RESOLUTION NO. R-3-201 5

AUTHORIZING THE EXECUTION OF AN ENGINEERING CONTRACT AMENDMENT#2 WITH BAXTER & WOODMAN, INC. FOR THEIL ROUTE 19 (IRVING PARK ROAD) AND YORK ROAD WATER MAIN REPLACEMENT AND LIGHTING IMPROVEMENTS PROJECT IN THE AMOUNT NOT-TO-EXCEED $42,635

WHEREAS the Village of Bensenville retained Baxter & Woodman to perform design engineering services in conjunction with the Department of Transportation's (IDOT) IL 19 (Irving Park Road) and York Road Grade Separation Project with respect to water main design and lighting improvements; and

WHEREAS due to multiple design changes, Baxter & Woodman was forced to redesign different components of the project; and

WHEREAs· Baxter & Woodman performed these redesign duties at the direction of Village of Bensenville staff; and

WHEREAS "Engineering Services Agreement- Amendment #2" which defines the changes in scope and corresponding effort is attached to this Resolution.

NOW THEREFORE BE IT RESOLVED by the President and Board of Trustees of the Village of Bensenville, Counties ofDuPage and Cook, Illinois as follows:

THAT the Village Board authorizes the Village Manager to execute the necessary documents to Baxter & Woodman, Inc. of Itasca, IL for an engineering contract amendment for the IL Route 19 (Irving Park Road) and York Road Water Main Replacement and Lighting Improvements Project in an amount not-to-exceed $42,635.

PASSED AND APPROVED by the President and Board of Trustees of the Village of Bensenville, Illinois, on this 22- day of .Ja nuary , 2015.

/~S;;tFran oto Vtllage President

ATTE~

~~sa 1vera- fUJI o Deputy Village Clerk AYES: Janowiak, Jarecki, O' Connell, Ridder, Wesseler

NAYS: ------None ------ABSENT: Bartlett January 5, 2015

Mr. Joseph M. Caracci, PE Director of Public Works Village of Bensenville 717 East Jefferson Street Bensenville, Illinois 60137

Subject: Village ofBensenville -IL Route 19 (Irving Park Road)/York Road Water Main Replacement/Lighting Improvements

Dear Joe:

Attached for your review is Engineering Services Agreement Amendment No. 2, which includes the following additional work required to complete the design of the IL Route 19fY ork Road Water Main Replacement and Lighting Improvements project:

• Agency Coordination. Assist the VILLAGE with coordinating with lOOT after the original submittal on July 12,2011 for ten plus additional PROJECT letting dates as follows.

• Water Main Design and Final Design Revisions. Re-design water service connections on Irving Park Road. Re-design water main location and connections on York Road at and on Irving Park Road at the Bensenville Ditch. Re-design water main connection to the York Road Lift Station. Prepare revised engineer's opinion of probable cost, specifications, and quantity takeoffs to reflect design revisions.

• Sanitary Sewer Improvements. Design sanitary system improvements that include separating the north and south sewers and connections to the York Road Lift Station.

• Combination Lighting Pole Design. Evaluate the use of combination poles at the intersection of York Road and Irving Park Road. Update plans, special provisions, and summary of quantities to reflect the intermediate let dates through September 2013. Revise lighting design to include LED lighting.

• York Road Access. Professional engineering services to assist Village prepare an exhibit for a meeting with lOOT to discuss keeping left-turn access from north-bound York Road to west-bound Brookwood Street.

A summary of our engineering and subconsultant fees for the project are as follows:

T a ble Summanzmg Ens;nneern1g . costs: Project No. Original ESA ESAAmend 1 ESAAmend2 Total 100943.40 $98,000.00 $20,600.00 $118,600.00 100943.41 $10,000.00 $42,635.00 $52,635.00 Engineering $98,000.00 $30,600.00 $42,635.00 $171,235.00 Totals BAXTE OODMAN Consulting Engineers

The $171,235 total cost for this project includes additional revisions based on the revised project letting dates, revised lighting and water main designs, sanitary sewer improvements, and site access.

