TOWNSHIP OF LAURENTIAN VALLEY
COUNCIL IN COMMITTEE MEETING TUESDAY, FEBRUARY 2, 2016 - 5:30 PM
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST
4. DELEGATIONS a) Muskrat Watershed Council – 2016 Funding Support Request – Karen Page 3 - 6 Coulas
5. PLANNING & ECONOMIC DEVELOPMENT SERVICES
A. PUBLIC MEETING UNDER THE PLANNING ACT
B. BUSINESS
C. INFORMATION
D. SUB COMMITTEES a) Pembroke & Area Airport
b) Upper Ottawa Valley Physician Recruitment - Financial Statements Page 7 - 9 - Dated December 31, 2015
c) Emergency Management Program Committee
6. CORPORATE SERVICES
A. BUSINESS a) Report/Motion – 2015 Council Remuneration and Expense Report Page 10 - 11
B. INFORMATION a) Fire Department Report - January 2016 Page 12
b) Carefor – Maple Sugar Brunch Page 13
c) RCDSB – Community Planning & Partnership Page 14 - 15
C. SUB COMMITTEES a) Festival Hall
b) Pembroke Public Library
c) Renfrew County Veterinary – Minutes of January 8, 2016 Page 16 - 21
7. PUBLIC WORKS, PROPERTY & PROTECTION
A. BUSINESS a) Report – Public Works Facility Progress Report Page 22 - 25
b) Report – LV Water Works 4th Quarterly Report 2015 Page 26 - 27
B. INFORMATION a) Draft Collection Calendar
C. SUB COMMITTEES a) Laurentian Valley Policing – January 20, 2016 Minutes Page 28 - 30
b) Ottawa Valley Waste Recovery Centre – December 10, 2015 Page 31 - 33 Board Minutes
c) Upper Ottawa Valley CPAC
8. PUBLIC SERVICES & PROGRAMS
A. BUSINESS
B. INFORMATION
C. SUB COMMITTEES a) Friends of the Disabled
b) Shady Nook Recreation Association
c) Alice and Fraser Recreation Association
d) Forest Lea Park Association
e) Pleasant View Park Recreation Association
f) Stafford Park Recreation Association
9. IN CAMERA a) The security of the property of the municipality or local board (s239(2)(a)); Personal matters about an identifiable individual, including municipal or local board employees (s239(2)(b)); Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (s239(2)(e));
10. RETURN TO OPEN SESSION AND REPORT ON IN CAMERA SESSION
11. ADJOURNMENT
Township of Laurentian Valley December 23, 2015 460 Witt Road Pembroke, ON K8A 6W5
Attn: Mr. Dean Sauriol, CAO/Clerk
Re: 2016 Funding Support Request
Please consider this letter as a request for funding for the Muskrat Watershed Council (MWC) for 2016. We would also like to request that Township Council nominate a citizen from the Township of Laurentian Valley who would be willing to sit on the Board of Directors for the Muskrat Watershed Council in 2016.
Our fundraising priorities will be focused on working with the agricultural community to mitigate the sources and pathways of nutrient loading in the watershed. This year we are looking at “Controlled Tile Drainage Projects”. We have met with interested farmers over the last few months and have come up with some project sites for 2016. With the assistance of Algonquin College we have been successful in obtaining funding from OMAFRA for the implementation of this tile drainage initiative. We would welcome an opportunity to talk to you and Council about our Controlled Tile Drainage Project and other MWC initiatives at a meeting in early 2016.
Muskrat Watershed Council is working towards broader fundraising efforts to meet our critical funding needs for the year. These needs include approximately $15,000 for operating and capacity building, $5,000 for independent analysis of the 2015 monitoring data along with $30,000 for the 2016 field season monitoring. We are also planning Science Nights with experts in drainage and erosion control, donations from local seed companies to construct shoreline buffer areas along rivers and shorelines as well as education and outreach to the public on best management practices.
Muskrat Watershed Council is looking for your support. A donation of $2,500.00 is being requested. This amount is based on the fact that lower portions of the geographic townships of Alice, Fraser and Stafford drain into the Snake River catchment area that flows into Muskrat Lake as well as the Indian River catchment area which drains into the Muskrat River. The requested amount also represents 50% of the $5,000.00 being asked to the Township of Whitewater Region.
Muskrat Watershed Council is also requesting that Township Council nominate a citizen from the Township of Laurentian Valley to sit on our Board of Directors so that we can better represent the interests of all residents within the Muskrat River Watershed. This appointment would strengthen our relationship by keeping Laurentian Valley informed on the activities of our organization and help us to partner on funding applications that have a benefit to the community.
Council's support of our initiatives would be greatly appreciated. Together we can make a difference to our watershed.
Thank you for your time and consideration.
Karen Coulas, Acting Chairperson Muskrat Watershed Council
Tel: 613-646-2746 E-Mail: [email protected]
www.muskratwatershedcouncil.ca email: [email protected] January 25, 2016
Request for Funding to the Environmental Services Committee of the Township of Laurentian Valley
Introduction • Introduce our names; positions on the Council.
• The purpose of our presentation to the Township of Laurentian Valley Council on Feb. 02, 2016 is to request that $2,500 be placed on reserve for Muskrat Watershed Council future initiatives. In conjunction with this request, I shall proceed with an overview of the Muskrat Watershed Council’s major achievements in the past year (touching a bit on 2014), with Karen Coulas providing an update on the MWC Agricultural Committee’s related achievements, followed by what the MWC looks to achieve in the upcoming year. This overview will basically touch upon 3 very important spheres of our efforts: the scientific, the agricultural, and the fundraising spheres.
Background • To provide some background to the Council and others here today, the goal of the Muskrat Watershed Council is to improve water quality in Muskrat Lake and the Muskrat Watershed. This includes waterways in Laurentian Valley.
• Our approach is to take a “no blame” stance on past decisions and current practices that impact water quality and instead proceed from a point-of-view of “shared responsibility” for finding reasonable, achievable and affordable solutions that will contribute to a better future.
