Regular Meeting of Council Council Chambers September 24, 2013 at 7:00pm
1. Call to Order Introduction of Art 1.1 Verbal Report: Mayor Clay at Council File: 7705-01
Historical 1.2 Verbal Report: Mayor Clay Highlight – File 1485-015 Centennial 2013
2. Public Input
3. General Matters Report on 3.1 Verbal Report: Mr. and Mrs. George and Linda Balzer Summer Sunday File 7810-20-13 Concert Series
CERA Society 3.2 Delegation application dated July 17, 2013 File: 0550-01 Pages 13-14 Gurinder Mann on behalf of CERA Society to be in attendance to provide updates to Council on the work of the organization.
Douglas College 3.3 Delegation application dated August 1, 2013 Bursary File: 0550-01
Pages 15-16 Delegation request approved by Council resolution at the Special Meeting of Council held on September 3, 2013.
Mr. Robert Simons to be in attendance.
Council’s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character.
Please note that Council meetings are filmed and streamed live to the city’s website. Any comments you make at the meeting as well as your image may appear on the city’s website. Document: 208592
Evergreen Line 3.4 Presentation: Evergreen Project Officer, Amanda Farrell Presentation – File: 8640-03 Project Update (Progress, Environmental, Tunnel Plans)
4. Legislative Matters Minutes 4.1 File: 0550-05
Pages 17-26 Recommendation:
THAT the minutes of the Special Meeting of Council held September 3, 2013 be adopted.
Minutes 4.2 File: 0550-05
Pages 27-28 Recommendation:
THAT the report of the Public Hearing held Tuesday, September 10, 2013 be received.
3000/3002 Murray 4.3 “City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Street Rezoning Bylaw No. 218, 2013, No. 2966” – a bylaw to rezone 3000 and (M1 to P1) 3002 Murray Street from Light Industrial (M1) to Public Service (P1) Pages 29-30 File: BL2966
First and second reading given on July 23, 2013. Public Hearing held September 10, 2013.
Recommendation:
THAT Bylaw No. 2966, being City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 218, 2013, No, 2966 be now read a third time.
THAT Bylaw No. 2966 be now adopted.
City of Port Moody Regular Council Meeting – September 24, 2013 2
3000/3002 Murray 4.4 “City of Port Moody 3000 and 3002 Murray Street Park Street Park Dedication Bylaw, 2013, No. 2967” – a bylaw to dedicate lands Dedication as Park pursuant to the Community Charter File: BL2967 Pages 31-32 First three readings given on July 23, 2013. If Bylaw 2966 is adopted.
Recommendation:
THAT Bylaw No. 2967, being City of Port Moody 3000 and 3002 Murray Street Park Dedication Bylaw, 2013, No. 2967 be now adopted.
Zoning Bylaw Text 4.5 “City of Port Moody Zoning Bylaw 1988, Amendment Bylaw Amendment – RS3 - No. 217, 2013, No. 2964” – a bylaw to clarify permitted building Bylaw 2964 height in the One-Family Residential RS3 zone. File: BL2964 Pages 33-34 First and second reading given on July 23, 2013. If referred from public hearing held on September 24, 2013.
Recommendation:
THAT Bylaw No. 2964, being City of Port Moody Zoning Bylaw 1988, Amendment Bylaw No. 217, 2013, No. 2964 be now read a third time.
THAT Bylaw No. 2964 be now adopted.
1012 Seaforth Way, 4.6 Report: Development Services – Planning Division, dated Application for September 12, 2013 Development Permit File No. 3060-20-90 2013-90 and Development Recommendations: Variance Permit 2013-110 THAT, as recommended by Development Services – Planning Division in report dated September 12, 2013, staff Pages 35-160 be authorized to issue Development Permit No. 2013-90 subject to the required documentation and final plans having been submitted to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents in support of this application.
THAT Development Variance Permit No. 2013-110 be issued subject to the required documentation and final plans having been submitted to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents in support of this application.
City of Port Moody Regular Council Meeting – September 24, 2013 3
Development 4.7 Report: Development Services – Planning Division, dated Variance Permit for September 16, 2013 2614 St. Johns Street File No. 3090-20-112 #2013-112 Recommendation: Pages 161-172 THAT, as recommended by Development Services – Planning Division in report dated September 16, 2013, Development Variance Permit 2013-112 be issued subject to submission of all required fees and securities to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
Development Permit 4.8 Report: Development Services – Planning Division, dated (2013-93) for 53 September 16, 2013 Mount Royal Drive File No. 3060-20-93
Pages 173-198 Recommendation:
THAT, as recommended by Development Services – Planning Division in report dated September 16, 2013, Development Permit 2013-93 be issued subject to submission of all required fees and securities to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
5. Unfinished Business
Potential Cost 5.1 Report: Engineering and Parks – Transportation Division, dated Savings for August 26, 2013 Completing Several File: 5400-20-08 Traffic Calming Projects Identified in Recommendations the 2013-2017 Capital Plan before THAT the Engineering and Parks – Transportation Division December 2014 report dated September 12, 2013 with respect to Potential Cost Savings for Completing Several Traffic Calming Pages 199-202 Projects Identified in the 2013 - 2017 Capital Plan before December 2014 be received for information;
AND THAT, Council continue to review the financial implications of moving the traffic calming projects forward as part of the 2014 - 2018 Financial Plan deliberations.
City of Port Moody Regular Council Meeting – September 24, 2013 4
Van Alstyne Fee 5.2 Report: Community Services – Cultural Services, dated Waiver Funding September 5, 2013. Source File: 7950-01
Pages 203-206 Recommendation:
THAT Council Contingency be approved as the funding source to cover insurance and staffing costs relating to the fee waiver grant to Mr. Van Alstyne.
Permissive Tax 5.3 Report: Financial Services dated September 13, 2013 Exemption File: 1960-10 Guidelines Recommendation: Pages 207-212 THAT as recommended in the report dated September 13, 2013 from Financial Services Department, the revised Permissive Tax Exemption Guidelines be adopted.
2014 Permissive Tax 5.4 Report: Financial Services Department, dated September 13, Exemptions 2013 File: 1960-10 Pages 213-232 Recommendation:
THAT the report dated September 13, 2013 from Financial Services Department re 2014 Permissive Tax Exemptions be received and the Permissive Tax Exemption Bylaw be prepared for Council's consideration based on the attached Estimated 2014 Tax Exemption listing.
City of Port Moody Regular Council Meeting – September 24, 2013 5
Environmental 5.5 Report: Environmental Protection Committee July 22, 2013 Award – File: 0360-20-04 Recommended Amendments to Referred from September 3, 2013 Committee of the Whole. Award Recommendation: Pages 233-236 THAT the Environmental Protection Committee recommendations on the Environmental Award from their meeting held on July 15, 2013 be endorsed as follows:
THAT the following two additional nomination categories be added to the Nomination Criteria for the City’s Environmental Award: Greenhouse Gas Emission Reduction Waste Reduction;
THAT “Pesticide Free Lawn or Garden” be removed as a nomination category;
AND THAT “Sustainability Initiative” be replaced by “Other Sustainability Initiatives” and moved to the bottom of the list.
Towards Carbon 5.6 Report: Development Services, Sustainability Division dated Neutrality – July 29, 2013 Recommended File: 5280-01 Guiding Principles and Other Next Referred to Council from September 3, 2013 Committee of the Steps Whole
Pages 237-252 Recommendation:
THAT the Guiding Principles for advancing carbon neutrality as amended by the City's Environmental Protection Committee and presented in Attachment 1 to the report from Development Services, Sustainability Division dated July 29, 2013 be adopted;
THAT the City continue to work in partnership with the Province, UBCM and other local governments to develop a methodology that aligns with the City of Port Moody's guiding principles;
AND THAT The City continue to advance efforts to reduce corporate GHG emissions and meet its goal of carbon neutrality in a manner consistent with the City's guiding principles.
City of Port Moody Regular Council Meeting – September 24, 2013 6
6. New Business Tri-Cities Welcoming 6.1 Report: Community Services, dated August 19, 2013 Communities Project File: 8160-01
Pages 253-258 Recommendation:
THAT Council endorse Port Moody's participation in the Tri- Cities Welcoming Communities Project as outlined in the Community Services report dated August 19, 2013.
Local Sport Program 6.2 Report: Community Services – Recreation, dated Development Fund September 10, 2013 File: 8160-01 Pages 259-262 Recommendation:
THAT a grant funding application be submitted to the Local Sport Program Development Fund for the purchase of sport wheelchairs for the City's wheelchair sports program as detailed in the Local Sport Program Development Fund report from Community Services – Recreation, dated September 10, 2013.
Guildford 6.3 Report: Engineering – Transportation, dated September 16, Way/Clarke Road 2013 Budget Revisions File: 5400-20-08
Pages 263-274 Recommendation:
THAT funds be reallocated from projects as detailed in Table 4 of the September 16, 2013 report of the Engineering Department, increasing the budget envelopes for the 2013 Guildford Way Widening and Clarke Road Sidewalk Projects.
Celebration of Port 6.4 Report: Arts and Culture Committee, dated September 9, 2013 Moody Artists and File: 0360-20-43 Their Artwork Recommendation: Pages 275-278 THAT Council consider the request from the Arts and Culture Committee to carry forward $4,000 funding from the 2013 Arts and Culture Committee budget to 2014 for a Celebration of Port Moody Artists and Their Artwork event as presented in the Arts and Culture Committee report dated September 9, 2013.
City of Port Moody Regular Council Meeting – September 24, 2013 7 Westhill Lacrosse 6.5 Report: Community Services, dated September 10, 2013 Box Roof File: 6240-20-07
Pages 279-282 Recommendation:
THAT the Westhill Lacrosse Box Replacement project budget be increased by $229,000 with funding from accumulated surplus as detailed in the Community Services report dated Tuesday, September 10, 2013.
Committee of the 6.6 Recommendation: Whole Items for Ratification THAT the following recommendations from the September 3, 2013 Committee of the Whole meeting be ratified:
Port Moody – THAT the surcharge program for Anmore residents be Anmore Joint discontinued in favour of a return to one fee for everyone Recreation Task regardless of municipality of residence; Force AND THAT the Port Moody – Anmore Joint Recreation Task Force be given the appreciation of Council for their hard work,
research and commitment to the task they were given.
St. Johns Street THAT Council give approval in principle for the development of a Efficiency master transportation plan beginning with a report back to Council Improvement that gives information on the process, timeframes and cost Options implications for both a scope document and overall master transportation plan.
Affordable Housing THAT as part of any future development of a community amenity Strategy – Review contribution and density bonusing system, that contributions to and the Affordable Housing Reserve Fund be based on a fixed Recommendations formula;
AND THAT the allocation of money held in the Affordable Housing Reserve Fund be available to projects for the purpose of integrated subsidized and market rental housing;
AND THAT policy be developed to protect existing market rental stock within the City. Policies under consideration to include: A rental replacement requirement, where the redevelopment of existing market rental buildings involves a rezoning application. Protection of existing market rental housing from strata title conversion;
AND THAT guidelines be developed to guide the review of applications, which involve the redevelopment, through rezoning, of market rental housing.
City of Port Moody Regular Council Meeting – September 24, 2013 8 Centennial Year THAT the Economic Development Committee work in partnership Business Summit with the Chamber of Commerce to host a Business Summit for – Proposal from local Port Moody businesses with a contribution from the City of the Economic Port Moody of $2,000.
Development THAT the event be funded from Council Contingency and Committee opportunities for Centennial funding be considered.
7. Other Business Proposed Town Hall 7.1 Report: Councillor Rick Glumac, dated September 16, 2013 Meeting with Kinder File: 11-5500-05/05 Morgan Recommendation: Pages 283-288 THAT, as recommended by Councillor R. Glumac in report dated September 16, 2013, the city coordinate with representatives from Kinder Morgan in order to arrange a Town Hall meeting in Inlet Theatre in the fall.
Delegation Request 7.2 Email: Tsleil-Waututh Nation dated August 14, 2013 – Tsleil-Waututh Nation – Kinder In accordance with Council’s Non-Jurisdictional Policy, in order Morgan Pipeline – for this request to be considered, a 2/3rds vote of Council is Deemed Non- required. Jurisdictional
Pages 289-290
Release of In- 7.3 Release of In-Camera decisions from the September 3 and 10, Camera Meeting 2013 meetings. Decision Multi Materials BC THAT the City of Port Moody accept the MMBC Financial Incentives for Curbside, subject to a letter being sent to MMBC in coordination with other municipalities; completion of the On- line Form; and negotiation of terms and conditions in coordination with other municipalities.
Multi Materials BC THAT the City of Port Moody accept the MMBC Financial Update Incentives for Centralized, subject to a letter being sent to MMBC in coordination with other municipalities; completion of the On-line Form; negotiation of terms and conditions in coordination with other municipalities; and proceeding with agreements with customers.
THAT the City of Port Moody reject the MMBC Financial Incentives for a Depot for glass, film and foam.
City of Port Moody Regular Council Meeting – September 24, 2013 9 Multi Materials BC THAT the following resolution be introduced as an emergency Update Cont’d resolution at the upcoming UBCM conference:
WHEREAS in 2012 the UBCM adopted Policy Paper #2 Packaging and Printed Paper Product Stewardship;
AND WHEREAS the local government concerns and objectives for the stewardship program for PPP outlined in this document have not been recognized and incorporated into MMBC’s stewardship plan for PPP:
THEREFORE BE IT RESOLVED that the UBCM call on the Provincial Government to review the MMBC stewardship plan for PPP and require that the plan be revised to: • address local governments’ concerns with the implementation of the plan; • ensure local governments’ control of recycling programs in their communities; • ensure producers take full financial responsibility for the collection and recycling of their waste; • create meaningful market signals that encourage the reduction of packaging and innovation of better more recyclable packaging.
S.U.C.C.E.S.S. 40th 7.4 Letter: S.U.C.C.E.S.S., dated August 27, 2013 Anniversary Day – September 27, 2013 Council direction requested. Proclamation Request
Pages 291-292
8. Reports from Council 8.1 Council Verbal Reports
8.2 Staff Verbal Reports 9. Information Items Committees, 9.1 Parks and Recreation Commission – Minutes – June 12, Commissions and 2013 Boards – Minutes Transportation Committee – Minutes – June 19, 2013 Port Moody Public Library Board – Minutes – June 20, Pages 293-316 2013 Economic Development Committee – Minutes – July 3, 2013 Arts and Culture Committee – Minutes – July 4, 2013 Community Care Committee – Minutes – July 8, 2013 Heritage Commission – Minutes – July 11, 2013
City of Port Moody Regular Council Meeting – September 24, 2013 10
Resolution and 9.2 Memorandum from the Port Moody Police Board, dated Response Letters of July 23, 2013 Council and Letter to Metro Vancouver, dated September 6, 2013 Correspondence for Letter from the Ministry of Transportation and Information Infrastructure, dated September 9, 2013 Letter to the Union of BC Municipalities, dated Pages 317-340 September 12, 2013
2012-13 Fleet 9.3 Memorandum: Budget Advisor, dated August 29, 2013 Premium File: 03-1280-02/2013 Adjustment
Pages 341-351
10. Public Input
11. Adjournment
City of Port Moody Regular Council Meeting – September 24, 2013 11
THIS PAGE LEFT BLANK INTENTIONALLY
13 Attachment 3.2 Application for eteueqaiton to Council
If you have any questions oor^miimMsloiOTp-pfease-S&nto ©olleen Rohde, City Clerk. 469-4505, you lf»ay kx the compleifed form to the attention of the City Clerk at 469-4550, drop if off at the Clerk's Department at City Hall or mail it to City Hall, Council's delegation policy and current meeting schedule are attachedfor yourreference. Thank youfor-fully answering the questions below. It will greatly assist us in assisting you with your presentation to Council. DATE:. J,AKx¥ NAMgi; REPRESENTING: (NAME OF GROUP OR ORGANIZAfl'PNI Z'.EPA fWj^fzy
MAILING ADDRE^^ STREET ADPRESS (IF DIFFERENT FROM MAILING ADDRESS) ^ Jmrnzr (2xl//r/rhry) \/:rtt ATSl
TELEPHONE NUMBHR (DAYTIME): FAX: - 3) A ^ . EIVIAILA0DRESS: Q mnnn r&CCK PREFERRED MEETING DATE FOR DELEGATION TO COUNCIL ALtlRNATlVE DATE: (PLEASE REFER TO ATTACHED COUNCIL MEETING SCHEDULE) r m . ,2r>/3 'trAiPi y. 2t>i3
IF THEREtS AN. URGENMt0 XSUR DELEGATlGN/TIMINGi BLEASE RRQWIDE DETAILS BELOW:
IN THE SPACE BELOW, PLEASE BE VERY SPECIFIC ABOUT WHAT ACTION YOU WOULD LIKE COUNCIL TO TAKE IN RESt?<3N§E TO YQURipiLEGATION. PLEASE ATTACH COMPLETE BACKGROUND INFORMATION IN SUPPORT OF YOUR REQUEST,
AC\ 1;^ (iVrk. j r)rc)r\u"\uzr:4.\AA <,
REQUESTING A.NY FiNANCIAL.OR ''iN-KIND'\ASSISTANCE? «¥ES;® No OK"
"IF YES, APPROXiMATE AMOUNTMUSTBE INCLUDED: : . ,
IN THE SPACE BELOW, Pl-EASE INDICATE WHAT, IF ANY, SPECIAL PRESENTATION EQUIPMENT YOU REQUIRE FOR YOUR PRESENTATION: (WIRELESS MICROPHONE, OVERHEAD PROJECTOR, VCR, FLIP CHART EASEL, ETC )
Following your delegation, Council members may have questions for clarification, Council may then, either refer the Issue to the next or a subsequent meeting of Council, refer the issue to staff for a report and/or refer the issue to a committee for consideration and recommendation back to Council. You will be advised in writing of Counell's further action. THANK YOU FOR YOUR INTEREST IN YOUR COMMUNITY. COUNCIL AND STAFF WILL STRIVE TO ADDRESS YOUR CONCERNS. ALL PERSONAL INFORMATION IS COLLECTED AND MAINTAINED PURSUANT TO THE FREEDOM OF INFORMATION AND PROTECTION timPRiVACY Aet QUESTIONS CAN BE DIRECTED TO THE CITY CLERKj 004^6;9-450,5.
