratia compensation to 88-89 the families of polling personnel who die or sustain injuries while on election duty C – ELECTION MATERIAL Sl. Letter No. Date Subject Page No. No. 30 51/8/7/2008-EMS (Inst.- 11.08.2008 Use of EVM in the elections- 91-96 I) additional transparency measures – randomization. 31 51/8/7/2007-PLN-IV 12.10.2007 Preparation of Electronic Voting 97-98 Machines (EVMs) during election(s)- regarding. 32 51/8/7/2008-EMS (Inst.- 11.08.2008 Use of EVM at polling stations 99-100 II) additional instructions to ensure purity of elections. 33 464/ OBS / EVM/ 2007 12.10.2007 Protocol for Security Measures for 101-104 PLN-IV Electronic Voting Machines during Election (s)- regarding 34. 576/3/2009/SDR 06.01.2009 Replacement of EVM during poll- 105 requirements to be followed- regarding. 35 51/8/7/2010-PLN-IV 23.09.2010 Preparation of Electronic Voting 106-115 Machines (EVMs) during election(s)- regarding. 36 51/8/16/4/2010-EMS 04.08.2010 Protocol for First Level Checking of 116-125 EVMs before elections. 37 51/8/16/4/2010-EMS 08.12.2010 Protocol for First Level Checking of 126-127 EVMs – regarding 38 51/8/7/2010-EMS 20.11.2010 Action to be taken in case of 128-133 malfunctioning of Electronic Voting Machines (EVM) during counting of votes 39 51/8/7/2009-EMS 25.10.2009 Mandatory conduct of Mock Poll and 134-138 certification therein 40 51/8/2009-EMS 12.02.2009 Introduction of Braille Signage 139-143 Features in Electronic Voting Machines. 41 51/8/2009-EMS 18.03.2009 Introduction of Braille Signage 144 Features in Electronic Voting Machines. 42 464/INST/2009/EPS 23.02.2009 Colour of packing Statutory covers, 145-163 Non Statutory covers and Election Material to be submitted by the Presiding Officers – regarding 43 464/INST/2008/EPS 21.01.2009 General Election to the Lok Sabha, 164-165 2009 -Training of polling parties on EVMs and procedure to be followed at the polling station-regarding. D – NOMINATION, SCRUTINY, WITHDRAWAL AND ALLOTMENT OF SYMBOLS INST Letter No. Date Subject Page Sl. No. No. 44 3/ER/2008/JS-II (Vol.II) 04.07.2008 Filing of nomination papers by 167-168 candidates – requirement of filing two affidavits – regarding. 45 4/3/2008/JS-II (Vol.III) 02.07.2008 Scrutiny of nomination papers – 169-170 regarding 46 56/2009/PPS-II 14.01.2009 Conditions for treating a candidate as 171-172 one set up by political party- Requirements to be followed- regarding. 47 3/ER/2011/SDR 25.02.2011 Affidavits filed by the candidates with 173 their nomination paper- revised format for filing affidavit regarding criminal background, assets, liabilities and educational qualifications 48 3/ER/2011/SDR 08.02.2011 Affidavits filed by the candidates with 174-175 their nomination paper. 49 576/3/2009/SDR 10.02.2009 Filing of nominations and scrutiny of 176-179 nomination papers – Additional measures to ensure transparency /accountability.– regarding. 50 3/ER/2009/SDR 21.03.2009 Affidavits filed by the candidates 180 along with nomination paper. 51 576/10/2009/SDR 01.04.2009 Handbook for Candidates – 2009 – 181 clarification 52 3/ER/2009/SDR 03.04.2009 Affidavits filed by the candidates 182 along with their nomination paper – clarification E – POSTAL BALLOT INST Letter No. Date Subject Page Sl. No. No. 53 52/2008/JS-II 21.10.2008 Guidelines for smooth management 184-192 of postal ballot papers – regarding 54 52/2009/SRD 04.02.2009 Additional Guidelines on 193-201 management of postal ballot papers and the use of election duty certificate – regarding F – ELECTION AGENTS / POLLING AGENTS / COUNTING AGENTS INST Letter No. Date Subject Page Sl. No. No. 55 464/INST/2009/EPS 25.04.2009 Election/polling/counting agent – 203 Prohibition against appointment of Minister/MP/MLA/MLC,etc. 56 464/INST/2009/EPS 09.05.2009 Persons having security cover to be 204 prohibited from being appointed as Election Agent, Polling Agent or Counting Agent-regarding 57 464/INST/2008/EPS 14.10.2008 Persons having security cover to be 205-206 prohibited from being appointed as Election Agent, Polling Agent or Counting Agent – Regarding 58 464/INST/2009/EPS 12.05.2009 Prohibition against appointment of 207 Minister/MP/MLA/MLC,etc. 59 464/INST/2009/EPS 13.05.2009 Appointment of counting agents. 208 G – RESTRICTION ON USE OF VEHICLE INST Letter No. Date Subject Page Sl. No. No. 60 437/6/2007-PLN-III(Vol- 16.3. 2007 Use of vehicles for campaign 210 III) purpose by candidates and political parties. H – DEFACEMENT OF PROPERTY INST Letter No. Date Subject Page Sl. No. No. 61 3/7/2008/JS-II 07.10.2008 Prevention of defacement of 212-222 property and other campaign related items – revised instructions – regarding. 62 3/7/2008/J.S.-II/SDR 10.11.2008 Instructions on defacement of 223 property- regarding. I – MEDIA INST Letter No. Date Subject Page Sl. No. No. 63 509/75/2004/JS- 21.11.2008 Advertisement on political nature on 225-227 I/Vol.II/RCC Radio – regarding. 64 491/Media/2010 08.06.2010 Measures to check “Paid News” during 228-230 elections i.e.