• Our mission is to improve water quality by using science based knowledge to engage with people and communities and work cooperatively with stakeholders and partners to seek funding for positive solutions.
Major Achievements for 2014-2015 • Moving on to some of our major achievements for 2014-2015: In 2014, the Muskrat Watershed Council and its partners developed a Strategic Plan, which guided us through all of our initiatives and efforts to date.
• From an outreach perspective, we’ve organized and hosted 2 Science Nights, 2 Annual General Meetings, and the 1st Canada Day Watershed Celebration. We’ve also published articles in the Ottawa Citizen and other local newspapers, developed a newsletter, and provided a Letter of Support for the funding request for the new Sewage Treatment Plant in Cobden. Recently, the MWC and the Ottawa River Institute submitted a Trillium grant proposal with the support of the Township of Whitewater Region. This grant focuses on education and outreach, which would complement our implementation efforts.
• With our partners, such as Algonquin College in the Ottawa Valley, Ottawa River Institute, Renfrew County Cattlemen’s Association, Renfrew County Federation of Agriculture, and the Ministry of Environment and Climate Change, as well as others, we developed a water quality and quantity sampling network with environmental specialists, local farmers, and lake residents. With Algonquin College in Pembroke, we have sampled this network for 2014 and 2015 from May-October.
• In 2015, the MWC received funding from the Cobden Civitan Club to hire Dr. Rebecca L. Dalton to write a science report on the 2014 sample results. The report was published on August 7, 2015 and titled: Water Quality (2014) in the Muskrat Lake Watershed. This report also proved helpful for other reports, such as the recent one written by Michael Michalski of Michalski Nielsen Associates, Ltd., - a report which we support, as all efforts toward improving the lake are worthwhile in our eyes.
• A major accomplishment stemming from the 2 consecutive years of sampling and lab analysis of water quality as well as Dr. Dalton’s report is that we have identified sources of nutrient loading in the watershed within the municipality as well as beyond municipal borders. We are now at the point where we know certain key hotspots and look to commence implementing solutions for spring/summer 2016.
• The MWC has also provided incremental support to Algonquin College on numerous projects related to Muskrat Lake and the watershed as a whole. Projects include, but are not limited to: the BioCord pilot project, conducting a DO and Temperature Profile of Muskrat Lake (funding support from the Cobden Civitan Club), as well as using remote sensing for faster detection of algal blooms (a.k.a. blue green algae). All of these directly contribute to our understanding of what’s happening on the lake and how to target key areas for remediation.
Next Steps • As a result of these major achievements, as well as other smaller achievements, the MWC is confident that 2016 will be a very productive year for implementing solutions to assist in improving water quality.
• A main reason for this is Algonquin College and the MWC submitted a proposal in early December to the Ontario Ministry of Agricultural and Rural Affairs (a.k.a. OMAFRA) for their “Best Management Practice Verification and Demonstration Fund”. Renfrew County Soil and Crop Improvement Association also assisted in the application. We were successful in receiving the funding. These funds are specifically for best management practice remediation strategies such as controlled tile drainage, shoreline buffering, cover crop, and others. We will be installing 3 or more controlled tile drainage (CTD) demonstration sites and implementing other BMPs on select properties along the Snake River as a result of this funding. We will also be monitoring the effectiveness of these projects.
• In order to move forward on this project for summer 2016 and to see meaningful change, it also required the participation of local farmers. The MWC Agricultural Committee connected a select group of farmers interested in land management alternatives with Dr. David Lapen, a Research Scientist from Agri-Food and Agriculture Canada, to look at the feasibility of installing CTD demonstration sites. With that, I will pass the talking stick to Karen Coulas, before we close with our concluding remarks.
Conclusion • Thus, the MWC is requesting that $2,500 be earmarked or placed on reserve for CTD work and other best management practice implementations such as crop cover and shoreline buffers, which are to commence in summer 2016. These funds also help to keep the Muskrat Watershed Council's operating costs covered, so that we may keep working on water quality solutions.
• It is a simple fact that it takes time to understand the problems, get local participation (e.g., connecting farmers and scientists), and to have enough boots on the ground to get the work done. We have been strategic in our process. We want to see change done in a meaningful way. Despite what others may believe, we are a volunteer organization who has managed to do all of this and more with the help of our partners and local people in a relatively small amount of time. We are now in a position where we have funds to implement actual solutions for the year 2016. We see this additional funding from the Township as providing us with more leveraging power to do a whole lot more on-the-ground.
• And with that, we would like to thank the Council and others in the room today for their time.