M:\pELEGS5\App!iC!iliO!V THIS PAGE LEFT BLANK INTENTIONALLY 15 Attachment 3.3 APPLICATION FOR DELEGATION TO COUNCIL If you have any questions concerning this form, please contact Colleen Rohde, City Clerk, 469-4505. You may fax the completed form to the attention ofthe City Clel"l' at 469-4550, drop it off at. the Clerl,'s Department at City Hall, or mail it to City Hall. Council's delegation policy and current meeting schedule are attached for your reference. Thank you for fully answering the questions below. It will greatly assist us in assisting you with your presentation to Council. DATE: _____JA~u~g~u~st~1~20~1~3~------~------ NAME: REPRESENTING: (NAME OF GROUP OR ORGANIZATION) Hazel Postma & Robert Simons Douglas College Foundation and Port Moody Foundation MAILING ADDRESS: STREET ADDRESS (IF DIFFERENT FROM MAILING ADDRESS) N/A Douglas College Foundation David Lam Campus 1250 Pinetree Way Cogultlam. BC V3B 7X3 Port Moody Foundation 300 loco Road Port Moody. BC V3H 2V7 TELEPHONE NUMBER (DAYTIME): FAX: Hazel Postma- 604.777.6173: Robert Simons- 604.461.6660 Hazel Postma- 604.777.6269: Robert Simons -N/A EMAIL ADDRESS: Hazel Postma - [email protected] Robert Simons- [email protected] PREFERRED MEETING DATE FOR DELEGATION TO COUNCIL ALTERNATIVE DATE: (PLEASE REFER TO ATTACHED COUNCIL MEETING SCHEDULE) September 3rd 2013 September 10 2013 IF THERE IS AN URGENCY TO YOUR DELEGATION TIMING, PLEASE PROVIDE DETAILS BELOW: The delegation would request ear1Y..£QJ1Sidewtion of this re IN THE SPACE BELOW, PLEASE BE VERY SPECIFIC ABOUT WHAT ACTION YOU WOULD LIKE COUNCIL TO TAKE IN RESPONSE TO YOUR . DELEGATION. PLEASE ATTACH COMPLETE BACKGROUND INFORMATION IN SUPPORT OF YOUR REQUEST. The Douglas College Foundation is seeking a partnership with the City of Port Moodv to establish a l'ort_Moodv_C.\lli!Cnnial ScholarslliJLor Bursary tor deserving Port M!/.9.. \!uj!i~WlS \!}ten<.jjng .. P..QJJgl~Ji.£9!!!!@!!,.I1J.i~.. .S.9.h\lhl.r§!J.UJ.. 9.L.B..YI~my_w,m!lsti;>!!JlJlt.. stin,gl!:;gC!Q)C .. i!.f!~LM oom:.:~-~Qlli"&tltenninl. The Port Moody Foundation has expressed interest in joining with the Douglas College Foundation and the City in establishing the endowment fund for this award. The details of criteria to win the Scholarship or Bursary would be developed jointly between the City and Douelas College. we· are seeking Council's agreement and support to establish a three year contribution plan to establish an appropriate endowment to fund an annual award. IN YOUR PRESENTATION TO COUNCIL, ARE YOU REQUESTING ANY FINANCIAL OR "IN-KIND" ASSISTANCE? **YES 0 NO 0 **IF YES, APPROXIMATE AMOUNT MUST BE INCLUDED: Up to $25,000.00 contributed over a three year period ** IN THE SPACE BELOW; PLEASE INDICATE WHAT, IF ANY, SPECIAL PRESENTATION EQUIPMENT YOU REQUIRE FOR YOUR PRESENTATION: (WIRELESS MICROPHONE, OVERHEAD PROJECTOR, VCR, FLIP CHART, EASEL, ETC.) The delegation will have PowerPoint Presentation Following your delegation, Council members may have questions for clarification. Council may then, either refer the issue to the next or a subsequent meeting of Council, refer the issue to staff for a report and/or refer the issue to a committee for consideration · and recommendation back to Council. You will be advised in writing of Council's further action. THANK YOU FOR YOUR INTEREST IN YOUR COMMUNITY. COUNCIL AND STAFF WILL STRIVE TO ADDRESS YOUR CONCERNS. ALL PERSONAL INFORMATION IS COLLECTED AND MAINTAINED PURSUANT TO THE FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT QUESTIONS CAN BE DIRECTED TO THE CITY CLERK, 604-469-4505 16 THIS PAGE LEFT BLANK INTENTIONALLY 17 Attachment 4.1 City of Port Moody Minutes Special Meeting of Council Wellness Room Social Recreation Centre 300 loco Road Tuesday, Septembers, 2013 at 7:22pm Present: Mayor M.E. Clay Councillor D.L. Dilworth Councillor R.T. Elliott Councillor R.G. Glumac Councillor G.W. Nuttall Councillor Z. Royer Councillor R.A. Small In Attendance: Kevin Ramsay - City Manager Neal Carley - General Manager of Engineering and Parks Services Margo Davis - Manager of Sustainability Mary DePaoli - Manager of Planning Brent Dunsford - Assistant City Clerk Remo Faedo - Fire Chief Ron Higo -General Manager of Community Services Devin Jain - Manager of Cultural Services Angie Parnell - General Manager of Corporate Services (Item 3.1) Paul Rockwood - General Manager of Financial Services Colleen Rohde - City Clerk Tim Savoie - General Manager of Development Services Steve Smith - Manager of Information Services Dave Teixeira - Project Manager 1. Call to Order Introduction of 1.1 Verbal Report: Mayor Clay Art at Council File: 7705-01 Tonight we have two separate entries to review for Art at Council, both Document: 245208 18 Attachment 4.1 entries are from independent local art groups, and each group has created Centennial-themed exhibitions opening later this month. The first piece is by Blackberry Artist Del Holbrook. The medium is wood intarsia, which is a technique that refers to sculpting various pieces of wood to assemble one final image. This piece is titled "Powerful" and it was directly inspired by train engine #1190, as described in the Port Moody Station Museum's "Tracks in Time" book. Del and ten other members of the Blackberry Artist's Society have all created original art inspired by this popular Centennial themed book, and the works will be displayed along with their inspirational excerpts, in the galleria at the Civic Centre from Sunday, September 8 through Friday, September 20. The two oil paintings are by award-winning Suite E Life Drawing Group artist Sue Cowan, and capture two very recognizable Centennial characters that we've seen around a few times this year: Colonel Richard Moody and his wife Mary Moody. These pieces, and many more that reflect upon past and present Port Moody residents, will be on display at the Port Moody Arts Centre, in an exhibition titled "Then & Now: Portrait of a Community" which opens Thursday, September 12 and runs until October 13. Historical 1.2 Verbal Report: Mayor Clay Highlight- File 1485-015 Centennial 2013 As students head back to school this week, it is interesting to reflect on some of the history of Port Moody schools. 2013 is the 40th anniversary of Port Moody Secondary school. The previous high school, Moody High, was destroyed by fire in 1969. Although the cause of the fire remains unknown, it resulted in $2 million worth of damage. A poem written by a student after the blaze laments the school's destruction as "she reared her proud head, violently shuddered, and crashed beaten to the ground." The next morning's light revealed "the ugly crippled ruins, baring her blackened bones to the sight of the grieving saddened students who came to pay their last respects." After the destruction of their school, Port Moody high school students were bussed to Coquitlam schools in shifts until their school was rebuilt for September classes in 1970. The modern Port Moody Secondary school opened its doors 40 years ago in 1973. On a more positive note, one year prior to the tragic fire, in 1968, Moody High was in the headlines for a successful rebellion. A group of girls, having had enough of the antiquated attitude that it was considered unladylike for girls to wear blue jeans to school, donned their jeans, came to school, staged a sit-in in the hallway and refused to move. A few days later an announcement rang through the school informing girls that blue jeans were now acceptable clothing. Minutes - Special Meeting of Council - September 3, 2013 2 19 Attachment 4.1 You can read more about the history of Port Moody schools, and much more, in Port Moody Heritage Society's history book "Tracks in Time: Port Moody's First 100 Years" available at City Hall and at the Station Museum on Murray Street (not, incidentally, the original location of the museum - you'll have to read the book to find out more). 2. Public Input Maria Wall, Port Moody, noted that she and her partner worked for a great number of years for the City of Port Moody in the Parks Division. Referring to the Municipal Service Assessment for the parks division and the proposed reorganization, she questioned why, if this MSA has not yet been implemented, three positions in the parks division have not been filled. She noted that a number of years ago the same reorganization was proposed and was found to be unsuccessful as parks services deteriorated. She noted that the park inventory has doubled and the parks division should remain a separate division from operations to preserve and maintain the high level of service. Ruth Foster, Belcarra, on behalf of the Mossom Creek Hatchery spoke regarding the proposed terminal for the Kinder Morgan pipeline and the potential impacts on aquatic life in the inlet. She requested that Council invite Kinder Morgan to host a town hall meeting in the City of Port Moody so the public would have an opportunity to raise questions and hear responses of their experts. She also noted that in past years, regular meetings were initiated by environmental staff with stewardship groups and requested that this practice be reinstated. She also noted that if there was an environmental incident the stewardship groups received a telephone call and this no longer occurs. For example, the groups did not hear about an August 7th fish kill from accidental leakage related to the Evergreen Line. She requested that the city consider practices that would put environmental groups back into the loop. Diane Jolly, Port Moody, expressed disappointment that there is no longer a specific manager of environmental services to deal with environmental issues to ensure they are front and centre but that now this is part of the sustainability division. Minutes - Special Meeting of Council - September 3, 2013 3 20 Attachment 4.1 Arnold McLaughlin spoke on behalf of Mr. Choi, the owner of the Heritage Mountain Shopping Centre. He suggested it would be fair play to consider allowing an increase in the height in the OCR on this site to be more consistent with other properties in the vicinity noting that Mr. Choi will not get the same privileges as other developments in the area. He noted that his taxes continue to rise because of the land value and that should be taken into consideration in the OCR. He advised that Mr. Choi has a new proposal for an OCR designation of 4-12 storeys. He outlined some of the proposed details of the proposal. Moved, seconded and CARRIED THAT the public input period continue beyond 15 minutes. Ann Hulbert, Port Moody, suggested a bistro in the Appleyard House so it would generate revenue. She also spoke to the cleanup of an oil spill and suggested the Environmental Protection Committee look into this to ensure spillers have a program in place to treat wildlife affected by spills. She expressed concern that it appears the environmental manager is not going to be replaced. David Ritcey, Port Moody, spoke regarding the Arts Centre's variance application that will affect parking at the Arts Centre. He noted it is a significant request that should be weighed carefully. He inquired about the traffic flow study on St. Johns Street and expressed concern that Port Moody could not change crosswalk times, etc. because it is a TransLink road. He suggested changes to St. Johns traffic flow require a comprehensive review as it is a complex issue. 3. General Matters Municipal Service 3.1 Verbal Presentation: General Manager, Corporate Services Assessment - File: 2737-03 Information Services Moved, seconded and CARRIED THAT the Municipal Service Assessment, Information Services Division report presented by the General Manager of Corporate Services on September 3, 2013 be received for information. First Nations 3.2 PowerPoint Presentation: Manager of Cultural Services, Community Public Art Design Services Department File: 7940-01 Moved, seconded and CARRIED THAT the proposed First Nations Public Art Design be accepted. Minutes - Special Meeting of Council - September 3, 2013 4 21 Attachment 4.1 4. Legislative Matters Minutes 4.1 Minutes of the July 23, 2013 Regular Meeting of Council File: 0550-05 Moved, seconded and CARRIED THAT the minutes of the Regular Meeting of Council held July 23, 2013 be adopted. Motion Required 4.2 Memo: City Clerk - Legislative Services dated August 28, 2013 to Cancel File: 1850-10 September 10, 2013 Regular Moved, seconded and CARRIED Council Meeting THAT the Regular Council meeting scheduled for September 10, 2013 be cancelled and appropriate notices be posted to inform the public. Appointment of 4.3 Memo: Financial Services dated August 7, 2013 Signing Officers File: 1940-01 Moved, seconded and CARRIED THAT effective September 3, 2013, the signing officers resolution approved on January 8, 2013, be rescinded; AND THAT the signing officers for all the city bank accounts be any two of the following: • Mayor Clay or, in the absence of the Mayor, the Acting Mayor or Second Acting Mayor • Kevin Ramsay, City Manager • Paul Rockwood, General Manager of Financial Services • Laura Turner, Finance Supervisor • Juli Kolby, Purchasing Supervisor. Development 4.4 Report: Development Services - Planning dated August 26, 2013 Permit, Heritage File: 3060-20-98 Alteration 6800-08-02 Permit, and 3090-20-11 Development Variance Permit Related to the Mr. Anthony Boni, Architect, Boni Maddison Architects was in Expansion of the attendance and responded to questions. Arts Centre at 2425 St Johns Moved, seconded and CARRIED Street THAT Development Permit 2013-98 be issued subject to the finalization of plans and submission of all required fees and securities to the satisfaction of staff and the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application; Minutes - Special Meeting of Council - September 3, 2013 5 22 Attachment 4.1 AND THAT Heritage Alteration Permit 2013-02 be issued subject to the finalization of plans and submission of all required fees and securities to the satisfaction of staff and the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application; AND THAT Development Variance Permit 2013-111 be issued subject to submission of all required fees and securities to the satisfaction of staff and the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application. Heritage 4.5 Report: Development Services - Planning dated August 21, 2013 Alteration Permit File: 6800-08-03 for New Signage at 2425 St Johns Moved, seconded and CARRIED Street (Old City THAT Heritage Alteration Permit No. 2013-03 for new signage at Hall) 2425 St. Johns Street (Old City Hall), as referenced in the Development Services Report dated August 21, 2013, be approved. 5. Unfinished Business Parkside Drive 5.1 Report in response to delegation to be submitted to a subsequent Traffic Calming meeting. Project Adopt a Trail I 5.2 Report in response to delegation to be submitted to a subsequent Adopt a Street meeting. Program Veterans Way 5.3 Report: Engineering and Parks Services dated August 26, 2013 File: 11-5450-0 Wol 1 Moved, seconded and CARRIED THAT staff be directed to proceed with the ceremonial designation of the section of Kyle Street from St. Johns Street to Clarke Street as "Veterans Way" with the installation of three signs to be installed for Remembrance Day on November 11, 2013; AND THAT a budget of $450 be approved, with funding from the Council Contingency Fund. Voting against: Councillor Royer Minutes - Special Meeting of Council - September 3, 2013 6 23 Attachment 4.1 Staff Comments 5.4 Report: Community Services - Cultural Services dated on Mr. Van August 21, 2013 Alstyne's File: 7950-01 Request for Free Access to Inlet Moved, seconded and CARRIED Theatre THAT the City provide in-kind theatre access and staff support for the Maple Leaf Singers in partnership with the Legion; AND THAT proceeds from the event be transferred to a newly created musical arts reserve that can be used to support the musical arts in Port Moody if it is agreed by Mr. Van Alstyne and Maple Leaf Singers that their fundraising money will go to the musical arts. Voting against: Mayor Clay, Councillors Dilworth, Small 6. New Business Delegation 6.1 Memo: City Clerk, dated August 26, 2013 Request Delegation Application: Robert Simons, President, Port Moody Douglas College Foundation and Hazel Postma, Douglas College Foundation, dated Centennial August 1, 2013 Scholarship / File: 1850-01 Bursary Moved, seconded and CARRIED THAT the request to appear as a delegation be approved. Notification of 6.2 Report: Development Services Planning dated August 13, 2013 Three Proposed File: 6970-07 Amendments to the Metro Moved, seconded and CARRIED Vancouver THAT Metro Vancouver be advised that the City of Port Moody has Regional Growth Strategy Land no objection to the Hendricks amendment. Use Designation Map - Township Moved, seconded and CARRIED of Langley THAT Metro Vancouver be advised that the City of Port Moody does not support the removal of North Murrayville from the Agricultural Land Reserve. Moved, seconded and CARRIED THAT Metro Vancouver be advised that the City of Port Moody does not support the changes to the current RGS for the site at 200 Street and Highway #1 from Mixed Employment to General Urban and supports that site remaining in its current designation. Voting against: Councillors Nuttall, Small Minutes - Special Meeting of Council - September 3, 2013 7 24 Attachment 4.1 Council 6.3 Report: Corporate Services Department, Legislative Services Division, Indemnity Task dated August 28, 2013 Force File: 0360-20-29 Moved, seconded and CARRIED THAT a consultant be engaged to review and make recommendations on Council indemnities. Voting against: Councillor Dilworth, Elliott Staff were requested to report back with a proposed budget. Appointment of 6.4 Memorandum: City Clerk dated September 3, 2013 Acting City Clerk File: 2770-01 Moved, seconded and CARRIED THAT Margaret Warwick be appointed Acting City Clerk and be delegated the authority of the City Clerk effective September 6th, 2013, until the recruitment of a new City Clerk is completed. 7. Other Business Proclamation- 7.1 E-mail: Eric Huffey, dated August 22, 2013 Prostate Cancer File: 0630-01 Awareness Week Moved, seconded and CARRIED THAT September be proclaimed Prostate Cancer Awareness Week in the City of Port Moody. Release of In- 7.2 Release of In-Camera decisions from July 23, 2013. Camera Meeting Decisions - Painting Project Request to THAT the painting project funding be reallocated from the projects Reallocate listed in Attachment "A" to the July 9, 2013 Community Services - Painting Project Facilities Division report to those projects detailed in Attachment "B" of Funding the report. Minutes - Special Meeting of Council - September 3, 2013 8 25 Attachment 4.1 The recommendation from the September 3rd, 2013, Committee of the Whole meeting on the following item was forwarded to this evening's meeting for consideration. Recommended 7.3 Report: Development Services, Sustainability Division dated Next Steps for August 26, 2013 Advancing File: 5280-50 Community Energy and Moved, seconded and CARRIED Green House THAT: Gas Emission 1. The City pursue BC Hydro's funding offer for the Reduction Community Energy and Emissions Plan: Action and Action - Implementation. Leveraging BC Hydro Funding 2. The City pursue BC Hydro's funding offer for the Opportunities development of Moody Centre New Development Energy and Carbon Performance Plan; and that 3. The City pursue BC Hydro's funding offer for the Sustainability and Energy Specialist. 8. Reports from Council 8.1 Council Verbal Reports Notice of Motion Council Glumac proposed the following Notice of Motion: - Community Grants THAT staff report back on amounts of community grants allocated within similar sized communities. Moved, seconded and CARRIED THAT the Notice of Motion regarding community grants be considered this evening. Moved, seconded and CARRIED THAT staff report back on amounts of community grants allocated within similar sized communities. Voting against: Councillor Dilworth Notice of Motion Councillor Glumac submitted the following Notice of Motion: - Kinder Morgan Pipeline THAT the city coordinate with representatives from Kinder Morgan in order to arrange a town hall meeting in Inlet Theatre in the fall. Minutes - Special Meeting of Council - September 3, 2013 9 26 Attachment 4.1 8.2 Staff Verbal Reports 9. Information Items Committees, 9.1 • Centennial Steering Committee - Minutes - May 22, 2013 Commissions and Boards - Minutes Correspondence 9.2 • Letter: Trans Mountain Expansion Project, dated July 25, 2013 for Information Re: Emergency Preparedness Study • Letter: City of Coquitlam, dated July 30, 2013 Re: Regional Transportation Strategy • Letter: MetroVancouver, dated August 1, 2013 Re: Regional Growth Strategy Special Study Areas • Letter: MetroVancouver, dated August 7, 2013 Re: Air Emission Permit for PCT • Letter: Selina Robinson, MLA, dated August 7, 2013 Re: Introduction Mobile Device 9.3 Report: Information Services - Planning dated August 1, 2013 Policy File: 04-1345-20 10. Public Input 11. Adjournment The Mayor declared the meeting adjourned at 10:01pm. Certified correct in accordance with Section 148(a) of the Community Charter. City Clerk Confirmed on the Day of , 2013. Mayor Minutes - Special Meeting of Council - September 3, 2013 10 27 Attachment 4.2 City of Port Moody Report Public Hearing Council Chambers September 10, 2013 at 6:50 PM Present: Mayor M.E. Clay Councillor D.L. Dilworth Councillor R.T. Elliott Councillor R.G. Glumac Councillor G.W. Nuttall Councillor Z. Royer Councillor R.A. Small In Attendance: Kevin Ramsay - City Manager Neal Carley - General Manager of Engineering and Parks Services Mary De Paoli - Manager of Planning Brent Dunsford - Assistant City Clerk Ron Higo - General Manager of Community Services Karly O'Conner - Planner Tim Savoie - General Manager of Development Services Dave Teixeira - Project Manager Margaret Warwick - Acting City Clerk 1. Business Zoning Bylaw Text 1.1 File: 6700-20-115 / BL2964 Amendment to RS3 "City of Port Moody Zoning Bylaw 1988, Amendment Bylaw No. 217, 2013, No. 2964" -a bylaw to clarify permitted building height in the One-Family Residential RS3 zone. Mayor Clay confirmed that this item has been withdrawn from the Agenda due to a minor error in the newspaper advertisement and it will be rescheduled. Document: 245645 28 Attachment 4.2 3000/3002 Murray 1.2 File: 6700-20-115 / BL2966 Street Rezoning (M1 to P1) City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 218, 2013, No, 2966 - a bylaw to rezone 3000 and 3002 Murray Street from Light Industrial (M1) to Public Service (P1) PUBLIC REPRESENTATIONS Danny Koeppen, Port Moody, requested confirmation that the lands will be appropriate for community garden use and, further, that it will be dedicated for Park Use. Moved, seconded and CARRIED THAT Bylaw No. 2966 be forwarded to the September 24, 2013 Regular Council meeting for further consideration. 2. Close of Public Hearing The Mayor declared the public hearing closed at 6:55 pm. Certified as being fair and accurate in accordance with Section 890 of the Local Government Act. Acting City Clerk Received by Council on the day of 2013. City of Port Moody Public Hearing - September 10, 2013 2 29 Attachment 4.3 Bylaw No. 2966 A Bylaw to rezone 3000 and 3002 Murray Street from Light Industrial (M1) to Public Service (P1). The Council of the City of Port Moody enacts as follows: 1. Citation 1.1 This Bylaw may be cited as “City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 218, 2013, No. 2966”. 2. Amendment 2.1 City of Port Moody Zoning Bylaw 1988, No. 1890 is amended as follows: 2.2 By rezoning the following lands from Light Industrial (M1) to Public Service (P1): Lot 2, Plan 6245, District Lot 190, New West District, Parcel Identifier 011-179- 678; and, Plan 6245, District Lot 192, New West District, Parcel Identifier 027-399-192. 3. Severability 3.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect. Read a first time this 23rd day of ___July____ , 2013. Read a second time this 23rd day of July _ , 2013. Public Hearing held this 10th__ day of September , 2013. Read a third time this day of , 2013. Adopted this day of , 2013. Mayor City Clerk Document: 239702 30 Attachment 4.3 I hereby certify that the above is a true copy of Bylaw No. 2966 of the City of Port Moody. City Clerk SKETCH PLAN TO ACCOMPANY 3000-3002 MURRAY STREET REZONING BYLAW 2966 Area to be rezoned shown in bold outline City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 218, 2013, No. 2966 2 31 Attachment 4.4 Bylaw No. 2967 A bylaw to dedicate as park lands located at 3000 and 3002 Murray Street owned by the Municipality, pursuant to section 30 of the Community Charter. The Council of the City of Port Moody enacts as follows: 1. Citation 1.1 This Bylaw may be cited as City of Port Moody 3000 and 3002 Murray Street Park Dedication Bylaw, 2013, No. 2967 2. Dedication 2.1 The following described municipally-owned lands shown on the attached sketch plan are dedicated for park and recreation purposes: 2.1.1 3000 Murray Street – Lot 2 except: Parcel “A” (Explanatory Plan 8735); District Lot 190 Group 1 New Westminster District Plan 6245, Parcel Identifier 011-179-678; and 2.1.2 3002 Murray Street – Parcel 1 (Bylaw Plan BCP35062) District Lot 192 Group 1 New Westminster District Plan 6245 Dedicated Road By BJ228899. Read a first time this 23 day ofJuly, 2013 Read a second time this 23 day of July, 2013 Read a third time this 23 day of July, 2013 Adopted by an affirmative vote of a least 2/3rds of all the members of Council this day of , 2013 Mayor City Clerk EDMS-#237026-v1-Bylaws_-_BL2967_-_3000_and_3002_Murray_Street_Park_Dedication_Bylaw__2013__No__2967 32 Attachment 4.4 I hereby certify that the above is a true copy of Bylaw No. 2967 of the City of Port Moody. Colleen Rohde City Clerk SKETCH PLAN TO ACCOMPANY 3000-3002 MURRAY STREET PARK DEDICATION BYLAW 2967 Area to be dedicated shown in bold outline 3000 and 3002 Murray Street Park Dedication Bylaw, 2013, No. 2967 2 33 Attachment 4.5 Bylaw No. 2964 A Bylaw to clarify the permitted building height in the One-Family Residential (RS3) zone. The Council of the City of Port Moody enacts as follows: 1. Citation 1.1 This Bylaw may be cited as “City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 217, 2013, No. 2964”. 2. Amendment 2.1 City of Port Moody Zoning Bylaw 1988, No. 1890 is amended as follows: 2.2 By removing “2.5 storeys” in section 23.6 and replacing it with “3 storeys”. 3. Severability 3.