Murupara Community Board WEDNESDAY, 22 AUGUST 2018
AGENDA
Meeting to be held in the Board Room, Te Tii Building, Ruatahuna Road, Ruatahuna at 12:00 Noon
Marty Grenfell CHIEF EXECUTIVE 14 August 2018
WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 Membership ...... 4
2 Apologies ...... 4
3 Public Forum ...... 4
4 Confirmation of Minutes ...... 5
4.1 Minutes - Murupara Community Board 2 July 2018 ...... 5
5 LTP 2018-28 Submission Response ...... 9
5.1 LTP 2018-28 Submission Response ...... 9
6 Reports ...... 16
6.1 Murupara Community Board Activity Report to 31 July 2018 ...... 16
6.2 Requests for Funding – Murupara Area School, Tūhoe Manawaru Tribal ...... 26
6.2.1 Murupara Area School ...... 27
6.2.2 Tuhoe Manawaru Tribal ...... 41
7 Chairperson and Subcommittee Reports ...... 61
7.1 Chairpersons Report – August 2018 ...... 61 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 1 Membership
1 Membership
Councillor A R Silcock - Chairperson
Board Member O K Hynes
Board Member B R Jenkins
Board Member M M N Jenner
Board Member A W O'Brien
Board Member T V Rangiwai
Board Member J K Te Amo - Deputy Chairperson 2 Apologies
No apologies have been received at the time of compiling the agenda. 3 Public Forum
The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.
Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker.
1. Fiona Hewitt - Murupara Area School
2. Rahia Temara - Tuhoe Manawaru Tribal
3. Brenda Tahi and participants - Tuhoe Tuawhenua Trust - Te Whare o Rehua Programme
4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 4 Confirmation of Minutes
4 Confirmation of Minutes 4.1 Minutes - Murupara Community Board 2 July 2018
Details of MURUPARA COMMUNITY BOARD MEETING HELD AT THE Meeting: MURUPARA SERVICE CENTRE, CIVIC SQUARE, MURUPARA ON MONDAY, 2 JULY 2018 COMMENCING AT 12:04 PM
Present: Councillor A R Silcock (Chairperson), Board Members O K Hynes, M M N Jenner, A W O’Brien and J K Te Amo
In Attendance: N Clarke (Manager Solid Waste) and H J Storey (Governance Support Advisor)
Visitors: A Tolley MP, C Meihana, B Tahi, A Te Kurapa, A Tumarae, K Porima
Apologies: Board Members B R Jenkins and T V Rangiwai
The meeting was opened with a Karakia from K Porima
1. PUBLIC FORUM
1.1. B Tahi – Tūhoe Tuawhenua Trust
Ms Tahi advised that the Land Trust were responsible for bush blocks in the Ruatāhuna area, undertook research and other activities which they wanted to expand to include the proposed youth programme. She noted that it would impart the research undertaken to the young people and reconnect them with the Ngahere and put them back into the bush as families no longer tended to frequent the area as much. Ms Tahi said they wanted to teach youth that the bush was not just for hunting but to also impart the traditional knowledge to them.
Ms Tahi noted that each hapū would nominate youth who wanted to learn and to make the time a real learning experience for them and noted that while some of the cost would be met by the Trust, but further sponsorship was also needed. In response to a query as to whether the trust had a charitable status, Ms Tahi replied no they were not as the trust made a profit the honey business and were investing takings from the business to invest in the youth. She noted that this was the first course and based on the success of this the Trust wanted to continue with more groups as they had people with the knowledge and experience to be able to teach the local traditions to youth.
In answer to a question as to the selection process for the course, Ms Tahi noted that each hapū had been asked to select youth for the course who wanted to be there and hoped that the success of this would be a privilege and therefore encourage others to want to participate in future programmes.
Attendance: Board Member Te Amo entered the meeting at 12.14 pm
1.2. A Tumarae and A Te Kurapa – Ruatāhuna Netball
Ms Te Kurapa advised that Ruatāhuna parents supported their children in sport and now the parents wanted to become active and look after their health and wellbeing by forming a netball team and entering the annual tournament at Rotorua. She noted that it had been years since Ruatāhuna had
5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 2 July 2018 (Cont.)
entered a team and asked for assistance with the purchase of uniforms as they no longer had any at all. Ms Te Kurapa said that the parents were committed to the kids and were constantly fund raising for them so had no funding to purchase uniforms for themselves.
Ms Tumarae said that the formation of the netball team was to get the community up and going to participate in sport again and said that the uniforms were key to them doing that. She noted that the adults wanted to show the kids that you could play sport no matter what age you were and they would see coaches put into practice what they teach.
In response to a query as to the future of the team following the tournament, Ms Te Kurapa advised that they had 10 keen players and would join the Rotorua Netball Association and play each week.
Attendance: The Ruatāhuna groups left the meeting and A Tolley MP and Ms Meihana entered the meeting at 12.30 pm
1.3. A Tolley MP and C Meihana
Anne Tolley MP noted the following points:
A session was held with Te Rūnanga o Ngāti Manawa covering project planning and community preparation for water bottling Alternate options for employment included silviculture and kiwifruit Visited the local Eastbay REAP office taking clothes she had made and taught a class on how to make clothes cheaply. Ms Tolley would continue to support self-help initiatives like this that make such a difference in the community The future of Te Rūnanga o Ngāti Whare nursery looked good with a further six people being hired recently to collect seeds New industrial developments at Kawerau including a dairy factory, particle board factory and inland port would provide employment opportunities for the area with the potential for 500-600 jobs in the pipeline. It was suggested that the train service between Tauranga, Kawerau and Murupara be extended to include a passenger service.
In response to a query regarding the government’s recognition of the need to deal with the meth problem, Ms Tolley advised that the government were looking at using the proceeds from crime to fund and expand programmes in place to deal with users. She noted that this would need to be driven locally and advised of a programme being run by Whakatōhea which offered rehabilitation and long term support for addicts, involving community based solutions and working with the police, DHB and Ministry of Health. Ms Tolley noted that the government were open to trialling such programmes and making sure help was available for those who wanted it.
Ms Tolley also noted the following:
her role as Deputy Speaker of the House and what that entailed and the other positions of responsibility she currently held in Parliament all debates and the like in the House were translated into Te Reo and Sign Language changes for overseas investment were currently being discussed which would see land over 5ha and forestry blocks over 10ha subject to the legislation there was nothing in the Regional Fuel Tax Bill on modelling price spreading and suppliers would be able to charge based on who would pay. The new law does not confine the tax to Auckland and regional councils in other areas could apply for government approval from 2021.
6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 2 July 2018 (Cont.)
$5b had been put towards funding improvements of state highways and light rail in Auckland With the recent halt on oil exploration there was a need to explore other energy options including electric vehicles and synthetic energy Security concerns was one of the main issues which had stopped the introduction of Online voting for local body elections. It was hoped that a trail would be undertaken within an area of the Auckland Council for the 2019 elections.
Attendance: Ms Tolley and Ms Meihana left the meeting at 12.52 pm
2. CONFLICTS OF INTEREST
Board Member Te Amo declared an interest in the Ruatāhuna Netball request for funding item.
3. CONFIRMATION OF MINUTES: 14 MAY 2018
Refer to pages 5-8 of the agenda.
