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August 11-16 2009 July 10, 2009 Ilton Austi the Microphone Design Depicted Above Is a Registered Trademark of Shure Incorporated SustainableAUSTIN ’09 Archives PRELIMINARYPROGRAM REGISTER NOW AND SAVE! EARLY BIRD REGISTRATION DEADLINE: JULY 6, 2009 HOTEL ReSERVATION / CONFERENce RATE DeADLINE: AUGUST 11-16 2009 JULY 10, 2009 ILTON AUSTI The microphone design depicted above is a registered trademark of Shure Incorporated. Shure Incorporated is not an affiliate, sponsor or endorser of SAA. H N JOINT ANNUAL MEETING OF THE SOCIETY OF AMERICAN ARCHIVISTS AND THE COUNCIL OF STATE ARCHIVI S TS SustainABLE Archives AUSTIN ’09 THE JOINT ANNUAL MEETING OF THE PLAN NOW TO ATTEND! COUNCIL OF StatE ARCHIVIsts AND THE SOCIETY OF AMERIcaN ARCHIVIsts It’s…. Contents The premier educational event of Join Us for Sustainable Archives: AUSTIN 2009! ..................................4 the year for archives professionals… Come and Go Batty in Austin! (2009 Program Committee) .................5 Thought-provoking and informative plenary sessions… General Information .....................................................................................8 Practical tips that you can put to use as soon as you return to work – Attention First-Timers and New Members! ..............................................8 and discussions of research and theory that advance your profession Information for Students ............................................................................9 to new heights… A chance for first-timers and new members to see what it’s all about – Pre-conference Programs ....................................................................... 10 all in one place and all at one time… 2009 Research Forum: “Foundations and Innovations” .................. 14 In-depth coverage of an archival topic of special interest to you Board, Committee, Task Force, and Working Group Meetings ....... 16 at Pre-Conference Programs… An Exhibit Hall that’s packed with fresh ideas, new products, the tools you need to do your best work… Daily Schedule Section and roundtable meetings that get you in tune with Sunday, August 9 – Tuesday, August 11 ................................... 15 others who share your special interests… Social events that help you connect with old friends – Wednesday, August 12 ................................................................. 16 and make new ones… Thursday, August 13 ..................................................................... 19 The Bookstore…. The Career Center …. All in – Friday, August 14........................................................................... 24 Saturday, August 15 .....................................................................29 Austin, Texas – where you can be yourself…. The Live Music Capital of the WorldTM, boasting more than 200 music venues. Waterloo Re- Sunday, August 16 ....................................................................... 37 cords and Austin City Limits. Technology boom town. Green living. The Blanton Museum, displaying the nation’s largest university-owned Sustaining Institutional Members of SAA ....................................... 37 art collection. The eclectic shopping (from SoCo’s vintage treasures to the outlets to Domain’s 700,000 square feet of designer shops). Professional Poster Presentations ....................................................38 Barton Springs. Lady Bird Lake. The bats. The food. Help Student Poster Presentations ...........................................................40 “Keep Austin Weird” – make your plans now to attend! Schedule-at-a-Glance .......................................................................... 41 Exhibitors and Sponsors ...................................................................42 SustainABLE Archives Discover Austin City…No Limits! (2009 Host Committee) .........45 AUSTIN ’09 Getting to AUSTIN 2009 Is as Easy as 1-2-3! .............................48 Your best opportunity all year to meet, learn, reflect, Registration Form ..............................................................................50 and grow in the company of colleagues from across Index to AUSTIN 2009 Speakers ...................................................52 the country and around the world…. 