General & Financial Conditions

2020-2021 Academic Year Table of Contents

2020/2021 Calendar of Term Dates 2 Transport Services 10

Costs 10 General Conditions 3 Cancellation policy 10 Routes and bus schedule 10 Activities and services 3 Ad hoc 10 Admissions, enrolment and re-enrolment 4 Transport safety 10 Educational programme and placement 4 How to register 11 Exclusion and expulsion 4 Transport zones 11 Health and well-being 4 Insurance 4 School resources 4 Lunch Services 12 Living arrangements 5 Learning Support (LS) and Lunch 12 English as an Additional Language (EAL) 5 Health and safety 12 Counselling Services 5 How to register 12 Uniform 5 Cancellation 12 Other expenses 5 Extended Care snack 12 Coffee Corner 12

Financial Conditions 6 ECAs and Extended Care Provision 13

Fees 6 Extended Care provision 13 Administrative & registration fees 6 Tuition fees 6 Mandatory activities 7 Additional services 7 Deadlines for bus and lunches cancellations 8 Extended Care fees 8 Learning Support (LS) and English as an Additional Language (EAL) fees 8 Conditions of payment 8 Financial conditions for mid-term starters 8 Sibling discounts 9 Visas and residency permits in 9 Cancelled registration and withdrawal 9 Revision and applicable law 9 Force majeure 9

1 School Calendar

2020/2021 Calendar of Term Dates

Autumn Term 2020 Monday, 24th August Orientation morning for new students and new families. After- noon session for current students and their families Tuesday, 25th August * Classes begin Monday, 21st September Jeûne Fédéral - Public holiday/school closed Monday, 12th - Friday, 23rd October Mid-term holiday Friday, 13th November School closed - Pedagogical day for staff Tuesday, 15th December * Winter holiday (Classes end at 12h00)*

Spring Term 2021 Wednesday, 6th January Classes begin Friday, 19th February School closed - Pedagogical day for staff Monday, 22nd - Friday, 26th February Mid-term holiday Thursday, 1st April Last day of term (classes end at 16h00) Friday, 2nd - Friday 16th April Spring holiday

Summer Term 2021 Monday, 19th April Classes begin Wednesday, 12th May School closed - Pedagogical day for staff Thursday, 13th - Friday, 14th May Ascension holiday Monday, 24th May Whit Monday holiday Friday, 25th June Summer holiday (classes end at 12h00)

* Deadlines for notification to leave La Côte International School If leaving at the end of Autumn Term (December 2020) Notify the school by Tuesday, 25th August 2020 If leaving at the end of Spring Term (April 2021) Notify the school by Tuesday, 15th December 2020 If leaving at the end of Summer Term (June 2021) Notify the school by Wednesday, 31st March 2021

2 General Conditions

Activities and Services

The following activities are mandatory for La Côte International School students:

Year Group Mandatory Activities The following services are available • 4 Ski days in Spring Term to students at an additional cost to Years 1 - 4 • 3-day residential trip the fee payer: • Bus Service • 1 Week ski camp • Lunch Service Years 5 - 6/7e • 3-day residential trip • Optional Extra-Curricular Activities (many complimen- tary after-school activites will • 1 Week ski camp (Year 7 - 8 inclusive) Years 7 - 11 be offered by the school at no • 1 Week residential camp additional cost) • Extended Care Provision • Residential trips to support the CAS curriculum Diploma students • Private Classes (e.g. music (Details to be provided at a later date) lessons) • Learning Support (LS) and All students • Day trips to support curriculum knowledge English as an Additional Language (EAL)