RESOLVED:
THAT the minutes of the Murupara Community Board meeting held on Monday, 14 May 2018 be confirmed as a true and correct record.
Jenner/Hynes CARRIED
4. REPORTS
4.1. Activity Report to 31 May 2018
Refer to pages 9-17 of the agenda.
In relation to the previous meeting it was noted that:
representatives from Te Rūnanga o Ngāti Manawa were holding discussions with CNI regarding allocating motor bike riders an area in the forest to ride the Board delegation meeting with the Police District Inspector was likely to occur within the next month. It was noted that there was a petition being circulated around the community and it was suggested that this be presented to the District Inspector at the meeting. a query was raised as to the speed restriction limit placed on the Whirinaki Bridge
It was noted that six schools in the ward had signed up to the waste minimisation education programme being undertaken throughout the district. Members considered that opportunities to promote waste minimisation needed to be continual and through a number of mediums. The Manager Solid Waste advised that arrangements would be made for the Murupara Transfer station to open longer to support community clean-up programmes.
Discussion ensued on the reduced hours for the Murupara library from 9 am to 4 pm daily and Members considered that the reduction would impact on students who wished to use the library after school. It was agreed that a survey be carried out on the use of the library in conjunction with
7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 2 July 2018 (Cont.)
the next Board newsletter and that comments be sought from residents. Members noted their appreciation for the library staff and their considerate manner when dealing with library users and customers at the service centre.
The following items were also discussed:
A vote of thanks was noted for the maintenance and tidiness of Ruatāhuna Road It was requested that consideration be given to planting shade trees in the vicinity of the barbeque tables at the Murupara swimming pool complex The next Board meeting would be held at Ruatāhuna on Wednesday 22 August 2018 It was noted that traffic was speeding through Ruatāhuna and it was requested that school and speed signs be installed to get motorists to reduce speed through the community A query was raised as to why planks had been installed at Mimiha Bridge The annual Board sponsored garden competition opened for entries on 1 August 2018 Board Member O’Brien had been attending Education Pathway meetings on behalf of the Board Members needed to take responsibility to ensure the Board newsletter was delivered to residents
RESOLVED:
1. THAT the Activity Report to 31 May 2018 be received; and 2. THAT a Murupara library use survey be carried out in conjunction with the next Board Newsletter.
Te Amo/Hynes CARRIED
4.2. Requests for Funding – Tūhoe Tuawhenua Trust and Ruatāhuna Netball
Refer to pages 18-41 of the agenda.
RESOLVED:
1. THAT the Request for Funding – Tūhoe Tuawhenua Trust and Ruatāhuna Netball report be received; and
2. THAT $1,500 be allocated from the Murupara Community Board Discretionary Fund to the Tūhoe Tuawhenua Trust towards the cost of the Te Whare o Rehua Programme; and 3. THAT the Trust be advised that if the Te Whare o Rehua pilot programme was successful a further application could be made to support future programmes.
Jenner/Te Amo CARRIED
8 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 5 LTP 2018-28 Submission Response
Attendance: Board Member Te Amo declared an interest in the next items and left the room at 2.21 pm
RESOLVED:
THAT $500 be allocated from the Murupara Community Board Discretionary Fund to Ruatāhuna Netball towards the cost of the cost of netball uniforms.
Silcock/Hynes CARRIED
Attendance: Board Member Te Amo returned to the meeting at 2.29 pm
4.3. Other Items
A moments silence was held for the young child who had recently drowned at Lake Matahina.
THE MEETING CLOSED WITH A KARAKIA BY K PORIMA AT 2.32 PM
Confirmed this day of
CHAIRPERSON
5 LTP 2018-28 Submission Response
5.1 LTP 2018-28 Submission Response
9 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 5.1 LTP 2018-28 Submission Response (Cont.)
Submission number: 71
8 August 2018
Mem Jenner Murupara Community Board 52 Oregon Drive Murupara
Dear Mem Jenner
DECISIONS ON THE LONG TERM PLAN 2018-28
Thank you for making a submission on the Long Term Plan 2018-28 (LTP). We received 194 written submissions and heard from 45 submitters at the hearing in Whakatāne on 15 May 2018. Council gave full consideration to all submissions received, and on 28 June 2018 Council adopted the LTP.
Here are the three main areas consulted on, along with Council’s decision:
Equalising the costs of Murupara water and wastewater
Council’s equalisation policy for water and wastewater schemes across the District means that all properties connected to these schemes are paying the same cost for the same service. It also means that all connected ratepayers share the costs of any upgrading required on any one scheme. This helps to ensure that water and wastewater rates remain affordable for everyone.
It was proposed that Murupara’s water and wastewater be equalised to avoid huge rates increases in Murupara to pay for required upgrades. While the long term benefits of equalisation outweigh other options, greater clarity around level of service needs and costs of planned upgrading projects are needed. The decision to equalise Murupara’s water and wastewater schemes has been postponed to allow time for further investigation of all options.
Providing more funding for tourism and events
Through the Annual Residents Survey and Whakatāne Ki Mua, the community asked Council for increased funding to be provided for economic development, tourism, and events.
In response to this request, Council proposed to put an additional $150,000 towards tourism and events. This proposal was supported and has been confirmed in the LTP. This increased funding will be used to encourage more international and domestic tourists to visit our District, and to stay longer and spend more.
Getting our priorities right
Providing the right level of service to the community is always a balance between delivering more and doing it faster, and keeping our communities rates at an affordable level. Our Financial Strategy sets the average rates increase for any one year, the maximum level of Council debt, and the portion of rates that can be used to pay these debts.
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Rates affordability is a key concern for Council. For this reason, we have incorporated as many community priorities as possible, while ensuring we stay within the levels detailed in the Financial Strategy.
The LTP is available on the council website at https://www.whakatane.govt.nz/ltp-2018
Once again, I would like to thank you for your input into this process. If you have any queries, please call the Strategic Policy team on 07 306 0500 and quote your submission number at the top of this letter.
Yours sincerely,
Tony Bonne MAYOR WHAKATĀNE DISTRICT COUNCIL
11 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 5.1 LTP 2018-28 Submission Response (Cont.)
Additional feedback
If you provided additional feedback on issues that are important to you, below is a response to your individual points raised. If you did not raise additional points, this page will be blank.
Decision and reason for category: Key Question - Murupara cost equalisation THAT the submission point be received. Council’s equalisation policy for water and wastewater schemes across the District means that all properties connected to these schemes are paying the same cost for the same service. It also means that the costs of any updgradings required on any one scheme are shared by all connected ratepayers, which helps to ensure that water and wastewater rates remain affordable for everyone. The proposed equalisation of Murupara’s water and wastewater schemes in the Long Term Plan 2018-28 Consultation Document received 107 submissions. The majority of submitters (64%) supported the equalisation of the schemes (the preferred option) from the beginning of the 2018/19 year; 22% supported the introduction of equalisation over a number of years; and 13% of submitters opposed equalisation. The Council acknowledges that the works associated with upgrading both the Murupara Water and Wastewater schemes are still not clearly defined and different treatments may result in a different level of service to those schemes that are already part of the District's equalised scheme. As a result, the potential variance in costs may have a significant impact on the variability of rates for those properties connected to water and wastewater in Murupara and therefore, the decision to equalise. The Council considers that the long-term benefits ratepayers will receive from the sharing of future upgrading costs outweigh all other considerations; however it proposes to leave both the Murupara Water and Wastewater schemes separate from District equalised schemes until there is greater clarity around future levels of service and the costs of planned upgrading projects. It is anticipated that the decision to equalise could then be implemented through a future Annual Plan or Long Term Plan process.