3 JOIN US FOR SustainABLEAUSTIN ’09 Archives Dear Friends and Colleagues: We hope that you’ll join us for Sustainable Archives: AUSTIN 2009, the joint Annual Meeting of the Council of State Archivists and the Society of American Archivists – and our profession’s most important meeting this year! If you’ve attended professional conferences before, you know the excitement that comes from hearing about innovative approaches to archives and records activities, from exploring new ideas, and from meeting colleagues and renewing friendships. In Austin in August, you’ll take that experience to a new level as we combine the knowledge, wisdom, and interests of our members into one meeting. If you’ve never attended an annual meeting of CoSA or SAA – or haven’t joined us in recent years – you’ll find a broad array of opportunities to learn, to explore, to collaborate, and to celebrate the world of archives and records. Our dynamic Program Committee has created an education package that both emphasizes our common interests and presents topics that rep- resent our unique concerns. As we all deal with the special challenges of “living in interesting times,” what better time to reflect on the many ways in which we might collaborate, while at the same time investing in advancing our own knowledge and skills? It’s all about sustainability! In addition to 76 education sessions and five professional poster presentations from which to choose, you’ll find: In-depth pre-conference programs that give you direct access to experts in the field. Special-interest group meetings that put you in touch with colleagues who understand your daily challenges. Open forums to continue discussion of “Protocols for Native American Archival Materials” (a document that challenges many aspects of traditional archival practice and has vast implications for archival interaction with other “under-documented” communities) and of accreditation of archives education programs. The Exhibit Hall, which provides an unparalleled opportunity to talk with our industry partners, express your ideas and opinions, and learn about what’s new in the field. A host of networking opportunities, including a reception at Austin’s monument to sustainability, the Long Center. Our annual business meetings, the Career Center, the Bookstore, and so much more…. And because we don’t believe in “all work and no play,” the Host Committee has lined up a wonderful itinerary of repository tours and open houses and has created a blog – Austin Is for Archivists (at www.archives2009.org) – that will introduce you to the many delights of our host city…. Join us in August – and let’s all help to “Keep Austin Weird”! David Haury Frank Boles President, 2008-2009 President, 2008-2009 Council of State Archivists Society of American Archivists 4 Come and go BATTY in AUSTIN ’09 What a response we have received! As if in anticipation of the exciting changes and challenges we now face, members submitted a record number of program proposals. Abstracts spanned traditional and provocative topics, including online communities and culture shock, documenting under-represented communities, videogame archiving, whistle blower ethics, cultural privacy, replevin, social networking, the evolving perspectives on records and non-records, as well as “The Light, Literary, and Lascivious Side of Archives”! Many sessions combine the meeting theme and sponsoring organizations’ strategic Between April and October, Austin’s famous colony of Mexican free-tailed bats departs nightly from the Ann Richards priorities, specifically SAA’s Technology, Diversity, and Public Awareness/Advocacy sponsor or endorser of SAA. Congress Avenue Bridge just south of downtown. The ideal time of year for bat viewing is August. (Austin Convention and Visitors Bureau) and CoSA’s goals to Ensure Ongoing Viability, Secure Funding, and Provide Service: Technology sessions feature digitization workflows to build sustainable models that focus on access and “do it once” approaches; sustainable information ittle did any of us know how profoundly different the landscape would look management strategies; Web 2.0 to build collections and donor relationships; only a few months after the issue of the Sustainable Archives: Austin and digital delivery of traditional visual collections. L 2009 call for proposals last summer. Sustainable Archives has taken a more remarkable turn of meaning in these days of dramatic economic downturn. Public Awarenes / Advocacy themes are found throughout the program and are Many of us find ourselves preparing for a timely message about how important especially highlighted by “SAA Fellows Speak Out on Advocating for Archives archives and records programs are to maintaining the continuity of mission and Programs” and “How I Learned to Stop Worrying and Love Electronic Records operations. Fortunately, the profession as a whole has positioned itself in recent Preservation.” The SAA Fellows session will solicit topics prior to the Annual years to argue convincingly for the value of solid archival approaches and practices. Meeting and promises to be an interactive session with audience participation. We have managed the shifting undercurrent of new materials, tools, and expertise. Now, more than ever, program sustainability is on our minds. Diversity is evident in the variety of topics, projects, and participants featured at the Annual Meeting. Diversity enters into
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