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect. Read a first time this 23 day of _July_ , 2013. Read a second time this 23 day of July _ , 2013. Public Hearing held this __ day of , 2013. Read a third time this day of , 2013. Adopted this day of , 2013. Mayor City Clerk I hereby certify that the above is a true copy of Bylaw No. 2946 of the City of Port Moody. City Clerk Document: 239725 34 Attachment 4.5 THIS PAGE LEFT BLANK INTENTIONALLY 35 Attachment 4.6 36 Attachment 4.6 37 Attachment 4.6 38 Attachment 4.6 39 Attachment 4.6 40 Attachment 4.6 41 Attachment 4.6 42 Attachment 4.6 43 Attachment 4.6 44 Attachment 4.6 45 Attachment 4.6 46 Attachment 4.6 47 Attachment 4.6 48 Attachment 4.6 49 Attachment 4.6 50 Attachment 4.6 51 Attachment 4.6 52 Attachment 4.6 53 Attachment 4.6 54 Attachment 4.6 55 Attachment 4.6 56 Attachment 4.6 57 Attachment 4.6 58 Attachment 4.6 59 Attachment 4.6 60 Attachment 4.6 61 Attachment 4.6 62 Attachment 4.6 63 Attachment 4.6 64 Attachment 4.6 65 Attachment 4.6 66 Attachment 4.6 67 Attachment 4.6 68 Attachment 4.6 69 Attachment 4.6 70 Attachment 4.6 71 Attachment 4.6 72 Attachment 4.6 73 Attachment 4.6 74 Attachment 4.6 75 Attachment 4.6 76 Attachment 4.6 77 Attachment 4.6 78 Attachment 4.6 79 Attachment 4.6 80 Attachment 4.6 81 Attachment 4.6 82 Attachment 4.6 83 Attachment 4.6 84 Attachment 4.6 85 Attachment 4.6 86 Attachment 4.6 87 Attachment 4.6 88 Attachment 4.6 89 Attachment 4.6 90 Attachment 4.6 91 Attachment 4.6 92 Attachment 4.6 93 Attachment 4.6 94 Attachment 4.6 95 Attachment 4.6 96 Attachment 4.6 97 Attachment 4.6 98 Attachment 4.6 99 Attachment 4.6 100 Attachment 4.6 101 Attachment 4.6 102 Attachment 4.6 103 Attachment 4.6 104 Attachment 4.6 105 Attachment 4.6 106 Attachment 4.6 107 Attachment 4.6 108 Attachment 4.6 109 Attachment 4.6 110 Attachment 4.6 111 Attachment 4.6 112 Attachment 4.6 113 Attachment 4.6 114 Attachment 4.6 115 Attachment 4.6 116 Attachment 4.6 117 Attachment 4.6 118 Attachment 4.6 119 Attachment 4.6 120 Attachment 4.6 121 Attachment 4.6 122 Attachment 4.6 123 Attachment 4.6 124 Attachment 4.6 125 Attachment 4.6 126 Attachment 4.6 127 Attachment 4.6 128 Attachment 4.6 129 Attachment 4.6 130 Attachment 4.6 131 Attachment 4.6 132 Attachment 4.6 133 Attachment 4.6 134 Attachment 4.6 135 Attachment 4.6 136 Attachment 4.6 137 Attachment 4.6 138 Attachment 4.6 139 Attachment 4.6 140 Attachment 4.6 141 Attachment 4.6 142 Attachment 4.6 143 Attachment 4.6 144 Attachment 4.6 145 Attachment 4.6 146 Attachment 4.6 147 Attachment 4.6 148 Attachment 4.6 149 Attachment 4.6 150 Attachment 4.6 151 Attachment 4.6 152 Attachment 4.6 153 Attachment 4.6 154 Attachment 4.6 155 Attachment 4.6 156 Attachment 4.6 157 Attachment 4.6 158 Attachment 4.6 159 Attachment 4.6 160 THIS PAGE LEFT BLANK INTENTIONALLY 161 Attachment 4.7 City of Port Moody Report/Recommendation to Council Date: September 16, 2013 File No. 3090-20-112 Submitted by: Development Services - Planning Division Subject: Development Variance Permit for 2614 St Johns Street Purpose To bring forward for Council's consideration a Development Variance Permit application required to facilitate the construction of a new church hall at 2614 St Johns Street for the adjacent Pacific Grace Church. A Fact Sheet outlining the proposed amendment is included as Attachment 1. A location map showing the subject property is included as Attachment 2. Background On July 23rd 2013, Council approved adoption of a Rezoning application, and issuance of a Development Permit and Development Variance Permit to allow for the construction of a church hall at 2614 St Johns Street. The approved Development Variance Permit was related to parking, percentage of small car spaces, the requirement for a loading space and the front yard setback, to allow for the construction of the new church hall. The proposed church hall will be a three storey building, of approximately 6,100 square feet, located to the south of the subject lot. A site plan is included as Attachment 3. The proposal will include a plaza feature between the existing Pacific Grace Church and the hall on the St Johns Street frontage and a reconfigured parking lot with access from Spring Street. Analysis The four variances approved on July 23rd stand as approved and a notice of permit has been registered on title of the property. The variance reduced the required front yard setback for Special Public Service (P2) from 6.0 metres (19.7 ft.) to 2.1 metres (7 ft.). Due to an oversight, and the fact that the design rationale and architectural plans contained conflicting information, the front yard setback approved by the Development Variance Permit was incorrectly identified as being 2.1 metres (7ft.) rather than the 1.8 metres (6ft.) that is ultimately being proposed. The purpose of this variance application is essentially to vary the approved front yard setback from 2.1 metres (7 ft.) to 1.8 metres (6 ft.), though as noted above the required front yard setback for Special Public Service (P2) is 6.0 metres (19.7 ft.). This further reduction to the front yard setback is fully justified given that the Design Guidelines for Commercial Uses in Development Permit Area 2: Moody Centre within the OCP encourage buildings to be located near or at the front property line. As such, staff supports the variance to the front yard setback as proposed in the Development Variance Permit (Attachment 4) to allow for the construction of a church hall for the neighbouring church. #245226 162 Attachment 4.7 Report/Recommendation to Council Development Variance Permit for 2614 St Johns Street September 16, 2013 Attachments: (1) Project Fact Sheet (2) Location Map (3) Site Plan (4) Draft Development Variance Permit No. 2013-112 (5) Development Variance Permit - Notice (6) Map showing 140 metre notification area Communications In accordance with the notification requirements in the City's Development Approval Procedures Bylaw and the Local Government Act, notices for the proposed Development Variance Permit application were mailed to property owners and residents living within 140 metres of the subject site. A copy of the notice is included as Attachment 5. A copy of the map showing the 140 metre notification area is included as Attachment 6. Budgetary Impact There are no budgetary impacts associated with this application. Council Strategic Plan Objectives This proposal is consistent with the following goals of the 2012 Port Moody Council Strategic Plan: Planning for the Future: - Our unique history, heritage and small town character are protected and enhanced during redevelopment, and addressed for new developments. Nurturing Community: - Port Moody supports community organizations to help them thrive. - The city is a vibrant community where people love to live, work and play. - Encourage and support the establishment of gathering places and amenities which bring people together to support common interests. Sustainability Implications The proposal for 2614 St John Street incorporates sustainability through the retention and relocation of an existing building on the City's Heritage Register. The proposal also includes enhancements to an existing asphalt parking lot, to include permeable surfaces and additional landscaping. Policy Implications The proposed application is in keeping with Official Community Plan policies and design guidelines for Moody Centre. Alternatives THAT Council deny issuance of Development Variance Permit 2013-112. 2 163 Attachment 4.7 Report/Recommendation to Council Development Variance Permit for 2614 St Johns Street September 16, 2013 Recommendations THAT Development Variance Permit 2013-112 be issued subject to submission of all required fees and securities to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application. 164 Attachment 4.7 Report/Recommendation to Council Development Variance Permit for 2614 St Johns Street September 16, 2013 Prepared by: Approved for Submission to Council: / ; Kevin Jones K Planner Cny men idLjei Approvals Supervisor (initials): Department Head (initials): Mary De Paoli Tim Savoie Committee Review Corporate Review Initials List relevant committees Administration/Legislative Services/Human Resources/Mayor's Office Communications/Finance /IT Culture/Environment/Facilities/Parks/Recreation Engineering/Operations Fire & Rescue Library Development/Building, Bylaw & Licensing Police Council Agenda Information Regular Council Meeting Date: September 24, 2013 Item # 4 165 Attachment 4.7 Report/Recommendation to Council Development Variance Permit for 2614 St Johns Street September 16, 2013 ATTACHMENT 1 PROJECT FACT SHEET Application Number: 3090-20-112 Application Type: Development Variance Permit Applicant: Eric Pattison Purpose of the Application: To construct a new church hall for the adjacent Pacific Grace Church. 5 166 Attachment 4.7 LOCATION MAP - 2614 St Johns Street SUBJECT PROPERTY 12 railway oo eloqk 4 o o o O 1- ar^ 509*1*7 Csiw mCNj 2714 2718 clarke street ^ n ^ m m en 2513 2519 o o 2605 2609 2615 2619 2623 o o o o o ^— 2713 2717 CO CO r^ X> ST. JOHNS STREET 201 2503 QQ CD -25TT mmr- fo m 2B0b 26U 2621 2B2b 2/1 / < ST. ANDREWS STREET PMA/ 4S20 io PL. J¦2664 BIk. 18 E. 34 35 1/2 7 4 167 Attachment 4.7 [J¦ PA*PATTISON ARCHITECTURE 201 - 810 Quayside Drive New Westminster, BC V3M 6B9 Canada port moody pacific grace mb church hall 2614 st. johns street port moody, bc site plan project data o n E A -H Sft I? A-l.l ST. JOHN'S STREET LK5 168 ATTACHMENTAttachment 4.7 CITY OF PORT MOODY DEVELOPMENT VARIANCE PERMIT 2013-106 ISSUED BY: CITY OF PORT MOODY A municipal corporation pursuant to the "Community Charter," S.B.C. 2003, c26 with offices at 100 Newport Drive, Port Moody, B.C. (the "City") TO: THE B.C. CONFERENCE OF THE MENNONITE BRETHEREN CHURCHES, INC. NO. S2633 2614 & 2622 St. Johns Street Port Moody, BC V3H 2B6 (the "Applicant") WHEREAS: A. The Applicant wishes to construct a new church hall that would require a variance to the front yard setback on a property described as: Parcel Identifiers: 029-107-059 LOT A BLOCK 11 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT PLAN EPP29530 (the "Lands") B. The Applicant has made application for a Development Variance Permit in order to vary certain provisions of the City's bylaws, to allow for the construction of a new church hall at the property located at 2614 St Johns Street. NOW THEREFORE, the Council for the City hereby issues a Development Variance Permit in respect of the lands, as follows: 1. This Development Variance Permit is issued subject to all requirements contained in the City's Bylaws, except where specifically varied or supplemented by this Development Variance Permit. Document: 245277 169 Attachment 4.7 Page 2 2. The Applicant shall comply with all Permits applicable to the lands, and with all applicable building regulations, and shall not commence work on the lands until he has received a building permit in respect of such work from the City. 3. Whenever the singular or masculine is used in this Permit, the same shall be deemed to include the plural, or the feminine, or the body politic or corporate as the context so requires, and every reference to each party shall be deemed to include the heirs, executors, administrators, successors and assigns of such party whenever the context or the parties so require. 4. "City of Port Moody Zoning Bylaw 1988, No. 1890" is hereby varied to facilitate the placement of the a new church hall on the lands in accordance with both the approved plans (Schedule A) and this Development Variance Permit No. 2012-106 as follows: (i) To reduce the front yard setback for a principal building from 6.0 metres (19.7 ft.) to 1.8 metres (6.0 ft.) [Section 72.6] AUTHORIZED BY COUNCIL RESOLUTION passed on die _ of 2013. CITY OF PORT MOODY, by its authorized signatories: M. E. (Mike) Clay, Mayor City Clerk 170 ATTACHMENTAttachment 4.7 5 Notice of Intention to Consider Issuance of a Development Variance Permit Meeting: Council Meeting When: Tuesday, September 24, 2013 at 7pm Where: Council Chambers, City Hall, 100 Newport Dr., Port Moody, B.C. What's it about: To consider issuance of a Development Variance Permit that proposes a variance to the Zoning Bylaw in order to allow for the construction of a new church hall at 2614 St. Johns Street. See over «Name1» for more Information. «Name2» If you believe your property is affected by this permit, attend this meeting in «AddJ1» person, or send a submission in writing. If you plan on sending your «AddJ2» feedback ahead of time, email it to clerl Tim Savoie, MCIP, General Manager of Development Services Notice of Intention to LOCATION MAI' - 2(iJ4 St Jolws Street subject property Consider Issuance of a Development Variance Permit fcs ?/u 2718 Port Moody Council will consider issuing the following CLARKE STREET Development Variance Permit: 2/-1 27*7- Utlllgll <^1 A Proposed Variance to Zoning Bylaw 1988, No, 1890: 1? • To reduce the front yard setback for a principal n 1 $ building from 6.0 metres (19.7 ft.) to 1.8 metres (6.0 SPRING STr tET Id ft.) [Section 72.6] i- 26jii; jh l~) K'"1 <'.'.-'•5 x to r-Cl, A 1^0/ Pel Hi Applicant: Eric Pattison ''J 1 5 • ^ 7.V.V. 1 —i ?7-oS wo Location: 2614 St. Johns Street ST. JOHNS STREET 250.5 -V,-. Purpose: to allow for the construction of a new church hall m on the property located at 2614 St Johns Street. 1 fVJ. 1 nm< p 55 jj};; '.'Svifyr iLD.C'iTAfVf SO i&. '(j -r>- ' ST, ANDREWS STREET an 604.469.4500 :3r HJ wmpoitmoody.ca PORT MOODY 171 Attachment 4.7 140m RADIUS MAP - 2614 St Johns Street YM subject property MURRAY STREET. s.u- BIk.4- 2601/~"\k 2603/: 2621 2625 2713 2717 2723 2725/ E w 38 2605 : 27 1/2 1/2 plan 2§ 14 A plan BIk. 5 BIk. 6 CO columbia STREET ¦r/w —2525 55697 irir plan lmp lmp RAILWAY SR ^is- 39418 39419 pac\hc W . o o o \yo co 640Q$$ 4 h- r- \r^ O t-1 3!^- 7 camad\an ^pTk^5n^7 Csjw 2714 2718 2720 2750 CLARKEX STREET 2435 2513 ro 2609 2615 2619 ro LO Is". & V- 2^19 oo 2605 2623 o o o o o V- 2713 2717 2721 2725 r- N £cm cm 2625 cm cn cm cm cm Rem.- 2625A _ in oo Pel A \ 7 7 Nt- plan 72 CO 12 1 14 8 per. plan \ 11 pun 72 8 00 1 bcp26245 g g\ LU BIk. 1 n BIk 1 1 g (bcs2041) ^ BIk 12 LjJ 1— -plan 16100 Ld ct: 1 i 1 spring ;treet 1— LJJ 1 i 1 cr 00 rr lmp E plan (plan 26355) CNJ plan 12222 i— plan 72 bcp 47736 DO i— 1/2 65620 GO 6 33 3 jS A ^ H 00 PCL A REM Pel 70 B A bcs 618 OCM^- o •cm t- 2 vLO v'0413 1-16 2424 2502 jcm CLCM \2528 2606 2622 2624 2626 2706 2718 st. johns street 201 2501 2503 fomr- 2BUb 2blJ) 2621 2825 LjJ louom^ ic csjcmcmlq 25232525 2615 2619 >- 505A/B07/A/B2509 cm ct: -7 cm to w 7 Nil 12 cm 7 < Pol. 1 plan 72 8 < nw711 PMW 57473 ql BIk. 16 BIk. 1 7 \v O ST. ANDREWS in pl. . 2664 CM \ E. 126 1 34 35 1/2 7 \ 4 2506 2510 2514 2518 2522 2602 2606 2610 2616 2620 2624 2628 st. george street 2501 2505 2509 2513 2517 2601 2605 2609 2613 2617 2621 2625 2/01 2/03 2/Ob 2/0/ 2711 2715 2721 pi an xf 631 Piau 70 ol a\l vi rw am 172 THIS PAGE LEFT BLANK INTENTIONALLY 173 Attachment 4.8 City of Port Moody Report/Recommendation to Council Date: September 16,2013 File No. 3060-20-93 Submitted by: Development Services - Planning Division Subject: Development Permit (2013-93) for 53 Mount Royal Drive Purpose To bring forward for Council's consideration a Development Permit application related to the construction of a two-family dwelling (duplex) at 53 Mount Royal Drive. A factsheet outlining the proposal is included as Attachment 1. A location map showing the subject property is included as Attachment 2. Background The subject property is zoned Two-Family Residential (RT1), which allows for duplexes. As per the Official Community Plan (OCP), a Development Permit is required for the construction of a duplex. The lot itself is located within a neighbourhood designated Single-Family Low Density Form in the OCP, with the properties in the immediate vicinity of the subject lot zoned One- Family Residential (RS1). Analysis The subject property is located within Development Permit Area 1: Neighbourhood Residential, meaning that it is subject to the corresponding design guidelines for Two-Family Dwellings. The development proposal is broadly in conformance with the associated design guidelines, the Architectural Plans are included as Attachment 3. Design elements include: • A design that seeks to individuate the two units, in order to create the impression of two distinct single-family dwellings, by incorporating the entrance and garage of the units to the south and east facing frontages respectively. • The use of hardiboard siding and shingles which simulate a wood appearance, with a primarily muted colour scheme of light browns. • Landscaping to include a variety of trees and shrubs appropriate to the setting and the use of Allan Block retaining walls. Vehicle access to the property is via two driveways off of Mount Royal Drive on the south and east frontages respectively. The building design as proposed currently meets all zoning requirements. Advisory Design Panel (ADP) The proposal was reviewed by the City's ADP on May 16th, 2013. Following review and discussion the following motion was passed: #245426 174 Attachment 4.8 Report/Recommendation to Council Development Permit (2013-93) for 53 Mount Royal Drive September 16, 2013 Moved, Seconded and CARRIED THAT the Advisory Design Panel endorse the project with the following conditions: • Make minor design refinements in conjunction with the Planning department with particular attention to the roof massing and form of Unit B. « The addition of a more suitable/significant tree, such as a maple, on the south east corner of the property. The applicant has addressed the Panel's comments as follows: ® The balcony on the upper storey of the east facing unit has been removed. • The proposed weeping cherry on the south east corner of the property has been replaced by a maple tree. In relation to the ADP's other recommendations, refinements have not been made to the roof massing of Unit B. The applicant contends that the design has focussed on giving the building two distinct building "fronts", one that faces south and one that faces east, and related to this and the shape of the lot, roof lines and frontal planes have been varied accordingly. Sustainability Checklist Sustainability Pillar Environment Economic Social Cultural Total Application 53 Mount Royal 15% 19% 15% 10% 59% Drive The completed Sustainability Checklist for the development proposal is included as Attachment 4. It is worth noting that given the scale and type of project, many of the checklist items are rendered 'not applicable' (N/A). Concluding Comments: The proposed duplex for 53 Mount Royal Drive is broadly in accordance with the design guidelines for two-family dwellings within Development Permit Area 1: Neighbourhood Residential. The design and materials are of a style and character in keeping with contemporary single-family and two-family residential development, whilst the proposed landscaping results in an enhanced appearance to the street frontage. As such, staff recommend that Development Permit No. 2013-93 be authorized for issuance. Attachments: (1) Project Fact Sheet (2) Location Map (3) Site Plan and Elevations (4) Sustainability Checklist (5) Draft Development Permit No. 2013-93 2 175 Attachment 4.8 Report/Recommendation to Council Development Permit (2013-93) for 53 Mount Royal Drive September 16, 2013 Communications No specific external communications or notifications are required as part of this application. Budgetary Impact There is no budgetary impact associated with the proposed issuance of a Development Permit for the subject property. Council Strategic Plan Objectives This proposal is consistent with the following goals of the 2012 Port Moody Council Strategic Plan: Planning for the Future: Our unique history, heritage and small town character are protected and enhanced during redevelopment and addressed for new developments. Sustainability Implications The development proposal for 53 Mount Royal Drive incorporates sustainability in the provision of a design that is broadly in keeping with the scale and character of the surrounding neighbourhood and utilizes existing infrastructure servicing. Policy Implications The development proposal is broadly in conformance with the OCP design guidelines for Two- Family Dwellings. Alternatives THAT Council deny issuance of Development Permit 2013-93. Recommendations THAT Development Permit 2013-93 be issued subject to submission of all required fees and securities to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application. / 3 176 Attachment 4.8 Report/Recommendation to Council Development Permit (2013-93) for 53 Mount Royal Drive September 16, 2013 Prepared by: Approved for Submission to Council; -K A Kevin Jones Kevih-Ramsay Planner City Manager Approvals Supervisor (initials): MP Department Head (initials) Mary De Paoli Tim Savoie Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Meeting Date: September 24, 2013 4 177 Attachment 4.8 Report/Recommendation to Council Development Permit (2013-93) for 53 Mount Royal Drive September 16, 2013 ATTACHMENT 1 PROJECT FACT SHEET Application Number: 3060-20-93 Application Type: Development Permit Applicant: Ali Habib Existing Zoning: Two-Family Residential (RT1) Proposed Zoning: Two-Family Residential (RT1) Floor Space Ratio: 0.5 Purpose of the Application: To construct a new duplex dwelling 178 Attachment 4.8 LOCATION MAP - 53 Mount Royal Drive SUBJECT PROPERTY 179 Attachment 4.8 ATTACHMENT. 1 7®m < m a > c o tV) o 00 N ~V (0 ul u> 5—H 5 H Q m7® S 8 > O —1 1 o £ m Si 9 ?] z: s - II o4 o O 01 (S1 i— o m i.0) .g ?> > > < % o §1n ^ pj -i ni m o IS z S :| "05 :| sl II il- z (ji 0 _ m ~~ <£ z 6 —i c: fM 2: "H 11 UjS ^7 - u|| O P *< Z? > r~ t il PROPOSED HEFFELFINGER DESIGNS LTD. ilf?mi M i | DUPLEX DEVELOPMENT SKlfipi ' 1 1' 1 1 >1 53 MOUNT ROYAL DRIVE, PORT MOODY, B.C. #200B 1180 Kingsway Avenue ri/t/i n-inn ? 1 ' {Ml ; Port Coquitlam, B.C. V3C 6N7 004-944"^ I OO rr MM1 180 Attachment 4.8 M ^ V— n > -7 l\ —1 CD OJ e CD PO w c: In OJ z: ~n Ol ra 7" m i ii 'll> CD a H > CD n —1 03 II ZL E ~r in > tn O (TJ u CD E cx> ro o en fvi o O) <: -nen cn ~n U) 7®m < U) m C/ a > c (D c IV) O CD W PI | 15 Pif» II it PROPOSED HEFFELFiNGER DESIGNS LTD. 1 DUPLEX DEVELOPMENT 1s I >1" | pHf t 53 MOUNT ROYAL DRIVE, PORT MOODY, B.C. #200B 1180 Kingsway Avenue . r^Ay, o-too 71 rv) Port Coquitlam, B.C. V3C 6N7 bU4-y44-£: I OO \ 181 Attachment 4.8 TITIW|o I PROPOSED HEFFELFINGER DESIGNS LTD. ?s DUPLEX DEVELOPMENT 3 >1- is ir 53 MOUWr ROYAL DRJVE, PORT WOODY, B.C. #200B 1180 Kingsway Avenue r^r\A r\ a a o-i on rr 00 Port Coquitlam, B.C. V3C 6N7 01)4-944-^1 OO liiip 182 Attachment 4.8 i I 4 5^1 f t! 9 is * PROPOSED 1 s llll! P d oi HEFFELFINGER DESIGNS LTD. 3 • U1?£ Co DUPLEX DEVELOPMENT >1 3 53 WOUIxTT ROYAL DRIVE, PORT WOODY, B.C. SI #200B 1180 Kingsway Avenue . A o-too J <3- Port Coquitlam, B.C. V3C 6N7 01)4-944-^1 OO FT" 183 Attachment 4.8 CLARKE ROAD 184ATTACHMENT_J±__ ^Attachment 4.8 I Sustainability Checklists for New Developments CITY OF PORT MOODY City of Port Moody received © 0 €! AUG 1 6 2013 PUNNING & DEVELOPMENT SERVICES Development Application File Number: RobO -20-S3 W# ACKNOWLEDGED Project Address: ^3/y^T 64--- DfciyC "CIRCULATE OR ÿ COPY Applicant Name: ArLj WibSlfo n MAYOR & COUNCILD C.L.T. Environment t'totcction and Enhancement of the Natmai EnviroiimnnL t. Environmental Impact Yes No N/ACommcnts Staff Ratini a. Includes measures to protect air quality by employing construction techniques during the development phase. For large developments, an X operating air quality protection plan is recommended. 0 Includes measures to minimize site disturbance by employing construction techniques during the CW^IiAoU- development phase. This measure is mandatory (see X sedimentation and erosions control requirements). .ft) |iMp£fetH«systfc2C> IM&KJ6 1 c. I ncorporates light pollution reduction principles X " use hDO WM 1 s a centralized recycling facility of a sufficient size and design to recycle a full range of recyclable materials. Contact city staff for more information on space requirements. n/X City of Port Moody Sustainability Checklist ¦3 - 3 185 Attachment 4.8 e. Includ es on-site composting facilities - y N//\ f. Includes a plan to recycle construction waste X p.- g, Incorpo rates recycled building materials X .'0- ? Stnrm Water Manaaement Yes No N/A Comments Staff Rating h. Proposes a sufficient depth of topsoil to promote water penetration in the landscape plan * -fcpsmu 1 i. Incorporates Best Management Practices in the storm water management plan for the development n/i* j. Protect s groundwater from contamination Mfek'Sytfttess -tz> £**S£rWUf k. E nsures ground water treatment and recharge in the storm water management plan M fer City of Port Moody Sustainability Checklist -4- 186 Attachment 4.8 No N/A Comments Staff Rating [ IncorporSes^pportunities to protect and/or augment existing flora and fauna and restore and/or improve natural habitat as part of the development proposal: These measures are highly recommended and must meet the city's y Environmentally Sensitive Areas management objectives, if applicable. The City is currently developing a Development Permit for ESAs which will apply to all areas with a High or Special Feature rating. m. Includes a plan to remove invasive plant species to preserve both naturally occurring plant and animal HO iMV/ssj-ye species. Planting plan should be Naturescape X SpSOtSS < £uvr-|HiS,5 compliant, refer to Port Moody's Naturescape policy "Pa % for plant choices. Measures to prevent the re- 1 establishment of invasive plant species on the property should be included in the landscape plan. n. Incorpo rates fatal light awareness (e.g. bird friendly) design guidelines and/or program principles x N/A Yes No N'A Comments Staff Rating Energy Efficient Construction o. Achieve s an EnerGuide for New Houses rating of 80 for single family and row houses If yes, explain x -to how this Council endorsed target will be met. dp- Bo p. Achieves an energy performance of 25% better than the Model National Energy Code for commercial, industrial and institutional buildings If yes, explain how this Council endorsed target will be x n/a met. q. Achieves an energy performance of 25% better than the Model National Energy Code for multi- family residential buildings. If yes, explain how this Council endorsed target will be met. < n/a, 6. Encrqv Supply and Connectivity Yes No N/Ajessh- siStaff Rating r. Provide s a district energy system and on-site heat and power generation serving one or more buildings. This measure is highly recommended for large N/A developments. City of Port Moody Sustainability Checklist -5- 187 Attachment 4.8 s. P rovides on-site power generation through cogeneration plants and renewable sources This measure is recommended if servicing multi-unit buildings and/or large commercial/industrial buildings. y * t. Provides on-site renewable energy generation such as solar electricity, wind power, solar walls for space heating and/or heat exchange such as geoexchange and/or heat recovery ventilation. N "0 Yos No N'A Comments Staff Rating u. Achieve s a green building standard (e.g. LEED®, Built Green™, Green Buildings B.C.) N /A v. R educes the heat island affect by using green roofs, underground parking, community gardens and planted structural slabs y * H/A w. Employs climate sensitive design features (e.g. passive solar) to minimize the impact of rain and wind X pAsSh/e: ScU^, Bairns. Scw-Ti4F£af46 1 8. Water Conservation Yes No N/A Comment3 Staff Ratinci 1 x. Serves each unit in the development with an individual water meter U/Mfe£L_ KWcrtfcftS: -fjp ggr 1 y. Includes the use of drought tolerant plants * "jptC^A^T 1 City of Port Moody Slustainabflity Checklist - 6 - 188 Attachment 4.8 z. 1 ncorporates non-water dependent materials in the landscape design (e.g. mix of rocks and other materials) Mt*. OF - y ^ ffrtLkL WUJUM l<-4 aa. Includ e an irrigation system with central control and rain sensors X <>vjS'tew\ to Rf WCiAlXfeiP bb. Employs other water conserving measures or devices that would promote the reuse of greywater and water storage for irrigation / 0 9. Brovsnfieid and Grey field Development Yes No N/A Comments Staff Rating cc. Revitalizes land previously occupied by industry X N/A- dd. Redevelops surface level parking to a higher use category h\/h VlRaMUVyVl "h /,. 0 /14- City of Port Moody Sustainability Checklist 189 Attachment 4.8 3 City of Port Moody Sustainability Checklist - 8 - 190 Attachment 4.8 g. Initiates or operates within local functional clusters (e.g., amenities in vicinity of one another) and participate in alliances with existing companies K h. Utilizes local materials and labour * 4 '4 {XoKlomiC ^/L|_ 0 >hj ; 1 ~ - ¦ ¦ - - : - : v:W H'l 'M. (2' a. Involves an efficient use of land that maximizes allowable density vMA^k 0r 1 b. Adjacent to public transit routes, thereby reducing the reliance on single occupant vehicles * o loCAt- % c. Re suits in Infill development on vacant parcels of land X N/X b 4 d. Utilizes pre-existing roads and services Ye5 1 City of Port Moody Sustainability Checklist 191 Attachment 4.8 IJ / A e. Improves the mix of compatible uses within an area 6o^o^Tlfeu=-To K S.p 1 esA. ¦s-vtfcsef* f. Provides for a diversify of housing types and forms mfes. .... * 1 g. Provides rental housing 0 h. Offers a diversity of unit sizes K m/a i. Includes seniors housing or adaptable housing (the ability to age in place) * 0 j. Includes affordable housing units or contribute to the city's affordable housing reserve fund k. Incorporates accessibility measures beyond the minimum code requirements 0 City of Port Moody Sustainability Checklist -10'- Vs 192 Attachment 4.8 s'Jrf'i- I. Is located in proximity to existing residential and/or commercial areas, facilities and amenities Y DeHTtMAr- 1 fJ W m. Cre atively employs existing topography and landscape features Wuo>\U> iS K to UfO r.ivv 5* -- IT iT-irCs-rr T' 1 o. Is located within proximity to an existing transportation node V V^s v. p. Minimizes the amount of surface parking /2- CAg. g?h4oboit^ Y5 1 q. Provide s transit oriented amenities (e.g. shelters and benches) that address safe pick up and drop off areas for all users n/6 3/s City of Port Moody Sustainability Checklist -11 - 193 Attachment 4.8 r. Includ es pedestrian only zones > N/K s. Includ es a car share and/or bike share program * IH/A t. Includ es designated facilities for electric plug-in vehicles and designated parking for scooters * n/a V (i-tfr : >yT>rnuHij"uK\ . '¦ l°3f'U7l:L6" u. Assists in the prevention of crime through building location, landscaping, lighting, and building design. Refer to CPTED (Crime Prevention Through Environmental U&(ktf44> -tb Design) principles. 1 v. Incorporates physical traffic calming in the road design with the use of wide speed bumps, traffic circles and narrowed intersections H/A w. Includes pedestrian friendly features such as street lighting, crosswalks, and pedestrian overpasses * n/a x. Addresses safety for cyclists and pedestrians through the separation of trails and pathways from vehicular traffic W/A City of Port Moody Sustainability Checklist - 12 - 194 Attachment 4.8 y. Provides safe, universal access * ' na Ii- . '¦ ¦ ¦ vilSr KiGa Wf> z. Creates or enhances community social gathering places (e.g. village square, halls, youth and senior facilities, bulletin board or pier) n/a aa. Provides areas that could be used as an amenity space for community activities (e.g. childcare, dog runs, community gardens or urban agriculture) ¦K ma bb. Integrates well with the surrounding community and not overshadow or impact the privacy of ^FttS IH MjCVt- adjacent buildings * '/jl h4 jl> M. cc. Maintains existing pedestrian/cycling routes K pj/a dd. Promotes and/or improves local bike networks and trails ma k ee. Promotes and/or improves amenities for pedestrians and cyclists (e.g. benches, interpretive plaques, bike racks, etc.) >c n/a City of Port Moody Sustainability Checklist -13 195 Attachment 4.8 ff. Provides links to amenities (such as schools, shopping, services, food stores, public transit etc.) X nA gg. Creates green spaces or provides strong connections to natural features, parks and open spaces nearby N/k hh. Includes bicycle parking and storage lockers for cyclists as well as the provision of showers and change rooms in commercial developments n/a City of Port Moody Sustainability Checklist -14 - 196 Attachment 4.8 c. Provides public art that reflects the multicultural community > d. Incorporates outstanding architectural design * Vi t-® e. Promotes flexible creative space for residents to work * HJb* f. Promotes and contribute to our reputation as the City of the Arts * n/a g. Encourage opportunities for cultural awareness and exchange rt fva h. Incorporates the revitalization of a heritage building in a manner that preserves its authentic style and materials m/a i. Is compatible with Port Moody's historic character and/or the character of Port Moody's neighbourhoods a LC uATU MdAJ Uote&VM) Vl CnmPvu \^lk |^/' City of Port Moody Sustainability Checklist -15- 197 Attachment 4.8 ATTACHMENT 5 SCHEDULE "A" CITY OF PORT MOODY DEVELOPMENT PERMIT No. 2013-93 TO: AFZALALI HABIB. GENERAL CONTRACTOR 549 Chapman Avenue Coquitlam, BC V3J 4A2 (the "Developer") 1. This Development Permit is issued subject to compliance with all applicable City Bylaws, except as specifically varied or supplemented by this Permit. 