Decision and reason for category: Key Question - Tourism and Events THAT the submission point be received. Whakatane District Council has committed to encouraging its businesses and communities to thrive right across the District. It works to encourage and attract more jobs, prosperity and opportunities for current and future residents. 47% of submissions to the LTP were supportive of ‘Option 1’, to provide an additional $150,000 towards tourism and events. Council believes this option is the responsible response to Community demand for more investment in tourism and events and an increased focus on economic development which has also been indicated through the Annual Residents Survey and Whakatane Ki Mua.
Decision and reason for category: Key Question - Balancing priorities THAT the submission point be received. The Council received 121 submission responses to the question, “Are we getting the priorities right?” Of those responses, 48% (56 people) thought that Council had the balance about right. 37% (44 people), thought that Council should be delivering more for our community even if that means increases in rates and debt. 13% (16 people) thought that Council’s focus should be on reducing
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rates and debt, even if that means cutting back more services and projects. While Council strives to keep rates as low as possible, it also has to balance rates costs against the need to effectively maintain and deliver essential community services such as water supplies, wastewater reticulation and treatment, stormwater removal, solid waste collections and disposal and roading. The affordability of rates is a key concern for Council elected members and staff. Council’s Financial Strategy sets limits for the average rates increase in any one year; the maximum level of Council debt; and the proportion of rates revenue which can be used for debt repayment. Rates charges levied against each property cover the expected cost of delivering those and other Council services, where they apply, and maintaining the infrastructure in a sustainable way so that Council can ensure it will meet future community needs. In response to submissions received from the community, the Council has attempted to incorporate as many community priorities as possible, while maintaining the Council’s proposed debt cap of $80 million, and the proposed rates increase of LGCI + 2%. The Council has been progressively trying to reduce the use of consultants and contractors, and brought a number of roles back in-house, resulting in cost savings. There are times when Council still utilises consultants where expertise is required or resourcing levels require, but the focus is always on maximising benefit to the community. Through Whakatane Ki Mua, the Council focused on community engagement to support future decision-making, and now utilises those community priorities to work collaboratively to achieve some positive outcomes for the community.
Decision and reason for category: Transport Networks THAT the submission point be received. The repair of the Horomanga Bridge will take place in 2018/19. The exact timing is not known at this stage, because there are still design and planning issues being worked through.
Comments about maintenance of the Waiohau footpath are noted and it is on a maintenance schedule for vegetation control.
The request for change in intersection control at the Pokairoa/Galatea Road intersection is noted and is included as a potential future project within our schedule of district wide safety improvements. However, timing for this potential project is unknown at this stage.
The request for a higher standard of maintenance on the roadside along Cemetery Road is noted, and Council will consider ways of including it in its reserves management activities.
The Council notes the request to seal Cemetery Road, Galatea. This has been approved and $15,000 loan funded over 25 years.
The comment about the dust concern on Pukehou Road is noted, however there are no plans to undertake any dust mitigation or to seal the road in the short to medium term. Council is open to entering into partnerships for the sealing of metal roads. The comment regarding the Matahina Dam barrier is noted.
Improvements to the Black Road intersection, addressing both visibility and safety are in the 2018/19 minor improvements programme. The safety improvements for Black Road intersection include improved sight distance and the investigation of creating a right turning bay on Galatea Road for safer access onto Black Road. The comment regarding the Murupara alleyway boundaries is an operational matter. Staff are happy to meet with any land owners that feel they need that clarification.
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The Council notes the request to seal Cemetery Road, Galatea. This has been approved and $15,000 loan funded over 25 years.
Decision and reason for category: Water Supply THAT the submission point be received. Council will continue to work closely with Toi Te Ora Public Health in providing safe drinking water to the community.
Decision and reason for category: Animal Control THAT the submission point be received. This submission point was addressed by way of the Dog Control Bylaw review process. On 7 June 2018 Council resolved that the dog restriction area at Aniwhenua Reserve be extended to include all of the triangular area between Black Road and the Jetty access road. The new bylaw came into force on 1 July 2018 and can be accessed on the Council website. Correct signage will be implemented where necessary across the District.
Decision and reason for category: Halls THAT the submission be received. Council is working with the Ministry of Education over the community access and utilisation of the school hall.
It was agreed that a meeting be held with representatives from the Ministry of Education, Murupara Area School Principal and Board of Trustees, the Mayor, Councillor Silcock and staff reach agreement regarding the public use of the facility.
Council has provided the school with quotations for floor coverings and has offered support to the funding application process.
Decision and reason for category: Parks, Reserves, Recreation and Sportsfields THAT the submission point be received. Council staff are available to work with the Aniwhenua/Galatea Care Group to investigate the installation of disability accessible play equipment subject to external funding. Council is currently working with the playground group to resolve the issues with the flying fox. Almost all esplanade reserves around the lake are under the administration of Southern Generation. The proposal to provide a walking and cycling track along the Rangitaiki River from Murupara to the Napier/Taupo Highway should be brought to the notice of the Rangitaiki River Forum. Council is willing to receive development proposals including costings for the project from the community board for a future skate park development. There is no current budget in the LTP.
Decision and reason for category: Cemeteries and Crematorium THAT the submission point be received. A gazebo structure and various ornamental shade trees have been provided in the cemetery to provide shade. Interment costs are set to cover the service provided. Refuse bins are managed in accordance with a service agreement with Council's contractor.
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Decision and reason for category: Public Conveniences THAT the submission point be received. The long term plan for the public convenience on Pine Drive will be reviewed as part of the Murupara Vision. Council points out that the community board will be a party to the Murupara Vision discussions.
Decision and reason for category: Aquatic Centres THAT the submission point be received. Council staff are currently looking at options best suited for the Murupara Pool gardens. This is expected to be completed in July.
Decision and reason for category: Corporate Property THAT the the submission point be received. The Council has completed the relocation of the playground to the old Murupara Hall site and will be continually developing the green space between the swimming pool and Pine Drive as part of the restoration of two commercial sites recently acquired. The Council will see opportunity to acquire additional sites when opportunities arise.
Thank you again for your feedback.
15 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6 Reports
6 Reports 6.1 Murupara Community Board Activity Report to 31 July 2018
Subject: ACTIVITY REPORT TO 31 JULY 2018
To: MURUPARA COMMUNITY BOARD
Meeting Date: WEDNESDAY, 22 AUGUST 2018
Written by: MANAGER SOLID WASTE
File Reference: A1325129
1. REASON FOR THE REPORT
This report provides the Community Board with an update on a number of projects and activities delivered within the Murupara area during June and July 2018.