Upper Ottawa Valley Medical Recruitment Committee STATEMENT OF FINANCIAL POSITION As at December 31, 2015 (Prepared without audit)
31-Dec-15 31-Mar-15 31-Mar-14 Current Assets Cash $ 36,525 $ 96,073 $ 110,402 Account receivable (physician contract) 738 28,129 57,265 must be allocated between current and non-current 37,263 124,202 167,668
Capital Assets - __ (91 459 Total Assets- 37,263 124,202 168,127 Current Liabilities Accounts payable 479 Current portion of long-term debt (physician contract) 5,000 Deferred revenue Due to related-party (Pembroke Regional Hospital) 26,883 5,000 27,363
Long-term debt (physician contract) 15,000 60,000 115,000
Net Assets Internally restricted ($6,000 bursary) $ 6,000 $ 6,000 $ 3,000 Internally restricted (Physician Incentive Funding) 24 ,280 31 ,871 62,203 Unrestricted 11 ,263 58,202 148,611 41,543 96,073 213,814 Total Liabilities $ 37,263 $ 124,202 $ 293,974 Upper Ottawa Valley Medical Recruitment Committee STATEMENT OF OPERATIONS For The Nine Months Ending December 31, 2015 (Prepared without audit)
31-Dec-15 31-Mar-15 31-Mar-14 Revenues Contributions $ 19,673 $ 98 ,922 $ 98,224 Contributions incentive funding Contributions in kind 983 1,310 1,310 Family Physician Appreciation Night Interest 147 768 968 20,803 101,000 100,502 Expenses Program services Purchased services recruiter 12,523 22,009 Recruitment expenses 246 1,090 Physician start-up expenses Business Development Grant Physician Incentive Funding 10,000 39,585 Bursary 6,000 Physician visit expenses 2,273 4,271 6,024 Family Physician Appreciation Night Marketing and conference fees 1,256 2,669 Total program services 2,273 34,296 71,377
Supporting services General and administrative 1,212 1,998 2,005 Amortization Expense 0 459 1,336 Bank charges 56 45 21 Total supporting services 1,268 2,502 3,361 3,540 36,798 74,738 Excess (deficiency) of revenues over expenses $ 17,263 $ 64,202 $ 25,763 Upper Ottawa Valley Medical Recruitment Committee Revenues & Expenditures Compared to Budget For the Nine Months Ending December 31, 2015 Prepared without Audit
December December December Budget April 1, 31,2015 2015 YTD 2015 YTD 2015/ March 31 , Revenues (Including cash on handl YTDActual Budget Variance 2016 1 Cash on hand Aoril1 2014 $ 36 525 $ 96 073 $ 59 548 $ 96 073 2 Contributions 19 673 14 747 (4 927) 19 662 3 Contributions incentive funding 0 0 0 4 Contributions in kind 983 983 (0) 1 310 5 Interest 147 540 393 720 6 Total revenue (Including cash on handl 57,328 112,342 55,014 117,765
Expenses Program services I 7 Purchased services recruiter 0 0 - 0 6 Recruitment expenses 0 4,233 (4,233) 5,644 9 Physician visit expenses 2,273 3,750 (1 ,477) 5,000 10 Advertising I marketing I conference 0 2,250 (2,250) 3,000 \1 Physician Incentive Funding 0 0 - 0 12 Bursary 0 4,500 (4,500) 6,000 13 Total program services 2,273 14,733 (12,460) 19,644
Supporting services 14 General and administrative 1,212 1,500 (288) 2,000 15 Amortization expense 0 0 0 0 16 Bank charges 56 36 20 48 17 Total supporting services 1,268 1,536 {268) 2,048 16 Total expenses 3,540 16,269 (12,729) 21,692
19 - ~ces~;_ ofr~l,le_'lues over ~!~nses_(lr1cludlng cash on h!lllclL $ _53,788 $ 96,073 -~-(42,285) $ 96,073
Average Operating Expenses per month 393
C:\Users\Bruce\Documents\UOVMRC\Financial lnformationStatement of Oper Budget Mar15
TOWNSHIP OF LAURENTIAN VALLEY
CORPORATE SERVICES COMMITTEE
TO: Corporate Services Committee FROM: Charlene Jackson, Treasurer/Deputy Clerk DATE: February 2, 2016 SUBJECT: 2015 Council Remuneration and Expense Report
RECOMMENDATION
That Council in Committee recommends that Council accept and approve the 2015 Council Remuneration and Expense Report as prepared by the Treasurer/Deputy Clerk.
BACKGROUND
Section 284 of the Municipal Act, 2001 states as follows:
284. (1) The treasurer of a municipality shall in each year on or before March 31 provide to the council of the municipality an itemized statement on remuneration and expenses paid in the previous year to, (a) each member of council in respect of his or her services as a member of the council or any other body, including a local board, to which the member has been appointed by council or on which the member holds office by virtue of being a member of council; (b) each member of council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c) each person, other than a member of council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. 2001, c. 25, s. 284 (1). Mandatory item (2) The statement shall identify the by-law under which the remuneration or expenses were authorized to be paid. 2001, c. 25, s. 284 (2).
ATTACHMENTS
• Treasurer’s Statement of Remuneration and Expenses Paid to Council, Boards and Committees.
Respectfully Submitted Township of Laurentian Valley
“Original Signed”
Charlene Jackson Treasurer/Deputy Clerk
Page 1 of 1
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES PAID TO COUNCIL, BOARDS AND COMMITTEES AS OF DECEMBER 31, 2015
Pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, Section 284 , the following statement represents remuneration and expenses paid to, or on behalf of, each Councillor and member of a local board in respect of his or her services as a member of Council or local board in 2015.
The authority under which these payments were made is the Corporation of the Township of Laurentian Valley By-Law #2014-12-065. Per Diem & Expenses Members of Council: Honorarium Benefits * (Net of HST) Total
BENNETT, Steve $ 26,624.04 $ 1,051.44 $ 1,520.22 $ 29,195.70 GAUTHIER, Jennifer $ 18,944.04 $ 698.16 $ 1,311.71 $ 20,953.91 HUGLI, Brian $ 18,944.04 $ 698.16 $ 2,031.68 $ 21,673.88 ROBINSON, Debbie $ 18,944.04 $ 698.16 $ 2,295.90 $ 21,938.10 SHEEDY, Jim $ 18,944.04 $ 246.24 $ 6,019.74 $ 25,210.02 WATT, Keith $ 18,944.04 $ 698.16 $ 1,421.07 $ 21,063.27 WREN, Allan $ 18,944.04 $ 698.16 $ 75.00 $ 19,717.20 $ 140,288.28 $ 4,788.48 $ 14,675.32 $ 159,752.08
Note: * Benefits are defined as the employer portion of CPP, EI, and EHT.