2. This Permit applies to those lands in Port Moody, British Columbia more particularly described below and including all buildings, structures and other development thereon: Parcel Identifier: 010-472-193 LOT 1 DISTRICT LOT 377 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 19271 (the "Lands") 3. The following plans and documents are made part of this Permit and, notwithstanding any other provision, no works shall be performed upon the lands covered by this Permit, nor shall any building or structure be erected, constructed, repaired, renovated or sited, that is not in substantial accordance with the following and strictly in accordance with all terms and conditions of this Permit: (a) Architectural Drawings - Summary, Al, A2, A3 and A4, on file with the City, prepared by Heffelfinger Designs Ltd., 200B - 1180 Kingsway Avenue, Port Coquitlam, BC V3C 6N7 marked "ACCEPTED FOR DEVELOPMENT PERMIT PURPOSES, "August 21, 2013", and any amendments thereto subsequently approved by the City; (b) Landscape Drawings on file with the City of Port Moody, prepared by GardenWorks Landscape Design, 4746 SE Marine Drive, Burnaby, BC V5J 3G6 marked "ACCEPTED FOR DEVELOPMENT PERMIT PURPOSES, August 21, 2013", and any amendments thereto subsequently approved by the City; and 4. The Works contemplated in plans set out in Section 3 hereto shall be completed within two years of the date of the Council Resolution authorizing issuance of this permit. 198 Attachment 4.8 5. (a) As a condition of issuance of this Development Permit, the Developer has provided to the City, security (the "Security") in the sum of $21,230.00 for the completion of items related to landscaping. The Security, in the form of a letter of credit, shall be made out to the City to ensure that the development is carried out in accordance with the terms and conditions set out herein and if for any reason the Permit holder neglects or otherwise fails to complete the works, within two (2) years of the date of issuance of this Development Permit, the City may, in its sole discretion, provided it has given the Developer seven (7) days written notice, complete the works or any portion thereof and all costs incurred in so doing shall be deducted by the City from the amount of the Security and on final completion to the satisfaction of the City as evidenced by the issuance of a Certificate of Completion, the City shall thereafter refund the remainder of the monies, except for ten (10) percent of the monies, which shall be released after the maintenance period lasting one (1) years from the date of completion for the landscaping. (b) Portions of the Security may be returned to the Developer, or reduced, as stages of the works are completed, to the satisfaction of, and at the sole discretion of the City's General Manager of Development Services. Ten (10) percent of the Security will be held as a maintenance holdback for two (2) years after the Certificate of Completion for the landscaping is issued and will be released upon an inspection by the City confirming that the landscaping is in satisfactory condition at that time. 6. As a condition of issuance of this Permit/ the Developer shall pay to the City an on- site landscaping review fee at two (2) percent of the cost of on-site landscaping equal to $424.60, which is to be paid by cash or certified cheque. 7. The servicing works and services are to be completed in compliance to the requirements of the "City of Port Moody Works and Services Bylaw No. 1789,1986" and "City of Port Moody Subdivision and Development Servicing Bylaw, No. 2831" except as varied and supplemented by the works described in this Permit and attached plans, AUTHORIZING RESOLUTION PASSED BY COUNCIL the day of 2013. ISSUED THIS day of , 2013. , City Clerk 199 Attachment 5.1 City of Port Moody Report/Recommendation to Council Date: September 12, 2013 File No. 5460-06 Submitted by: Engineering, Transportation Potential Cost Savings for Completing Several Traffic Calming Projects Subject: Identified in the 2013 - 2017 Capital Plan before December 2014. Purpose To provide a response to a July 23 Council Motion "...THAT staff report back for the September 3rd meeting with the implications of bringing forward all traffic calming projects for 2013- 2017 as listed in the July 15, 2013 report, along with the projected cost savings". Background Table 1 and Table 2 below provide a breakdown of all the projects as identified in the July 15, 2013 report to Council Traffic Calming Projects as identified in the 2013 -2017 Capital Plan Table 1 identifies four projects currently underway the top three projects as tabulated in Table 1 will be completed before the end of 2013. The fourth project as tabulated in Table 1 loco Rd at Jacobs Rd Intersection Improvements is in the latter stages of design, due to the extensive scope of work and existing service contract for design works this project would not provide a cost savings to the city if it were repackaged and bundled as part of the projects identified in Table 2. Table 1: 5 Year Approved 2013 - 2017 Traffic Calming Projects Year Traffic Safety 2013 -2017 Potential Potential Cost Savings if Improvement Project Capital Fund Cost bundled completed Allocations Savings before Dec 2014 2013 Noons Creek Dr Traffic $75,000 N/A Complete as of Dec 2013 Calming 2013 loco Rd at Campbell New $140,000 N/A Complete as of Dec 2013 Crosswalk 2013 loco Rd at Barber St $140,000 N/A Complete as of Dec 2013 School Crosswalk Improvements 2014 loco Rd at Jacobs Rd $500,000 No No, Design 80% Intersection complete. Project is too Improvements large. EDMS-#243173-v1 -rptcow_- _Potential_Cost_Savings_for_Completing_Several_Traffic_Calming_Projects_ldentified_in_the_2013_- _2017_Capital_Plan_before_December_2014 Report/Recommendation to Committee of the200 Whole Attachment 5.1 Potential Cost Savings for Completing Several Traffic Calming Projects Identified in the 2013 - 2017 Capital Plan before December 2014. September 12, 2013 Table 2: Proposed Project for Bundling for completion of design and construction before the end of 2014. Year Traffic Safety 2013-2017 Potential Potential Cost Savings Improvement Project Capital Fund Cost Estimate Allocations Savings 2014 Noons Creek Dr Traffic $115,000 Yes 3 to 6% of total project Calming (2 locations) cost 2015 2015 Parkside Drive Traffic $196,000 Yes 3 to 6% of total project Calming (4 locations) cost 2015 loco Rd at April Rd $190,000 Yes 3 to 6% of total project Crosswalk Improvements cost 2017 Ravine Drive Traffic $120,000 Yes 3 to 6% of total project Calming cost Total $621,000 $19,000-$37,000 Table 2 details existing budget for works as identified in the 2013 - 2017 Capital Plan. These budgets are a reflection of functional design cost estimates; functional design cost estimates are preliminary and provide a Class B estimate (+-15 - 25%). Class B cost estimates are based on a preliminary assessment of the total cost for a project before a complete design. As the design moves forward as per standard engineering procedures these estimates are updated with actual construction cost estimates. Therefore, at this time there is uncertainty as to the exact budget envelope required to complete these works. If at a later date the total budget envelope is in excess of the allocated $611,000 budget staff will report back to Council. Analysis Upon review of all the traffic calming projects identified in the 2013 - 2017 Capital Plan the projects as identified in Table 2 were deemed to have a potential for a cost savings given their proximity to each other, state of design, and scope of work. To help further determine the potential cost savings staff consulted three engineering firms listed below: • Associated Engineering Transportation Division • AMEC Consultants • ISL Engineering Based on the information provided from these firms, the potential cost savings for bundling these projects together was anticipated to be within 3 to 6%. Based on the current cost estimates staff anticipate a potential $19,000 to $37,000 savings for completing these works within one calendar year. RPM 243173 Report/Recommendation to Committee of the201 Whole Attachment 5.1 Potential Cost Savings for Completing Several Traffic Calming Projects Identified in the 2013 - 2017 Capital Plan before December 2014. September 12, 2013 Communications There was no communications component to this report. Budgetary Impact The financial implications of bringing projects as identified in Table 2 forward for completion in 2014 would displace other projects that are vying for funding in 2014. The projects listed in Table 2 are all appropriate to be funded from the Asset Reserve. As Council prioritizes all projects during budget deliberations, Council may choose to prioritize these traffic calming projects in 2014 to realize cost savings. Council Strategic Plan Objectives This report details options that help Council determine the best option to provide Excellence in Service Delivery and also Plan for the Future through the best possible means. Sustainability Implications This report does not have Sustainability Implications. Policy Implications This report does not have Policy Implications. Alternatives To be determined by Council. Recommendations THAT the Engineering and Parks Transportation Division report dated September 12, 2013 with respect to Potential Cost Savings for Completing Several Traffic Calming Projects Identified in the 2013 - 2017 Capital Plan before December 2014 be received for information; AND THAT, Council continue to review the financial implications of moving the traffic calming projects forward as part of the 2014 - 2018 Financial Plan deliberations. RPM 243173 202 Attachment 5.1 Report/Recommendation to Committee of the Whole Potential Cost Savings for Completing Several Traffic Calming Projects Identified in the 2013 - 2017 Capital Plan before December 2014. September 12, 2013 Prepared by: Reviewed by: f { V Mark Halpin Kevin Ramsay Transportation Eng. Technologist City Manager Approvals Department Head (initials): Neal Carley Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications c>-/d Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Date: September 24, 2013 RPM 243173 203 Attachment 5.2 City of Port Moody Report/Recommendation to Council Date: September 05,2013 File No. 7950-01 Submitted by: Community Services, Cultural Services Subject: Mr. Van Alstyne's Fee Waiver Request Funding Source Purpose To seek approval to use Council Contingency as the funding source for staffing and insurance costs relating to the Fee Waiver granted to Mr. Van Alstyne for a concert in the fall of 2013. Background At the regular Council meeting on September 3, 2013, Council approved the fee waiver request made by Mr. Van Alstyne for the use of the Inlet Theatre for a concert in the fall of 2013. THAT the City provide in-kind theatre access and staff support for the Maple Leaf Singers in partnership with the Legion; AND THAT proceeds from the event be transferred to a newly created musical arts reserve that can be used to support the musical arts in Port Moody if it is agreed by Mr. Van Alstyne and Maple Leaf Singers that the money will go to the musical arts. Analysis The City will incur staff and insurance costs relating to this fee waiver. Insurance must be in the organizer's name and cannot be covered by the City. From preliminary discussions with Mr. Van Alstyne, it is expected that approximately 8 hours of staff time will be required for this concert at an approximate value of: $304.00. Insurance for this event is $36.75. The total expected costs to cover this event is $340.75. Staff are recommending that the Council Contingency be approved as the funding source to cover staffing and insurance costs. Mr. Van Alstyne has agreed that any proceeds given to the City can be placed in a musical arts reserve and do not need to go towards the acquisition of a piano. Communications None required. Document: 245276 204 Attachment 5.2 Report/Recommendation to Council Mr. Van Alstyne's Fee Waiver Request Funding Source September 05, 2013 Budgetary Impact $340.75 from Council Contingency is requested. The current balance of the Council Contingency is $25,550. Council Strategic Plan Objectives Port Moody supports community organizations to help them thrive. Nurture the development of arts and culture in the community through an abundance of opportunities for cultural expression. Sustainability Implications N/A Policy Implications N/A Alternatives THAT Council identify an alternate funding source to cover staff and insurance costs. Recommendations THAT Council Contingency be approved as the funding source to cover insurance and staffing costs relating to the fee waiver grant to Mr. Van Alstyne. 2 205 Attachment 5.2 Report/Recommendation to Council Mr. Van Alstyne's Fee Waiver Request Funding Source September 05, 2013 Prepared by: Approved for Submission to Council: -/ 1 v. ..A.,. Sarah Ronald Kevin Ramsay ./ Acting Manager of Cultural Services City Manager Approvals Supervisor (initials): Department Head (initials): n/a Ron Higo Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licensing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Meeting Date: September 24, 2013 3 206 THIS PAGE LEFT BLANK INTENTIONALLY 207 Attachment 5.3 City of Port Moody Report/Recommendation to Council Date: September 13, 2013 File No. 1960-10 Submitted by: Financial Services Department Subject: Permissive Tax Exemption Guidelines Purpose The purpose of this report is to present the revised permissive tax exemption guidelines to Council for consideration. Attachments 1. Port Moody permissive tax exemption guidelines revised to include Council's comments. Background Section 224 of the Community Charter provides Council with the authority to grant permissive property tax exemptions. For 2014, staff felt it would be beneficial to review the existing permissive tax exemption guidelines as it had not been done for some time. Therefore, the guidelines were reviewed at the Committee of the Whole meeting September 3rd. Analysis The permissive tax exemption guidelines were presented to Committee of the Whole on September 3rd and have been revised as follows as per the recommended amendments: 1, Exemption Guideline #2 was deleted and replaced with "the organization must be a registered non-profit." 2. Exemption Guideline #8 was removed, which was to establish that the facility is open to the public and not subject to membership only restrictions. The revised guidelines (attached) are being presented for Council's consideration. Communications The revised copy of the permissive tax exemption guidelines will be made available on the City's website. EDMS-#245480-v1-Report_to_Council_-_2014_Permissive_Tax_Exemption_Guidelines 208 Attachment 5.3 Report/Recommendation to Council Permissive Tax Exemption Guidelines September 13, 2013 Budgetary Impact Guidelines for determining which organizations will receive a permissive tax exemption in the following taxation year. Council Strategic Plan Objectives Granting permissive tax exemptions fulfills Council's strategic objective of Nurturing Community. Sustainability Implications N/A Policy Implications Continue the practice of granting permissive tax exemptions to eligible community organizations. Alternatives 1. Refer report back to staff to provide additional information. Recommendations THAT as recommended in the report dated September 13, 2013 from Financial Services Department, the revised Permissive Tax Exemption Guidelines be adopted. 2 209 Attachment 5.3 Report/Recommendation to Council Permissive Tax Exemption Guidelines September 13, 2013 Prepared by: Approved for Submission to Council: V .-A J. \L7 Laura Turner, CA Kevin Ramsay Finance Supervisor City Manager Approvals Supervisor (initials)\ Department Head (initials): Paul Rockwood, CGA, CRM Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licensing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Meeting Date: September 24, 2013 3 210 Attachment 5.3 The City of Port Moody Permissive Tax Exemption Guidelines City of the /V rts The permissive tax exemption guidelines are intended to: • Provide consistent and equal treatment and consideration for all applicants • Optimize the provision of charitable and not for profit services for the benefit of Port Moody residents • Allow for consideration of a wide diversity of organizations and evaluation of each application on its own merits To receive consideration for a permissive tax exemption, properties must qualify for an exemption under the provisions of the Community Charter. (extract of applicable sections attached) Should a property be eligible for an exemption, the application for a permissive tax exemption will be evaluated according to these guidelines. To be eligible for a permissive tax exemption an organization must comply with all of the guidelines. The application form and associated submissions form an integral part of these guidelines. Council may, at its discretion, reject any or all applicants in any given year. Applications will be evaluated against each of the following guidelines. 1. Consistent with municipal policies, plans, bylaws and regulations The use of the property must be consistent with and in support of all municipal legislation. The intent of this guideline is to make certain that the organization receiving a permissive exemption is in compliance with all municipal policies, plans, and bylaws and with any other applicable regulations. For example, it would be inappropriate to support an organization should the property use be non-conforming to zoning, or have an incompatible land use. 2. The organization must be a registered non-profit Per section 224 of the Community Charter, qualifying organizations would be .charitable, philanthropic or other not for profit corporations. Applicants may demonstrate non-profit status by being a registered charitable institution or society. Registered organizations must be able to demonstrate compliance with the Society Act. 3. Complementary extensions to municipal services and programs Services provided by an organization should fulfill some basic need, or otherwise improve the quality of life of Port Moody residents. Document: 241181 211 Attachment 5.3 The City of Port Moody Permissive Tax Exemption Guidelines 2 The intent of this guideline is to make certain that support is provided for services that are compatible with, or are complementary to, those offered by the Municipality. In determining the degree of compatibility of the applicant's services, consideration will be given to the services already offered within the Municipality. Municipal departments may determine whether the service is needed or wanted by the residents of Port Moody. 4. Principal property use Permissive tax exemptions will be based on the principal use of the property, not on the non-profit or charitable service of the organization. The intent of this guideline is to limit the exemption of property that is used to generate business revenue unrelated to the service provided by the organization. For example, rental revenue generated from a property owned by the applicant and not used for the specific purposes of the organization would make the property ineligible for an exemption. 5. Portion of property used exclusively for public worship Sometimes there is a portion of property owned by religious organizations that are used for residential or other 'non-religious' purposes - which may not be eligible for exemption. 6. Property used by commercial or private operators or any other group Again this is to establish if it is the entire property that may be eligible for exemption and to further clarify the information regarding principal property use. 7. Benefit and accessibility to all Port Moody residents Port Moody residents must be primary beneficiaries of the organization's services. The services provided on the property must be accessible to the public. Council may at its discretion provide a partial exemption. The intent of this guideline is to make certain that Port Moody residents generally will benefit from the municipal support provided, and will not be restricted from accessing the services of the organization. For additional information, please contact the City Clerk: Legislative Services Division City of Port Moody 100 Newport Drive Port Moody, BC V3H 3E1 Telephone 604-469-4500 Fax 604-469-4550 E-Mail [email protected] 212 THIS PAGE LEFT BLANK INTENTIONALLY 213 Attachment 5.4 City of Port Moody Report/Recommendation to Council Date: September 13,2013 File No. 1960-10 Submitted by: Financial Services Department Subject: 2014 Permissive Tax Exemptions Purpose The purpose of this report is for Council to consider the properties listed in the estimated 2014 Tax Exemption listing for inclusion in the 2014 Permissive Tax Exemption Bylaw. Attachments 1. Estimated 2014 Tax Exemption Listing, showing authority to grant exemption, and estimated Municipal taxes that will be exempted for 2014, 2015 and 2016. 2. Community Charter - Statutory Tax Exemption Sections 220 & Permissive Tax Exemption Sections 224, 225, 227 Background Section 224 of the Community Charter provides Council with the authority to grant permissive. property tax exemptions. In accordance with the Community Charter a tax exemption bylaw must be adopted before October 31st of any given year for the subject properties to be exempt for the following tax year. Statutory Tax Exemptions are given to church buildings and the footprint of the land underneath the church buildings; however, the land that surrounds the church building requires consideration by Council for a permissive tax exemption. 2014 Applications were provided in the report from Financial Services Department to Committee of the Whole September 3, 2013 but there was no direction regarding the applicants to be included in the Permissive Tax Exemption Bylaw. Since September 3rd, additional information has been provided from BC Assessment regarding exemption status and, therefore, the Estimated 2014 Tax Exemption listing is being provided for Council consideration prior to introduction of the Permissive Tax Exemption Bylaw on October 8th. Analysis The Estimated 2014 Tax Exemptions listing (attached) shows all properties that have either been given a statutory tax exemption, or are being presented for Council's consideration for a permissive tax exemption. For 2014, the total statutory and permissive exemptions are estimated to be $1,077,000, as compared to $1,073,000 in 2013. The permissive exemption component of the $1,077,000 that Council is considering exempting is $92,000 which is an increase over the 2013 amount of $86,000. The increase is mainly due to an average increase in the assessment values, an increase in mill rates, and BC Assessment changes to property exemption status, as noted below. EDMS-#245369-v1 -Report_to_Councii_-_2014_Pernnissive_Tax_Exemption_Applicants Document-. 245369 214 Attachment 5.4 Report/Recommendation to Council 2014 Permissive Tax Exemptions September 13, 2013 Changes from 2013: Sasamat Outdoor Centre (Folio 16712-000) - Association of Neighborhood Houses of BC (AN HBO: The property located at Sasamat Outdoor Centre (Folio 16712-000) is owned by GVRD and leased by ANHBC. In previous years, this property has been exempt as a charitable organization under the Rural Taxation Act. However, in April 2013, BC Assessment completed an audit of the property and, based on review of the lease, it was determined that the property falls within Port Moody jurisdiction and under the Community Charter. Therefore, this property will be taxable in 2014 unless a permissive exemption is approved by Council. The property qualifies for a permissive tax exemption under section 224 (2)(a) of the Community Charter, as ANHBC (Sasamat Outdoor Centre) is a registered charity with CRA (Registration Number 106732969RR0001). The application received from ANHBC (Sasamat Outdoor Centre) notes that taxes will directly impact their ability to provide affordable community services within Port Moody. In 2012, ANHBC had excess of revenues over expenses of $313K (Sasamat Outdoor Centre - $155K) and unrestricted net assets of $909K. As per their application, surplus revenues go to preservation and expansion of community programs, services and infrastructure. The guidelines do not speak to the level of profitability, just that the organization be a registered non-profit organization. The property at Sasamat Outdoor Centre has been included in the Estimated 2014 Tax Exemption Listing (attached) under permissive tax exemption for Council's consideration. Property at 3121 & 3127 St. Johns St. (Folio 02103-006 & 02107-001) - Ismaili Council of BC The property located at 3121 & 3127 St. Johns Street (Folio 02103-006 & 02107-001) is owned by Churchill Ventures Inc. and leased by the Ismaili Council of BC. In previous years, this property has received statutory and permissive tax exemptions from the City. However, in September 2013, BC Assessment conducted an inspection of the property and found, during review of the lease, that the ownership requirement of the statutory exemption was not met under Community Charter Section 220(1)(h), as title is not registered in the name of the religious organization or trustees for the use of the organization. Therefore, the statutory portion of the property will be taxable in 2014 unless a permissive exemption for the entire property is approved by Council. The property qualifies for a permissive tax exemption under Section 224 (2)(g) of the Community Charter, under the broad definition of property occupied for the purposes of public worship. As this property has received statutory and permissive tax exemptions in previous years, the organization may be subject to financial hardship if a permissive tax exemption is not granted for the entire property. 2 215 Attachment 5.4 Report/Recommendation to Council 2014 Permissive Tax Exemptions September 13, 2013 The entire property at 3121 & 3127 St. Johns Street has been included in the 2014 Tax Exemption Listing (attached) as permissive tax exemption for Council's consideration. Note that should Council choose not to grant a permissive tax exemption, notice requirements of Community Charter section 227 could apply, where rights to procedural fairness afford the group an opportunity to make representations to Council. Due to legislation requirement of public notice and bylaw adoption prior to October 31, 2013, the organization may be granted permissive tax exemption for 2014 with representations made for the 2015 tax year. Communications Public notice must be given of Council's intention to adopt a Permissive Tax Exemption Bylaw. This requirement will be met by advertising in the local newspaper in two consecutive weeks prior to proposed first three readings of the bylaw on October 8th. Budgetary Impact The permissive tax exemption of the entire property for the Ismaili Council of BC is estimated to be $6,385 (with permissive tax exemption portion estimated to be $4,765 plus the portion previously receiving statutory exemption estimated to be $1,620). This property has received statutory and permissive tax exemption in the past and, therefore, this amount has not been budgeted for in the operating budget. The permissive tax exemption for the Sasamat Outdoor Centre is estimated to be $3,354. This property was exempt under the Rural Tax Act in previous years and, therefore, this amount has not been budgeted for in the operating budget. Council Strategic Plan Objectives Granting permissive tax exemptions fulfills Council's strategic objective of Nurturing Community. Sustainability Implications N/A Policy Implications Continue the practice of granting permissive tax exemption to eligible community organizations. Alternatives 1. Refer report back to staff for more information, which could require additional meetings to be scheduled to ensure the bylaw is adopted before October 31, 2013 for properties to receive tax exemption in 2014. Recommendations THAT the report dated September 13, 2013 from Financial Services Department re: 2014 Permissive Tax Exemptions be received and the Permissive Tax Exemption Bylaw be prepared for Council's consideration based on the attached Estimated 2014 Tax Exemption listing. 3 216 Attachment 5.4 Report/Recommendation to Council 2014 Permissive Tax Exemptions September 13, 2013 Prepared by: Approved for Submission to Council: •r Laura Turner, CA Finance Supervisor City Manager Approvals Supervisor (initials): Department Head (initials): Paul Rockwood, CGA, CRM General Manager of Financial Services Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licensing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Meeting Date: September 24, 2013 4 217 Attachment 5.4 CITY OF PORT MOODY ESTIMATED 2014 TAX EXEMPTIONS FOR A ONE YEAR TERM Municipal Mu nicipal Municipal Municipal Description Bylaw Authority to Assessment Tax Tax Tax Ref Folio # Address Grant Fxeinplion Exempted Class & Rate l.xi-mption Fxemplion Exemption 2013 2013 2014 (est.) 2015 (<.'•>(.) 