AGENDA CHARTER TOWNSHIP OF MERIDIAN Downtown Development Authority May 3, 2021 7:30 am VIRTUAL ZOOM MEETING Municipal Building - Town Hall Room 5151 Marsh Road, Okemos CALL MEETING TO ORDER ROLL CALL (Pursuant to SB 1108 and locally declared state of emergency, members of a public 1. body must state they are participating and provide the physical location (county, municipality 2. and State) from which they are participating remotely; this information must be included in the meeting minutes) MISSION: The Meridian Township DDA mission is to beautify and revitalize downtown Okemos as a very desirable place to shop, live, and do business. It is a commitment to 3. promoting and improved quality of life by creating a friendly, walkable community embracing the natural aesthetics of the river and parks. APPROVAL OF AGENDA APPROVAL OF MINUTES – March 1, 2021 4. PUBLIC REMARKS 5. FINANCIAL REPORT 6. DDA Annual TIF Report and DDA Plan 7. AUTHORIZATIONA. OF PAYMENTS B. ConsumersMonthly Financial Energy Reporting Bill March 2021 8. Consumers Energy Bill April 2021 A. OLDB. BUSINESS NEW BUSINESS 9. Village of Okemos Celebration – Subcommittee Event and Celebration Planning 10. A. REPORTSB. Independent Bank Authorized Signatories Resolution Township Board 11. Township Manager A. Planning Commission B. Chair C. Staff OPEND. DISCUSSION/BOARD COMMENTS PUBLICE. REMARKS 12. NEXT MEETING DATE 13. June 7, 2021, 7:30am – Town Hall Room, 5151 Marsh Road, Okemos 14. ADJOURNMENTA. 15. Individuals with disabilities requiring auxiliary aids or services should contact the Meridian Township Board by contacting: Township Manager Frank L. Walsh, 5151 Marsh Road, Okemos, MI 48864 or 517.853.4258 - Ten Day Notice is Required. Meeting Location: 5151 Marsh Road, Okemos, Ml 48864 Township Hall Providing a safe and welcoming, sustainable, prime community. Charter Township of Meridian Downtown Development Authority (DDA) Municipal Building, 5151 Marsh Rd., Okemos, MI 48864 Monday, March 1, 2021 – Minutes Members Present: Susan Fulk, Renee Korrey, Scott Weaver, Peter Campbell, Bill Cawood, Supervisor Ron Styka, Jim Raynak and Tom Stanko Members Absent: Jim Spanos and Will Randle Staff Present: Community Planning & Development Director Mark Kieselbach, Neighborhoods & Economic Development Director Amber Clark, and Township Manager Frank L. Walsh Others Present: Treasurer Phil Deschaine and Planning Commissioner Mark Blumer 1. CALL MEETING TO ORDER Chair Korrey called the meeting to order at 7:31am and read the mission statement. 2. APPROVAL OF THE AGENDA MOTION BY MEMBER FULK TO APPROVE THE AGENDA. SUPPORTED BY MEMBER WEAVER. MOTION APPROVED 8-0. 3. APPROVAL OF MEETING MINUTES OF FEBRUARY 1, 2021 Member Cawood stated he was not in attendance at the February 1st meeting and his name should be removed as present. MOTION BY MEMBER RAYNAK TO APPROVE THE AMENDED MINUTES. SUPPORTED BY MEMBER STANKO. MOTION APPROVED 8-0. 4. PUBLIC REMARKS None. 5. FINANCIAL REPORT Finance Director Mattison provided a summary update on the unaudited December year-end financial statements. She did mention that there was a bank error on the bank statement in December for $209.90. This withdrawal was posted to the DDA account in error and was quickly corrected by the bank in January. Report is on file. 6. AUTHORIZATION OF PAYMENTS Director Clark stated the February Consumers Energy bill of $158.13 was prepaid. 7. OLD BUSINESS a. Village of Okemos Progress Report Director Clark reported that the pandemic has impacted construction costs. Additional financial resources are being investigated. The Match on Main program through the MEDC would reimburse up to $25,000 for a new or existing business renovations in an established DDA. The DDA must apply on behalf of the business. The application window closes Friday. Should we have a project next year, we can apply for this benefit. The developers are working on site preparation this fall with an anticipated 2022 construction. b. Township Transportation Plan 2021 Director Clark stated included in the packet is the summary of the 2021 Transportation Plan that was presented to the Township Board in December. Also, included in the plan is the Okemos Road Bridge Project over the Red Cedar River between Mt. Hope Road and Clinton Street. This project with include replacement of the existing NB and SB structures with single 5 lane, single span bridge including a pedestrian facility along the east side, along with bridge approach and Mt. Hope intersection reconstruction, traffic signal and sidewalk/ramp reconstruction. This project is set to begin early 2022, and be completed in summer 2022. c. Village of Okemos Celebration Subcommittee Update Chair Korrey reported there is no new updates. She has had conversations with residents that