Per Diem & Expenses Other Committees: Honorarium Benefits (Net of HST) Total
Ottawa Valley Waste Management Board BENNETT, Steve $ 2,400.00 $ - $ - $ 2,400.00 WILSON, Jack $ 300.00 $ - $ - $ 300.00
Roma Board SHEEDY, Jim $ - $ - $ 590.13 $ 590.13
Pembroke Public Library PAULUSSE, Chris $ 350.00 $ - $ - $ 350.00
Respectfully Submitted this 2nd day of February, 2016
Charlene Jackson Charlene Jackson, AMCT, Dipl. M.M. Treasurer/Deputy Clerk
January 2016 FIRE DEPARTMENT REPORT TYPE OF CALL DATE NOTES #01 Tractor on fire – 761 Locksley Rd, fuel leak Jan 5 6 personnel 12 hrs tot
#02 MVC – Hwy 17 and Round Lake Rd, car and tractor Jan 7 6 personnel 12 hrs tot trailer, no extrication required #03 Chimney fire – 123 Forcst Park Rd, extinguished fire in Jan 9 6 personnel 12 hrs tot chimney #04 CO alarm – 616 Elgin St, no readings in house, cause was Jan 13 2 personnel 4 hrs tot outdated detector #05 Truck fire – 1304B Pembroke St East, truck totally burnt Jan 14 6 personnel 15 hrs tot
#06 CO alarm – 581 Macy Ave, faulty new detector, no Jan 20 2 personnel 4 hrs tot readings found in house #07 Shed chimney fire – 1768 B-Line Rd, chimney overheated Jan 23 6 personnel 12 hrs tot in shed burning part of wall and roof #08 House full of smoke – 1777 Sandy Beach Rd, fire in Jan 24 14 personnel 56 hrs basement under fuse panel near wood furnace, cause was a tot crimp/break in freezer cord #09 CO alarm – 185 Pleasant View Dr, no readings in house, Jan 26 2 personnel 4 hrs tot cause outdated alarm #10 Fire alarm – 1333 Pembroke St West, apt #3 lady burnt Jan 28 6 personnel 12 hrs tot food in the stove
INSPECTIONS – (by request) Pembroke Outdoor Sportsmen’s Club, 2398 Doran Rd, - 2 personnel - 4.5 hrs tot
TRAINING REPORT ATTENDANCE Critique of last 3 structure fires, training on how we can improve and clarifying some of the on scene decisions made, SOG’s and equipment checks and operation 18 personnel 55.5 hrs on the pumpers, fire scene set-ups and safety guidelines for major structure fires
Fire Chief Tim Sutcliffe Judge for yourself the stickiest and sweetest confections in the Ottawa Valley in the People’s Choice Awards!
Annual competition for the best Maple Dessert in the Ottawa Valley!
Sweet Maple Desserts, BushWacker’s Brunch & Maple Syrup Fountain by Dreams Catering, Live Music by Zephyr, MC MyFM’s Jamie Cybulski, Meet our panel of Celebrity Judges, Art Exhibition by Michael Moncion Photography & Art Gallery, Awards Presentation and Silent Auction.
Maple Sugar Brunch & Sunday February 28, 2016 11:00am-3:00pm Germania Hall, Pembroke Tickets $40($10 tax rec),Child $30 Tickets Available: 425 Cecelia St, Pembroke [email protected] 613-732-9993 https://www.carefor.ca/ english/store/category- 25/event-tickets/
Help Support
Renfrew County 1270 Pembroke Street West, Pembroke ON K8A 4G4 District School Board I. 613.735.0151 1f. 613.735.63151 www.rcdsb. on.ca www.facebook.com/RCDSB 1 Twitter: @RCDSB
Facility Services
January 18, 2016
Dean Sauriol CAO/ Clerk Township of Laurentian Valley [email protected]
The Renfrew County District School Board's mission statement is to create outstanding educational experiences that honour the un iqueness of each individual. With this in mind, we use the following three guiding principles to guide us in our work supporting students:
1. Excellence in Teaching and Learning 2. Safe, Caring and Respectful Learning Environments 3. Wise Use of Resources
In regards to the third guiding principle, Wise Use of Resources and in accordance with the Ministry of Education's Community Planning and Partnership Guideline, we are undertaking a consultation with community partners to determine if collaboration opportunities exist. The purpose of the Ministry's guidelines is to encourage school boards to reach out to community organizations to share planning information on a regular basis. The information sharing will allow the Board and other entities to work together to the benefit of all and to optimize the use of public assets. The Board would like to connect with community partners looking to share facilities (on a cost recovery basis) to benefit our students and the broader community.
The Board will be holding a meeting to share our planning informatio n and to hear planning information from our community partners. The meeting will take place on February 17, 2016 at Opeongo High School, 1990 Cobden Road at 2:00p.m.
The Ministry Guideline expects organizations to bring relevant planning information, including but not limited to, population projections, growth plans, community needs and land use requirements.
At the meeting, we will be sharing the following information about our schools:
• Enrollment Projections • Current Utilization • School Capacity • Renewal Needs Under the Board's procedure, the following sites operating at less than 60 per cent of Ministry rated capacity and/or having greater than 200 unused pupil spaces for 2 years or more, are candidates for potential community partnerships:
• Arnprior District High School • Champlain Discovery Public School • Fellowes High School • Herman St. Public School • Mackenzie Community School • Madawaska Public School • Opeongo High School • Renfrew Collegiate Institute • Westmeath Public School • Whitney Public School
If you are interested in attending the meeting, please confirm attendance with Michelle Giles (Facilities Senior Secretary) at [email protected] or 613 735-0151 ext. 2264.
If you have questions about the process please contact Bill Murray at murrayb@rcdsb. on.ca
We value your contribution to the students and residents of Renfrew County and look forward to the possibility of working together.
Sincerely,
Bill Murray Manager of Health, Safety and Facilities cc: Director of Education Superintendent of Corporate Services Trustees Principals
1270 Pembroke Street West, Pembroke, ON KBA 4G4 - T: (613) 735-0151 -F: (613) 735-6315 www.rcd::;b.on.ca IRIIECIE ~VIE !D JAN 18 2016 Jan. 8,2016 ------
From: Glen Smith Secretary/Treasurer, Renfrew County Veterinary Services Committee, 166 Smith's Bay Rd., RR # 1 Eganville, KOJ ITO
To: Clerk Treasurers ofMunicipalities Represented By the Renfrew County Veterinary Services Committee
Dear Sir/Madam:
The Annual Meeting of the Renfrew County Veterinary Services Committee was held on Sept. 29, 2015.