Transportation Solid Waste Three Waters Library Services Recreational Services Reserves and Open Spaces Buildings and Facilities Strategy and Community Development Governance
2. TRANSPORTATION
2.1. Routine Road Maintenance: Broadspectrum (NZ) Ltd
Works have been undertaken on unsealed sections of Ruatāhuna Road to win metal from the roadside banks for use in replenishing the unsealed road surface. This has a two-fold benefit, in that the metal from the banks provides both a cost-effective method for obtaining metal to maintain roads, whilst cutting back the banks to improve road width and improve visibility.
2.2. Signs Maintenance and Renewals Contract 2016-18: Directionz Ltd
This contract expires on 31 October 2018. This work is expected to be re-tendered. Staff are assessing this activity to determine whether a long term contract or an in-house model better serves our needs.
The destination signage project has commenced and installation of the first batch of signs is underway. Once implemented, this will provide more informative signage for tourists and other visitors, in accordance with the NZTA Traffic Control Devices rules. Staff, along with the Business Development and Graphic teams, have incorporated a ‘Gateway to White Island/Whakaari’ theme on some of the larger signs and a cultural pattern on the larger Threshold signs, pictured below:
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2.3. LED Lighting Upgrade Project 2017-18
Horizon Services has been engaged to undertake the LED installation works in Murupara.
For the most part, this LED programme involves replacing the old lantern with a new LED lantern. However, specific lighting design has also been undertaken on high traffic volume roads – a requirement of NZTA – to ensure these roads meet the appropriate lighting standard.
This work includes the replacement of defective streetlight columns. Often when a new column is installed, new duct and cabling is required (being installed by Eastern Bay Thrusting), as is a new power supply connection (by Horizon Services). This process of installation has shown to take about 3-6 months from the column being originally installed.
The LED programme also includes installation of a telecell on the top of each LED, which will enable the Council to communicate with and control each light. This central management system (CMS) supplied by Telensa will also enable a more accurate record of power consumption and fault monitoring. The database interface is shown below, showing a section of streetlights that have been connected. Gaps identify where either the LED luminaire requires installation with a telecell or just a telecell on an existing LED is needed to connect to the CMS.
2.4. February and July 2016 Storm Damage Repairs
All physical works relating to the February and July 2016 storm events were successfully completed in June 2018.
Galatea Road ‘Snake Hill’ underslip repair
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2.5. April 2017 Cyclone Debbie Storm Damage Repairs 2.5.1. Te Whāiti/Ruatāhuna Road
The remaining repairs to 13 under-slip sites have been scoped and surveyed and this information now forms part of an options report which is currently being considered. Upon acceptance of the options report, a programme will be scheduled for detailed design, consents, procurement and construction. The current expectation is that this work will be completed within the 2018/19 financial year.
2.5.2. Horomanga Bridge
The northern approach of Horomanga Bridge was washed away during Cyclone Debbie. A Bailey bridge is providing temporary access over the breach while permanent repair options are being investigated.
The waterway width under the bridge is only 58% of the width of the upstream floodway channel (i.e. the current bridge spans restricts almost half of the river width in flood flow conditions). Best practice guidelines state that bridges should constrain no more than 75% of a river’s floodway width, to minimise risk of scour and other negative impacts on the bridge infrastructure. Repair options considered for this site include reinstating the washed-out abutment, which leaves the floodway constrictions the same; or constructing an additional bridge span, which would increase the constriction ratio to 77%, just above the desirable level. Initial cost estimates for these options were in the order of $730,000 to $750,000.
Further investigations and assessment of options brought to light a number of other issues that impact on timing, constructability, long term risk, community impact and cost. The existing waterway under the current two bridge spans is less than that recommended by hydrological guidelines and therefore the option of adding a further bridge span has been considered. However a new span has to meet current earthquake code and that then impacts on how it might affect existing structures constructed to lesser code requirements. In addition, investigations have brought to light a potential problem around pile depth. The first span was constructed circa 1960 and the piles were likely driven to a depth of around 20ft (6m). Since then, the river bed level has lowered by up to 3m and thus the cover on these piles may now be compromised. The new earthquake code requires piles to be founded to a depth which is below any materials prone to liquefaction, and this may be anywhere between 15 to 30m.
In addressing these issues, various options are being considered but the increase in cost could be significant. The adopted option will likely require a balancing of affordability with some level of risk acceptance.
The table below summarises the options and key factors being considered:
Option 1A Option 1B Option 2 Option 3 Option 4
Replace Replace Replace Demolish Demolish washed out abutment and washed out existing bridge existing bridge bridge underpin abutment and replace and don’t abutment existing bridge with new with new 70m replace piles bridge span long bridge
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Cost Range $750k - $950k $1M – $1.5M $2.7M – $5.6M - $6.4M $500k - $600k $3.4M
Benefit Can be Abutment Meets BOPRC New structure No ongoing reinstated this reinstatement floodway with low maintenance financial year. can be constraint maintenance or storm Restores level completed requirements costs that damage of service to this year. meets concerns what existed Underpinning expected prior to storm may push future flood project levels completion into next financial year
Disbenefit / Risk of Risk of Minimal risks, May not meet Disconnected Risks ongoing flood ongoing flood – just high NZTA funding community. damage. Risk damage. Pile cost. NZTA criteria Lack of local of instability underpinning Funding likely support to bridge costs not yet to be at our structure due defined. Does base FAR of to scour not meet 64% around piles. BOPRC floodway constraint requirements
Funding Funded at Investigation A business A business Likely funded current storm for case to justify case to justify at base FAR of damage FAR underpinning a new bridge a new bridge 64% of 75%, if and design will need to be will need to be works may push developed. If developed. If completed construction funded, will funded, will this financial into next only be at our only be at our year financial year base FAR of base FAR of which will 64% 64% mean the FAR will reduce to 64%
While the Council is not being asked to make a decision today, it is noted that the solution that addresses long term flooding impacts with the least risk of future damage is Option 3 - to replace the whole existing bridge with a new 70m bridge. However the costs are considered prohibitive and it may not meet NZTA funding criteria.
The least cost option is to not replace the bridge at all, creating two cul-de-sacs and requiring the community to take the longer route around via Galatea Road. This may not meet with community support.
19 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.1 Murupara Community Board Activity Report to 31 July 2018 (Cont.)
The current favoured option therefore is Option 1B, which replaces the lost abutment with one that’s much more flood resilient, and also addresses the pile depth issue that has been discovered. The abutment reinstatement can be undertaken this financial year to take advantage of the current enhanced storm damage repair FAR (Financial Assistance Rate) of 75%, whilst the pile underpinning will likely have to be undertaken as a separate repair the following year.
A report to the Council will be provided in September 2018.
2.5.3. Galatea Road, north of Te Mahoe
The repair of this site is being undertaken by Fulton Hogan. The repair includes a wall on the riverside of the under-slip and a slight retreat of the bank opposite the wall. The works are nearing completion although behind schedule. The road will be opened for single lane use on the 13 August 2018. The due date for completion is likely to be late August, with the Contractor bringing in additional resource to meet this timeframe.
2.6. Issues raised at previous community board meeting 2.6.1. Mimiha Bridge
A query was raised as to why timber had been used on the Mimiha Bridge. Roading Department advised:
Maintenance work was undertaken on the Mimiha Bridge, to replace broken timbers and planking.