2016 (L'si.) STATUTORY EXEMPTIONS fProvinciallv Exempted) Churches & Hospitals: Mennonite Church 2.1.1 03159-000 2614 St. Johns St. Section 220 (1) (h) (1) 117,500 8 2.4968 $ 301 $ 309 $ 317 Mennonite Church 2.1.2 03160-000 2622 St. Johns St. Section 220 (1) (h) (1) 518,000 8 2.4968 1,326 1,359 1,393 Catholic Church 2.1.4 03350-002 148 Moody St. Section 220 (1) (h) (1) 274,500 8 2.4968 703 721 739 United Church 2.1.5 04023-001 2318 St. Johns St. Section 220 (1) (h) (1) 189,000 8 2.4968 484 496 508 United Church 2.1.6 08958-001 1790 loco Rd. Section 220 (1) (h) (2) 192,400 8 2.4968 492 504 517 Anglican Church 2.1.7 04086-001 2206 St. Johns St. Section 220 (1) (h) (1) 180,400 8 2.4968 462 474 486 Eraser Health Authority (Note 1) 16476-000 475 Guildford Way Section 220 (1) (j) 95,328,000 6 10.0419 981,206 1,005,736 1,030,879 Total Statutory Exemptions $ 984,974 $ 1,009,599 $ 1,034,839 PERMISSIVE EXEMPTIONS (Council's Consideration! Churches & Hospitals: Mennonite Church 2.1.1 03159-000 2614 St. Johns St Section 224 (2) (f) (i,ii,m) 616,000 8 2.4968 $ 1,576 $ 1,615 $ 1,655 Mennonite Church 2.1.2 03160-000 2622 St. Johns St. Section 224 (2) (f) (i,ii,iii) 523,600 8 2.4968 1,340 1,374 1,408 Catholic Church 2.1.4 03350-002 148 Moody St. Section 224 (2) (f) (i,ii,iii) 360,800 8 2.4968 923 946 970 United Church 2.1.5 04023-001 2318 St. Johns St. Section 224 (2) (f) (iAiii) 678,000 8 2.4968 1,735 1,778 1,822 United Church 2.1.6 08947-001 1796 loco Rd. Section 224 (2) (f) (i,ii,m) 564,000 8 2.4968 1,443 1,479 1,516 United Church 2.1.6 08958-001 1790 loco Rd. Section 224 (2) (f) (i,ii,iii) 371,000 8 2.4968 949 973 997 Anglican Church 2.1.7 04086-001 2206 St. Johns St. Section 224 (2) (f) (i,ii,iii) 585,300 8 2.4968 1,498 1,535 1,573 Ismaili Council for BC 2.1.8 02103-006 3121 St. Johns St. Section 224 (2) (g) 792,800 8 2.4968 2,029 2,080 2,132 Ismaili Council for BC 2.1.8 02107-001 3127 St. Johns St. Section 224 (2) (g) 1,702,000 8 2.4968 4,356 4,465 4,577 $ 15,849 $ 16,245 $ 16,650 Other: Simon Eraser Society for Community Living 2.1.9 02050-000 3041 St. George St. Section 224 (2) (a) 908,000 1 3.4015 $ 3,166 $ 3,245 $ 3,326 Port Moody Heritage Society 2.1.10 03053-000 2734 Murray St. Section 224 (2) (d) (i, ii) 716,900 6 10.0419 7,379 7,563 7,752 Port Moody Ecological Society 2.1.11 02089-010 300 loco Rd. Section 224 (2) (d) (i, ii) 2,443,500 6 10.0419 25,151 25,780 26,425 Port Moody Senior Citizens Society 2.1.12 03351-000 2909 Hope St. Section 224 (2) (h) 5,819,000 1 3.4015 20,288 20,795 21,315 Port Moody Arts Centre Society 2.1.13 03219-001 2425 St. Johns St. Section 224 (2) (d) (i, ii) 32,500 6 10.0419 335 343 352 Port Moody Branch of Royal Canadian Legion 2.1.14 03151-001 2513 Clarke St. Section 224 (2) (a) 1,402,800 6 10.0419 14,439 14,800 15,170 Port Moody Branch of Royal Canadian Legion 2.1.14 03151-001 2513 Clarke St. Section 224 (2) (a) 372,200 8 2.4968 953 977 1,001 Community Police Station 2.1.15 16291-221 269 Newport Dr Section 224 (2) (b) (ii) 110,300 6 10.0419 1,135 1,163 1,192 Sasamat Outdoor Centre 2.1.16 16712-000 Sasamat Lake Section 224 (2) (a) 241,000 6 10.0419 2,481 2,543 2,607 Sasamat Outdoor Centre 2.1.16 16712-000 Sasamat Lake Section 224 (2) (a) 341,000 8 2.4968 873 895 917 $ 76,200 $ 78,104 $ 80,057 Total Permissive Exemptions $ 92,049 $ 94,349 $ 96,707 Total Statutory and Permissive Exemptions $ 1,077,023 $ 1,103,948 $ 1,131,546 Note: 1. Eraser Health Authority has no reference on the permissive exemption bylaw as there is no permissive exemption component related to this organization. Doc#: 241270 218 Attachment 5.4 mO Copyright (c) Queen's Printer, Victoria, British Columbia, Canada IMPORTANT INFORMATION COMMUNITY CHARTER Division 6 — Statutory Exemptions General statutory exemptions 220 (1) Unless otherwise provided in this Act or the Local Government Act, the following property is exempt from taxation to the extent indicated; (a) land, improvements or both vested in or held by the Provincial government; (b) land, improvements or both vested in or held by (i) the municipality, or (ii) the municipality jointly with another municipality or a regional district; (c) land, improvements or both exempt from municipal taxation by another Act; (d) land, improvements or both (i) of a public library under the Library Act, or (ii) vested in or held by a municipality and occupied by a public library under the Library Act, (e) land, improvements or both of an Indian, in a municipality incorporated under section 12 (1) of the Local Government Act, who is an owner under the letters patent, except for taxation under section 197 (1) (a) [municipal property taxes]-, (f) land, improvements or both in a municipality, other than a municipality incorporated under section 12 (1) of the Local Government Act, that (i) are held in trust by the Crown for a band of Indians, and 219 Attachment 5.4 (ii) are not leased to or occupied by a person who is not a member of the band; (g) the land actually used and occupied for the interment of the dead or in respect of which a certificate of public interest under the Cremation, Interment and Funeral Services Act has been issued by the director under that Act, together with the improvements included as part of the cemetery, mausoleum or columbarium under that Act, other than (i) premises used for the provision of funeral services within the meaning of that Act, except any part of those premises used for the provision of bereavement rites and ceremonies, (ii) crematoriums within the meaning of that Act, and (iii) premises, or that part of premises, used primarily for the sale of cemetery services or funeral services within the meaning of that Act; (h) a building set apart for public worship, and the land on which the building stands, if title to the land is registered in the name of (i) the religious organization using the building, (ii) trustees for the use of that organization, or (iii) a religious organization granting a lease of the building and land to be used solely for public worship; (i) a building that was constructed or reconstructed with the assistance of aid granted by the Provincial government after January 1, 1947 but before April 1, 1974 and that is owned and used exclusively without profit by a corporation to provide homes for elderly citizens, together with the land on which the building stands; (j) a building set apart and used solely as a hospital under the Hospital Act, except a private hospital under that Act, together with the land on which the building stands; (k) land and improvements for future hospital requirements that are (i) designated for the purposes of this section by the minister responsible for the Hospital Act, and 220 Attachment 5.4 (ii) vested in, or held by, a society or corporation that is not operated for profit and that has as an object the operation of a hospital; (I) a building owned by an incorporated institution of learning that is regularly giving children instruction accepted as equivalent to that given in a public school, in actual occupation by the institution and wholly in use for the purpose of giving the instruction, together with the land on which the building stands; (m) fruit trees; (n) improvements, other than dwellings and the fixtures, machinery and similar things mentioned in paragraph (o), erected on farm land and used exclusively to operate a farm, up to but not exceeding the greater of the following: (i) 87.5% of the assessed value; (ii) an assessed value of $50 000; (o) fixtures, machinery and similar things located on farm land and used exclusively to operate the farm that, if erected or placed, in or on land, a building or fixture or structure in or on it, would, as between landlord and tenant, be removable by the tenant; (p) an improvement designed, constructed or installed to provide emergency protection for persons or domestic animals in the event of a disaster or emergency within the meaning of the Emergency Program Act; (q) sewage treatment plants, manure storage facilities, effluent reservoirs, effluent lagoons, deodorizing equipment, dust and particulate matter eliminating equipment; (r) a floating dry dock, other than the onshore facilities of the floating dry dock, if the floating dry dock has a lift capacity greater than 20 000 tonnes. (2) Septic disposal systems are not exempt from taxation under subsection (1) (q). (3) An exemption under subsection (1) (b) to (p) does not include exemption from a fee. 221 Attachment 5.4 (4) An exemption under subsection (1) (b), (d), (g), (h), (i) or (I) extends only to taxation under section 197 (1) (a) [municipal property taxes], Grandparented pollution abatement exemptions 221 (1) In this section: "final determination under the Assessment Act" means a determination on the assessment roll for a taxation year, subject to any change that is finally determined under the Assessment Act by revised assessment roll, by supplementary assessment roll or on further appeal; "pollution abatement provision" means section 339 (1) (q) of the Local Government Act, section 15 (1) (s) of the Taxation (Rural Area) Act or section 396 (1) (e.01) of the Vancouver Charter, as those provisions read before their repeal and replacement by the Budget Measures Implementation Act, 1997. (2) Land and improvements that were exempt for the 1996 taxation year under a pollution abatement provision are exempt to the extent established by subsection (3), if (a) the land and improvements were exempt under that provision for the 1996 taxation year on final determination under the Assessment Act, and (b) as applicable, (i) for an exemption in relation to land only, the land continues to be, exclusively or primarily used for the purpose of abating pollution, (ii) for an exemption in relation to improvements only, the improvements continue to be exclusively or primarily used for the purpose of abating pollution, or (iii) for an exemption in relation to land and improvements, the land and improvements continue to be exclusively or primarily used for the purpose of abating pollution. (3) The amount of an exemption under subsection (2) for a taxation year is limited to the portion of the assessed value of land and improvements that is the least of the following: 222 Attachment 5.4 (a) the portion that the British Columbia Assessment Authority determines is attributable to the use of pollution abatement for that taxation year, subject to final determination under the Assessment Act; (b) the portion that was exempt for pollution abatement purposes for the immediately preceding taxation year on final determination under the Assessment Act; (c) the portion that was exempt for the 1996 taxation year on final determination under the Assessment Act. Grandparented dust and particulate matter eliminator exemptions 221.1 (1) In this section: "final determination under the Assessment Act" means a determination on the assessment roll for a taxation year, subject to any change that is finally determined under the Assessment Act by revised assessment roll, by supplementary assessment roll or on further appeal; "new exemption provision1' means the aspect of section 339 (1) (p) of the Local Government Act, as that provision read after its repeal and replacement by the Budget Measures Implementation Act, 2003, that referred to "dust and particulate matter eliminating equipment" and that is continued by section 220 (1) (q) of this Act; "previous exemption provision" means the aspect of section 339 (1) (p) of the Local Government Act, as that provision read before its repeal and replacement by the Budget Measures Implementation Act, 2003, that referred to "dust and particulate matter eliminators". (2) Subject to subsection (3), a dust and particulate matter eliminator is exempt from taxation if the eliminator (a) was, on final determination under the Assessment Act, exempt for the 2003 taxation year under the previous exemption provision, (b) was not exempt for the 2004 taxation year under the new exemption provision because it was not dust and particulate matter eliminating equipment, and (c) continues to be a dust and particulate matter eliminator. 223 Attachment 5.4 (3) The exemption under subsection (2) does not apply to any increase in assessed value that is attributable to changes to or replacement of the dust and particulate matter eliminator. Phased farm property tax exemption 222 (1) This section applies to real property (a) that is in a newly incorporated municipality, or in an area newly included in a municipality, and (b) that was, immediately before the incorporation or inclusion, exempt from taxation because of section 15 (1) (f) or (f. 1) of the Taxation (Rural Area) Act but that, after the incorporation or inclusion, is not exempt from taxation under this Act. (2) Real property referred to in subsection (1) is exempt from taxation for the first 5 years after incorporation or inclusion, to the indicated percentage of the exemption that would have applied had the incorporation or inclusion not taken place, as follows: year after incorporation % of exemption that would have applied 1st 100% 2nd 80% 3rd 60% 4th 40% 5th 20% Exemptions under regulations 223 (1) In addition to the provisions of any other Act, the Lieutenant Governor in Council may make regulations prescribing exemptions from property taxes under any Act in respect of one or more of the following: (a) prescribed industrial land or industrial improvements, or both; (a.l) prescribed business land or business improvements, or both; (b) prescribed improvements at prescribed community airports; (c) prescribed land or improvements at prescribed community ports. 224 Attachment 5.4 (2) Without limiting section 283 [variation authority], regulations under subsection (1) may be different for different community airports and different community ports. (3) An exemption under subsection (1) (b) or (c) applies to an airport or port only for a taxation year in which it is operated as a community airport or community port, as applicable. Division 7 — Permissive Exemptions General authority for permissive exemptions 224 (1) A council may, by bylaw in accordance with this section, exempt land or improvements, or both, referred to in subsection (2) from taxation under section 197 (1) (a) [municipal property taxes], to the extent, for the period and subject to the conditions provided in the bylaw. (2) Tax exemptions may be provided under this section for the following: (a) land or improvements that (i) are owned or held by a charitable, philanthropic or other not for profit corporation, and (ii) the council considers are used for a purpose that is directly related to the purposes of the corporation; (b) land or improvements that (i) are owned or held by a municipality, regional district or other local authority, and (ii) the council considers are used for a purpose of the local authority; (c) land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptions] were it not for a secondary use; (d) the interest of a public authority, local authority or any other corporation or organization in land or improvements that are used or occupied by the corporation or organization if (i) the land or improvements are owned by a public authority or local authority, and 225 Attachment 5.4 (ii) the land or improvements are used by the corporation or organization for a purpose in relation to which an exemption under this Division or Division 6 of this Part would apply or could be provided if the land or improvements were owned by that corporation or organization; (e) the interest of a public authority, local authority or any other corporation or organization in land or improvements that are used or occupied by the corporation or organization if (i) the land or improvements are owned by a person who is providing a municipal service under a partnering agreement, (ii) an exemption under section 225 [partnering and other special tax exemption authority] would be available for the land or improvements in relation to the partnering agreement if they were used in relation to the service, (iii) the partnering agreement expressly contemplates that the council may provide an exemption under this provision, and (iv) the land or improvements are used by the corporation or organization for a purpose in relation to which an exemption under this Division or Division 6 of this Part would apply or could be provided if the land or improvements were owned by that corporation or organization; (f) in relation to property that is exempt under section 220 (1) (h) [buildings for public worship], (i) an area of land surrounding the exempt building, (ii) a hall that the council considers is necessary to the exempt building and the land on which the hall stands, and (iii) an area of land surrounding a hall that is exempt under subparagraph (ii); (g) land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers is necessary to land or improvements so used or occupied; 226 Attachment 5.4 (h) in relation to property that is exempt under section 220 (1) (i) [seniors' homes], (j) [hospitals] or (I) [private schools], any area of land surrounding the exempt building; (i) land or improvements owned or held by an athletic or service club or association and used as a public park or recreation ground or for public athletic or recreational purposes; (j) land or improvements owned or held by a person or organization and operated as a private hospital licensed under the Hospital Act'or as a licensed community care facility, or registered assisted living residence, under the Community Care and Assisted Living Act; (k) land or improvements for which a grant has been made, after March 31, 1974, under the Housing Construction (Elderly Citizens) Act before its repeal. (3) The authority under subsection (2) (e) and (g) to (j) is not subject to section 25 (1) [prohibition against assistance to business]. (4) Subject to subsection (5), a bylaw under this section (a) must establish the term of the exemption, which may not be longer than 10 years, (b) may only be adopted after notice of the proposed bylaw has been given in accordance with section 227 [notice of permissive tax exemptions], and (c) does not apply to taxation in a calendar year unless it comes into force on or before October 31 in the preceding year. (5) Subsection (4) (a) and (b) does not apply in relation to exemptions under subsection (2) (f) and (h). (6) If only a portion of a parcel of land is exempt under this section, the bylaw under this section must include a description of the land that is satisfactory to the British Columbia Assessment Authority. (7) A bylaw under this section ceases to apply to property, the use or ownership of which no longer conforms to the conditions necessary to qualify for exemption and, after this, the property is liable to taxation. 227 Attachment 5.4 Partnering, heritage, riparian and other special exemption authority 225 (1) In this section: "eligible property" means property that is eligible under subsection (2); "exemption agreement" means an agreement under subsection (5). (2) The following property is eligible for a tax exemption under this section: (a) eligible partnering property, being property that (i) is owned by a person or public authority providing a municipal service under a partnering agreement, and (ii) the council considers will be used in relation to the service being provided under the partnering agreement; (b) eligible heritage property, being property that is (i) protected heritage property, (ii) subject to a heritage revitalization agreement under section 966 of the Local Government Act, (iii) subject to a covenant under section 219 of the Land Title Act that relates to the conservation of heritage property, or (iv) if property referred to in subparagraphs (i) to (iii) is a building or other improvement so affixed to the land as to constitute real property, an area of land surrounding that improvement; (c) eligible riparian property, being property that (i) is riparian land, (ii) is subject to a covenant under section 219 of the Land Title Act that (A) relates to the protection of the property as riparian property, and (B) has the municipality granting the exemption under this section as a covenantee in whose favour the covenant is made, and (iii) meets any other requirements prescribed by regulation; 228 Attachment 5.4 (d) eligible cemetery property, being land held for cemetery, mausoleum or columbarium purposes; (e) eligible golf course property, being land maintained as a golf course. (3) A council may, by bylaw, exempt eligible property from taxation under section 197 (1) (a) [municipal property taxes] to the extent provided in the bylaw and subject to the conditions established by exemption agreement. (4) The authority under subsection (3) is not subject to section 25 (1) [prohibition against assistance to business], (5) For the purposes of this section, the council may enter into an agreement with the owner of property that is exempt or is to be exempt under this section, respecting the extent of the exemption and the conditions on which it is made. (6) Without limiting subsection (5), an exemption agreement may do one or more of the following: (a) require the eligible property to be subject to a covenant under section 219 of the Land Title Act in favour of the municipality; (b) provide that the exemption is subject to specified conditions; (c) provide that, if (i) a condition is not met, (ii) a required covenant under section 219 of the Land Title Act is discharged, or (iii) any other circumstances specified in the agreement occur, the property owner must pay to the municipality an amount determined in accordance with the agreement. (7) A bylaw under this section (a) must establish the term of the exemption, (b) may only be adopted after notice of the proposed bylaw has been given in accordance with section 227 [notice of permissive tax exemptions ], (c) may only be adopted by an affirmative vote of at least 2/3 of all council members, and 229 Attachment 5.4 (d) does not apply to taxation in a calendar year unless it comes into force on or before October 31 in the preceding year. (8) An exemption under this section ceases to apply to property, the use or ownership of which no longer conforms to the conditions necessary to qualify for exemption and, after this, the property is liable to taxation. Revitalization tax exemptions 226 (1) In this section: "exemption agreement" means an agreement under subsection (7); "exemption certificate" means a revitalization tax exemption certificate issued under subsection (8); "revitalization program bylaw" means a bylaw under subsection (4). (2) A council may, for the purpose of encouraging revitalization in the municipality, provide tax exemptions for land or improvements, or both, in accordance with this section. (3) For a revitalization tax exemption under this section to apply to a particular property, (a) the exemption must be in accordance with a revitalization program bylaw under subsection (4), (b) an exemption agreement under subsection (7) must apply to the property, and (c) an exemption certificate for the property must have been issued under subsection (8). (4) A revitalization tax exemption program must be established by a bylaw that includes the following: (a) a description of the reasons for and the objectives of the program; (b) a description of how the program is intended to accomplish the objectives; 230 Attachment 5.4 (c) a description of the kinds of property, or related activities or circumstances, that will be eligible for tax exemptions under the program; (d) the extent of the tax exemptions available; (e) the amounts of tax exemptions that may be provided under the bylaw, by specifying amounts or by establishing formulas by which the amounts are to be determined, or both; (f) the maximum term of a tax exemption that may be provided under the bylaw, which may not be longer than 10 years. (5) A revitalization program bylaw (a) may include other provisions the council considers advisable respecting the program including, without limiting this, (i) the requirements that must be met before an exemption certificate may be issued, (ii) conditions that must be included in an exemption certificate, and (iii) provision for a recapture amount that must be paid by the owner of the property to the municipality if the conditions specified in the exemption certificate are not met, and (b) may be different for (i) different areas of the municipality, (ii) different property classes under the Assessment Act, (iii) different classes of land or improvements, or both, as established by the bylaw, (iv) different activities and circumstances related to a property or its uses, as established by the bylaw, and (y) different uses as established by zoning bylaw. (6) A revitalization program bylaw may be adopted only after (a) notice of the proposed bylaw has been given in accordance with section 227 [notice of permissive tax exemptions], and 231 Attachment 5.4 (b) the council has considered the bylaw in conjunction with the objectives and policies set out under section 165 (3,1) (c) [use of permissive tax exemptions] in its financial plan. (7) The council may enter into an agreement with the owner of a property respecting (a) the provision of a revitalization tax exemption under this section, (b) any requirements that must be met before an exemption certificate is issued, and (c) any conditions on which the tax exemption is to be provided. (8) Once (a) all requirements established in the revitalization program bylaw, and (b) any additional requirements established in the exemption agreement have been met, a revitalization tax exemption certificate must be issued for the property in accordance with the exemption agreement. (9) An exemption certificate must specify the following in accordance with the revitalization program bylaw and the exemption agreement: (a) the extent of the tax exemption; (b) the amount of the tax exemption or the formula for determining the exemption; (c) the term of the tax exemption; (d) if applicable, the conditions on which the tax exemption is provided; (e) if applicable, that a recapture amount is payable if the exemption certificate is cancelled, and how that amount is to be determined. (10) So long as an exemption certificate has not been cancelled, the land or improvements, or both, subject to the exemption certificate are exempt from taxation under section 197 (1) (a) [municipal property taxes] as provided in the exemption certificate. (11) An exemption certificate may be cancelled by the council (a) on the request of the property owner, or (b) if any of the conditions specified in the exemption certificate are not met. 232 Attachment 5.4 (12) An exemption certificate or cancellation does not apply to taxation in a calendar year unless the exemption certificate is issued or cancelled, as applicable, on or before October 31 in the preceding year. (13) The designated municipal officer must (a) provide a copy of an exemption certificate to the relevant assessor as soon as practicable after it is issued, and (b) if applicable, notify that assessor as soon as practicable after an exemption certificate is cancelled. (14) The authority to provide a tax exemption under this section is not subject to section 25 (1) [prohibition against assistance to business]. Notice of permissive tax exemptions 227 (1) A council must give notice of a proposed bylaw under this Division in accordance with section 94 [public notice], (2) Subject to subsection (3), the notice under subsection (1) must (a) identify the property that would be subject to the bylaw, (b) describe the proposed exemption, (c) state the number of years that the exemption may be provided, and (d) provide an estimate of the amount of taxes that would be imposed on the property if it were not exempt, for the year in which the proposed bylaw is to take effect and the following 2 years. (3) In the case of a bylaw under section 226 (4) [revitaiization program bylaw], the notice under subsection (1) of this section must include a general description of each of the following: (a) the reasons for and the objectives of the program; (b) how the proposed program is intended to accomplish the objectives; (c) the kinds of property, or related activities or circumstances, that will be eligible for a tax exemption under the program; (d) the extent, amounts and maximum terms of the tax exemptions that may be provided under the program. 