I am enclosing a copy of the Minutes of the Annual Meeting, the Financial Report and a list of those in attendance.
We have 4 Veterinary Service contracts and are required to pay $1500.00 per contract($6000.00) to the Northern Producer Animal Health Network each year. In 2015 the expenses ofNPAHN were lower than expected and billed us $1200.00/contract. This may be the same for 2016. This likely will be a temporary reduction in the fee per contract. At the 2015 Annual Meeting, the members voted in favour of not making any adjustment to the fee schedule for Municipalities at this time. Dr. Andres Aadoson retired in July, 2015. The remainder ofhis contract for 2015/2016 was transferred to Dr. Donald Clarke, Renfrew Animal Hospital.
The veterinarians providing veterinary services covered under a contract with the Ministry of Northern Development and Mines are: Dr. A. J. Ruyter, Cobden Animal Centre- 613-646-2345 Dr. Linwood Fisher Veterinary Services - 613-646-2345 Dr. Laurie Jeffrey, Madawaska Veterinary Clinic- 613-432-9187 Dr. Donald Clarke, Renfrew Animal Hospital- 613-432-8884.
The schedule of fees is as follows:
Livestock Township Numbers Fees
Admaston/Bromley 11,148 $1,059.06
Laurentian Valley 10,532 $ 1000.54
Bonnechere Valley 3,517 $ 344.00
Greater Madawaska 1,344 $ 280.00 Horton 2,647 $ 280.00
McNab/Braeside 4,214 $ 400.33
NorthAlgona/Wilberforce 2,496 $ 280.00
Petawawa 200 $ 280.00
Laurentian Hills 142 $ 280.00
Whitewater Region 20,272 $1,925.84
Brudenell, Lyndoch & Raglan 1,570 $ 280.00
Addington Highlands 285 $ 280.00
Killaloe, Hagarty & Richards 1,220 $ 280.00
Madawaska Valley 803 $ 280.00 Total 60,251 $7,239.77
I am therefore submitting this letter as your invoice to cover the amoWlt listed above, which your municipality is asked to pay for the year 2016.
Please make the cheque payable to the Renfrew County Veterinary Services Committee and forward to Glen Smith, 166 Smith's Bay Rd., RR # 1 Eganville, KOJ ITO.
If you have any questions in this regard, please contact your municipal representative on the Veterinary Services Committee or Glen Smith, Secretary/Treasurer @ 613-628-2987 or Lloyd Robinson, President ofthe Renfrew County Veterinary Services Committee@ 613-582-3715.
Ifthere is any change in the name of your representative on this committee for 2016, please forward the name and address of your representative to me, if you have not already done so.
Yours truly, fo~ Glen Smith Secretary-Treasurer Renfrew County Veterinary Services Committee Renfrew County Veterinary Services Committee Annual Meeting Sept. 29, 2015
The 20 15 Annual Meeting of the Renfrew County Veterinary Services Committee was held on Sept. 29, 2015 in the Whitewater Municipal Building, Cobden. President Lloyd Robinson called the meeting to order at 7:30pm. There were no additions to the agenda and Lloyd called for introductions. There were 20 in attendance. Glen Smith gave a brief overview of the Veterinary Assistance Program for the new members. The minutes of the Annual Meeting held on Sept. 23,2014, were read and approved on a motion by Dave Campbell and Dave MacKay. The Financial Statement was circulated and presented. It was approved on a motion by Bob Johnston and Ray Pender. Motion by Dave McGonegal and Stan Pecoskie that the Municipality fees remain the same for 2015/2016. Carried. Lloyd presented the President's Report indicating there were no issues during the year and no business to report. Ray Pender presented the Directors Report and the report on the 2014 NPAHN Annual Meeting held in Sudbury. Ray indicated that the NPAHN Annual Meeting was held in conjunction with the NOFIA(Northern Ontario Alliance) meeting. Ray reported that the Internship Program continued to be a success. He presented the results of the Survey conducted by the Manager ofthe Veterinary Assistance Program, Jan Lalonde, MNDM. The fee per contract remained at $1200.00 in 2015. The 2015 Annual Meeting will be held on Nov. 3, 2015 in New Liskeard. This is Rays last term as Director ofNPAHN. He will have to sit out for a year before being eligible to stand for election. The Veterinary Assistance Program Guidelines and the Veterinary Calls Statistics were distributed. President Lloyd asked Bruce Moore to chair the elections. Bruce declared all positions vacant and called for nominations for President. Lloyd Robinson nominated by David Campbell Bruce called for nominations 3 times and declared nominations closed Lloyd accepted. Bruce called for nominations for Vice President Bob Johnston nominated by David Campbell Dave McGonegal nominated by Ray Pender Bruce called three times for nominations and declared nominations closed Bob declined Dave accepted. Bruce called for nominations for Secretary/Treasurer Glen Smith nominated by Bob Johnston Bruce called for nominations 3 times and declared nominations closed. Glen accepted. Motion by David Campbell and Dave McGonegal that Dr. Laurie Jeffrey be the Financial Reviewer for 2015/2016. Carried. Delegates to the NPAHN Annual Meeting Nov. 3rd. and 4th in New Liskeard. Ray Pender is attending as delegate and Director No one else in attendance was able to attend. David Campbell offered to call Craig McLaughlin. Nominations for veterinarians for contracts. Dr. Addoson has retired and given up his contract with MNDM. Motion by Dave McGonegal and Trudy Desjardins that we recommend Dr. Tony Ruyter, Dr. Laurie Jeffrey, Dr. Linwood Fisher and Dr. Donald Clarke for contracts for 2016/2017. Carried. Vet/Producer concerns. Marilyn Moore raised concerns