3 Admissions, enrolment and re-enrolment the school’s website. The admission process at La Côte International School requires parents to fill in an online application form on the school Health and well-being website, and to submit the required documentation. Where It is our top priority to protect the health, safety and well-being appropriate, current Learning Support reports and other of our students and staff. Parents are required to follow school documents will be requested by the Admissions Team. health and safety procedures as officially communicated in the Parent Handbook to ensure a healthy school environment. Upon receipt, the application form will be processed and The school adheres to best practice regarding hygiene routines reviewed by the Admissions Committee. The School Principal and all aspects of safety in the educational environment. has the ultimate decision making authority on all admissions. When required, the school applies public health measures in The acceptance letter will contain the school’s bank details for accordance with the Swiss Federal Office of Public Health. payment of the registration fee, which should be settled within 10 days in order to secure the child’s place. Insurance Swiss law requires that all residents of Switzerland have Students at La Côte International School are automatically re- minimum medical and hospital coverage (Assurance de base) enrolled each year. for sickness and accidents. Families who are insured with non- Swiss policies must have the equivalent cover for sickness and Parents are responsible for meeting the deadline of the accidents. The parents or legal guardian should insure children withdrawal notice period. Please refer to our school for any accidents and illness that may occur during school and calendar on page 2 for the exact deadlines for notification to extracurricular activities (to include helicopter evacuation if leave for the 2020-2021 academic year. required). La Côte International School will not be held liable for failure to comply with these terms.

Educational programme and placement Parents are requested to have a liability policy to cover possible La Côte International School will accept only those students expenses and damages caused by their child within the context whose needs can be met by the school. The first six (6) weeks of the school, both inside and outside of the school. of school attendance are considered probationary and during this period the student will be assessed. If the assessment La Côte International School reserves the right to take all shows that the needs of the student cannot be met, the school necessary actions in the best interest of the health and well- reserves the right to cancel the enrolment. being of the student. The parents explicitly authorise La Côte International School to take all necessary actions to provide The confirmation of acceptance letter is offered on the basis of medical treatment to the student and agree to pay all expenses the information available to the school at the time of accepting incurred at the discretion of the school for the medical the student. The school reserves the right to cancel the contract treatment of a student. A copy of the health insurance coverage if it deems that the information supplied was inadequate or must be provided to the school upon enrolment of the pupil. incorrect. Any changes of the Health Insurance provider must be notified to the school immediately. Furthermore, in extreme cases, where the school can no longer meet the special educational needs of a child after all avenues School resources have been explored, and after consultation with the parents, the For Year 6 to Year 9, the school provides an in-school iPad with school reserves the right to terminate the enrolment. cover which will remain in school. Students in Year 10 to DP2 are required to bring their own laptop device. Exceptionally for the Exclusion and expulsion 2020-2021 academic year, the school will provide a laptop for The school may exclude or expel a student when it believes students in Year 11. that this is in the student’s or other students’ best interests. In addition, a student may be expelled if they do not respect the rules as presented in the Positive Behaviour Policy available on 4 Living arrangements Other expenses Students must live with their parents or a close family relative Any other expenses not mentioned in these General and who can be named as a legal guardian and the school Financial Terms and Conditions will be billed separately. reserves the right to terminate the Enrolment Contract if this is not the case.

Learning Support (LS) and English as an Additional Language (EAL) La Côte International School is an inclusive school and welcomes, on a case-by-case basis, children with identified learning difficulties when we feel we can offer them the support they need. Individual needs should be discussed in advance with the admissions team, the Principal, the Heads of School and the Learning Support Coordinators. Unfortunately, we have neither the resources nor the facilities to educate children with severe learning difficulties.

In order to develop a tailored educational plan for the pupil concerned, it is essential that all additional needs are clear to the school prior to a student starting at La Côte International School. Failure to disclose relevant information can lead to a delay in providing suitable support for the child and can compromise the effectiveness of the class as a whole. In extreme cases, this could lead to the cancellation of enrolment.

If the school’s Learning Support team determines that a child requires LS or EAL support, two (2) sessions per week will be provided free of charge. Any additional LS or EAL sessions will be provided on the condition that the additional costs are met by parents or their fee sponsor. The school reserves the right to terminate the enrolment of a child where the required additional financial support needed cannot be provided, or the needs change significantly after the child has joined the school.

Counselling Services School counsellors are available to support students in the Primary and Secondary school. A process of referral is in place and three (3) sessions per referral will be provided free of charge as recommended by the school’s Counselling Services.

Uniform The school has an official school uniform and a sports uniform. Children are required to wear the appropriate uniform and brown, black or dark blue/navy shoes at all times. The parents or fee sponsor must cover the cost of the uniforms.

