AGENDA General Meeting 28 April 2021 General Meeting Agenda 28 April 2021 NOTICE OF GENERAL MEETING To: Cr Rachel Chambers (Mayor) Cr Robert Radel (Deputy Mayor/Division 6) Cr Melinda Jones (Division 1) Cr Leslie Hotz (Division 2) Cr Susan Payne (Division 3) Cr Dael Giddins (Division 4) Cr Michael Dingle (Division 5) Please be advised that the General Meeting of the North Burnett Regional Council will be held at the Mt Perry Boardrom on Wednesday, 28 April 2021 commencing at 9.00am. An agenda is attached for your information. Rachel Cooper Chief Executive Officer Page 2 General Meeting Agenda 28 April 2021 Order Of Business 1 Welcome/Housekeeping ...................................................................................................... 5 2 Apologies/Leave of Absence .............................................................................................. 5 3 Deputations/Petitions .......................................................................................................... 5 4 Declarations of Interest ....................................................................................................... 5 5 Confirmation of Minutes ...................................................................................................... 5 Nil 6 Office of the Chief Executive Officer .................................................................................. 6 6.1 2020-2021 Operational Report - Quarter 3 Progress Report .................................... 6 6.2 Governance Policy 2118 Information Privacy ......................................................... 21 6.3 Statutory Policy 1116 Administrative Action Complaints ......................................... 28 6.4 Local Authority Waste Advisory Committee Membership ....................................... 47 7 Corporate and Community ................................................................................................ 54 7.1 Digital TV Retransmission ...................................................................................... 54 7.2 Finance Report to 31 March 2021 .......................................................................... 62 7.3 RADF Round 2 2020-2021 ..................................................................................... 67 8 Works.................................................................................................................................. 74 Nil 9 Councillor Reports ............................................................................................................. 74 Nil 10 Confidential Reports .......................................................................................................... 74 Nil 11 Closure of Meeting ............................................................................................................. 74 Page 3 General Meeting Agenda 28 April 2021 1 WELCOME/HOUSEKEEPING 2 APOLOGIES/LEAVE OF ABSENCE 3 DEPUTATIONS/PETITIONS Council will make time available at each General Meeting for public questions/ representations. This is an opportunity for members of the public to make a representation on a matter in which they have an interest on an item which is before the Council for decision e.g. development applications. Members of the public are encouraged to contact the Mayor, if they are wanting to address Council. Public Question and Statements Time will commence at 9:30am. 4 DECLARATIONS OF INTEREST 5 CONFIRMATION OF MINUTES Nil Page 5 General Meeting Agenda 28 April 2021 6 OFFICE OF THE CHIEF EXECUTIVE OFFICER 6.1 2020-2021 OPERATIONAL REPORT - QUARTER 3 PROGRESS REPORT Doc Id: 1038327 Author: Kat Bright, Executive Assistant To The CEO And Mayor Authoriser: Rachel Cooper, Chief Executive Officer Attachments: 1. NBRC Milestone and Project Financial Report - 31 March 2021.pdf [1038394] EXECUTIVE SUMMARY The purpose of this report is to provide project updates to Council and the community on the progress of projects outlined in the 2020-21 Operational Plan for the period 1 January 2021 through to 31 March 2021 – Quarter Three. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 5. Our efficient and effective council RECOMMENDATION That in accordance with section 174(3) of the Local Government Regulation 2012, Council receives the 2020-21 Operational Plan – Q3 Progress Report for the period 1 January 2021 through to 31 March 2021. REPORT An operational plan is a legislative requirement under the Local Government Act 2009 and the Local Government Regulation 2012. It is a strategic document that details the operational direction for Council over a 12-month period. The Operational Plan highlights Council’s significant projects and activities for the year that are of most interest to Council and our communities. It can include: • Outcomes and strategies directly from the Corporate Plan. • Programs that the organisation has in place. • Outputs that will deliver the strategies in the Corporate Plan. • Significant projects and activities. • Performance measures to track progress and identify milestones and achievements. As part of Council’s commitment to continuous improvement, a Project Management Framework (PMF) was developed and implemented in 2019. Strong project management is a critical tool and skill set for Council as it enables clear governance, accountability, identifies and reduces risks and avoids overruns and delays. In assessing which projects are included in the PMF, staff have looked further than just the projects identified within the Operational Plan and included the capital works program. This has been done to increase progress reporting to Councillors and provide greater project transparency to the community. CONSULTATION Item 6.1 Page 6 General Meeting Agenda 28 April 2021 Council’s Executive Leadership Team have been heavily involved in the development and reporting on the PMF. Additionally, Councillors have been kept up to date with numerous projects via Information Workshops. The topics discussed have covered: 1. Corporate Plan Engagement and Process 2. Road Closures (Permanent/Temporary) 3. Town Entry Signs 4. Australia Day Update and Debrief 5. Building Better Regions Fund Projects 6. Multi-Site Waste Transfer Station 7. Gayndah Capital Works 8. Mt Margaret Road Deputation 9. Long Term Financial Plan 10. Asset Management Plan 11. Local Roads and Community Infrastructure Funding 12. Planning and Environment 13. Community Halls – Waver of Fees for Funerals 14. Waste reduction and recycling plan 15. Location of Potable Water Stations 16. Digital TV Retransmission 17. Fleet Auction – Overview/Rationale 18. Biggenden Regional Water Supply Security Assessment 19. Audit Office Update in Internal Audit 20. Rex Project 21. Rates Policy and Process 22. Fees and Charges 23. Service Delivery Review 24. Community Grants 25. Cania Dam Open Day 26. Show Dates 27. Budget 28. Working for Queensland Funding – Update on Projects 29. Regional Plan 30. Art Galleries 31. Showgrounds 32. Disaster Management 33. Procurement 34. Financial Services 35. Small Halls 36. Community Engagement Item 6.1 Page 7 General Meeting Agenda 28 April 2021 37. Biggenden Rail Bridge Replacement 38. Update on Drought Communities Program Funding 39. 2021/22 Proposed Capital Projects RISK IMPLICATIONS Reputation / Political This report and recommendation is timely, accurate and meets with the full compliance of the Local Government Act 2009 and therefore considered as LOW RISK. Occupational Health & Safety (WHS) Not applicable. Financial Impact Where a project has been carried over to the 2020/21 financial year, the budget allocation has also been carried forward. Legal & Regulatory Local Government Act 2009 – Complies with sections 104(5) and 104(7) Local Government Regulation 2012 – Complies with section 174(3) There is a risk associated with not receiving this report, as Council would not meet its reporting and monitoring obligations as noted in the Act and Regulations above. Environmental Not applicable. Property & Infrastructure Not applicable. Human Resources Not applicable. Information Communications Technology Not applicable. Service Delivery Not applicable. Climate Not applicable. KEY MESSAGE The 2020-21 Operational Plan – Q3 Report is to be placed on Council’s website ‘Publications’ page for public access. This report provides an update to Councillors and the community about the progress of key projects that have been adopted by Council. Item 6.1 Page 8 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 9 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 10 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 11 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 12 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 13 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 14 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 15 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 16 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 17 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 18 General Meeting Agenda 28 April 2021 Item 6.1- Attachment 1 Page 19 General Meeting Agenda 28 April 2021 6.2 GOVERNANCE POLICY 2118 INFORMATION PRIVACY Doc Id: 1038376 Author: Michael Cartwright, Governance Policy and Risk Advisor Authoriser: Rachel Cooper, Chief Executive Officer Attachments: 1. Draft 2118 Information Privacy.dotx