about availability of a veterinarian for emergency calls. Dr. Jeffrey was concerned with out of the county veterinarians coming into the county and taking work from our veterinarians. She asked if the Vet Committee would consider buying specialty equipment to assist the veterinarians. Motion by Bob Johnston and Dave McGonegal that the Renfrew County Veterinary Services Committee provide up to $3000.00 to purchase an electric ejaculator to be shared by the veterinarians under contract. Carried. Motion by Ray Pender and Melvin Berndt that the per diem for delegates attending the NPAHN Annual Meeting be increased to $150.00 per day. Carried. Bruce Moore indicated that Nancy Noeker, OMAFRA Beef Specialist was back at work. He also indicated that Kent Fitzhugh, OMAFRA Economic Development Advisor, will be our contact with the Veterinary Assistance Program. Next Annual Meeting is to be held Tues. Sept. 27, 2016 at the Whitewater Municipal Building. Dave McGonegal announced a Merk meeting on Oct. 22/15 and a meeting in Lanark on Nov. 5/15 Motion to adjourn by Stan Pecoskie. Meeting adjourned
In Attendance Municipal Reps
Bob Johnston Hmton Township Dave MacKay Whitewater Region Iris Kauffeldt Brudenell, Lyndoch, Raglan Melvin Berndt North Algona/Wilberforce Stan Pecoskie Killaloe, Hagarty, Richards Eythel Grant Addington Highlands Ray Pender Admaston/Bromley
Producer Reps
David McGonegal Renfrew County Cattlemens Association Lloyd Robinson Renfrew County Milk Committee Veterinarians
Dr. Linwood Fisher Dr. Laurie Jeffrey Dr. Donald Clarke
Producers
Daryl McLaughlin David Campbell Trudy Desjardins Marilyn Moore Ben Burchat
Other
Bruce Moore, OMAFRA Kent Fitzhugh, OMARA Glen Smith
Following the Annual Meeting, the Executive met to discuss the unused portion of Dr. Addoson's contract. It was agreed to send a letter to Gord Mitchell, Secretary/Treasurer NPAHN recommending that Dr. Addoson's contract for 2015/2016 be transferred to Dr. Donald Clarke due to the increase in calls for Dr. Jeffrey and Dr. Clarke. .Renfrew County Veterinary Services Committee
Financial Statement
September 1, 2014 to AUgust 31,2015
Beginning Balance - Sept. 1, 2014 $12,635.28
Receipts McNab/Braeside $ 400.33 Bonnechere Valley 344.00 North Algona!Wiibertorce 21W.UO Town of Petawawa 280.00 Whitewater Region 1925.84 Laurentian Valley 1000.54 Admaston/Bromley 1059.06 Greater Madawaska 280.00 Killaloe/Hagarty/Richards 2KO.OO Laurentian Hills 280.00 Madawaska Valley 280.00 Addington Higl11ands 280.00 Brudenell/Lyndoch/Raglan 280.00 Horton 280.00 $7249.77 Nipissing District Producers $ 50.00 North Hastings Producers $ 25.00 Total Receipts $ 7324.77
Expenses FeetoNPAHN $4800.00 Refreshments for Annual Meeting $ 194.31 G. Smith-Per Diem- NPAHN Annual Mtg. $ 300-.00 Office $ 124.43 G. Smith- Honorarium $ 500.00 Total Expenses $ 5918.74
Ending Balance- August 31, 2015 $14,041.31
I have reviewed the Financial Statements and found them to be accurate and true . ./..· (___.:;' . ) /k / ~ ,, Signa~'e:~?t-~~_,.4~ r';/~ - ·'?' . c.-··· ./ t/' Township of Laurentian Valley Works Facility Bi-weekly Progress Report
The past two weeks have once again seen much progress in our Works Facility Project.
Items now complete include: - Placement of all granular materials - Sand Storage Building, complete with temporary power for equipment - Framing of Works Garage and interior roof liner - Interior and Exterior wall framing and roof for administration portion of Facility - Plumbing, electrical, communication and heating rough-ins are complete
Items in progress include: - Finished roof for Garage portion - Insulation and drywall of office portion - Installation of all doors and frames - Wall cladding for Works Garage - Electrical and mechanical rough-ins
Photos
Staff/Training Room
Main Hallway/Corridor
Main Entrance/Office Link
Interior View of Works Facility
Installation of Finished Roof Laurentian Valley Township Laurentian Valley Water Works 4th Quarterly Report 2015
Background
Laurentian Valley Water Works manages just over 14 kilometres of water main and branch lines in the Township. Laurentian Valley Water Works received its Certificate #2893 as a Water Distribution System Class 1 in November of 2000. On May 31, 2011 Drinking Water Works Permit 192-201 and License Number 192-101 was issued by the Ministry of Environment for the Laurentian Valley Distribution System. The Drinking Water System Information number for Laurentian Valley Water Works is W260007465. This is the fourth report for 2015.
Laurentian Valley Township has a water servicing agreement with the City of Pembroke. The water is purchased from the City and distributed in the Stafford Village area, part of Pembroke Street East and part of Pembroke Street West. The City treats and tests the water at the Pembroke Filtration Plant on Riverside Drive and tests the water in their distribution system. The Municipality tests the water in its distribution system.
This report and the Certificates of Analysis are available to the general public at the front counter of the Municipal Office at 460 Witt Road during office hours. These quarterly reports are also available on the internet at www.laurentianvalleytwsp.on.ca Information on the City Water Works can be accessed at www.pembrokeontario.com
Testing
The weekly water samples were sent to Caduceon Laboratories Inc. in Ottawa for analysis. Caduceon is an ODWS Accredited laboratory. The results of the analysis are emailed to the Municipality. The following chart is a summary of those test results.