2.6.2. Ruatāhuna Speed Limits
A query was raised as to whether school signs could be installed in Ruatāhuna to reduce traffic speed. Roading Department advised:
Speed limits have been assessed for Ruatāhuna as part of the Council’s Traffic and Speed Limits Bylaw review. This review requires consultation with NZTA, the Automobile Association, and the NZ Police to seek their views and support for any proposed changes and the period for receiving their comments has only recently closed. The next process is for the proposed speed limit changes to be adopted by the Council, and this will be taking place this month. The staff recommendation to the Council will be that the speed limit through Ruatāhuna be reduced to 50km/hr in recognition and in support of all the recent development and infrastructure investment in the area.
3. SOLID WASTE
3.1. Murupara Transfer Station
The Murupara Transfer Station is also operated by Waste Management NZ Ltd, under the solid waste services contract. No money is currently collected from the public or small contractors delivering refuse or construction and demolition waste. Waste Management NZ Ltd has now employed local residents to staff the transfer station.
3.2. Disaster Waste Management
The Bay of Plenty Regional Council, Waikato Regional Council, Environment Canterbury and associated CDEM teams have been collaborating on developing a Disaster Waste Management Plan (DWMP) tool. The intention of this tool is to assist local government bodies, CDEM groups and emergency
20 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.1 Murupara Community Board Activity Report to 31 July 2018 (Cont.)
response teams to plan for bulk waste recovery/management/disposal following disaster events. The Solid Waste Manager was part of the group involved in developing testing and implementing the template. The template is now complete and will be released in the near future.
3.3. Plastic Free July
Through collaboration with the Community Group Waste Zero Whakatāne, the Council has been supporting the “Plastic Free July” campaign. Funding for various activities has been supported from the Council’s MfE Waste Levy Funding. Activities have included radio, internet and newspaper education, school competitions, supporting community events such as beach clean-ups, movie screenings, boomerang bags and a children’s shopping bag sewing bee.
4. THREE WATERS
4.1. Water Safety Plans
In accordance with the Health (Drinking Water) Amendment Act 2007, the Council as a public water supplier, is obliged to take all practicable steps to comply with the NZ Drinking Water Standards and introduce and implement Water Safety Plans. The Plans show how we will achieve compliance, water safety and operational aspects of the District water supply schemes, so that any existing contamination and continuity of supply risks are understood and managed.
Water Safety Plans for Tāneatua, Waimana, Murupara and Te Mahoe expired in 2013; Rūātoki and Plains expired in 2016 and Whakatāne/Ōhope expired in June 2018. Staff and consultants have been actively working to prepare new Water Safety Plans for the expired schemes, with revised plans being completed this month for submission to the Drinking Water Assessor for all these schemes except Whakatāne /Ōhope.
The Council needs some overview of the content of these plans as they will commit the Council to capital expenditure in the future. Many of the proposed implementation measures will be standard across schemes, but there will also be specific measures required for each scheme. The LTP has budget for improvements, but the timing of the preparation of the final documents and the Drinking Water Assessors view on the appropriateness of the timing of implementing actions may lead to some inconsistency between the budgeting and the plan. The implications of these changes need to be understood by the Council. A report will be presented to the Council as plans are completed and prior to submission to highlight the improvements in each plan.
5. LIBRARY SERVICES
5.1. Murupara Library and Service Centre
Use of the free internet through APNK (Aotearoa Peoples Network Kaharoa) remains consistently popular, with over 560 people using the PCs in the Centre every month with 5,233 Wi-Fi users recorded during the past 12 months.
Staff are being upskilled on library operations as part of their training and development.
Management is in discussion with staff regarding cost-neutral revised opening and closing times for the facility.
21 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.1 Murupara Community Board Activity Report to 31 July 2018 (Cont.)
6. RECREATIONAL SERVICES
6.1. Murupara Swimming Pool
The Murupara Pool will open in October for the 2018/19 summer season. Staff are currently looking at undertaking some of the major work in preparation for the next season. The four main projects are:
Fixing Change Shed Roof: Leaking of the roof has been an ongoing issue Painting the pool Fixing the fence around the facility Installation of a C02 system for PH control, which is part of the Poolsafe criteria.
A review and update of all documentation to meet Poolsafe criteria will be completed prior to the start of the season. This will be the first time a Poolsafe review has been conducted for Murupara. A Poolsafe Assessor will undertake the review between November 2018 and February 2019.
6.2. Sport Bay of Plenty Contract
The KPIs for the service agreement between the Council and Sport Bay of Plenty for the 2018/19 year have been finalised.
The Aquatics and Recreation Manager has participated in the initial discussions regarding the Water Safety and Drowning Prevention initiative for the Bay of Plenty. The group comprised key stakeholders within the community including harbour masters, Sport Bay of Plenty, Regional Surf Lifeguard managers, diving instructors, Council staff, and Wellington representatives from the Water Safety and Drowning Prevention Team. The purpose of the meeting was to establish local issues and concerns to provide direction into the Water Safety and Drowning Prevention Strategy for the region. As part of the next stage, consultants have been engaged to summarise the findings to inform the strategic framework of the strategy.
The regional strategy will provide funding for water safety programmes including a water skills programme targeted primarily for the 8-13 age group and practical training programmes in association with Maritime New Zealand.
6.3. Lifeguard Regional competition
The Whakatāne Aquatic Centre lifeguard team won the Bay of Plenty regional leg of the NZRA National Lifeguard Competition. The competition involved completing a series of in-water and out-of-water challenges involving rescues and first aid procedures, knowledge of policies and facility operation processes, chlorination systems and water quality standards.
22 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.1 Murupara Community Board Activity Report to 31 July 2018 (Cont.)
7. RESERVES AND OPEN SPACES
7.1. Walking and Cycling Steering Group 7.1.1. Cycle Trail Extension
The Business Case to extend Mōtū Trails Great Ride to Whakatāne has been completed.
In summary, the extension proposes a 60km Grade 2 coastal trail from Ōpōtiki to Rangitāiki River mouth.
Total estimated cost is $19.8M. $14M of the total cost will be involved in the Whakatāne extension assuming the proposed new pedestrian bridge will be included.
An independent Cost Benefit Analysis (CBA), undertaken by Martin-Jenkins for MBIE, highlighted very positive results for the Eastern Bay of Plenty. Key findings of the CBA using midway assumptions were:
110,000 users per year, 71,000 of whom are visitors to the district (with sectional variation) Deliver net economic benefits (NPV) of $4.89M per year Benefit to cost ratio of 1.5 Internal rate of return of 15%
Further dialogue with MBIE can be expected over the next few months to answer any questions and as a result, some minor amendments can be expected. Subject to MBIE approval, the proposal will advance to Stage 3 Implementation Phase.
7.2. Amenity Gardens and Tree Planting
Open Spaces staff have commenced with a refresh of selected amenity gardens within Whakatāne and surrounding areas including Murupara.
A number of specimen reserve and street trees have been purchased for planting during the winter season.