5 Financial Conditions

Fees

The School Tuition Fees cover the costs of the required schoolbooks and classroom materials including the use of the iPads during term time when required. All fees are in Swiss Francs (CHF) and applicable per student.

Administrative & Registration Fees

The registration fee is payable upon acceptance for new students only. The yearly administration fee is applicable to each student at the start of every academic year.

Registration Fee Foundation 0 - 2 2,000 Registration Fee Primary & Secondary School 3,000 Yearly administration fee 850

Tuition Fees Fees are in CHF Annual Autumn Spring Summer Fees Term (40%) Term (30%) Term (30%) Foundation 0 & 1 Mornings 18,510 7,404 5,553 5,553 only* Foundation 0 & 1 Extra after- 1,810 724 543 543 noon* Foundation 0 & 1 full day 26,250 10,500 7,875 7,875 Foundation 2 full day 27,300 10,920 8,190 8,190 Primary School Year 1-2 27,300 10,920 8,190 8,190 Primary School Year 3-6, 7e 28,700 11,480 8,610 8,610 Secondary School Year 7 to 11 31,950 12,780 9,585 9,585 Maturité suisse 8e, 9e, 10e 31,950 12,780 9,585 9,585 Secondary School Diploma 35,280 14,112 10,584 10,584 Programme (DP1 & 2)

*For students not attending on a full-time basis in Foundation 0 and Foundation 1, tuition fees will be calculated on the basis of the Mornings only rate plus the additional Afternoon rate.

6 Mandatory activities These activities are mandatory and non-refundable (except for medical withdrawal, which may be claimed through insurance). The rates listed below represent compulsory additional fees and do not include any ski equipment.

4 Skiing days – Year 1-4 440 Ski Trip – 1 week (Year 5 & Y6/7e) – (Year 7/8e & Year 8/9e) 995 Residential Trip (Year 1-6, 7e) 495 Residential Trip Year 7 795 Residential Trip Year 8 875 Residential Trip Year 9 795 Residential Trip Year 10 995 Residential Trip Year 11 795 Residential Trip DP1 & DP2* 2,000

* estimate charge, depending on the student’s subject choice and required residential trips

Uniform Based on items ordered IGCSE assessment fees, applicable to each exam entry (Year 11 only)** Based on chosen subjects DP exam fees (DP2 only)*** 900

** subject to student participating in the exam *** subject to change as based on 2019/20 estimates at time of print

Additional services Bus – 5 days per week

The rates apply for the entire academic year. The school bus service is not a “door to door” service. Stops are chosen for the convenience of the greatest number of students, safety and location. Partial-week rates are not available, nor any reductions in case of absence or irregular school hours.

Zone 1 Zone 2 Zone 3 Roundtrip 3,900 4,300 4,700 One way 2,350 2,800 3,050 Occasional ad-hoc booking (single journey) 20 25 30

Lunch – 5 days per week

Foundation 0 – Year 2 Year 3 – 6/ 7e Secondary Annual 2,500 2,750 2,950 Autumn Term 1,000 1,100 1,180 Spring Term 750 825 885 Summer Term 750 825 885

7 Deadlines for bus and lunches cancellations Cancelling for the Spring Term (Jan-March 2021) Notify the school by Tuesday, 15 December 2020 Cancelling for the Summer Term (Apr.-June 2021) Notify the school by Monday, 15 March 2021

For lunches, we will accept cancellations up to the 15th of September for the Autumn Term, effective from 1st of October.

Extended Care fees 15:15 - 16:15 12 CHF All other fees are to be paid within 10 days of receiving the 16:15 - 17:15 12 CHF invoice. 17:15 - 18:15 12 CHF 3. As long as the fees due are not settled, the student will not be authorised to attend activity, classes, examinations or Graduation. Reports, diplomas or recommendations shall Learning Support (LS) and English as an Additional not be released until all financial obligations are settled. Language (EAL) fees Parents agree to pay an annual default interest of 5% for all Support sessions are not charged if the school is given 24 hours late payment. Parents agree and acknowledge that tuition advance notice for cancellations or if there is a school event fees and additional fees are due and payable in accordance when the lesson was due to take place. All other sessions will be with the Terms and Financial Conditions. billed. 4. Fees will be charged on a pro-rata basis for Foundation 0 Individual Lessons (60 minutes) 80 CHF and 1 students enrolled on a part-time schedule (five half- Group Lessons of 2-3 students 55 CHF days per week is the minimum number of days allowed for (60 minutes) enrolment in the Foundation 0 and 1 programme).