233 Attachment 5.5 City of Port Moody Report/Recommendation to Committee of the Whole Date: July 22,2013 File No. 0360-20-04 Submitted by: Environmental Protection Committee Subject: Environmental Award - Recommended Amendments to Award Purpose To seek Council's endorsement of the following Environmental Protection Committee (EPC) recommendations: THAT the following two additional nomination categories be added to the Nomination Criteria for the City's Environmental Award: • Greenhouse Gas Emission Reduction • Waste Reduction; THAT "Pesticide Free Lawn or Garden" be removed as a nomination category; AND THAT "Sustainability Initiative" be replaced by "Other Sustainability Initiatives" and moved to the bottom of the list. Background At their July 15, 2013 meeting, the EPC reviewed the nomination categories of the City's annual Environmental Award. A copy of the City's Environmental Award brochure with existing categories is provided in Attachment 1. Based on their review, the EPC is recommending that two additional nomination categories be included for the Environmental Award. In particular, it is recommended that the categories include Greenhouse Gas (GHG) Emission Reduction and Waste Reduction. The City has established key performance targets in both these areas. With respect to GHG emission reduction, the City has adopted a commitment for achieving corporate carbon neutrality. It has also established a community-wide target of reducing GHG emissions by 10% percent below 2007 levels by 2017. The City of Port Moody has also endorsed the Metro Vancouver Regional Solid Waste Management Plan that, among other objectives, is seeking to achieve a 70% diversion rate by 2015. Specifically including these two categories to the City's annual Environmental Award is anticipated to assist in building greater awareness and attention to these two key priority areas. The EPC is also recommending that the "Pesticide Free Lawn or Garden" be removed as a nomination category. The rationale behind this suggested change is the fact that having a pesticide free lawn or garden is essentially a requirement for all residents given the City's Pesticide Use Control Bylaw. #244940 234 Attachment 5.5 Report/Recommendation to Committee of the Whole Environmental Award - Recommended Amendments to Award July 22, 2013 Recognizing that all the categories are in support of overall sustainability, the Committee is also recommending a refinement to clarify that the category of "Sustainability Initiative" is referring to other measures not already included in the other criteria categories. Analysis Based on the discussion at the EPC meeting on July 15, 2013, the following recommendations were made: THAT greenhouse gas emissions reduction and waste reduction be added to the nomination categories for the City's Environmental Award; THAT "Pesticide Free Lawn or Garden" be removed as a nomination category; AND THAT "Sustainability Initiative" category be replaced by "Other Sustainability Initiatives" and moved to the bottom of the list. Communications If endorsed by Council, the City will include targeted messaging in its award promotion communications to inform the community about the new award category areas. It is noted that the City's Corporate Communications division is currently making communication refinements to the suite of Civic Award brochures in order to increase standardization, improve consistency and achieve a more cohesive look. Budgetary Impact There is no budgetary impact from the proposed changes. Council Strategic Plan Objectives Key Team Action Plan strategies supported by the EPC recommendations include: • Protect environmental assets; and, • Engage community in protection of environmental assets. Sustainability Implications The proposed changes support the City's sustainability efforts by enhancing clarity and bringing greater focus to current City priorities. The proposed changes will also increase alignment with the concept of Sustainability by bringing greater recognition that all of the categories support the advancement of sustainability in the City of Port Moody. Policy Implications The proposed changes increase alignment with the City's existing policies. Removal of the Pesticide Free Lawn or Garden" category achieves alignment with the City's Pesticide Use Control Bylaw. The addition of the two additional categories increase alignment with key sustainability priorities as previously identified. The refinement of "Other Sustainability Initiatives" section increases accuracy as it clarifies that the other categories also support the advancement of sustainability as noted above. 2 235 Attachment 5.5 Report/Recommendation to Committee of the Whole Environmental Award - Recommended Amendments to Award July 22, 2013 Alternatives That the report from the Environmental Protection Committee dated July 22, 2013 be referred to staff for further information for report to Council. That the report be referred back to the Environmental Protection Committee with direction. Recommendations THAT the Environmental Protection Committee report dated July 22, 2013 with respect to Environmental Award - Recommended Amendments to Award be forwarded to Council for consideration. 3 236 Attachment 5.5 Report/Recommendation to Committee of the Whole Environmental Award - Recommended Amendments to Award July 22, 2013 Prepared by: Reviewed by: Councillor Rick Glumac Angie Parnell Chair, Environmental Protection Committee Acting City Manager Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Committee of the Whole Date: Septembers, 2013 4 237 Attachment 5.6 City of Port Moody Report/Recommendation to Committee of the Whole Date: July 29, 2013 File No. 5280-01 Submitted by: Development Services - Sustainability Division Towards Carbon Neutrality - Recommended Guiding Principles and Other Subject: Next Steps Purpose The City of Port Moody has committed to becoming carbon neutral in its civic operations. The purpose of this report is to present to Council recommended next steps, inclusive of specific guiding principles (Attachment 1), to help assist the City in reaching its carbon neutral goal. Background A Progress Update report was provided to Committee of the Whole (CoW) on May 28, 2013. This report provided an overview of the City's progress in reducing its corporate GHG emissions and other action necessary to meet the City's carbon neutral commitment. In general, the report noted that substantial progress has been made by the City but further work was necessary to reach the carbon neutral goal, particularly with respect to measuring and offsetting emissions. The report also highlighted the fact that carbon neutrality is an emerging practice and that there are key challenges that need to be managed well. To support the City in addressing these key challenges and moving forward, the report recommended the following next steps: 1. Adopt Guiding Principles: Council adopt guiding principles for advancing carbon neutrality to best ensure that it is pursued in a manner aligned with the City's overarching Sustainability Plan1; 2. Work in Partnership: The City continue to work in partnership with the Province, UBCM and other local governments to develop a methodology that aligns with the City of Port Moody's guiding principles; and that 3. Reduce Corporate GHG Emissions: The City continue to advance efforts to reduce corporate GHG emissions and meet its goal of carbon neutrality in a manner consistent with the City's guiding principles. A copy of the progress update report is included in Attachment 2. The CoW referred the report to the Environmental Protection Committee (EPC) for review and comment. This report provides recommended next steps for Council's consideration as 1 Carbon neutrality has built momentum in accelerating climate protection action and is anticipated to be a potential catalyst for supporting the emergence of a low-carbon economy. However, as an emerging practice, methodologies are still evolving and key potential pitfalls need to be well-managed. A set of Guiding Principles can help ensure that methodologies are developed in a manner that supports the objectives of carbon neutrality and broader sustainability goals. #244942 238 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 originally presented in the Progress Update report, incorporating the input received from the Environmental Protection Committee. Input from Environmental Protection Committee The Environmental Protection Committee reviewed the report at their July meeting and endorsed the recommended 3 next steps in principle: namely adopt Guiding Principles, Work in Partnerships and continue to Reduce Corporate GHG Emissions. The EPC endorsed the specific Guiding Principles proposed with the following amendments: • add a Guiding Principle of "Demonstrate Leadership in Reducing GHG Emissions" • amend the proposed principle "Focus on Action, not Accounting" to "Focus on Action". Analysis The additional principle proposed is aimed at clarifying that the City recognizes GHG emission reduction as a key priority and that it is seeking to undertake meaningful action. The second amendment was proposed in response to concern expressed by the EPC that the Principle ""Focus on Action, not Accounting" may be misinterpreted to mean that the City is not intending to measure its corporate emissions accurately. The proposed amendment is intended to remove any potential misunderstanding. This report recommends that: 1. Council adopt the Guiding Principles for advancing carbon neutrality as amended by the City's Environmental Protection Committee and presented in Attachment 1 to this report; 2. The City continue to work in partnership with the Province, UBCM and other local governments to develop a methodology that aligns with the City of Port Moody's guiding principles; and that 3. The City continue to advance efforts to reduce corporate GHG emissions and meet its goal of carbon neutrality in a manner consistent with the City's guiding principles. Communications No formal communications are being recommended. If adopted by Council, the City's Guiding Principles and next steps will be communicated internally and externally, to relevant parties as appropriate and as work proceeds. Budgetary Impact There is no direct budgetary impact associated with this report. It is noted that the recommended Guiding Principles are aimed at reducing costs over the long-term and directing funds towards ensuring high value GHG emission reduction and other climate protection action. 2 239 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Council Strategic Plan Objectives The measures recommended in this report are consistent with the Council's Strategic Plan, specifically with respect to the pillar pertaining to Planning for the Future. In particular, it is noted that the guiding principle pertaining to incorporating considerations of creating healthier conditions is consistent with the Council goal of ensuring that "Our environment is improving rather than degrading". The report also serves to help the City advance GHG emission reduction which is consistent with tactics identified in the City's Team Action Plan. Sustainability Implications Climate change is identified as one of the most pressing social, economic and environmental issues facing society. While City of Port Moody's corporate emissions are relatively small, taking action demonstrates local leadership and builds credibility necessary for affecting broader change. It also helps to reduce corporate dependency on non-renewable resources. The guiding principles recommended in this report help address some common pitfalls associated with carbon neutrality, and thereby, ensure that well-intended action is itself sustainable. Policy Implications This report aligns with the City's policy to embed sustainability into its corporate operations. Alternatives 1. THAT the City review its carbon neutral commitment and staff report back to Council on the results of this review. 2. THAT the City adopt alternative Guiding Principles and other next steps. Recommendations THAT the Development Services - Sustainability Division report dated July 29, 2013 with respect to "Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps" be forwarded to Council for consideration. 3 240 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Preparedly: Reviewed by: Margot Davis Angie Parnell Manager of Sustainability Acting City Manager Approvals Department Head (initials): Tim Savoie, MCIP Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Committee of the Whole Date: Septembers, 2013 241 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 1: Recommended City of Port Moody Guiding Principles For Achieving Carbon Neutrality . Demonstrate Leadership in GHG Emissions Reduction (be a leader in climate protection action, developing and implementing leading-edge policies and practices); . Focus on Sustainabiiity not Carbon Neutrality (advance carbon neutrality as one component strategy within the City's Sustainabiiity Plan, focus on managing GHG responsibly and not achieving carbon neutrality at all costs, etc.); . Invest Locally (retain greenhouse gas emission expenditures within the local community); . Reduce First, Offset Second (prioritize greenhouse gas emission reduction, not offsetting to both advance climate protection, sustainable resource use and corporate fiscal responsibility); . Focus on Action (focus on action that yields meaningful community benefit; minimize low-value but costly action associated with greenhouse gas administration); and . Be Carbon-Balanced (direct action towards both greenhouse gas emission reduction and carbon sequestration). 5 242 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 2: Report to Committee of the Whole May 28, 2013 - Progress Update on Carbon Neutrality Attachment 6.3 City of Port Moody Report/Recommendation to Committee of the Whole Date: May 13,2013 File No. 0360-20-40 Submitted by: Development Services - Sustalnabllity Division Subject: Progress Update on Carbon Neutrality Purpose The City of Port Moody has committed to becoming carbon neutral in its civic operations. The purpose of this report is to present to Council a progress update on the City's efforts in reaching .this commitment and present recommended guiding principles for ensuring that meeting this goal is done In alignment with the City's Sustainability Plan. Background The City of Port Moody has signed the BC Climate Action Charter, a voluntary agreement among the Province, UBCM and local governments. The Charter commits local government to 3 goals: • becoming carbon neutral in civic operations by 2012; . measuring and reporting on their community greenhouse gas emissions profile; and • creating complete and compact communities, more energy efficient communities. Local governments who are.slgnators to the BC Climate Action Charter are reimbursed for their carbon tax expenditures through the Climate Action Revenue Incentive Program. , About Carbon Neutrality In broad terms, carbon neutrality involves two main actions: reducing internal greenhouse gas emissions (GHGs) and making investments to "offsef' unavoidable emissions. An "offset" Is compensatory measure made by an individual or company for their unavoidable greenhouse gas emissions. To be considered an "offset", the compensatory measure must be made outside of an organization's core service areas. To achieve carbon neutrality, an organization must measure its levels of greenhouse gas emissions (commonly referred to as carbon footprint), reduce its emissions to the largest extent possible, invest in offsets to balance remaining unavoidable emissions and report activities (I.e., Measure, Reduce, Offset, and Report). These activities must be conducted each year and as such, carbon neutrality must be managed as an annual program. City of Port Moody GHG Emission Reduction Action Prior to signing the Charter, the City of Port Moody was taking action to reduce greenhouse gas emissions, initiatives were directed at both reducing greenhouse gas emissions generated through corporate operations as well as supporting GHG reduction in the community. More recent highlight initiatives include: EDMS-#23064S-v2-Su8talnabIlily_Servlces_2013_-_RTC__Proposed_Cafbon_Neulral_Approach 6 243 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 • development of OCR policies pertaining to transit-orientated development (e.g., densifioation around transit nodes, developing pedestrian and cycling connections to Evergreen stations, establishing end of trip facilities, etc.) • providing residential recycling services and establishing a Waste Management Bylaw requiring recycling of constrCiction and demolition waste, both of which help reduce emissions generated at landfills • developed sustainable building design requirements for the City's new Fire Hall which among other benefits reduce energy demand (e.g., use of energy efficient heating system, use of LED for all external lights, installation of a rainwater harvesting system for internal building water use, installation of a green roof, etc.) • protection of the City's natural environment (e.g., streamslde set-back standards, environmental sensitive area management, park acquisition, annual tree planting program, removal of invasive species, etc.) • undertook fleet management improvements to support GHG emission reduction from the City's corporate fleet use, including Implementation of a new fuel management system, expanding GPS to all fleet vehicles and installing 4 electric vehicle charging stations for both corporate and community use • delivery of community engagement initiatives (e.g., Dreamrider plays in school, public events promotions, community-based enhancement projects, provision of subsidized sale . of rain barrels and composters, etc.) • undertook various campaigns to raise awareness and support employees in reducing fossil fuels and other energy use (e.g., corporate energy-wise campaigns through BC Hydro Workplace Conservation Awareness Initiative, supporting Bike to Work week, installation of bike rack at the City's Works Yard). Emerging Methodology The Province has been working with a joint committee with representatives from the UBCM and local governments to develop a methodology for establishing carbon neutrality for the purposes of the BC Climate Action Charter. Local governments have been working to influence the Provincial framework development to meet local governments' interests1. A key interest has been to enable local governments to Invest in community-based compensation action within their own jurisdictions (rather than only having the option to purchase third party offsets which would have investments largely leaving their local communities and in some cases, having public funds supporting individual businesses). Municipalities have been also been active in advocating for a methodology that: • advances carbon neutrality as part of a broader sustalnability agenda (e.g., directs an appropriate level of investment to local government carbon neutrality in proportion to 1A number of measures have been taken to influence Provincial framework development, including UBCM resolutions, correspondence to the Province through Metro Vancouver Regional Engineering Advisory Committee (REAC) and joint workshops and discussions with Provincial staff. 244 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 investment needs in other areas such as transit, affordable house, etc., uses public funds appropriately, etc.); . is fiscally sustainable for local governments (e.g., provides resources to support GHG reduction action, enables municipalities to reduce emissions and costs over time, etc.); . supports greenhouse gas emission reduction action In all Important areas (e.g., transit- orientated development, energy standards for new developments, district energy system, biking infrastructure, etc.) which can result in significant emission reduction benefits (currently, the methodology only recognizes initiatives that result in direct emission reduction that are quantifiable and excludes consideration of policy action and community-based Infrastructure initiatives that support emission reduction); and • recognizes and supports natural environment protection initiatives which serve to support climate stability. Analysis The Need for a Sustainable Approach to Carbon Neutrality Carbon neutrality has built momentum in accelerating climate protection action and Is viewed as a potential catalyst for supporting the emergence of a low-carbon economy. By embedding the cost of greenhouse gas emissions, carbon neutrality helps business case decisions become closer in considering actual costs as they relate to greenhouse gas emissions. However, carbon neutrality is a relatively new concept and the science and best management practices are continuing to be developed. As such, various standards exist for measuring greenhouse gas emissions and establishing offsets. Other challenges also exist that if inadequately managed, can risk corporate credibility, result in high cost/limited gain outputs and/or otherwise impair the advancement of sustainabllity. These challenges are discussed in , Attachment! Status of the Charter Carbon Neutral Methodology The Province has been working to establish a credible robust methodology of achieving carbon neutrality for the purposes of the Climate Action Charter. Significant work has been done and a number of improvements have been made in response to input from local governments. However, much more work is needed. For example, while a key change has been to now include. the option to invest locally, the level of verification and cost burden being placed on individual local governments means that this option remains largely impracticable at this time. Including policy-based Initiatives and other investments which support community-wide emission reductions have also not yet been Included, nor is there adequate consideration of natural environment protection initiatives that support carbon sequestration. 3 245 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6,3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 Additional challenges remain as well, including increasing costs to local governments due to proposed administrative systems2. In addition to Increasing administrative costs, no financial support is being provided to actually support GHG emission reduction3. A recent report from the Auditor General also Identified challenges with respect to existing system, including identifying . the need for a greater focus on reducing Internal emissions and improvements to BC's third-party offset valuation. The BC Province has recognized that methodologies needed further work. As such, the Province had already announced a "Making Progress" option that enables local governments to meet their Climate Action Charter commitment by fulfilling actions pertaining to measuring, reducing and reporting. Municipalities have to issue their 2012 Carbon Neutral Reports to the Province by June 1, 2013. The City of Port Moody will need to report "Making Progress" for 2012. This is consistent with the majority of municipalities given the further work needed in developing compensation methodology. A progress update on the City's efforts in achieving Carbon Neutrality is provided in Attachment 2. Recommended Principles for Guiding City of Port Moody's Carbon Neutral Action Given Council's commitment to sustainability, it is recommended that the City of Port Moody adopt overarching principles to help ensure that carbon neutrality is advanced in a way that focuses on GHG emission reduction and is itself inherently sustainable (e.g., can be supported over the long-term, uses fiscal resources wisely, doesn't come at the expense of other important sustainability objectives, etc.). Recommended guiding principles are provided in Attachment 3. A key guiding principle being proposed is to advance carbon neutrality, not as an end-goal in itself, but as one strategy for reaching the much broader goal of community sustainability. By embedding carbon neutrality as one component within a broader sustainability action agenda that recognizes a suite of objectives, the City of Port Moody will be better positioned to ensure that resources are allocated appropriately across the suite of objectives, including but not limited to climate change adaptation, community-based GHG emission reduction, natural environment protection, energy and sustainable resource use, affordable housing, local economic development, sustainable land-use development, etc.). 2 For example, the Province has developed a computer software tool for tracking and reporting GHG emissions. This tool . Identifies which emissions need to be track and provides the calculations to determine GHG emissions, However, the Province requires that all provincially-related organizations (e.g., school boards, hospitals, etc.) use this tool and they are charged an annual fee. The same tool is available to local governments but each municipality would need -to pay annual fee, despite the fact that the tool was developed usingpublic fimds. 3 It has been suggested that local governments could use reimbursed carbon tax funds to purchase offsets. However, this would mean that these monies would no longer be available to support internal reduction actions and reduce the need to purchase offsets over time. As such, local governments would need to keep spending money to pay for corporate emissions. 246 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 The proposed principles also set a strategic direction that: . focuses on retaining investment within the local community, . focuses on reducing corporate GHG emissions (rather than "buying" way out, . focuses on directing resources towards both reducing (e.g., reduce GHG emissions from being emitted into the atmosphere) and restore (i.e., improve natural conditions which absorb and sequester GHG emissions to help serve to rebalance healthy conditions). Staff Recommendation It Is recommended: THAT: 1. Council adopt the guiding principle for advancing carbon neutrality as presented in Attachment 2 to this report; 2. The City continue to work In partnership with the Province, UBCM and other local governments to develop a methodology that aligns with the City of Port Moody's guiding principles; and that 3. The City continue to advance efforts to reduce corporate GHG emissions and meet its goal of carbon neutrality In a manner consistent with the City's guiding principles. Staff will provide updates on any major developments as they occur and will provide an overall progress update In Winter 2013. Individual action initiatives related to carbon neutrality (e.g., establishment of an annual system for report emissions, etc.) will be brought forward to Council for individual endorsement. Communications The City's annual Carbon Neutral reports are posted on the Provincial web-site as well as on the City's own web-site. The Carbon Neutral reports are produced based on a framework provided by the Province to meet specific reporting requirements and are not particularly reader-friendly. Opportunities will be explored to produce reports that provide better communication internally, for use by staff and Council, and for the community. Budgetary Impact There is no direct budgetary Impact associated with this report. Council Strategic Plan Objectives The measures recommended in this report are consistent with the Council's Strategic Plan, specifically with respect to the pillar pertaining to Planning for the Future. In particular, it Is noted that the guiding principle pertaining to incorporating considerations of creating healthier conditions is consistent with the Council goal of ensuring that "Our environment is improving rather than degrading". The report aiso serves to help the City advance GHG emission reduction' which is consistent with tactics identified in the City's Team Action Plan/the City's roadmap. 5 247 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 Sustainability Implications Climate change is identified as one of the most pressing social, economic and environmental issues facing society. While City of Port Moody's corporate emissions are relatively small, taking action demonstrates local leadership and builds credibility necessary for affecting broader change that is necessary. It also helps to reduce corporate dependency on non-renewable resources. The guiding principles recommended in this report help address some common pitfalls associated with carbon neutrality, and thereby, ensure that well-intended action Is itself sustainable. Policy Implications This report aligns with the City's policy to embed sustainability into Its corporate operations. Alternatives 1. That the City review its carbon neutral commitment and staff report back to Council on implications. Committee of the Whole Recommendation THAT the Development Services - Sustainability Division "Progress Update on Carbon Neutrality" report dated May 10, 2013 be forwarded to Council for consideration. 248 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10,2013 • Prepared by: ; -Reviewed ...... by: ¦" ' j 's / ' S ... ' Margot Davis Kevin Ramsayy) "^ / Manager of Sustainability City Manager r^.i — - 1' \ Approvals :V; Department Head (initials)-, s-p Tim Savole Corporate Review ^ , .,1. , Committee Review ; ^ -v- V /,/s( rolovant committees i-;:- ¦: Administration/Legislative Services/Human ! Resources/Mayor's Office 11.! ! j Communications/Finance /IT | j | I . Culture/Environment/Facilities/Parks/Recreation : . 1 : | Engineering/Operations ' Fire & Rescue ; j ! ' i S Library j 1 . i ! Development/Building, Bylaw & Licensing . i 1 1 .j , Police ; | i I i Council Agenda lnformation: : ^:;;.i.;^ Committee of the Whole Date: Item # 7 249 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 Attachment 1: Key Challenges Associated with Carbon Neutrality Carbon neutrality is a relatively new concept and the science and best management practices are continuing to evolve. Currently, there remain a number of key challenges that need to be well-managed to avoid potential pitfalls. Key management challenges include: 1. Avoiding the "Paying to Pollute" agenda (where a dominant focus on offsets means that organizations achieve carbon neutrality with little reduction, and even potential growth, in their own levels of greenhouse gas emissions). 2. Avoiding the "Continuous Payment" agenda (where a dominant focus on balancing emissions without adequate source reduction means organization must keep paying for emissions every year. With costs projected to increase overtime, this approach is not considered to be fiscally wise) 3. Avoiding "Myopia" (where disproportionate level of focus is placed on achieving carbon neutrality, resulting in sub-optimal performance in advancing climate change adaptation and other equally important objectives of sustainabiiity). 