7.3. Matariki Tree Planting
The Government announced Matariki Tu Rākau on Anzac Day 2018 as an opportunity for communities to plant trees to recognise the service of men and women of the New Zealand Defence Forces past and present. The Council was successful in obtaining a $10,000 grant from the Ministry of Primary Industries (MPI) to plant trees on public reserves. Open Spaces staff, along with members of the community, assisted in planting 121 trees across the District. Three larger specimen native trees were each planted at Murupara, Waimana Domain, Tāneatua Skate Park, Edgecumbe/Ratahi Reserve, Matatā Domain and at Te Teko (Golf Club). 100 smaller native trees were planted at Port Ōhope Recreation Reserve on Ōhope Spit between the 6 and 9 July. Members of the RSA, iwi representatives, community groups, schools/kura and kohanga attended the various events. Commemorative plaques mounted on timber will be erected at each location in recognition of the plantings.
23 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.1 Murupara Community Board Activity Report to 31 July 2018 (Cont.)
7.4. Issues raised at previous community board meeting
A query was raised as to whether consideration be given to planting shade trees in the vicinity of the barbeque tables at the Murupara swimming pool complex:
Planting of a Magnolia tree in the vicinity of the picnic tables at the Murupara pool has been completed by staff. A further three trees were planted adjacent to the playground on the old hall site.
8. BUILDINGS AND FACILITIES
8.1. Galatea Hall
Recent servicing of the Galatea Hall’s air-conditioning units identified four of the five units were non-functioning. Three of the units were made operational after repairs were carried out. The fourth unit was deemed not worth repairing and a new Hitachi unit is planned to be installed.
8.2. Demolition of Council-owned Retail Shops - Murupara
Demolition of the two burnt-out Murupara retail shops in the Town Centre is underway. The first stage of clearing the ACM out of the buildings and surrounding area has been completed. The balance of the demolition work is planned to be completed by the end of July.
9. STRATEGY AND COMMUNITY DEVELOPMENT
9.1. Annual Report 2017/18
The project to develop Council’s Annual Report 2017/18 is well underway, with support from staff across the organisation. The Annual Report presents an opportunity to reflect back on the 2017/18 year and take stock of the projects delivered, services provided, and budgets spent. The annual all-of-staff debrief of the year will take place on 28 August and provides management and staff the opportunity to acknowledge the achievements for the year and highlight the priorities for the year ahead. The Audit and Risk Committee will oversee the development of the Annual Report and Airport Annual Report, with AuditNZ auditing the documents. The Airport Annual Report is due to be adopted by Council on 19 September and the Council Annual Report on 31 October 2018.
24 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.1 Murupara Community Board Activity Report to 31 July 2018 (Cont.)
9.2. Healthy Homes Project, Murupara
Te Ika Whenua Hauora has been delivering the programme in 2018, which concluded on 30 June 2018. A meeting of the Local Steering Group was held on 24 July, which confirmed a final handover to Te Ika Whenua Hauora as a local organisation, to seek funding and continue delivering the programme. A funding report to BayTrust and Ngāti Manawa Charitable Trust is pending.
10. GOVERNANCE
10.1. Community Support
Applications for annual grant funding from community organisations who provide a social service to residents of the district will be considered on 17 August 2018.
Applications for Young Achiever Awards close on 21 September 2018. This is for any student who has achieved a very high standard in sporting or academic fields from 1 October 2017 to 30 September 2018. Visit the Council website for further details and the application form.
RECOMMENDATION:
THAT the Murupara Community Board Activity Report to 31 July 2018 be received.
Report Authorisation
Report writer: Nigel Clarke Manager Solid Waste
Final Approval: Mike Naude General Manager Community Services
25 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2 Requests for Funding – Murupara Area School, Tūhoe Manawaru Tribal
6.2 Requests for Funding – Murupara Area School, Tūhoe Manawaru Tribal
REQUESTS FOR FUNDING – MURUPARA AREA SCHOOL, Subject: TŪHOE MANAWARU TRUST
To: MURUPARA COMMUNITY BOARD
Meeting Date: WEDNESDAY, 22 AUGUST 2018
Written by: GOVERNANCE SUPPORT ADVISOR
File Reference: A1331412
1. REASON FOR THE REPORT
Two applications have been received seeking funding from the Murupara Community Board Discretionary Fund. The applications are attached to this report and the applicants have been advised of their option to attend the public forum at the commencement of the meeting.
2. DISCUSSION
The criteria for the Community Board Discretionary Fund are:
No retrospective funding applications will be considered Supporting documentation on costs is required to justify the amount sought The project must be held within the community board area you are seeking funding from The Community Board has the option to collaborate with other Boards in the joint funding of major projects Grants of up to $1,000 may be considered to support groups attending international or national events Boards generally lean towards funding an annual or biannual event once, but reserves the right to consider each one on a case by case basis A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss If successful, applicants will be required to use the Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made A declaration of expenditure and project report is required once the project has been completed Funds not uplifted within six months from allocation date will lapse
2.1. Murupara Area School
Murupara Area School have entered students in the Gymnastic AIMS Games which takes place from 9-14 September 2018 at Tauranga and are seeking a grant of $1,527.45 to help with the cost of attending for the week.
26 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.1 Murupara Area School
2.2. Tūhoe Manawaru Tribal
An application has been received from the Tūhoe Manawaru Tribal group seeking assistance of $11,000 with the cost of five residents making a Tūhoe pilgrimage to France and Belgium from 26 November to 11 December 2018 to commemorate the100 year Armistice Anniversary for those with Māori and Military Honours.
3. ASSESSMENT OF SIGNIFICANCE
The decisions or matters of this report are not considered significant in accordance with the Council’s Significance and Engagement Policy.
4. FINANCIAL
The current balance of the Murupara Community Board Discretionary Fund is approximately $17,000.
5. CONCLUSION
Members now need to consider whether or not to support the applications and if so, the amount of that support.
RECOMMENDATIONS:
1. THAT the Request for Funding – Murupara Area School, Tūhoe Manawaru Tribal report be received; and 2. THAT $____ be allocated from the Murupara Community Board Discretionary Fund to the Murupara Area School towards the cost of the students attending the Gymnastic AIMS Games; and 3. THAT $____ be allocated from the Murupara Community Board Discretionary Fund to Tūhoe Manawaru Tribal towards the cost of the Tūhoe Pilgrimage to France and Belgium.
Attached to this report:
Applications for funding – Murupara Area School, Tūhoe Manawaru Tribal
Report Authorisation
Report writer: Janie Storey Governance Support Advisor
Final Approval: Julie Gardyne General Manager Strategy and Economic Development
6.2.1 Murupara Area School
27 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.1 Murupara Area School (Cont.)
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40 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal
6.2.2 Tuhoe Manawaru Tribal
41 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
42 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
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Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 1
49 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
ITINERARY
Route map:
Map key 1 Paris Charles de Gaulle Airport 6 Arras 2 Amiens 7 Ypres 3 Somme 8 Messines
4 Paris 9 Passchendaele 5 Longueval 10 Brussels
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 2
50 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
Replica of Citation Award presented to
Private Pa Te Amo Pa Te Amo Ngai Tuuranga Hapu of Tuhoe Tribe was born in Maungapohatu and was only 20 years old when he enlisted in November 1916. In January of 1918, Pa Te Amo was awarded the Military Medal by Field Marshall Sir Douglas Haig for gallantry in the field following the battle for the Passchendaele Ridge, a high point on the Belgium plains from the 4th – 25th October. This was a critical position for an Artillery Observation Post. In a 6 month campaign from June to November, NZ lost 5,000 men on the Western Front line. Not only were they fighting with German troops but heavy rain and mud whereby the Māori Pioneer troops suffered cold, wet and miserable conditions throughout this campaign. Pa survived the war and returned to Ruatoki and passed away in 1960 aged 70.