Analysis For the period of October 1, 2015 - December 31, 2015 Parameter Tested MAC, # of # of Normal Note # IMAC or Samples Adverse Range Standard Results E, Coli Nil 28 0 Absent Total Coliforms Nil 28 0 < 1/100ml Heterotrophic Plate 500 CFU/ ml 11 0 <2 CFU/ml - 2 CFU/ml Count Residual Chlorine .05 mg/ml 121 0 0.08 - 1.15 mg/l Trihalomethanes 0.10 mg/liter 1 0 .08185 mg/liter 4/4 ave alkalinity - distribution 2 0 37 -38 mg/l Lead - distribution .01 mg/l 2 0 <0.0007 - 0.00018 pH 2 0 7.03 - 7.07
In the fourth quarter of 2015, the municipality paid Caduceon $1,214.76 for laboratory services. Complaints
There were no customer service calls in the fourth quarter of 2015.
Staffing & Training
Laurentian Valley Waterworks has 1 Water Quality Analyst, 4 operators certified Water Distribution 1 and 2 Operators in Training. Two operators attended the Eastern Ontario Water Associations’ Conference and training sessions in Coburg, in October.
Maintenance
There were no new connections turned on in the fourth quarter. There were no water main breaks or unscheduled service disruptions in the fourth quarter of 2015. Two curb stops were repaired in the third quarter of 2015, one at 529 Lark Street and the other at 1390 Pembroke Street West. There were 13 locates completed in the fourth quarter.
Ministry of the Environment
The Ministry completed the Annual Inspection on September 2 nd , 2015. The report was received on November 2 nd , and circulated to Council earlier. There were no “Actions Required” in the Report. The Municipality submitted the Application for our Drinking Water License & Permit renewal on November 30, 2015 to the Ministry of Environment Drinking Water Branch.
Drinking Water Quality Management System
The final Corrective Action from the January Audit was completed on or about October 21 st , 2015. On December 23 rd , NSF-ISR, our accreditation agency sent us the Accreditation Certificate. Our next audit is scheduled for January 8 th , 2016
Summary
In the fourth quarter of 2015, the water works purchased 12,331,169 gallons of water from the City of Pembroke and distributed it to 645 homes and businesses. There were no incidences of adverse water quality in the fourth quarter of 2015.
Township of Laurentian Valley Community Policing Committee Jan. 20, 2016 Minutes of Meeting
Present: Councillor Brian Hugli, Cst. Shawn Peever, Ron Moss, Delphine Brunet, Phil Touchette Regrets: Wendy Hewitt, Brian Burger, Julie Hebert
R Moss greeted all in attendance and announced that Julie Hebert is resigning as she is being transferred to British Columbia. That leaves five committee members. As we have three members in attendance tonite we therefore have a quorum at this meeting. Recruitment of new members is requested. Constable Peever will forward the name of the Auxilliary staff Sergeant and R Moss to request if there would be any Auxilliary members who may be interested in joining this committee and if there may be any benefit to them as Auxilliary police officers. Councillor hugli suggested that perhaps students at Algonquin College enrolled in the security program may be interested. R moss to follow up on this.
1.0 Motion to accept minutes of meeting Sept 18 and Nov 20 by Phil Touchette and seconded by Delphine Brunett. R Moss stated that the Sept 18 and Nov 20 minutes have already been posted but that there are a number of typos that have been brought to the attention of the secretary who will make the changes and request that the Township replace the minutes posted on the website. R Moss stated that the constitution will be revised to read that the minutes of all meetings will be prepared, reviewed for errors and ommisions then posted on the Township website within seven days of the meeting. Members are asked to be diligent in this regard. 2.0 Councillor Hugli provided an update from Council in that the presentation regarding the radar board purchase was made to council and accepted. Mark Behm will notify the Chair person when an arrival date has been issued. Municipal staff has provided a letter on Township letter head for new members to present to the OPP regarding a request for vulnerable sector check. This letter was provided for Wendy Hewitt and a request will be made for two more letters for members Phil Touchette and Delphine Brunett. 3.0 Cst. Shawn Peever reported that in the future the OPP will be submitting all stats to the CPAC committee only. In regards to the request by Ron Moss concerning the location of thefts from vehicles Cst. Peever reported that in 2015 there was one vehicle theft at a commercial location and 7 from other locations which may be interpreted as thefts from vehicles on residential properties. One could conclude that there were few incidents in 2015. A report regarding thefts during other years was not provided. Cst. Peever reported that Cst. Ethier had been placing lock it or lose it posters at several commercial sites. R Moss thanked Cst. Peever and stated that this information will be helpful for the lock it or lose it sub-committee to prepare their plan of action for 2016.
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4.0 R Moss stated that at our last meeting that Wendy Hewitt has volunteered for the position of Co-Chair while Ron Moss has volunteered for the postion of secretary as well as holding the position of Chair person. A motion was brought forward by Phil Touchette for Wendy Hewitt to assume the position of Co-Chair and seconded by Delphine Brunett. A motion was also brought forward by Delphine Brunett for Ron Moss to assume the position of Secretary and seconded by Phil Touchette. R Moss inquired if anyone would volunteer for the position of Public Relations Officer. One of the responsiblities would be management of the facebook page currently being done by Wendy Hewitt. Delphine Brunett offered to consider the position and Phil Touchette offered to manage the facebook page pending Wendys approval. All agreed that we would discuss this with Wendy and make a decision before the next meeting. 5.0 R Moss stated that all sub-committees should have their proposed programs ready for the next meeting. R Moss stated that in Julie Heberts absence he would take part in the adopt a Road. Committee meeting dates for 2016 have been posted on the Township website. It was proposed that the March 16 meeting which is during the March break for most schools be revised to March 23. This change is to be brought to the attention of the Township staff who in turn can revise the dates as posted on the Township website. 6.0 Vulnerable sector check letters will be provided to Delphine and Phil. Councillor Hugli will forward a copy of his vulnerable sector check for file. As the OPP only retain these records for one year the secretary will notify each member on that date and have them complete an Offence Declaration. The committee secretary will prepare an Offence Declaration form which will be used by the Policing Committee. 7.0 A typed copy of the constitution was circulated by Councillor Hugli to all committee members. R Moss discussed several changes that need to be completed such as wording changes and clarification of who are eligible to vote etc. R Moss stated that he will make the changes to be highlighted in red and a revision date will be displayed on the first page. One of the changes will be to prepare places and names of all committee members for signature and acceptance of this document. The revised document will be circulated to all members for review and input prior to the next meeting. The intent will be to have the constitution revised and accepted by all for signature at the March 23rd meeting.
