KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, April 23, 2019 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of April 9, 2019 2.2 Special Council Meeting Minutes of April 15, 2019 3.0 Delegations 3.1 BDO Canada LLP, Alan Litster and Ryan Wachter @ 8:45 a.m.- 2018 Financial Statements 4.0 Public Hearings 4.1 Bylaw 1796- Redesignation portion of SE 19-34-24 W4 from A to LRC @ 11:00 a.m. 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning No Report 5.4 Agricultural Service Board & Parks 5.4.1 Weed and Pest Inspector, and Soil Conservation Officer 5.5 Protective Services No Report 6.0 Corporate Services 6.1 2018 Audited Financial Statements 6.2 2019 Operating Budget 6.3 2019 Project and Capital Budget 6.4 Water Local Improvement Bylaw Amendments- Bylaws 1790, 1791, 1792 6.5 Water Service Area Special Tax Bylaw 1788 6.6 Trochu Recreation Area Special Tax Bylaw 1789 6.7 2019 Tax Rate Bylaw 1787 1 2019.04.23 Council Package 7.0 Business Arising from Previous Minutes 7.1 Community Grants to Non Profit Organizations Policy #15-3, Round One 8.0 New Business 8.1 Kneehill 4-H District Request 9.0 Disposition of Delegation & Public Hearing Business 9.1 Bylaw 1796- Redesignation of portion of SE-19-34-24-W4 from A to LRC 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting- February 5, 2019 10.2 Committee of the Whole Meeting- February 12, 2019 10.3 Canadian Badlands Ltd. 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Lease- (Section 25 FOIP) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda April 23, 2019 Page | 2 2 2019.04.23 Council Package MINUTES OF THE APRIL 9, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Interim Chief Administrative Officer Laurie Watt Director Corporate Services Mike Morton Protective Services Manager Debra Grosfield Manager of ASB and Parks Bowen Clausen Manager of Financial Services Will Wolfe Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Agricultural Service Board & Parks 5.4.2 ASB Rental Equipment Additions under New Business 8.2 Letter from Rocky View County ADOPTION OF 1.2 Adoption of Agenda AGENDA 154/19 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMIOUSLY MINUTES 2.0 Minutes 2.1 Special Council Meeting Minutes of March 21, 2019 155/19 Deputy Reeve McGhee moved approval of the March 21, 2019 Special Council Meeting minutes as presented. CARRIED UNANIMOUSLY 1 ________ Initials 3 2019.04.23 Council Package COUNCIL MINUTES OF APRIL 9, 2019 2.2 Special Council Meeting Minutes of March 25, 2019 156/19 Councillor Penner moved approval of the March 25, 2019 Special Council Meeting minutes as presented. CARRIED UNANIMOUSLY 2.1 Regular Council Meeting Minutes of March 26, 2019 157/19 Councillor King moved approval of the March 26, 2019 Council Meeting minutes as presented. CARRIED UNANIMOUSLY ASB 5.4 Agricultural Service Board 5.4.1 Seasonal Staff and Budget Amendment 158/19 Councillor Christie moved that Council approve an additional $30,000 to the Agricultural Services 2019 budget for a seasonal position and funding for advertising and education on Clubroot, with funds to come from general operating revenues. CARRIED UNANIMOUSLY 5.4.2 ASB Rental Equipment 159/19 Deputy Reeve McGhee moved that Council supports the recommendation of the Agricultural Service Board to discontinue the rental equipment program, donating the Scales and Cattle Chute to the local 4-H district, and to dispose of the remainder rental equipment through a local equipment bid. CARRIED CORPORATE SERV 6.0 Corporate Services 6.1 4th Quarter 2018 Financial Report 160/19 Deputy Reeve McGhee moved that Council receives for information the January to December 2018 Financial Reports as presented. CARRIED UNANIMOUSLY 6.2 Bank Reconciliation- October to December 2018 161/19 Councillor King moved that Council receives for information the October to December 2018 Bank Reconciliation as presented. CARRIED UNANIMOUSLY 6.3 2018 Financial Surplus 162/19 Councillor King moved that Council transfer the 2018 Financial