City of Lima, Ohio Public Works Department 2018 Annual Report Elm Street Grade Separation Groundbreaking Ceremony 2018 Administrative Staff Administrative J. Howard Elstro Director Kirk P. Niemeyer City Engineer Warner Roach Deputy Director II (Streets) Ric Stolly Deputy Director I (Parks) Amy Harpster Building Commissioner Ashley Blake Administrative Assistant Samantha Gross Account Clerk II Victor Williamson Building Maintenance 2018 ANNUAL REPORT PUBLIC WORKS DIVISION OF ENGINEERING CITY OF LIMA DIVISION OF ENGINEERING Kirk Niemeyer - City Engineer Eric Bontrager – Assistant City Engineer Jim Morrisey – Civil Engineer II Larry Stayonovich - Engineering Tech. IV (Survey) Don LeMar - Engineering Tech. III (Survey) Mike Laderer - Engineering Tech. II (Inspection) Henry Rodriquez (Stormwater Tech) Ashley Blake - Secretary II Sam Gross- Account Clerk II 2018 CAPITAL IMPROVEMENTS 2018 Sidewalk Project, Project 1-18 This project reconstructed those sidewalks that were determined to be unsatisfactory and not repaired by owners who were sent notices in the spring of 2017. Of 61 notices that were sent to property owners, 58 were placed on this project. The total cost of the project was $77,232.64 of which $51,551.27 was assessed to property owners. The remainder of the project was paid for with CDBG account D-10 ($18,972.57), and Storm Water Utility ($6,708.80). As part of the sidewalk project 24 ADA ramps were installed at intersections where sidewalks were replaced. 2018 Residential Demolition, Project No. 2-18 See Building Department Section of this Report ALL-LIMA-RRGS, Project No. 3-18 Work on the project was initiated in April 2018 and the major components completed this year include a 20” waterline relocation, shoo-fly (railroad by-pass) construction, and a 42” storm sewer installation. The project was delayed by CenturyLink for 156 days who failed to relocate their fiber optic cables in advance of the project. The city has filed a claim with the PUCO and placed the utility on notice that delay charges will be forthcoming. As of the end of 2018, the $9,187,542 project is 26% complete. Melrose Storm Sewer Project – Part 1, Project No. 4-18 1.294 acres were acquired from the Lima First Missionary Church in order to construct the storm water detention basin for Part 1 of the project. The project was bid in October 2018 and a city low bid of $304,120 was recieved. The project was divided into three parts for affordability and Part 1 includes the construction of the detention basin and Part 2 and 3 include improvements to the collection system in the area bounded by Melrose St., O’Conner Ave., Baxter St. and Tremont Ave. The project is funded through the Storm Water Utility and will be constructed in 2019. Demolition of 500 Liberty Street/ Naval Reserve, Project No. 5-18 The Naval Reserve Training Center was built in the 1940s and has not been used since 1979. The building located at 500 Liberty Street was 24,752 square feet in size and contained asbestos. The total cost of the project was $186,000 with 50% of the cost funded through an ODNR Land and Water Grant and the remainder from a Capital Improvement Bond. Milburn and Carlisle Alley Storm Sewer Improvements, Project No. 6- 18 Storm water improvements this year included the conversion of an underutilized public alley into a detention facility. The alley was excavated and shaped to create a swale to receive Before storm water runoff from the rear yards of those residents living in the block bounded by Holmes, Carlisle, Catalpa, and Milburn. A perforated pipe After was installed beneath the bottom of the grassy swale to allow it to drain completely for ease of mowing and prevent mosquito breeding. On the east end, the low point, the swale drains into a catch basin equipped with an orifice plate to restrict flow. Because the area is served by a combined sewer, the detention time of the storm water runoff is maximized within the swale and perforated pipe. The total cost of the project was $45,615.84 and was funded by the Storm Water Utility Fund. Schoonover Lake Dam Rehabilitation and Recreational Improvements Project No. 7- 18 Extensive 2015 emergency repairs to the dam repair will occur as part of the project. In 2008, the Dam Engineering Program within the Division of Water at ODNR noted several deficiencies with the dam. These included the steep slope of the embankment, structure stability of the retaining wall on the riverside, lack of an emergency spillway, and lack of a lake drain. In 2015, there was a slide of approximately a 15-foot section of the dam. Part 1 of the project includes restoration of the dam and the bid cost for this work is $1,188,778. Part 1, 2, and 