3. Avoiding getting lost In "Minutia" (where disproportionate level of focus is placed on a relatively small amount of greenhouse gas emissions, resulting in failure to achieve bigger gains in more strategic areas. A key consideration for local governments is ensuring that the right balance of action is being advanced towards reducing corporate emissions which represent about 1% of a community's emissions and supporting community-wide emissions which at 99%, represent the vast majority of emissions). 4. Avoiding "Questionable Offsets" (which tarnish corporate reputations) 5. Avoiding "Administrative Inefficiencies" (where disproportionate amount of limited funds are being directed towards greenhouse gas emission accounting and transaction costs, rather than on-the-ground action) 6. Creating "Carbon Resiliency - Doing Good not just Less Bad" (in practice, approaches to carbon neutrality have predominately been focussed on only one side of the carbon equation - reducing the amount of emissions being emitted Into the atmosphere. Much less focus has been placed on the other yet equally important side of the equation which are actions focussed on retaining carbon within the Earth's crust and/or withdrawing carbon from the atmosphere. This type of action is called carbon sequestration. Due to the difficulty in measuring sequestering value, initiatives that serve to actually Improve conditions are generally left out of the carbon neutral agenda.) 250 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommendation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 Attachment 2: Towards Carbon Neutrality - City of Port Moody's Progress at a Glance COMMIT BC Climate Action Charter 100% STRATEGIZE Secure Carbon Tax Reimbursement and Establish Ihternal Carbon Tax Rebate Fund.. 100% Reach Agreement to Recognize Local Compensation Initiatives 100% Adopt Port Moody Guiding Principles (being recommended in this report) 0% Development of Compensation Evaluation Framework 25% Establishment of Program Resourcing 50% IMPLEMENT Measure Establish Baseline and System for Measuring GHGs on an Annual Basis 30% Reduce Advance Suite of Actions for Reducing Corporate GHG Emissions (fleet, buildings, waste) 100% Incorporate GHG emission reduction considerations in City's Capital Plan 50% Develop Corporate Energy and GHG Emission Reduction Target and Strategic Action Plan 0% Balance Inventory and Evaluate Port Moody's Suite of Actions (community organic collection, EV 0% Infrastructure, etc) Implement Compensation Evaluation 0% REPORT Prepare Annual Climate Action Charter Reports 100% Prepare Community-based Communications 0% 251 Attachment 5.6 Report/Recommendation to Committee of the Whole Towards Carbon Neutrality - Recommended Guiding Principles and Other Next Steps July 29, 2013 Attachment 6.3 Report/Recommenciation to Committee of the Whole Progress Update on Carbon Neutrality May 10, 2013 Attachment 3: Recommended City of Port Moody Guiding Principles For Achieving Carbon Neutrality • Focus on Sustainability not Carbon Neutrality (advance carbon neutrality as one component strategy within the City's Sustainability Plan, focus on managing GHG responsibly and not achieving carbon neutrality at all costs, etc.); . Invest Locally (retain greenhouse gas emission expenditures within the local community); . Reduce First, Offset Second (prioritize greenhouse gas emission reduction, not offsetting to both advance climate protection, sustainable resource use and corporate fiscal responsibility); . , Focus on Action, not Accounting (focus on action that yields meaningful community benefit; minimize low-value but costly action associated with greenhouse gas administration); and . Be Carbon-Balanced (direct action towards both greenhouse gas emission reduction and carbon sequestration). 252 THIS PAGE LEFT BLANK INTENTIONALLY 253 Attachment 6.1 City of Port Moody Report/Recommendation to Council Date: August 19,2013 File No, 8160-01 Submitted by: Community Services Subject: Tri-Cities Welcoming Communities Project Purpose To seek Council direction in regards to a request for the City to participate in the Tri-Cities Welcoming Communities Project. Background The Recreation Complex and the Port Moody Community Care Committee have been invited to participate in the Tri-Cities Welcoming Communities Project. The Welcoming Communities Project is an assessment of the welcoming nature of local organizations that is meant to increase civic engagement by newcomers, to add newcomer voice to the community and to profile local agencies that are already quite inclusive. Welcome BC is doing this welcoming community projects in 51 areas throughout BC and will publish the findings to help newcomers in their decisions about where to live. Analysis The project is funded by the provincial and federal governments and is coordinated by the Tri- Cities Welcoming Communities Committee, a group of community agencies including representatives from local government, immigrant and community service agencies, Douglas College, School District 43, local employers, libraries and the RCMP. If Port Moody were to participate in the Welcoming Communities Project, over a period of several weeks, the Recreation Complex will be visited by approximately nine volunteers. Likely the same number of volunteers would attend one or two Community Care Committee meetings. During their visit to the Recreation Complex, the volunteers would not only note the welcoming nature of our organization, but also to make suggestions for increased patronage from a newcomers' perspective. With respect to committees, the assessment would focus on how well the volunteer could follow the agenda and meeting discussion, how inclusive the committee is and whether they felt the committee was informative or would consider joining it. Each volunteer will be an individual who was bom outside of Canada, but who is fluent in English. Soon after the visits have been completed, the findings will be shared with participating organizations. Attachment A includes a copy of fhe Reviewer Report on which the assessment is based. EDI\/lS-#240503-v1-Council_Report_on_Tri-Cities_Welcoming_Communities_Project 254 Attachment 6.1 Report/Recommendation to Council Tri-Cities Welcoming Communities Project August 19, 2013 There is no obligation to do anything with the findings, but within six to eight weeks the project facilitator will check back to explore the usefulness of the findings. The goal of the project is to highlight current best practices being used in the Tri-cities which can then be used to promote the Tri-cities as a great choice for newcomers. If we are satisfied with the best practices highlighted, then the Port Moody Recreation Complex and the Community Care Committee would go on to be named on Welcome EC's website as a profiled agency/committee where newcomers feel welcome and can engage. If we decided the findings do not reflect the community centre in a positive light, we may withdraw our participation and the recreation complex will not be in the final publication. According to the Tri-Cities Welcoming Project, in 2011, 36% of Tri-Cities residents' were new immigrants. Volunteers in this project will receive 6 hours of training on community engagement; inclusion and exclusion; assessment tool use and documentation before participating in the project. The results will not be confidential unless the organization is dissatisfied with the findings and wants to leave the assessment. Because the scope is so small (18 organizations and 30 assessors), the findings are not statistically valid. Communications There may be recommendations on new ways to market and communicate our recreation services and civic committees to new immigrant communities. Budgetary Impact None Council Strategic Plan Objectives This initiative meets the following Council Strategic Plan Objectives: - Communications to Inform and Engage the Community Excellence in Service Delivery - Nurturing Community • ^ Sustainability Implications None Policy Implications None Alternatives That the City of Port Moody declines participation in the Tri-Cities Welcoming Project. 2 255 Attachment 6.1 Report/Recommendation to Council Tri-Cities Welcoming Communities Project August 19, 2013 Recommendations THAT Council endorse Port Moody's participation in the Tri-Cities Welcoming Communities Project as outlined in the Community Services report dated August 19, 2013. 256 Attachment 6.1 Report/Recommendation to Council Tri-Cities Welcoming Communities Project August 19, 2013 Prepared by: Approved for Submission to Council: ) ' -¦"/>- /aim LaCroix KevinRamsav J Manager of Recreation Services City ManagerV Approvals Supervisor (initials): Department Head (initials): Ron Higo Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) yb-> Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Meeting Date: September 24, 2013 4 257 Attachment 6.1 Reviewer Report ATTACHMENT. A Name: Location: TCWC Date: rivi-cmts wticoMiKu communi i'liis Time of Day: Type of Space/ Place: Disagree < ÿ Agree N/A The Space 1 2 3 4 5 You feel welcome in the space You understand the signs / symbols You will recommend this space to other newcomers Printed materials are easy to locate Printed materials are available in your language The space reflects inclusiveness You feel excluded in this space The space feels safe In this space, you feel part of the community Overall, you would be happy to revisit the space The People (Interactions) You receive a smile You receive acknowledgment with eye contact You receive prompt service Staff try to provide good service You would be happy to be served by the staff You are asked if you need any other help You will tell your friends about the staff at this space You would go back only if served by another person You would not go back to this place The interest of the staff seems genuine Staff speak slowly and clearly so you can understand The staff represent the community they are serving You feel judged by your language capacity You feel judged by your ethnic background The Process The instructions are easy to follow The process is summarized in print The process is explained in your language upon request The process has clear steps that made sense The process has a clear goal that you could achieve You feel confident doing this process The process respects my ethnic background At the end of the process, you feel you have done it correctly or have enough information to do it correctly 258 Attachment 6.1 Disagree < ÿ Agree N/A Committee 1 2 3 4 5 You understand the agenda You are given the opportunity to contribute if you want to You are comfortable enough to participate You are able to confidently follow the meeting You are addressed by name You will recommend attending these meetings to your friends You think the committee is informative You will join this committee First Impressions: How did you feel in this space? Describe the process or committee that you experienced. Use four descriptive words to describe how you felt during this process or committee: Any additional comments or suggestions: 259 Attachment 6.2 City of Port Moody Re p o r t/ Re co m m e n d at i o n to Council Date: September 10,2013 File No. 8160-01 Submitted by: Community Services - Recreation Subject: Local Sport Program Development Fund Purpose To seek council support for an application to the Local Sport Program Development Fund for the purchase of sport wheelchairs to be used in the City's wheelchair sports program. Background Through the BC Ministry of Community, Sport and Cultural Development, the Local Sport Program Development Fund strives to improve accessibility to community sports for people of all abilities by providing funding support to sport programs initiated by municipalities, sport organizations and Aboriginal communities. The Recreation Department would like to apply for $2,000 in grant funding to purchase equipment for the City's wheelchair sport program. Analysis There has been a growing demand for more sports wheelchairs in the City's wheelchair sports program. Sports wheelchairs have a wider wheel base to provide greater stability and prevent the user from tipping over. Approximately 10 people attend the wheelchair sports program each week. The City has been loaned 5 wheelchairs through BC Wheelchair Sports, however; there are often not enough chairs for all of the players that attend the program. In order to accommodate the growing interest in the sport, users sometimes take turns on the chairs or use a non-sports wheelchair to participate. If the City were to receive the funding, the additional wheelchairs will provide an opportunity to increase participation in the program with the correct equipment. Communications None. Budgetary Impact None. Council Strategic Plan Objectives This initiative meets the following Council Strategic Plan Objectives: • Excellence in Service Delivery • Nurturing Community Document: 243453 260 Attachment 6.2 Report/Recommendation to Council Local Sport Program Development Fund Sustainability Implications None. Policy Implications None. Alternatives That council not support the application to the Local Sport Program Development Fund. Recommendations THAT a grant funding application be submitted to the Local Sport Program Development Fund for the purchase of sport wheelchairs for the City's wheelchair sports program as detailed in the Local Sport Program Development Fund report dated September 10, 2013. 2 261 Attachment 6.2 Report/Recommendation to Council Local Sport Program Development Fund Prepared by: App ved for Submission to Council: /' ,/ ) A / Jim LaCroix Kevin Ramss^ Manager of Recreation Services City Manager<1 ^ Approvals Department Head (initials): Ron Higo Corporate Review Initials Corporate Services (Human Resources, Information Services, Legislative Services) Corporate Communications Financial Services j Community Services (Cultural Services, Facilities, Recreation) | Engineering and Parks Services (Engineering, Parks, Operations) | Fire Rescue : Library j Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police Committee Review List relevant committees Initials Council Agenda Information Regular Council Meeting Date: September 24, 2013 3 262 THIS PAGE LEFT BLANK INTENTIONALLY 263 Attachment 6.3 City of Port Moody Report/Recommendation to Council Date: September 16, 2013 File No. 5400:20:08 Submitted by: Engineering, Transportation Guildford Way Intersection Improvements and Clarke Road Sidewalk Subject: Project Budget Revisions Purpose To request a revision to budgets in light of current construction costs for Guildford Way Intersection Improvements and the Clarke Road Sidewalk Project. Background As part of planned Transportation construction activities for 2013, Engineering enlisted the services of Paragon Engineering to design, assist in tendering, and provide construction services for three road works projects, a brief description of each is provided below. Guildford Way Intersection Improvements The current alignment of the westbound left- turn bay on Guildford Way at the Guildford/loco/Murray Street intersection provides a limited sight line for eastbound approaching vehicles on Murray Street. This existing sight line of 60m currently meets the minimum Transportation Association of Canada (TAC) guidelines for Stopping Sight Distance (SSD) for eastbound vehicles approaching the intersection. SSD is defined as the sum of distance travelled during perception and reaction time and the braking distance required to stop if a vehicle was (for this instance) turning left through this intersection. ICBC identified this intersection as high risk, thus, to improve safety, the westbound left turn lane will be moved south to increase Stopping Sight Distances. Realignment of the westbound left turn bay will include a road widening for the east leg of the intersection. As detailed in Appendix A, a retaining wall will be installed on the south edge of the east leg of the Guildford/loco/Murray Intersection as a result of the widening. As part of these works several trees and some foliage will be removed to accommodate the widening. Attached as Appendix 8 is the tree removal and replacement plan for this location, in total staff anticipate 10 Alder trees and 3 Cottonwood Trees to be removed. A replacement plan will include 18 Cedar Trees planted on-site as part of the landscaping works. To meet the 2:1 tree replacement ration, an additional 8 trees will be purchased as part of this project to be planted as best determined by the Parks Department. Clarke Road Sidewalk Project The Clarke Road Sidewalk Project is the second/completion phase of a 2009 sidewalk extension project. As detailed in Appendix C, Phase 1 of the Clarke Road Sidewalk Project comprised of a 130m linear length of sidewalk stretching from Mt Royal Drive and terminating at EDMS-#243573-v1-rptcow_-_Ciarke_Road_Sidewalk_Noons_Creek_Drive_Budget_Revisions 264 Attachment 6.3 Report/Recommendation to Council Guildford Way Intersection Improvements and Clarke Road Sidewalk Project Budget Revisions September 16, 2013 the top Clarke Road Curve. As detailed in Appendix C and D, Phase 2 of the Clarke Road Sidewalk planned for completion later this year, will consist of a 180m linear length of sidewalk stretching from Phase 1 terminus to Cecile Drive. Completion of this second phase will complete a continuous sidewalk connection for the west side of Clarke Road. With the completion of this project Port Moody will have a continuous north sidewalk stretching from the East Coquitlam Border on Barnet Highway near loco Road to the West Coquitlam Border on Clarke/North Road. Noons Creek Traffic Calming (Phase 1) As detailed in the 2013- 2017 Capital Plan Noons Creek Permanent Traffic Calming is planned for the years 2013 ($75,000), 2014 ($80,000), and 2015 ($35,000). Noons Creek Permanent Traffic Calming will likely consist of the installation of traffic calming features at six locations as detailed in Table 1. Table 1: Noons Creek Traffic Calming Locations and Priority Location Type Priority Priority Rationale Noons Cr. at School Crosswalk School Crosswalk at downhill entrance to 1 Campion Lane (Curb ext. & median) school zone. Noons Cr. at School Crosswalk School Crosswalk at downhill entrance to 2 Noons Cr. Close (Curb ext. & median) school zone. Intersection in advance of School Zone Noons Cr.at TBD in 2014 (Traffic 3 higher vehicle speeds noted in this Heather Hemlock Circle of Curb Ext.) location. Noons Cr.south of Crosswalk 4 Crosswalk at base of hill Thurston Terrace (Curb extensions) Noons Creek Curb Extension and Traffic calming in advance of tight curve 5 south of Maude Median for downhill direction Noons Creek at Curb Extension and Traffic calming in advance of tight curve 6 Juniper Pl. Median for downhill direction For 2013, staff plan to complete Priority Item 1, curb extensions and medians to upgrade an existing school crosswalk just at the north entrance to the Mountain Meadows Elementary School Zone. This project will limit the effective crossing distance for children and also serve to narrow the road and slow vehicles upon the downhill approach to the school. Analysis Recently staff issued and closed a tender for the construction of works for the three identified project locations. At the tender close (August 24, 2013) three submissions were received. As detailed in the tender document, the city has 60 days to accept a tender submission. Staff have reviewed the tenders and completed reference checks. Pending approval, work will be awarded to the lowest tender price submission. All amounts presented below for Construction Costs are consistent with the lowest tender price submission. 2 265 Attachment 6.3 Report/Recommendation to Council ~ Guildford Way Intersection Improvements and Clarke Road Sidewalk Project Budget Revisions September 16, 2013 Construction Services and Construction works and Contingency costs for the Guildford Way Widening Project are in excess of the budget envelope ($299,000) by approximately $51,000. A cost breakdown for the Guildford Way Widening Project is tabulated in Table 2. Table 2: Guildford Way Widening Project Cost Analysis Construction Contingency Construction Project Services & (15% of Const. Total Cost Costs Design Cost) Guildford Way $277,189 $31,826 $41,578 $350,593 Widening The funding shortfall of $51 ,000 for this project is proposed to be funded through a reallocation of funds from the Barnet Hwy/loco Rd East Intersection Improvements project (CEN06023). Funds from the Barnet Hwy/loco Rd East Intersection Improvement project are stipulated to be spent for improvements on 100 block loco Road, Barnet at loco Intersection, Guildford/loco/Murray Street intersection and a Traffic Signal Timing Plan for St Johns Street. The current balance in the Barnet Hwy/loco Rd East Intersection Improvements project is approximately $583,000. Clarke Road Sidewalk Project Construction Services and Construction works and Contingency costs for the Clarke Road Sidewalk Project are in 'excess of the budget envelope ($157,000) by approximately $84,000. A cost breakdown for the Clarke Road Sidewalk Project is tabulated in Table 3. Table 3: Clarke Road Sidewalk Project Cost Analysis Construction Contingency Construction Project Services & (15% of Const. Total Cost Costs Design Cost) Clarke Road $192,286 $20,032 $28,843 $241 '161 Sidewalk The funding shortfall for the Clarke Rd Sidewalk Improvement Project is $84,000. This shortfall is proposed to be funded from two sources. Funds are planned to be reallocated from 2013 loco Road Safety Improvement Projects. These projects are in the construction stage, a minimum $74,000 surplus is expected to be remaining upon completion of these works. Staff have also recently secured a $10,000 Grant from ICBC. There is an impetus for completion of the Clarke Road Sidewalk Project to help ensure we can capitalize on a $108,000 Translink MRN Minor Capital Agreement contribution to the project, this agreement will terminate at the end of December 2013. 3 266 Attachment 6.3 Report/Recommendation to Council Guildford Way Intersection Improvements and Clarke Road Sidewalk Project Budget Revisions September 16, 2013 Noons Creek Traffic Calming (Phase 1) Construction Services and Construction works and Contingency costs for the 2013 Noons Creek Traffic Calming works at Campion Lane as detailed in Appendix E, are within the 2013 budget envelope ($75,000). No additional funds are required for completion of the planned 2013 project works. Communications As we move into the construction schedule residents adjacent to construction works will be notified of pending activities. Budgetary Impact Table 4 as detailed below provides an overview of the proposed plan to ensure all 3 projects are adequately funded to help ensure completion within this calendar year. Table 4: Proposed Budget Reallocations Project Budget Shortfall Suggested Funding Transfer Amount Guildford Way Widening $299,000 $51,000 Reallocation from CEN06032 $51,000 Barnet East Intersection ... Clarke Rd Sidewalk $157,000 $84,000 Reallocation of unused funds $74,000 Project from 2013 loco Rd Safety Improvement Projects ICBC Grant for acquired for $10,000 Clarke Rd Sidewalk Project Noons Creek Traffic $75,000 n/a n/a n/a Calming (Phase 1) Council Strategic Plan Objectives These projects help plan for the future helping to ensure the safety and livability for our residents. · Sustainability Implications The projects as identified will provide best value to the city through a long service life and minimal maintenance costs. These projects are also accordance with the 2:1 tree replacement policy. Policy Implications This report does not have Policy implications. Alternatives To be determined by Council. 4 267 Attachment 6.3 Report/Recommendation to Council Guildford Way Intersection Improvements and Clarke Road Sidewalk Project Budget Revisions September 16, 2013 Recommendations THAT funds be reallocated from projects as detailed in Table 4 of the September 16, 2013 report of the Engineering Department, increasing the budget envelopes for the 2013 Guildford Way Widening and Clarke Road Sidewalk Projects. 5 Report/Recommendation to Council 268 Attachment 6.3 Guildford Way Intersection Improvements and Clarke Road Sidewalk Project Budget Revisions September 16, 2013 , Prepared by: Mark Halpin Kevin Ramsay Transportation Engineer City Manager • Approvals Supervisor (initials): Department Head (initials): A J.~ Neal Carley I C corporat~ Revievv Initials Corporate Services (Human Resources, Information Services, Legislative Services) A Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) , Engineering and Parks Services (Engineering, Parks, Operations) Fire Rescue Library Development Services (Planning, Building, Bylaws & Licencing) Sustainability Police " -- - ' C<>mmitt~,e Review l...ist relf)vant committees Initials Council. Agenda Information Regular Council Meeting Date: September 24, 2013 6 269 Attachment 6.3 CD ~:~Wt~~~~ UFT ® ~~~cl:;!~Uftt ~~~.0. 0 ~~'Si!~=!~ 0$~D=AU.~=~AL. @ ~~~ ~~~~:rm~RA~ @==~ai.5~~ 20\l.OC.l~ Rt'w'!SDl P£RAOOENDUW 2. JKS~ CITY OF PORT MOODY 2013.07.\ll Rtv!SED AND RE-ISSI.IED ft>R 'JDIOER JKS PEL2013-24 100 NEWPORT DRIVE, BOX .J"d, PORT MOODY. BC, V3H 3E1 DollE DEC£l.I8ER 2.0® 201\.a:LOJ ISSUED FOR TENDER INTERSECTION IMPROVEM + 201\.0l.Z RtVISEO CONNECTlDH 'TO EX. STORW :~~=D~~ PAI'ii:FiCQn ENGINEERING lTD. "' 3 20\1.01.2~ ISSUEllFORR~ JKS a..t:VIoi!ONl!Jolt.llltiMil2IXIII'IIffi'IE3t 1D4-- 1~15111ltWJM~ SlliW,PORr ttiQUrrtAW, DC, VX: 11112 fiJKL """"1:250 GUILDFORD WAY EAST OF lOCO ROAD '!D.!PHIJIE:(OOt)ll#-.o620 FAX:(Im)ll«-4!!IS 1324-02 ~ ~ =-~u:y~~A~ *' ""' H/A PLAN &: TYPICAL SECTIONS 270 Attachment 6.3 jAppendix B Guildford Way Intersection Improvements TREES TO BE REMOVED ON SOUTH EAST Boulevard are as follows STARTING at the west end ... ,,,. 1, ALDER (Alnus glutinosa) 15cm DBH DEAD 2. ALDER 15cm DBH DEAD 3. COTTONWOOD (Populas trichocarpa). 30cm DBH 4. COTTONWOOD 40cm DBH 5. COTTONWOOD 50cm DBH 6. ALDER 15cm DBH DEAD 7. ALDER 10cm DBH DEAD 8. ALDER 12cm DBH DEAD 9. . ALDER 16cm DBH 10. ALDER 17 em DBH 11. ALDER 20-20cm DBH. Twin trunk ·12. ALDER 13cm DBH 13. ALDER 10cm DBH Total trees to be removed will be 14. Removal cost will be approximately $3,800. Replacement of the trees removed will cost approximately $1,500 including watering for 1 year. Replacement based on policy of 2 to 1 any further landscaping will be added cost if beautification is desired. **PLEASE NOTE** More removals may be necessary pending actual excavation needs and extent of any structural root damage in the process affecting stability of the tree on the bank. Trees to be removed are tagged with Orange ribbon and marked with a S painted i~ BLUE. Steve 5medegaard 271 Attachment 6.3 272 Attachment 6.3 I I --- CHfCK BfFORF WI l QlG RE-lSSUfD FOR TENDER JSK IB'jAI pfSCB!PDCt!• C\1Y OF PORT MOODY 100 NEWPORf DRIVE. BOX 36, PORT MOODY. BC. V3H 3E1 3 2011.D1.l7 .ADDED REF'ER(NCES 10 aECmiCAt. DRAWING ENGINEERING LTD. CURB & SIDEWALK IMPROVEMENT PROJECT 2 2011.01.111 SUat.unED FeR FINAL REVIEW SWI.I''" RfNPiNARK "' crnmQ! DATA• 104 ·1515 BROADWAY STREET, PoRT COOUlTLAM, Be, V3C 8M2 CLARKE ROAD SUBt.lrrtm FOR R~ STA. 1+24.3 TO CECILE DRIVE TELEPHONE:(604) 944-0820 FAX:(604} 944-0815 ~~ "" ...... PLAN -- 1329-Q2 273 Attachment 6.3 . l • ~ j "",.,.._ I I~ II''"' 11 84.00 ~~ .~ II ''"' ! i ~ 77.00 \;'~~- ll _,._ II i 83.00 • i !II II I ~ 76.00 j-- J-.----0----- \. ~ • N •...... 1--- -- ~ i -- \'_~= '-- 82.00 _--/ 75.oo i ---- ! i 1 1 1\.~.,:: 1 I // ~I I I I I I :..,_ I ~-LI "~ i 1 ~~ ~ II ••~ ' ! I 78.00 5;;m'':l/ 82.00 // : ; i ! I I ...... I I,.;~ II••"' i !··············+-·-+ ==~~~~~=··· .. ········1•••••• .. •••••••••••••••••• .. ·······"··-········i·······················+······················ I STREETU"l BASE~ ~ II .... I I i 79.00 ~~' I I II , ...... +...... -+-·""''"""'"""'"":',...... ,.,...... l'""'s,;;ll 1 II I /'\ 't" ~ I 85.00 I L i (i\ I 78.00 ,/ \ '--b~~""""" I (i\ 84.00 ...... ( IL 1\,__:=.,g i ~ 77.00 ...... ------~JIJ l I ! ~ 83.00 // L I : i I 1 JNsrALL 3 sc oK HIGH coNcRETE LOCK BLCCK I ! ff ~ 1 1 11 i i ~ ~~~ lS ON DRAWING 3, STREETUGHTI (i\ :~.:: i i u.~Llt= II = I I ! i ~ 80.00 I . /{~- R\..= H! ,;::;;. II''"' I I/' ...___, i 87.00 II! r\! I (/ i ll'_ I I' 1 ·'- (i\ 86.00 u i i : ~~ ...... II••-"' i ~ 85.00 //~ j\..:; I 182.00 i 11 II 84.00 ~---...... • (i\ . 81.00 • /-~r-=rl\_g:g::~ ~ 80.00 : _>_../-· .....__, I : i i i ! i i ! • 10.00 8.po 6.oo 4.0o 2.~o 14joo 1~00 10~00 e.bo 6.bo 4. JO 2.~o 5 2013.07.18 RE-ISSUED FOR TlNDfR JSI( lfGAJ Df5!"81pDQN• M ~R.\Wtl .111/.«K liEAJ.. CITY OF PORT MOODY 4 2011.0:Z.01 tsSUm FOR TENDER SWU ~'d·'l!L = : 100 NEWPORT DRIVE. BOX 36, PORT MOODY, BC, V3H JE1 3 20II.01.1'7 ADDED REI'ERaiC£STOELECJRICALDAAWJNC swu Pf'NPlw•eKa=r:t'ltfTBf!! nAn· PRI"ii:RI:iCn ENGINEERING LTD. J.1>P111Mt1 CURB & SIDEWALK IMPROVEMENT PROJECT Ql.tt JOoO&lUI201o 2 2DI1JII.III SUawmtoi'ORI'lHALRE\IItw SW 104-1515BROADWAYSTREET,PORTCOQUITlAM,BC,V3C6M2 FlEI.DIIOOK CLARKE ROAD ~ 6 ~~~" 6 1 2010.12.03 sUBI.iiTTED FOR RE'o'IEW swu TELEPHONE:{S04) 944-0820 FAX:(S04) 9440815 SCA1iS MOUNT ROYAL DRI'vC: TO CECILE DRIVE 1-..,.ou,.