Surplus funds in total of $3,500,000 to the following reserves: $2.1 million to Revenue Stabilization Reserve and $1.4 million to Road Reserve. CARRIED 2 _________ Initials 4 2019.04.23 Council Package COUNCIL MINUTES OF APRIL 9, 2019 6.4 2018 Transitional Reserve Reallocation 163/19 Councillor Hugo moved that Council transfer $116,923.11 from Transitional Reserve to Gravel Reserve for 2018. CARRIED UNANIMOUSLY 6.5 2018 Project Budget Carry Forward to 2019 164/19 Councillor McGhee moved that Council transfer $793,521.51 to Transitional Reserve for the purposes of funding the 2018 projects carried forward to 2019. CARRIED UNANIMOUSLY The Chair called for a recess at 9:20 a.m. and called the meeting back to order at 9:37 a.m. with all previously mentioned members present. NEW BUSINESS 8.0 New Business 8.1 Policy #3-3, Board and Committee Appointments 165/19 Councillor King moved that Policy #3-3, Board and Committee Appointments be approved as presented. CARRIED UNANIMOUSLY 8.2 Rocky View County Letter 166/19 Councillor King moved to direct administration to respond to Rocky View County’s request for a meeting and note that at some point, in the future, when it is convenient, we agree to a meeting. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Kneehill Regional Doctor Recruitment and Retention Committee- Unapproved minutes were provided from the March 20th, 2019 meeting. 10.2 Red Deer River Municipal Users Group- Unapproved minutes from the March 21, 2019 meeting were provided. 167/19 Councillor McGhee moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 168/19 Councillor King moved that Council receive the April 9, 2019 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 3 _________ Initials 5 2019.04.23 Council Package COUNCIL MINUTES OF APRIL 9, 2019 169/19 Councillor Christie moved that Council convene in closed session to discuss Intergovernmental Relations and Personnel pursuant to section 21 and section 19 of the Freedom of Information and Protection of Privacy Act, at 9:47 a.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Laurie Watt, Interim CAO Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor 170/19 Councillor Penner moved that Council return to open meeting at 10:46 a.m. CARRIED 10:47 a.m. – meeting recessed to allow return of public. 10:47 a.m. - meeting resumed with public present. 13.0 Motions from Closed Session 13.1 171/19 Deputy Reeve McGhee moved that Council approve the Chief Administrative Officer Term Employment Agreement between Mike Haugen and Kneehill County. CARRIED UNANIMOUSLY 172/19 Councillor Penner moved that Council authorize the Reeve to sign the Chief Administrative Officer Term Employment Agreement with Mike Haugen on behalf of Kneehill County. CARRIED UNANIMOUSLY 173/19 Councillor King moved that the Chief Administrative Officer Term Employment Agreement between Mike Haugen and Kneehill County remain confidential in accordance with FOIPPA Section 17 "disclosure harmful to personal privacy". CARRIED UNANIMOUSLY 174/19 Councillor King moved that Council formally appoint Mike Haugen to carry out the powers, duties and functions of Chief Administrative Officer in accordance with Section 205 (1) of the Municipal Government Act and Kneehill County CAO Bylaw No. 1765, effective May 1, 2019. CARRIED UNANIMOUSLY 4 _________ Initials 6 2019.04.23 Council Package COUNCIL MINUTES OF APRIL 9, 2019 ADJOURNMENT Adjournment The meeting adjourned at 10:50 a.m. ________________________ Jerry Wittstock Reeve _______________________ Laurie Watt Interim CAO 5 _________ Initials 7 2019.04.23 Council Package MINUTES OF THE APRIL 15, 2019 SPECIAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Interim Chief Administrative Officer Laurie Watt Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:00 a.m. AGENDA 1.0 Agenda 175/19 Councillor King moved approval of the agenda as presented. CARRIED UNANIMIOUSLY NEW BUSINESS 2.0 New Business 2.1 Postponement of Public Hearing Scheduled for April 23rd, 2019 @10:00 a.m.