Crux De Guirre Citation Award presented to
Private Puia Tamehana Private Puia Tamehana of Ngati Rongo and Ngati Koura hapu from Tuhoe Tribe enlisted in 1916 as part of the 10th reinforcements of the Māori Pioneer battalion in France as a 20 year old farmer. The battalion and the 3rd New Zealand infantry rifle brigade was attached to the first French army for the Messines offensive in 1917. To seize the Messines Ridge, they pushed north to capture the Belgium coastline up to the Dutch border. Puia alongside other Pioneer soldiers worked with the French artillary digging forward control posts and trenches for protection. Excavating and camouflaging heavy gun positions. In addition, carrying air torpedoes to the front lines plus digging and burying communication lines. All of this work was carried out under intensive heavy fire and Puia was severely wounded in the left arm at Flanders, Belgium on 20 July 1917. In 1918, General Anthoine of the French army awarded wounded pioneers like Puia Tamehana a French military decoration the Croix de Guirre French Cross for Conspicious bravery in the field.
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 3
51 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
ITINERARY Mon Nov 26 2018 at 9:10 PM Flight Emirates EK (449)
Depart Auckland Airport, Auckland (AKL) Terminal I at 9:10 PM
Equipment: Airbus Industries A380-800
Services: Dinner-Breakfast Refreshments
Duration: Total Journey Time: 17h 20m
Class: Economy Class
Arrive Tue Nov 27 2018 at 5:30 AM
Connection duration 2 Hours 20 Minuets
Flight Emirates EK (073)
Depart Dubai International, (DXB) Terminal 1 at 07:50 AM
Equipment: Airbus Industries A380-800
Services: Breakfast - Lunch Dinner
Duration: Total Journey Time: 7h 15m
Class: Economy Class
Arrive Charles de Gaulle (CDG) Terminal 1 at 12:25 PM
Arrive Paris airport, clear immigration, collect your luggage. Your Tour manager will greet you on arrival. Transfer to Longueval (156 kms / 2.30 hrs). After arrival and check-in to your hotel, the remainder of day is free. Full Briefing by our Tour Manager for visits in France.
Recce site at NZ National Memorial for Military and Cultural Rehearsals (dependent on arrival to Longueval)
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea & Coffee. Overnight Ibis or similar
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 4
52 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
Wed Nov 28 Longueval
Prepare for Commemorations after Breakfast
11:00 – 12:30 Conduct 1st Ceremony then visit the NZ National Memorial
On that first day, 6000 soldiers from the New Zealand Division joined the attack. They paid heavily with 600 killed (including 52 members of the Pioneer Battalion and the Maori Contingent) and 1200 wounded or missing.
After lunch Free afternoon to further The Caterpillar Valley cemetery contains the graves of sightsee. 214 New Zealand’s and on the wall of remembrance Dinner in hotel - 3 courses, plus ¼ Wine, are the names of 1272 New Zealanders lost during water, tea & Coffee. the fighting of 1916. Overnight Ibis or similar
Thu Nov 29 Paris - Longueval
Pack luggage and load onto Coach.
Breakfast then board coach and travel to Paris. Free day to visit Eifell Tower, other famous Museums, Notre Dam Cathedral, ride on river. Recce party and Speeches and Haka Rehearsals at NZ Embassy
Dinner at the hotel or a local restaurant - 3 courses, plus ¼ Wine, water, tea & Coffee. Overnight Ibis Paris 17 Clichy-Batignolles or similar
Fri Nov 30 Paris - Ameins Breakfast
AM – Free time and Preparations to attend NZ Embassy 12:00 – 14:00 Lunch at the NZ Embassy and formal ceremonies commence. 1500 Board Coach and travel to Ameins – Check Into Hotel Relax Sightseeing and Recce for Somme Commemorations Dinner at the hotel or a local restaurant - 3 courses, plus ¼ Wine, water, tea & Coffee. Overnight Ibis Amiens Centre Cathedrale or similar
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 5
53 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
Sat Dec 01 Ameins - Arras Breakfast - Preparations for Ceremony
11:00 – 12:30 Commemorations at the Somme Memorial site
1300- 1700 Free afternoon for other site visits and travel to ARRAS
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea and coffee
Overnight Holiday Inn Express Arras or similar
Sun Dec 02 Arras- Ypres- Belgium After Breakfast Board Coach and travel to Wellington Tunnels
All morning Visit Tunnel and Lunch at local Restaurant
3.30pm Board Coach and head directly to Ypres- Belgium
Meet with our Belgium Liason Guide at Hotel, have full briefing by our Guide
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea and coffee Overnight Flanders Lodge Leper
Mon Dec 03 Ypres- Belgium
Breakfast Free day to visit Battlefields of Messines, and other sites as directed by Freddy.
Recce Party to Underhill Cemetery and prepare rehearsals
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea and coffee Overnight Flanders Lodge Leper
2030 Attend Last Post Ceremony at Menin Gate – Lay wreaths
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 6
54 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
Tue Dec 04 Ypres- Belgium
After Breakfast – Preparations for Commemorations at Underhill Cemetery Te Miere Te Ua (Tuhoe soldier) and several other Maori Pioneers and others
10:00 Depart for Commemorations
11:00 – 12:30 Conduct ceremonies at Underhill Cemetery
1230 – 1300 Lunch and continue with Sightseeing with our guide for rest of afternoon.
Recce site and rehearsals at Messines
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea and coffee Overnight Flanders Lodge Leper
Wed Dec 05 Ypres- Belgium
After breakfast preparations for Ceremony at Messines
11:00 – 12:30 Commorations at Messines
Free Afternoon – Visit Passchendale Recce site at Passchendale
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea and coffee
Overnight Flanders Lodge Leper
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 7
55 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
Thu Dec 06 Ypres- Passchendale – Brussels
0800 -0900 Breakfast Before breakfast, Pack up bags and load to Coach
Board Coach and depart for Passchendale site
11:00 – 12:30 Final commemorations Passchendale
1300 Lunch on way to Brussels
Dinner in hotel - 3 courses, plus ¼ Wine, water, tea & Coffee.
Overnight Ibis Brussels City Centre or similar
Fri Dec 07 Brussels
0700 – 0800 Breakfast
0900-1100 Meet up with NZ Embassy Rep and Recce for Kapa Haka Rehearsals and Speeches
Free Day
1730 Depart for NZ Embassy
1800 – 2100 Dinner NZ Embassy, Exchange of Gifts, Speeches, Cultural Performanc (20 Minutes )
2200 Board coach and return to Hotel
Sat Dec 08 Brussels
Breakfast
Enjoy a Half day city tour of Brussels with Local Guide
View the main sights including the Grand Palace, and the Atomium.
Dinner at the hotel or in a local restaurant - 3 courses, plus ¼ Wine, water, tea & Coffee.