3 will be constructed in 2019. Part 2 of the project includes restoration of the island on the north end of Schoonover Lake. The fountain at this location stopped working years ago, and the city did not have adequate funds to repair it at the time. Work to the island includes clearing and grubbing of overgrown vegetation, perimeter wall to prevent erosion, new walkways and landscaping, and a memorial to honor the five branches of our armed forces. The cost of Part 2 of the project is $250,757.50. Part 3 of the project includes a bicycle pump track and a floating ADA fishing pier. A bicycle pump track is a small looping trail system of dirt berms and “rollers” (smooth dirt mounds for pumping) designed so that bicyclists can ride the path without peddling. Pumping is the essential skill used to make the bike travel the course by, instead of pedaling, shifting one’s weight and absorbing forces to increase one’s momentum. The ADA fishing pier will be built on the south end of the lake adjacent to the parking lot allowing for a good accessible route. The cost of Part 3 of the project is $226,506. Part 1, 2, and 3 are funded by Ohio Senate Bill 310, ODNR Land and Water grant, and the Capital Improvement bond. Traffic Signal Improvements, Project No. 9-18 This project includes a traffic signal installation at the intersection of Elm St. and Central Ave. and improvements to the ADA ramps. The project was bid in 2018 and will be constructed in winter & spring of 2019. The total cost of the project is $120,000 with $83,434 funded from OPWC, $25,334 from County Permissive, and $11,232 from the Storm Water Utility. State Issue I Various Street Resurfacing, Project No. 10-18 Just over 6.9 miles of streets were resurfaced this year at a total cost of $868,430.44. Those streets that had existing curbs in good condition were first planed before being resurfaced. Resurfacing costs were paid for with $687,000 from State Issue I funds, $140,000 from CDBG (D-10) funds, $5,565 from Utility Dept. funds, $5,565 from Storm Water Utility funds, and $30,300.44 from Permissive Funds. The funds from Utilities Dept. and Storm Water Utility were used to adjust sanitary manholes to grade and improve storm drainage prior to resurfacing. Modular Office Wall System, Project No. 11-18. The project entailed the installation of five partition type offices within a large open area on the 3rd floor of the RTA building located at 200 E. High St. The Law Department relocated their offices from 209 N .Main St. to this location in November 2018. The cost of the wall system including material and labor to install was $28,614.56. Additional costs included minor changes to the sprinkler system, modifications to the lighting circuits and receptacles, and minor changes to the HVAC ductwork. ALL-SR 65/81-8.02/11.34, PID 87188 The project which was designed and managed by ODOT included a grind and resurface with asphalt concrete from Grand Avenue to SR 115. Also included was installation of curb and gutter, sidewalks, and new storm sewer from Northern Avenue to Jacobs Avenue. The total cost of the project was $4,064,873.97 and the city’s portion was $247,911 which was paid from Permissive Funds. 2018 Stormwater Utility Stormwater Regulations The City is required to maintain compliance with its EPA Municipal Separate Storm Sewer System (MS4) Permit. This permit is a part of the 1972 (revised in 1978) Clean Water Act and the National Pollutant Discharge Elimination System (NPDES) permit program. The permit includes the following Six Minimum Control Measures: 1. Public Education and Outreach 2. Public Participation /Involvement 3. Illicit Discharge Detection and Elimination 4. Construction Site Runoff Control 5. Post-Construction Runoff Control 6. Pollution Prevention/Good Housekeeping The City is required to submit an annual report in March to EPA detailing all tasks completed under the six minimum control measures. Budget During the 2018 calendar year, a total of $2,161,272.61 was collected by the utility, with approximately 34% from residential customers and 66% from commercial customers. Expenditures for the year totaled $2,051,976.99. The chart and graph below depicts general areas of expenditures. Of the total capital expended ($309,080.91), $141,546.43 was directed to infrastructure upgrades, including stormwater improvements for the following projects: ALL-LIMA-RRGS $94,105.97 Milburn and Carlisle Alley Storm Sewer Improvements $47,440.46 Stormwater Expenditures $2,051,976.99 Engineering/Admin/Maintenance/Labor 52% $1,065,574.66 Professional Services 13% $265,475.30 Interest & Principle 1% $21,438.55 Cost of Operation 19% $390,407.57 Capital 15% $309,080.91 1.