Conditions of payment 5. If the registration and tuition fees as well as any other 1. A registration fee is payable immediately upon acceptance service fees are paid by the employer, the parents remain of the admissions offer for new students. School places responsible for the payment of the fees in case of conflict are not secured until the payment has been received. This between the employer and the parent. registration fee covers the administrative costs of processing the registration. The registration fee is non-refundable Financial conditions for mid-term starters should a family decide not to enrol their child after payment. For families enrolling their child mid-term the full cost of the half-term when the child is enrolled will be charged. Costs of the 2. Fees can be paid annually or in three termly instalments, as Mandatory Activities for the relevant terms will be charged. indicated in the table below.

Type of payment Payment date Annual 31st July Autumn Term (first instalment) 31st July Spring Term (second instalment) 15th December Summer Term (third instalment) 31st March

8 Sibling discounts Sibling discounts will be offered where three or more children from the same family attend La Côte International School. There will be a 5% sibling discount for the 3rd child and 10% for the 4th and more. The percentage discount is available to younger siblings’ tuition fees only. If the elder child has graduated from the school, he/ she will still be counted in the total number of children from the same family.

Visas and residency permits in Switzerland In order to be accepted by La Côte International School, all students must be in possession of a residence permit for Switzerland, with the exception of Swiss nationals. No reimbursement or discount is possible in case of visa refusal or late arrival due to visa issues.

Cancelled registration and withdrawal

For departure during the school year, one (1) full term’s notice is required. The deadlines for withdrawal are listed in the Calendar of Term Dates (p. 2). Refunds of tuition or mandatory activities fees will not be considered for any reason, including illness.

Revision and applicable law The school reserves the right to change its General Financial- Terms and Conditions at any time. The present document su- persedes and replaces any previous versions. The School Fees are reviewed annually and therefore subject to change from one academic year to the next. Any legal dispute, controversy or claim relating to these terms and conditions is subject exclusively to Swiss law and the courts with jurisdiction over .

Force Majeure In the event of closure of the school through no fault of La Côte International School, for example by decision of the authorities due to an epidemic, the school fees for the term(s) concerned by the closure will be invoiced and will remain due to La Côte International School.

9 Transport Service

La Côte International School provides a roundtrip bus transport service to and from its Aubonne Campus.

Costs Transport costs are in addition to tuition costs. Priority will be given to those who register for round-trip service if registrations exceed capacity. The rates apply for the entire academic year for 5-day weeks and are charged according to zone. As noted below, there are 3 zones based on distance from the school. Partial-week rates are not available, nor any reductions in case of absence or irregular school hours.

Cancellation policy Cancellation requests should be made in writing and sent to transport@ international- school.org at least two weeks before the end of the term. Failure to comply with this condition necessitates that the school will charge in full for the service.

Routes and bus schedules The school bus service is not guaranteed to be a “door to door” system. Traffic flows and the presence of safe parking areas will determine the location of the bus stop. Routes must have a minimum of 4 students in order to operate. Any changes of residence midway through the year need to be communicated in advance to the transport office and will only be accepted if these do not negatively impact other families on the route. Families joining the school after the commencement of the school year may join the bus service if space allows, and if they can use an existing bus route.

Ad hoc For students who are not registered for bus transport, we offer an ad hoc service, for occasional use. Please see page 18 for price details of occasional bus service bookings according to zone. Ad hoc requests must use existing bus routes, and all usual safety provisions apply. Requests must be sent by email at least 48 hours in advance to transport@ international-school.org and must be confirmed by return email. .