Overnight Ibis Brussels City Centre or similar
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 8
56 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
Sun Dec 09 Brussels
Breakfast
Free Day shopping an tour around Brussels
Dinner and free evening
Preparations of kit for flight back to NZ
Final farewell Dinner at the hotel or in a local restaurant - 3 courses, plus ¼ Wine, water, tea & Coffee. Overnight Ibis Brussels City Centre or similar
Mon Dec 10 2018 at 8:15 PM
Flight Emirates EK (182)
Depart Brussels Airport, Auckland (AKL) Terminal I at 8:15 PM
Equipment: Airbus Industries A380-800
Services: Dinner-Breakfast Refreshments
Duration: Total Journey Time: 6h 40m
Class: Economy Class
Arrive Tue Dec 11 Dubai International, (DXB) at 05:55am
Connection duration: 4 hours 10 minutes
Flight Emirates EK (448)
Depart Dubai International, (DXB) Terminal 1 at 10:05 AM
Equipment: Airbus Industries A380-800
Services: Breakfast - Lunch Dinner
Duration: Total Journey Time: 16h 05m
Class: Economy Class
Arrive Auckland Airport, Auckland (AKL) Terminal 1 at 11:10 AM
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Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 9
57 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
NOMINAL ROLL OF VETERANS FROM WW1 NGĀ HŌIA NŌ TE ROHE PŌTAE O TŪHOE 72 soldiers of Tūhoe descent served in the war. † Died (3) * Volunteered but didn't serve overseas (16) § Pākehā (5) Regimental Rank Last Name First Name No. TPR 58195 Black John Henry PTE 56571 Doherty Adrian TPR 13/2318 Doherty Aperehama PTE 20059 Ereatara Tamaho PTE 84774 Hape Poata* PTE 19917 Hare Tame PTE 20872 Hare Tawhio PTE 20022 Haturini Hape PTE 84760 Haturini Wenerei* PTE 19760 Hohepa Puehu † PTE 19494 Hohepa Te Mea PTE 84788 Hohua Hamuera* PTE 84775 Hohua Ngahuru Hori* PTE 20859 Hohua Mita Hori Hikairo PTE 19641 Horohau Wikiriwhi PTE 16/626 Kahukiwa Momi PTE 20050 Kamureti Pita PTE 16/630 Karaitiana Rutene PTE 16/16 Lambert Thomas PTE 60619 Loffley Ray Te Wera CAPT 21713 Mahoney Earnest § 2nd Lt 13/1067 Mahoney Brian § TPR 13/1066 Mahoney Edward § PTE 12/1705 Mahoney Ulic § PTE 92008 Matekuare Iharaira PTE 16/812 Matiu Tamati Hira PTE 16/1455 Mika Rangitane PTE 20036 Mika Mana* CPL 16/1388 Milroy Wharekaniwha Lt 8/1888 Milroy Fred § PTE 84765 Pokai Matiu* CPL 20868 Paora Rangiaho SGT 19736 Pouwhare Ngapaki PTE 20612 Rangiaho George Tamure Mihaka PTE 20768 Rawiri Thompson Parakiri PTE 16/836 Reha Phillip
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 10
58 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
NR - Reha Te Awhena* PTE 60546 Rota Taurangi PTE 23269 Tahakawa Wiremu PTE 84759 Taihakoa Manawahau* PTE 16/1495 Taite Pita PTE 20870 Takao Karaka PTE 16/605 Tamahau Wiremu PTE 20862 Tamehana Puia PTE 16/1496 Tangohau Te Au Kopa 2nd Lt 84770 Tawari Tukumaru* PTE 19563 Te Amo Charley PTE 20860 Te Amo Pa PTE 16/874 Te Are Whanoke NR - Te Paerata Te Ihi PTE 20664 Te Pairi Wirihana PTE 19435 Te Piihi Te Teira PTE 16/845 Te Rewa Meihana 2nd Lt 84755 Te Rewa Te Arohana* PTE 84893 Te Tuhi Tame PTE 16/846 Te Ua Te Miere † PTE 20049 Te Waara Hauwaho PTE 20047 Te Whare Te Hiko SGT 20865 Te Whetu Tame PTE 20046 Te Whetu Kingi PTE 12/3170 Thrupp Fred § PTE 84763 Tioke Peratiaki* PTE 16/119 Tioke Timutimu PTE 84754 Toto Rua (Moki Teepu)* LCPL 16/1584 Tuhoe Hani Kawata PTE 20045 Tuhoe Barney Rerewaka* PTE 2/2167 Tupe George PTE 20044 Turei Te Whitu PTE 84767 Tuwairua Tame* Lt 20701 Uatuku Te Iritima † PTE 16/857 Whenuanui Roki GUNNER 42976 Wilson Taneatua PTE 16/237 Wilson William Frederick George PTE 20861 Wimutu Hini Wi PTE 19943 Wiremu Mahu PTE 16/237 Wiremu Rupi
Tuhoe Pilgrimage to France and Belgium November 2018 – Contact Hemana Waaka [email protected] Page 11
59 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 6.2.2 Tuhoe Manawaru Tribal (Cont.)
60 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 7 Chairperson and Subcommittee Reports
7 Chairperson and Subcommittee Reports 7.1 Chairpersons Report – August 2018
Subject: CHAIRPERSONS REPORT – AUGUST 2018
To: MURUPARA COMMUNITY BOARD
Meeting Date: WEDNESDAY, 22 AUGUST 2018
Written by: CHAIRPERSON SON
File Reference: A1333251
1. REASON FOR THE REPORT
The report is to provide information on the activities undertaken and events attended since the last meeting.
2. COMMUNITY INPUT
9 July 2018 Matariki Tu Rakau at Wingate Park Chairperson 2 gardeners Places and Open Spaces
3. GENERAL
3.1. Whakatāne Beacon
The front page of the Beacon on Wednesday, 4 July 2018, had an article stating the Tūhoe Tuawhenua Trust had applied to the Murupara Community Board for funds to help 12 Murupara teens – “Youth crime focus of scheme.” The article also spoke of a presentation from Sergeant Cassidy. Most disappointing the facts for the Tuhoe Tuawhenua Trust were not correct and the police report was seven weeks old. This has been addressed by the Council’s Communications Manager to the Beacon.
3.2. Galatea/Murupara Ward Garden Competition
The entry forms have been delivered to all letterboxes within our Ward. There are 3 categories to enter with the new category “Special Corner of your Garden”. Entries are open until 31 October 2018. Do encourage gardeners to enter. There is help for non- gardeners who wish to begin.
3.3. Murupara Swimming Pool
The pool will be opening at Labour Weekend, which is not too many weeks away. Do let me know of any ideas that will encourage greater use of the Murupara Pool during the season. The bbq area becomes extremely hot throughout the afternoon. What ideas do Members have for shading this area?
61 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 7.1 Chairpersons Report – August 2018 (Cont.)
3.4. Keep NZ Beautiful
The Board will be organising a Community Clean Up Day – “Keep Galatea – Murupara Ward Beautiful” during the school holidays 28 September to 15 October 2018.
RECOMMENDATIONS:
1. THAT the Chairperson’s Report – August 2018 be received; and 2. THAT $500 be allocated from the Murupara Community Board Discretionary Fund towards the cost of the prizes and function or the Murupara/Galatea Garden Competition.
Report Authorisation
Approval: Alison Silcock Chairperson
62 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Murupara Community Board - AGENDA 7.1 Chairpersons Report – August 2018 (Cont.)
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