seem to be interested in an open air market with goods to buy and sell along with some music on a small stage. Manager Walsh mentioned the Township is considering offering a 4th of July fireworks display this summer. Other communities are considering that, as well. 8. NEW BUSINESS None. 9. REPORTS A. Township Board Supervisor Styka reported the following: • The Board has continued the emergency order allowing for virtual meetings. • The Board approved small food pantries to be available throughout the pandemic to the community at the two libraries and local churches. • Recreational marihuana is being discussed. B. Planning Commission Planning Commissioner Mark Blumer provided a summary of recent Planning Commission activities. C. Chair Report None. D. Staff Report Director Clark reported on the upcoming developments. The DDA will be discussing outreach and retention in the DDA area next month. She is also working on a community survey. E. Township Manager Manager Walsh reported the following: • Working on the once every 3 years citizen survey • Please share your opinions with the Board or the Planning Commission regarding recreational marihuana. • The Township has applied for an art grant through LEAP for the Marketplace on the Green. • The enhanced deer management program is going well with 301 of the 326 deer goal. • Solar will be installed on the roof of the Service Center building and it will power 100% of the electricity in the building. • The Central Park Boardwalk is complete. 10. OPEN DISCUSSION/BOARD COMMENTS Treasurer Deschaine announced today is the final day to turn in taxes before it goes onto the County for collection. Taxes paid this year were similar to pre pandemic levels. 11. PUBLIC REMARKS None. 12. NEXT MEETING DATE a. April 5, 2021, 7:30am 13. ADJOURNMENT The meeting adjourned without objection. Providing a safe and welcoming, sustainable, prime community. To: Downtown Development Authority Members From: Neighborhoods & Economic Development Director Amber Clark Date: May 3, 2021 RE: Annual DDA TIF Reporting With the changes made to reporting requirements for Tax Authorities in 2018, we are required to present the current status of the Tax Increment Financing for the Downtown Development Authority District. Each year we will report the status of the TIF capture (the taxable value increase that is captured for the use of the DDA) to the DDA directors and Township Board prior to our submittal to the State of Michigan for recording. This will count toward the first of the two required public meetings to share this information. Please see the attached report, and the prepared motion for approval: MOTION TO APPROVE THE 2020 ANNUAL REPORT AND TO SUBMIT TO THE STATE OF MICHIGAN, POST ON THE TOWNSHIP WEBSITE AND MAKE AVAILABLE FOR MEMBERS OF THE PUBLIC. Your concurrence is appreciated. Annual Report on Status of Tax Increment Financing Plan Send completed form to: For Fiscal Years [email protected] Meridian Township TIF Plan Name ending in Issued pursuant to 2018 PA 57, MCL 125.4911 Filing is required within 180 days of end of Downtown Development Authority authority's fiscal year ending in 2020. 2020 Year AUTHORITY (not TIF plan) was created: 2005 Year TIF plan was created or last amended to extend 2018 its duration: Current TIF plan scheduled expiration date: 2038 Did TIF plan expire in FY20? no Year of first tax increment revenue capture: 2019 Does the authority capture taxes from local or intermediate school districts, or capture the state no education tax? Yes or no? If yes, authorization for capturing school tax: Year school tax capture is scheduled to expire: Revenue: Tax Increment Revenue $ 11,787 Property taxes - from DDA levy $ - Interest $ - State reimbursement for PPT loss (Forms 5176 and 4650) $ - Other income (grants, fees, donations, etc.) $ 740 Total $ 12,527 Tax Increment Revenues Received From counties $ 6,810 From municipalities (city, twp, village) $ 2,654 From libraries (if levied separately) $ - From community colleges $ 1,174 From regional authorities (type name in next cell) CRAA $ 222 From regional authorities (type name in next cell) CATA $ 928 From regional authorities (type name in next cell) $ - From local school districts-operating $ - From local school districts-debt $ - From intermediate school districts $ - From State Education Tax (SET) $ - From state share of IFT and other specific taxes (school taxes) $ - Total $ 11,787 Expenditures Consumers Energy $ 1,374 Meridian Township - (refund STC order) $ 42 LCC - (refund STC order) $ 19 County - (refund STC order) $ 57 CATA - (refund STC order) $ 15 CRAA - (refund STC order) $ 3 Meridian Township Interest Payment $ 3,735 $ - $ - $ - $ - Transfers to other municipal fund (list fund name) $ - Transfers to other