Transport safety Our bus service is available to children from age 4. We will consider accepting children from age 3 on a case by case basis. Seat belts and the school’s safety equipment on the buses (child seats and boosters) are used in accordance with Swiss traffic laws. All students are required to maintain safe and appropriate behaviour during the bus journey and drivers will support positive behaviour at all times. The school has the right to deny school bus transport to students who do not conform to safe behaviour expectations. Drivers employed to work for our school are all professionally qualified and meet all legal Swiss and Nord Anglia Education standards for best practice.

10 They receive annual professional development and training. Failure to comply with any of the above Terms & Conditions may result in the school being unable to continue offering the bus service.

How to register As places are limited, we encourage parents to register for bus services as soon as possible by email or on the application/re- enrolment form.

Transport zones Zone 1: , Aubonne, Bougy-Villars, , Bussy- Chardonney, Etoy, Féchy, Lavigny, Montherod, Mont sur , , Rolle, Saint-Livres, Saint-Prex, Villars- sous- , Yens.

Zone 2: Apples, , , , , , , , , , Echandens, Ecublens, Essertine-sur-Rolle, , , Gimel, , Gland, , , Lully, Lussy-sur-, Morges, , Préverenges, , St. Saphorin- sur-Morges, Saint-Sulpice, Signy-Avenex, , , Trélex, Vich, , Vufflens-le- Château.

Zone 3: Arzier, , Bogis-Bossey, , , Céligny, Chavannes-de-Bogis, Crans près-Céligny, , , Crissier, Epalinges Croisettes, , , , Lausanne, Le Muids, Le , , , Renens, Tannay, Versoix.

11 Lunch Services

La Côte International School offers meals cooked on-site by How to register professional caterers using the school’s purpose-built kitchen. Registration for lunch can be done by completing the appropriate information on the application form as well as by Lunch email at [email protected] All students have the choice of using the school’s lunch service or bringing a packed lunch. Parents who opt for the lunch Cancellation service may enrol their child on an annual or a termly basis. Cancellations will be accepted on a termly basis only. All Students will have the choice of two options each day, a requests for cancellation should be made in writing and sent to traditional menu and a vegetarian menu. A salad buffet will be [email protected] at least two (2) weeks before on offer as well. There will always be fruit, yogurt or pudding the end of term. Failure to comply with this condition will result offered for dessert. For school outings or trips, students using in being charged in full for the service. the lunch service will be provided with a packed lunch. Extended Care snack Please note, children in Foundation 1 who attend school only For those students enrolled in Extended Care, a daily afternoon in the morning may stay until 11h45 without lunch or they may snack will be provided as part of the service. choose to remain in school until 13h00 with lunch. Coffee Corner Health and safety There is a Coffee Corner available for parents and secondary Special Diets students on the school premises. Light snacks will be available La Côte International School will, wherever possible, provide as well. All items must be paid for in cash at the time of special meals based on ethical, religious or medical needs. purchase. The Coffee Corner will be open to parents from 07h45 Depending on the requirements, there may be a surcharge - 09h45 and 14h30 - 16h30. added to the price of the standard meals. Where an individual child requires a diet beyond the normal capabilities of our kitchen, parents may need to supply a packed lunch. For food allergies and intolerances, a medical certificate is required before meals can be served in the school restaurant. The school declines any liability in the case that medical certificates have not been provided.

12 Extra-curricular Activities and Extended Care Provision

La Côte International School offers the following activities and services for interested parents and their children. The prices and conditions are available in the respective registration links shared with you prior to the new term. Registration is final and non-refundable.

1. Optional Extra-Curricular Activities 2. Competitive and Non-competitive Sports 3. Extended Care Provision (Continuity Care and After-school Care). 4. Private Classes (e.g. music lessons)

Detailed information on the above items will be provided to all families prior to the start of the school year. Some Extra- Curricular Activities are subject to change on a termly basis.

Extended Care As the number of places available in Extended Care is limited, parents are required to sign-up in advance via our online booking system CHQ to secure a place for their child.

The cost for Extended Care is charged per hour and is detailed under Financial Conditions on page 8. Parents who sign-up their child/ren for Extended Care will be invoiced separately for this service.

13 La Côte International School Chemin de Clamogne 8 1170 Aubonne, Switzerland +41 (0)22 823 26 26 [email protected]