If you have any questions regarding the above please contact me at 815.459.1260.

Very truly yours,

BAXTER & WOODMAN, INC. CONSULTING ENGINEERS ~;/.~ John V. Ambrose, P.E. Vice President

JJT /JVA:jak BAXTE OODMAN

VILLAGE OF BENSENVILLE, ILLINOIS IL ROUTE 19 (IRVING PARK ROAD) AND YORK ROAD WATER MAIN REPLACEMENT AND LIGHTING IMPROVEMENTS

ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 2

THIS AGREEMENT AMENDMENT is made this_ day of 2013, by and between the Village of Bensenville, Illinois, hereinafter referred to as the VILLAGE, and Baxter & Woodman, Inc., Consulting Engineers, hereinafter referred to as the ENGINEERS for the purpose of amending the Engineering Services Agreement between these parties dated january 11, 2011 and previously amended on February 28, 2012, hereinafter referred to as the AGREEMENT to include additional design services and associated fee.

WITNESSETH that in consideration of the covenants herein, these parties agree as follows:

SECTION 2.1, 2nd Sentence of AMENDMENT NO.1 is hereby deleted in its entirety and replaced with the following Section 2.2:

"2.2 The ENGINEERS' fee for additional design services, bidding assistance, and construction services for the water main, lighting, and sanitary sewer improvements on Irving Park Road described in Exhibit B Sections 24 through 26 shall be computed on the basis of their hourly billing rates for actual work time performed plus reimbursement of out­ of-pocket expenses including travel costs, adds $42,635.00 to the previously approved $10,000.00 for a total not-to-exceed fee of$52,635.00; ENGINEERS' Project No. 100943.41."

EXHIBIT B, Section 24 of the AGREEMENT is hereby deleted in its entirety and replaced with the following paragraphs:

"24. FINAL DESIGN REVISIONS • Revise specifications and summary of quantities for the water main and sanitary system to reflect IDOT standard pay items for a revised letting date of either April 2012 or june 2012. • Agency Coordination. Assist the VILLAGE with coordinating with IDOT after the final submittal on july 12, 2011 for PROJECT letting dates as follows: o january 2012 o March 2012 o April2012 BAXTE OODMAN

o June 2012 o August 2012 o November 2012 o January 2013 o March 2013 o June 2013 o September 2013 o Various submittals

• Water Main Design o Re-design water service connections on Irving Park Road. o Re-design water main location and connections on York Road at Roosevelt Road and on Irving Park Road at the Bensenville Ditch. o Re-design water main connection to the York Road Lift Station. o Prepare revised engineer's opinion of probable cost to reflect design revisions for the revised April 2012 and June 2013 letting dates. o Revise specifications to match updated Village standards. o Prepare revised quantity takeoff to reflect design revisions for the revised let dates of April 2012, June 2012, August 2012, November 2012, January 2013, March 2013, June 2013, and September 2013.

• Sanitary Sewer Improvements o Design sanitary system improvements that include separating the north and south sewers and connections to the York Road Lift Station.

• Final Design Revisions o Revise specifications and summary of quantities for the water main and sanitary system to reflect IDOT standard pay items for the revised letting dates of August 2012, November 2012, January 2013, March 2013, and June 2013, and September 2013.

• Combination Lighting Pole Design o Evaluate the use of combination poles at the intersection of York Road and Irving Park Road. o Update plans, special provisions, and summary of quantities to reflect the intermediate let dates through September 2013. o Redesign street lighting to include LED lights to meet March 2015 bid letting.

• York Road Access o Professional engineering services to assist Village prepare an exhibit for a meeting with IDOT to discuss keeping left-turn access from north­ bound York Road to west-bound Brookwood Street. BAXTE OODMAN Consulting Engineers

All other provisions of the AGREEMENT shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused the execution of this Agreement by their duly authorized officers as of the day and year first above written.

BAXTER & WOODMAN, INC. VILLAGE OF BENSENVILLE, ILLINOIS

By~/~ By Vice President

January 5, 2015 Date of Signature

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