8.0 Action items Radar Board R Moss to provide an update on the status of the purchase of a radar board and the fit to the existing trailer. Bicycle Rodeo 2016 R Moss stated that he is meeting with Adam yantha on Monday and has notified Brian Brohart from the County Health Unit. Constable Peever stated that he has contacted the principal at Rockwood school who has provided dates for this event. Suggested dates are May 18th, 19th and 20th It was agreed that May 19th Thursday would be the date with May 20th as the rain out day.
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Adopt a road The Sub Committee will prepare a proposal for this program at the next meeting.
Motion to adjourn by Phil Touchette and seconded by Delphine Brunet.
Membership – new members always welcome.
Next Meeting : Wednesday March 23, 2016
Thesee Minutes have been prepared by Ron Moss
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Ottawa Valley Waste Management Board Minutes December 10th, 2015
A meeting of the above Board was held at the Ottawa Valley Waste Recovery Centre at 4:00 p.m. on the above date, with the following persons in attendance:
Steve Bennett, Chairperson Township of Laurentian Valley Tom Mohns, Vice-Chairperson Town of Petawawa Bob Peltzer, Member Township of Bonnechere Valley Dave Plumb, Member North Algona Wilberforce Township Andrew Plummer, Member City of Pembroke
Sue McCrae, General Manager Ottawa Valley Waste Recovery Centre Laurie Benjamin, Diversion Supervisor Ottawa Valley Waste Recovery Centre Graham Desjardins, Maintenance Supervisor Ottawa Valley Waste Recovery Centre Steve Munro, Operations Supervisor Ottawa Valley Waste Recovery Centre Larry Walters, Senior Financial Officer Ottawa Valley Waste Recovery Centre Elizabeth Graham, Communications Officer Ottawa Valley Waste Recovery Centre
Lorenz Kelo, Public Liaison Committee Member North Algona Wilberforce
Chairperson, Steve Bennett, called the meeting to order at 4:03 pm.
Quorum The attendance of at least two-thirds of the members of the Board representing the parties hereto shall constitute a quorum at the Board meeting. A quorum is in attendance for today’s meeting.
Votes For today’s meeting the total number of votes is 13, all matters coming before the Board for approval or consideration shall be decided by a majority vote of greater than 50% of the total votes taken regarding any matter before the Board for decision where such majority vote represents a majority vote of greater than 50% of the parties voting.
1. Approval of December 10th, 2015 Meeting Agenda Moved by: Bob Peltzer Seconded by: Andrew Plummer That the December 10th Meeting Agenda be approved as amended. 9a. Perpetual Care Carried
2. Declaration of Pecuniary Interest There were no declarations of pecuniary interest.
900 Woito Station Road R. R. 4 Pembroke, Ontario K8A 6W5
Minutes December 10th, 2015 3. Approval of Board Minutes Moved by: Bob Peltzer Seconded by: Dave Plummer That the Minutes of the October 21st meeting be adopted as presented. Carried
4. Pembroke MDF Update (Report 15-A-17) This report was presented for information purposes only.
5. Poplar Tree Planting (Report 15-OP-5) This report was presented for information purposes only.
6. 2016 Tipping Fees A resolution was passed: Resolution That: The Board approves the 2016 Tipping Fees as per the attached schedule. Moved by: Tom Mohns Seconded by: Bob Peltzer Carried
7. Maintenance Department Project and Budget Update (Report 15-OP-6) This report was presented for information purposes only.
8. Reserve Matrix Staff reviewed the current reserve matrix and proposed expenditures for 2016 and 2017.
9. Surplus A resolution was passed: Resolution That: The Board transfer up to $55,000 of any operating surplus as determined during the year-end financial statement audit for 2015, to Equipment Reserves, to allow for the replacement of the Make-Up Air Furnace Unit for the Organics Processing Facility Moved by: Andrew Plummer Seconded by: Dave Plumb Carried
A resolution was passed: Resolution That: The Board transfer $150,000 to the appropriate reserve fund as the amount budgeted in 2015 for legal fees which was not incurred in 2015 but is expected to be required in 2016. Moved by: Tom Mohns Seconded by: Andrew Plummer Carried
9a. Perpetual Care A resolution was passed: Resolution That:
900 Woito Station Road R. R. 4 Pembroke, Ontario K8A 6W5 Page 2 of 3 Minutes December 10th, 2015 The Board approve the transfer of $173,900 into the Perpetual Care Investment Portfolio with the Bank of Nova Scotia – Scotia McLeod. Further years, 3% indexed. Moved by: Dave Plumb Seconded by: Andrew Plummer Carried
10. Intermunicipal Supplementary Agreement RE: Perpetual Care The Intermunicipal Supplementary Agreement is being circulated for signature.
11. Correspondence a. October 15th, 2015 PLC Meeting Minutes b. November 26th, 2015 MOECC Press Release – Proposed Legislation – Waste Free Ontario Act
12. Next Meeting Thursday, January 28th, 2015, 4:00 PM
Motion to Conclude Moved by: Andrew Plummer Seconded By: Dave Plumb Carried
Meeting Concluded at 5:06 PM
Minutes Prepared By: Elizabeth Graham
Distribution: All Present CAO’s/Treasurers Welch & Company
900 Woito Station Road R. R. 4 Pembroke, Ontario K8A 6W5 Page 3 of 3