KENYA URBAN ROADS AUTHORITY Efficient and Safe Urban Roads TENDER DOCUMENT FOR TENDER NO: KURA/RMLF/155/2020-2021 FOR TENDER NAME: PERIODIC MAINTENANCE OF COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS ROAD LOT 11 (ALL CATEGORY) DIRECTOR-(RACM) DIRECTOR GENERAL KENYA URBAN ROADS AUTHORITY KENYA URBAN ROADS AUTHORITY P.O.BOX 41727-00100 P.O.BOX 41727-00100 NAIROBI NAIROBI 0 TENDER DOCUMENT FOR PERIODIC MAINTENANCE OF BOMET COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS -LOT 11 TABLE OF CONTENTS SECTION I: INVITATION TO TENDER .................................................................................... 2 SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER .................. 4 TABLE OF CONTENTS ............................................................................................................. 5 Appendix to Instruction to Tenderers................................................................................... 28 SECTION IV: CONDITIONS OF CONTRACT ........................................................................ 31 PART I: GENERAL CONDITIONS OF CONTRACT ................................................................. 31 PART II: CONDITIONS OF PARTICULAR APPLICATION ...................................................... 32 SECTION V: SPECIAL SPECIFICATIONS ................................................................................ 56 SECTION VI: SUPERVISION AND CONTRACT EVALUATION MANUAL 2012 ................. 114 SECTION VII: DRAWINGS ........................................................ 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SECTION VIII: ROAD MAINTENANCE MANUAL ............................................................... 115 SECTION IX: BILLS OF QUANTITIES ................................................................................... 116 SECTION X: STANDARD FORMS ........................................................................................ 120 Appendix to Form of Bid ..................................................................................................... 123 Form of Bid Security ............................................................................................................ 125 SECTION XI: SCHEDULES OF SUPPLEMENTARY INFORMATION ..................................... 128 SECTION XII: FORM OF AGREEMENT ................................................................................ 147 SECTION XIII: FORM OF PERFORMANCE BANK GUARANTEE (UNCONDITIONAL) ....... 150 1 Issued by the Kenya Urban Roads Authority - August 2020 KURA/RMLF/SR/155/2020-2021 (ALL CATEGORY) TENDER DOCUMENT FOR PERIODIC MAINTENANCE OF BOMET COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS -LOT 11 SECTION I: INVITATION TO TENDER 2 Issued by the Kenya Urban Roads Authority - August 2020 KURA/RMLF/SR/155/2020-2021 (ALL CATEGORY) TENDER DOCUMENT FOR PERIODIC MAINTENANCE OF BOMET COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS -LOT 11 (* Invitation to tender to be inserted*) 3 Issued by the Kenya Urban Roads Authority - August 2020 KURA/RMLF/SR/155/2020-2021 (ALL CATEGORY) TENDER DOCUMENT FOR PERIODIC MAINTENANCE OF BOMET COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS -LOT 11 SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER 4 Issued by the Kenya Urban Roads Authority - August 2020 KURA/RMLF/SR/155/2020-2021 (ALL CATEGORY) TENDER DOCUMENT FOR PERIODIC MAINTENANCE OF BOMET COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS -LOT 11 TABLE OF CONTENTS A. GENERAL ................................................................................................................. 6 1 SCOPE OF BID ........................................................................ Error! Bookmark not defined. 2 SOURCE OF FUNDS................................................................ Error! Bookmark not defined. 3 corrupt practices .................................................................... Error! Bookmark not defined. 4 ELIGIBLE BIDDERS ................................................................. Error! Bookmark not defined. 5 QUALIFICATION OF THE BIDDER ........................................ Error! Bookmark not defined. 6 One bid per bidder ................................................................. Error! Bookmark not defined. 7 Cost of Bidding ....................................................................... Error! Bookmark not defined. 8 Site Visit ................................................................................... Error! Bookmark not defined. B. BIDDING DOCUMENTS ........................................... Error! Bookmark not defined. 9 Contents of Bidding Documents ........................................... Error! Bookmark not defined. 10 Clarification of Bidding Documents ..................................... Error! Bookmark not defined. 11 Amendment of Bidding Documents ..................................... Error! Bookmark not defined. C. PREPARATION OF BIDS ............................................ Error! Bookmark not defined. 12 Language of Bid ...................................................................... Error! Bookmark not defined. 13 Documents Comprising the Bid ............................................ Error! Bookmark not defined. 14 Bid Prices ................................................................................. Error! Bookmark not defined. 15 CURRENCIES OF BID AND PAYMENT ................................. Error! Bookmark not defined. 16 Bid Validity ............................................................................. Error! Bookmark not defined. 17 Bid Security ............................................................................. Error! Bookmark not defined. 18 No Alternative Offers ............................................................. Error! Bookmark not defined. 19 PRE-BID MEETING ................................................................. Error! Bookmark not defined. 20 Format and Signing of Bids ................................................... Error! Bookmark not defined. D. SUBMISSION OF BIDS .............................................. Error! Bookmark not defined. 21 Sealing and Marking of Bids ................................................. Error! Bookmark not defined. 22 Deadline for Submission of Bids ........................................... Error! Bookmark not defined. 23 LATE BIDS ............................................................................... Error! Bookmark not defined. 24 Modification, SUBSTITUTION and Withdrawal of Bids .... Error! Bookmark not defined. E. BID OPENING AND EVALUATION ........................... Error! Bookmark not defined. 25 Bid Opening ............................................................................ Error! Bookmark not defined. 26 Process to be confidential ...................................................... Error! Bookmark not defined. 27 clarification of bids and contacting of the employer .......... Error! Bookmark not defined. 28 Examination of bids and determination of responsiveness Error! Bookmark not defined. 29 correction of errors ................................................................ Error! Bookmark not defined. 30 EVALUATION AND COMPARISON OF BIDS ....................... Error! Bookmark not defined. 31 QUALIFICATION AND EVALUATION CRITERIA .............................................................. 16 F. FINANCIAL EVALUATION .................................................................................... 17 G. AWARD OF CONTRACT ....................................................................................... 17 32 Award ................................................................................................................................... 17 33 employer's right to accept any bid and to reject any or all bids ..................................... 18 34 notification of award .......................................................................................................... 18 35 Signing of agreement .......................................................................................................... 18 36 PERFORMANCE SECURITY ................................................................................................. 18 37 contract effectiveness .......................................................................................................... 19 5. Plant and Equipment ........................................................................................................... 24 5 Issued by the Kenya Urban Roads Authority - August 2020 KURA/RMLF/SR/155/2020-2021 (ALL CATEGORY) TENDER DOCUMENT FOR PERIODIC MAINTENANCE OF BOMET COUNTY GOVERNMENT OFFICES - BOMET UNIVERSITY ACCESS -LOT 11 INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER A. GENERAL 1 SCOPE OF BID 1.1 The Employer, as defined in the Conditions of Contract Part II hereinafter “the Employer” wishes to receive bids for the construction of works as described in Section 1, clause 102 of the Special Specifications – “Location and extent of the Works”) 1.2 The successful bidder will be expected to complete the Works within the period stated in the Appendix to Form of Bid from the date of commencement of the Works. 1.3 Throughout these bidding documents, the terms bid and tender and their derivatives (bidder/tenderer, bid/tendered, bidding/tendering etc.) are synonymous, and day means calendar day. Singular also means plural. 2 SOURCE OF FUNDS 2.1 The source of funding is the Government of Kenya through the Road Maintenance Levy Fund. 3 CORRUPT PRACTICES