-.::__:;__:_-j llu. QI.TE l!tYISIDN IJI'/Cit = ~= CROSS-SECllONS (STA. 2+10 TO 3+00) 1329_05 lhlo 1 m ------~~- / SAWCUT k INSTAlL CONCRETE Flll.ED ROI.L-OVER MEDIAN C/W ROI.L--o\IER CURS AND Gl.JTTER Wm-1 R~Gl.ITTERPER UUCO C4 ANO S!Gm ON BOTH ENDS (2 SOS OF WA-J6L AND RB-25) SITE 2: NOONS CREEK DRIVE CAMPION LANE & CYPRESS PLACE WHEELCHAIR RAMP DETAIL NOT TO SCALE 275 Attachment 6.4 City of Port Moody Report/Recommendation to Council Date; September 09,2013 File No. 0360-20-43 Submitted by: Arts & Culture Committee Subject: Celebration of Port Moody Artists and their Artwork Purpose To seek Council approval to carry forward $4,000 of funding to 2014 from the Arts & Culture Committee budget for a special event to be held in the Galleria at City Hall celebrating Port Moody artists and their artwork. Background At the September 5, 2013 meeting of the Arts & Culture Committee, the organizing of a special event to celebrate Port Moody Artists on October 25th, International Artist Day was supported by the members, The Arts & Culture Committee Moved, seconded and CARRIED the following motion: THAT funding of up to $4,000 be approved in principle for an event to celebrate Port Moody Artists, ideally on October 25th International Artist Day in the Galleria; AND THAT Councillor Royer appoint and lead a subcommittee to direct the event. Analysis Port Moody is City of the Arts and an event that celebrates Port Moody Artists and their artwork is an opportunity to recognize the artists that contribute through art in this community. Initially, the special event was hoped to have been held on International Artist Day, October 25, 2013. Unfortunately, this date did not provide an adequate amount of planning time, however; there is still an opportunity to celebrate Port Moody Artists in early 2014. The event is expected to cost approximately $4,000 and includes funds to engage an event planner to manage and coordinate the celebration. The Arts & Culture Committee operating budget currently has a balance of $7,500. It is proposed that $4,000 of funds from this budget in 2013 be carried forward to support a celebration of Port Moody Artists and their Artwork in early 2014. Communications If funding for this event is approved by Council, promotional information on the event will be prepared and distributed through regular media channels. Document: 245419 276 Attachment 6.4 Report/Recommendation to Council Celebration of Port Moody Artists and their Artwork September 09, 2013 Budgetary Impact The Arts & Culture Committee has a balance of $7,500 in their 2013 budget for arts projects. It is proposed that $4,000 be carried forward to 2014 to support the Port Moody Artist Celebration event. Council Strategic Plan Objectives Port Moody is City of the Arts and this event is in alignment with Council's Strategic Plan Goals of Excellence in Service Delivery and Nurturing Community. Sustainability Implications None. Policy Implications None. Alternatives That the 2014 event be supported with a different amount of funding or a different funding source from 2013. That the proposed celebration of Port Moody Artists and their Artwork not be financially supported from the Arts & Culture Committee budget in 2013, Recommendations THAT Council consider the request from the Arts & Culture Committee to carry forward $4,000 funding from the 2013 Arts & Culture Committee budget to 2014 for a celebration of Port Moody Artists and their Artwork event as presented in the Arts & Culture Committee report dated September 9, 2013. 2 277 Attachment 6.4 Report/Recommendation to Council Celebration of Poll Moody Artists and their Artwork September 09, 2013 ! Prepared by: Approved for Submission to Council: '""-xf-!/ ) Councillor Zoe Royer KeviirRamsay Arts & Culture Committee Chair City Manager Approvals Department Head (initials): . , General Manager Community Services Corporate Review Initials i Corporate Communications Financial Services Community Services (Cultural Services, Facilities, Recreation) Council Agenda Information Regular Council Meeting Date: September 24, 2013 3 278 THIS PAGE LEFT BLANK INTENTIONALLY 279 Attachment 6.5 City of Port Moody Report/Recommendation to Council Date: September 10,2013 File No. 6240-20-07 Submitted by: Community Services Subject: Westhili Lacrosse Box Project Purpose To seek Council approval of additional funding for the Westhili Lacrosse Box Replacement Project. Background The Westhili Lacrosse Box Redevelopment project received grant funding in the amount of $681,332 from the Ministry of Community, Sport and Cultural Development. The City had budgeted $300,000 as well for a combined project budget of $981,332. The project budget is comprised of the following: Landscape Architect $ 28,000 Lighting, Site & Roof Design $ 34,600 Roof Structure & Lighting $400,000 Site Works/Sports Box $460,000 Basketball hoop units (4) $ 36,000 Contingency $ 22,732 $981,332 The City had awarded the design contract to Durante Kreuk Ltd. in October 2012 and design was completed in early 2013 and tendered in June. The tender resulted in only one response for the roof structure which was $332,000 over the project budget for this component. Staff reviewed the project with the consultant to reduce scope where possible and the project was tendered a second time in August. The City received two bids on this tender, however; the lowest bid ($629,000) was still $229,000 above budget. Analysis In the development of the project budget, cost information from similar roofing projects provided guidance towards establishing adequate funding. Unfortunately the tender values received in this competition were significantly higher than budgeted. The higher cost appears to be related to market price increases for steel and the need for more substantial structural footings to support the roof due to soil conditions. Staff has contacted the Ministry of Community, Sport and Cultural Development to seek additional grant funding to assist with the higher market prices encountered, however; the Document: 245446 280 Attachment 6.5 Report/Recommendation to Council Westhill Lacrosse Box Project September 10, 2013 Ministry has advised that all funds have been committed and therefore no additional funds to the grant amount are available to this project. The Westhill Lacrosse Box Project must be completed by March 31, 2014 in order to receive the grant funding committed to this project. The City's consultant for the project believes that the works can be completed within this time frame if the construction contracts are awarded without delay. Communications None. Budgetary Impact The Westhill Lacrosse Box Replacement project has a budget of $981,332 of which $400,000 is for the roof structure. The lowest bid received for the roof structure is $629,000 which requires an additional $229,000 of funding to proceed with the project. With the additional funds, the total contributions to this project would be: City Funds $ 529,000 Ministry Grant $ 681,332 Total $1,240,332 The additional $229,000 required for this project could be funded from the City's Accumulated Surplus which has a current balance of $1,500,000. Council Strategic Plan Objectives This project is in alignment with Council's Strategic Plan by improving liveability and fostering a service that promotes a healthy community. Sustainability Implications LED lighting is planned for this facility to provide low energy lighting for activities as needed. Policy Implications None. Alternatives That an alternate funding source be identified for the project. Recommendations THAT the Westhill Lacrosse Box Replacement project budget be increased by $229,000 with funding from accumulated surplus as detailed in the Community Services report dated Tuesday, September 10, 2013. 2 281 Attachment 6.5 Report/Recommendation to Council Westhill Lacrosse Box Project September 10, 2013 Prepared by: Reviewed by: / / / / .A... V Ron Higo Kevin Ramsay General Manager Community Services City Manager Corporate Review Financial Services Community Services (Cultural Services, Facilities, Recreation) Council Agenda Information Regular Council Meeting Date: September 24, 2013 282 THIS PAGE LEFT BLANK INTENTIONALLY 283 Attachment 7.1 Date: September 16, 2013 File No. 11-5500-05/05 Submitted by: Councillor Rick Glumac Subject: Proposed Town Hall meeting with Kinder Morgan Purpose To request a Town Hall meeting with Kinder Morgan in Port Moody in order to allow residents to ask questions about the proposed expansion and emergency response planning. Background In 2012 Kinder Morgan put forward a plan to increase pipeline capacity from 300,000 barrels a day (its current level) to 890,000 barrels a day. This would increase tanker traffic from 5 per month to more than 30 per month. The government approved Kinder Morgan's tolling application earlier this year and a Project Description was subsequently filed with the National Energy Board. Public input is a requirement for this application. Analysis Given Port Moody's relatively close proximity to Westridge Terminal, a spill from a an oil tanker could have a significant impact on the ecological and tourism value in our community. Anticipated dredging at Second Narrows would also facilitate larger tankers than presently travel in these waters, potentially increasing the size of any spill. Kinder Morgan has not yet held any public input sessions in Port Moody. A poster board session was held in Belcarra about 1 year ago. Other communities such as the District of North Vancouver have organized Town Hall meetings and invited Kinder Morgan. One such meeting was held on September 12th. Information on this meeting is included as attachment 1 to this report. Conversations with Kinder Morgan seem to indicate a willingness to hold a Town Hall style presentation and Q&A session in Port Moody. A letter to that effect may be forthcoming but has not been received at the time of this report. EDMS-#245761-v1-Council_Report_Cllr_Glumac_-_Kinder_Morgan_Town_Hall_Meeting_proposal 284 Attachment 7.1 Report/Recommendation to Council Proposed Town Hall meeting with Kinder Morgan September 16, 2013 In order to most effectively share information, it is recommended that the style of this meeting be an open Town Hall format so that audience members can ask questions and hear the answers to other's questions. Communications The city would need to coordinate with Kinder Morgan in order to arrange the Town Hall meeting. Communications would also need to be made to residents to inform them of the meeting: on the city website, social media, local newspapers, etc. Budgetary Impact If the city arranges the meeting then there would be some nominal costs for staff time associated with running the meeting. There could also be some cost for advertising the event in the local paper. Council Strategic Plan Objectives This motion supports the first goal of Council's Strategic Plan: "Communications to Inform and Engage the Community". Sustainability Implications This Town Hall session would give residents an opportunity to have their questions and concerns about potential threats to ecological and economic sustainability addressed by Kinder Morgan. Policy Implications No new policies or bylaws will be required. Alternatives That no further action be taken in this regard. Recommendations THAT, as recommended by Councillor R. Glumac in report dated September 16, 2013, the city coordinate with representatives from Kinder Morgan in order to arrange a Town Hall meeting in Inlet Theatre in the fall. Attachment 1: 2 285 Attachment 7.1 Report/Recommendation to Council Proposed Town Hall meeting with Kinder Morgan September 16, 2013 Prepared by: Approved for Submission to Council: Councillor Rick Glumac Kevin Ramsay City Manager Council Agenda Information Regular Council Meeting Date: September 24, 2013 3 dnv.org | Live | Emergency & Public Safety | Environmental Protection Page 1 of 2 Attachment 1 286 Attachment 7.1 Version: 11 Last modified: 9/13/2013 3:24:00 PM Viewed: 9/18/2013 1:59:01 PM Public Information Opportunity Kinder Morgan’s proposed Trans Mountain Pipeline Expansion What does it mean for our community? Public Information Opportunity Thank you to everyone who attended and participated in the District hosted Public Information Opportunity on September 12. This was a great chance for residents to learn more about the proposed Trans Mountain Pipeline Expansion project. The District invited panelists to provide background and a range of perspectives on the project through brief presentations, followed by questions to be taken from the audience. Were you unable to attend the Public Information Meeting? A full recording of the meeting is available for viewing here. Panelists included: • Michael Davies, Senior Director, Marine Development, Kinder Morgan • Reuben George, Sundance Chief, Tsleil-Waututh Nation • Duncan Wilson, Vice President, Corporate Social Responsibility, Port Metro Vancouver • Alexandra Woodsworth, Georgia Strait Alliance (GSA), Energy and Shipping Campaigner. Did you have questions or comments about this event? Send your feedback to [email protected]. Information on the panelists: Michael Davies, Senior Director, Marine Development, Trans Mountain Expansion Project Kinder Morgan Canada As senior director, marine development, Michael is working with the maritime community, government, first nations, and coastal communities to ensure the safety and efficiency of crude-oil transportation continues beyond the Trans Mountain system. Of his role Michael says, “After more than 20 years developing and operating pipelines, it’s interesting to be involved in another segment of the energy transportation chain.” Michael’s involvement with tanker safety is part of a varied career with west coast energy infrastructure, having held leadership roles in engineering, operations, and commercial development at Kinder Morgan and its predecessor companies. While Michael is responsible for the marine aspects of the Trans Mountain Expansion Project he is a project spokesperson and advises on all aspects of the expansion. Michael has worked in the energy sector since 1991 when he joined Terasen Gas. He spent the next 14 years working in various parts of British Columbia ensuring reliable delivery of natural gas. He played a critical role in developing Terasen’s Mt. Hayes liquefied natural gas (LNG) facility. In 2005, Michael moved to Calgary and served as KMC’s engineering director, a broad portfolio of engineering and operations responsibilities. He developed an industry leading damage prevention program and worked with the maritime community to improve the safety and efficiency of tanker traffic in Vancouver. Michael serves on the board of Western Canada Marine Response Corporation. A Professional Engineer with a Mechanical Engineering degree from the University of British Columbia (1991), Michael also has a Master of Business Administration from Simon Fraser University (2001). Born and raised on the West Coast but now Calgary-based, beyond company life Michael enjoys outdoor pursuits with his family including fly-fishing, kayaking and rowing. For more information about the proposed Trans Mountain Pipeline Expansion Project, please visit the Kinder Morgan website. Alexandra Woodsworth, Georgia Strait Alliance (GSA), Energy and Shipping Campaigner Alexandra holds a PhD in Environmental Sciences, and comes to GSA with 10 years of grassroots organizing on climate and energy issues under her belt. She has worked on high profile campaigns in the UK to stop airport expansion, transition away from coal power, and reduce public transit fares. http://www.dnv.org/article.asp?p=true&a=5771&v=1 9/18/13 dnv.org | Live | Emergency & Public Safety | Environmental Protection Page 2 of 2 Attachment 1 287 Attachment 7.1 Born and raised in BC, she is excited to be back in her home province working to safeguard coastal waters and communities from the threats posed by new tar sands pipelines and increasing tanker traffic. She is based in Vancouver. For more information on the Georgia Strait Alliance, please visit www.georgiastrait.org/tankers. For information on Save the Salish Sea, please visit www.salishseaaction.org. Duncan Wilson, Vice President, Corporate Social Responsibility, Port Metro Vancouver As Vice President, Corporate Social Responsibility, Duncan Wilson leads Port Metro Vancouver’s environmental programs, community engagement, aboriginal engagement, communications, and government affairs functions. With more than 20 years of experience working in communications, public engagement and marketing, Mr. Wilson also has a distinguished track record of community leadership. Elected in 1993, 1996 and 1999 by the residents of Vancouver, Mr. Wilson served as Commissioner on the Vancouver Board of Parks and Recreation, including serving three years as Chairman of the Board. Mr. Wilson currently serves as member of the Executive Committee of the Canadian Chamber of Commerce Board of Directors, and chairs the Board’s Chamber Network Committee. Duncan has previously served on the boards of the Vancouver Aboriginal Skills and Employment Program (VanASEP), Vancouver Public Library, Downtown Vancouver Association and Hastings Park Conservancy. He holds a Bachelor's Degree in Communication and a Certificate in Liberal Arts from Simon Fraser University. His interests include sailing, politics and cooking. For more information on Port Metro Vancouver, please visit the Port Metro Vancouver website. Reuben George, Sundance Chief and representative of the Tsleil-Waututh Nation Chief Reuben George is a Sun Dance Chief and a member of the Tsleil-Waututh Nation. The Tsleil-Waututh Nation has an initiative, The Sacred Trust, mandated to oppose and stop the Kinder Morgan Trans Mountain pipeline expansion project. For many years Rueben has been the Director of Community Development for his nation but in the last year as part of the TWN's Sacred Trust Initiative Rueben has shifted his focus to protecting Burrard inlet from the proposed tar sands oil tankers related to Kinder Morgan's pipeline proposal. For more information on the Tsleil-Waututh Nation, please visit www.twnation.ca. For more information please visit: Trans Mountain Pipeline Expansion Project Georgia Strait Alliance Port Metro Vancouver The Tsleil-Waututh Nation Go To Top Although the District of North Vancouver tries to ensure the accuracy of all information presented here, you should confirm all information before making any decisions based upon it. Information can be confirmed through the District department responsible for the page content. Where links to other sites are provided, the District of North Vancouver accepts no responsibility for the content of those other sites. Copyright © 2013 Corporation of the District of North Vancouver | All Rights Reserved Design by G. Wolfgang | XHTML 1.0 | CSS 2.0 http://www.dnv.org/article.asp?p=true&a=5771&v=1 9/18/13 288 THIS PAGE LEFT BLANK INTENTIONALLY 289 Attachment 7.2 From: Carleen A. Thomas [mailto:[email protected]] Sent: Wednesday, August 14, 2013 10:36 AM To: Council; Rosemary Small; Zoe Royer; Gerry Nuttall ([email protected]); Rick Glumac; '[email protected]'; Diana Dilworth; Mike Clay Cc: Dave Thomas Subject: Tsleil-Waututh Nation's Sacred Trust Initiative Importance: High Good Morning Mayor & Council, I am writing at this time seeking permission to show a power point presentation at your next Council Meeting. We represent the Sacred Trust Initiative of the Tsleil-Waututh Nation that opposes Kinder Morgan’s proposed Trans Mountain pipeline expansion and increased tanker traffic. The presentation is about 30 minutes, then with questions/dialogue after or during, it take about 45 minutes to an hour. I have included Dave Thomas on this email, as he is coordinating our calendar. To date, we have presented to a dozen or so First Nations along the pipeline route; we have had dialogue with the Cities of Burnaby & Vancouver, at this time we are reaching out to other municipalities that will be impacted by this massive project. We look forward to your reply. Carleen Carleen A. Thomas Project Manager – Intergovernmental Relations Sacred Trust Initiative Tsleil-Waututh Nation 778.378.5112 290 THIS PAGE LEFT BLANK INTENTIONALLY 291 Attachment 7.4 1973*2013 S.U.CCE.S.S. The First 40 Years and Beyond: To Lead, to Engage and to Serve annrversaiy August 27, 2013 Q LU ro C3 His Worship Mike Clay > (OJ Mayor of City of Port Moody LU cn 100 Newport Drive o CsJ CD Box 36 w m § S §o; : Port Moody, BC V3H 3E1 JX Dear Mr. Mayor: RE: S.U.C.C.E.S.S. 40th Anniversary Celebration Dinner 2013 marks the 40th year of S.U.C.C.E.S.S. providing social services in the Metro Vancouver communities. A festive 40th Anniversary Celebration Dinner will be held on Friday, September 27, 2013 at the Floata Seafood Restaurant (400-180 Keefer St., Vancouver, BC). It is our privilege to invite Your Worship as our Guest of Honour to the captioned event. Four decades ago a small group of volunteers gathered in a small room with a vision of helping newcomers to Canada overcome cultural and language barriers, so they could become self-reliant and contribute fully to Canada. On that vision, S.U.C.C.E.S.S. was founded. Each decade of S.U.C.C.E.S.S. has brought us achievements, triumphs and challenges. The theme of this anniversary is "The First 40 Years and Beyond: To Lead, to Engage, and to Serve." We sincerely hope you would join us on this very special occasion. Please kindly complete the attached Ticket Order Form to reserve seating. The continued support and encouragement from the Mayor's Office towards S.U.C.C.E.S.S. is deeply treasured. We earnestly hope Your Worship will consider our invitation favourably. Furthermore, Your Worship's assistance in the following will be greatly appreciated: * To declare Friday, September 27th, 2013, as "S.U.C.C.E.S.S. 40t"ith Anniversary Day," in recognition of the contributions given by S.U.C.C.E.S.S. to the community. • To personally present this Proclamation to S.U.C.C.E.S.S. at Gala 2013. We will display it in our Social Service Centre. We look forward to Your Worship presence at the anniversary dinner. Kindly RSVP to Dominic Fung of S.U.C.C.E.S.S. at 604-408-7249, via email [email protected], or return the enclosed reply slip via fax to 604-408-7270 by Friday, September 13th, 2013. Yours truly, Ckp** Christine Brodie Queenie Choo Paul Cheng Veronica Chan Chair CEO Co-Chairs S.U.C.C.E.S.S. S.U.C.C.E.S.S. S.U.C.C.E.S.S. 40th Anniversary Celebration Dinner 292 THIS PAGE LEFT BLANK INTENTIONALLY 293 Attachment 9.1 City of Port Moody Minutes Parks and Recreation Commission Minutes of the regular meeting of the Parks and Recreation Commission held on Wednesday, June 12, 2013 in the Brovold Room. Present Councillor Rick Glumac, Vice-Chair Paul Bennett Nicki Forster Tim Goodsell David Hilderley Katherine Houston Allen Hunt Helena Lee Nancy Scott Dave Zille Absent Councillor Diana Dilworth, Chair (Regrets) Andrew Storey In Attendance Ron Higo, General Manager of Community Services Jim LaCroix, Manager of Recreation Dorothy Ng, Committee Coordinator 1. Call to Order Call to Order 1.1 Councillor Rick Glumac called the meeting to order at 7:00pm. 2. Approval of Previous Minutes Minutes 2.1 Moved, seconded and CARRIED THAT the minutes of the Parks and Recreation Commission meeting held April 10, 2013 be adopted. 3. Unfinished Business 4. New Business Parks & Recreation Commission - 1 - June 12, 2013 Document: 236288 0360-20-10/2013 294 Attachment 9.1 Sports Achievement 4.1 Staff provided background information on the Sports Award Achievement Award and encouraged members to generate public awareness of the award and to encourage groups and individuals to submit nominations. The Commission discussed the award and suggested that posters be made to raise awareness of the award, and that the listing of past winners on the website include a one line description of why they won the award. Fees Bylaw Review 4.2 Staff provided an overview of the proposed fees for the fees bylaw update. Members noted that the inclusion of rationale for proposed rates has made the review process much more manageable. The Commission discussed the proposed rates and received further clarification from staff on each fee category. The Commission suggested that having specials or discounts during slower times would entice more participants. Staff will explore options and provide information to the commission in the future. Moved, seconded and CARRIED THAT the Social – Private Rental rate for Old Orchard Hall from 10:30am to 1:30am (Full Day, 15 hours) be set at $925. The Commission discussed fitness membership prices and their competitiveness. Staff suggested that the fitness membership prices be brought back to the next commission meeting for consideration with information on a new model of automatic monthly renewals and other fee structures. Moved, seconded and CARRIED THAT single public skate admission rate for children be set at $2.25. Moved, seconded and CARRIED THAT single public skate admission rate for family skate be set at $2.50. Moved, seconded and CARRIED THAT 10 strip tickets for children skate admissions be priced at $18. The agenda was reordered at this point. Park Use Guidelines 4.3 Staff presented the draft Park Use Guidelines. The Commission discussed the use of city waste carts. Moved, seconded and CARRIED THAT the use of city waste carts and disposal/recycling services be required for events with over 50 people. Parks & Recreation Commission - 2 - June 12, 2013 Document: 236288 0360-20-10/2013 295 Attachment 9.1 Moved, seconded and CARRIED THAT the Park Use Guidelines be endorsed as amended. Moved, seconded and CARRIED THAT the meeting be extended for 15 minutes. The meeting was recessed at 8:57pm. The meeting resumed at 8:59pm. Fees Bylaw Review - 4.1 The Commission discussed the picnic shelter rental and Continued agreed that it would be advantageous to have two 7 hour rentals per day, one from 8am to 3pm and the other 3pm to 10pm. Moved, seconded and CARRIED THAT the picnic shelter rate be set at the proposed rates of $75 (1-50 people), $150 (51-125 people), and $275 (126+ people) for rentals of 7 hours. 5. Information 6. Adjournment Councillor Glumac adjourned the meeting at 9:16pm. Parks & Recreation Commission - 3 - June 12, 2013 Document: 236288 0360-20-10/2013 296 Attachment 9.1 City of Port Moody Minutes Transportation Committee Minutes of the regular meeting of the Transportation Committee held on Wednesday, June 19, 2013 in the Brovold Room. Present Councillor Rosemary Small, Chair Councillor Bob Elliott, Vice-Chair (left at 7:08pm) Bob Charbonneau Brandon Elliott Darlene Kasuya Audey Korpus Lincoln Penner Alexander Turton David Whelan Derek Wilson Absent Bev Bakka (Regrets) Gord Couling, ICBC (Regrets) John Seinen (Regrets) In Attendance Mark Halpin, Transportation Engineering Technologist Sgt. Dan Smith, Port Moody Police Department Dorothy Ng, Committee Coordinator 1. Call to Order Councillor Rosemary Small called the meeting to order at 7:02pm. The agenda was reordered to address item 4.3 first. 2. Approval of Previous Minutes Minutes 2.1 Moved, seconded and CARRIED THAT the minutes of the Transportation Committee meeting held Wednesday, April 17, 2013 be adopted. 3. Unfinished Business Safety Fair 3.1 Bob Charbonneau noted that the subcommittee met on Subcommittee May 27, 2013 and announced that the proposed 2013 Safety Fair will include issues of personal safety including the disposal of prescription medicine, identity theft, internet Transportation Committee - 1 - June 19, 2013 #237594 File: 01-0360-20-06-01/2013 297 Attachment 9.1 safety, etc. The budget requirements will be similar to that of the previous year, with most items paid for by sponsors. Attendance is expected to increase, possibly to as many as 1000 attendees. Moved, seconded and CARRIED THAT the Transportation Committee obtain direction from Council to proceed with the planning of the safety fair, to be held on the preferred date of October 5, 2013 or a suitable alternate date; AND THAT this year’s fair be called the 2013 Personal Safety Fair; AND THAT a modest budget of $3,000 be approved to cover advertising costs. The Committee discussed possible dates, and noted that the available dates in September are unsuitable as they fall too close to the beginning of the school year to allow for collaboration with schools. The subcommittee will work with the Community Liaison Officer of the Port Moody Police. 4. New Business Guildford Way 4.1 Staff provided information on the planned Guildford Way Widening widening, which will align the westbound left turn lane with the eastbound left turn lane to improve road safety. Staff provided information on road alignment and retaining walls. A committee member requested that staff ensure the sidewalk is wide enough for bidirectional pedestrian traffic. Noons Creek 4.2 Staff provided information on the permanent traffic calming Permanent Traffic features to be installed on Noons Creek Drive. Calming Police Enforcement 4.3 Sgt. Dan Smith provided an overview of recent traffic Concerns enforcement efforts and concerns, noting that speed enforcement has been a focus, and that many complaints have been received about the Evergreen Line construction diversions. ICBC Updates 4.4 Gord Couling was not present to provide an update. 5. Information Evergreen Line 5.1 Staff provided an update on the Evergreen Line project. Recent Developments Transportation Committee - 2 - June 19, 2013 #237594 File: 01-0360-20-06-01/2013 298 Attachment 9.1 Tri-Cities Speed 5.2 This item was provided for information only. Watch Report 6. Adjournment Councillor Small adjourned the meeting at 8:24pm. Transportation Committee - 3 - June 19, 2013 #237594 File: 01-0360-20-06-01/2013 299 Attachment 9.1 MINUTES Fort Moody Public Library Board Thursday, June 20,2013 ParkLane Room Minutes of the Regular Meeting of the Port Moody Public Library Board held on Thursday, June 20,2013 in the ParkLane Room, Library. Present Linda Martin - Chair Barry Fleming Katherine Fraser Errin Morrison - arrived at 7:10 pm Barbara Nuttall Regrets Peter Belanger Susan Croll Cllr. Bob Elliott Rosario Passes In Attendance Lynne Russell, Library Director Michael DeKoven, Deputy Director Dayna Solem, Administrative Assistant Call to Order 1. Call to Order The Chair called the meeting to order at 7:05 p.m. Approval of Agenda 2. Approval of Agenda Moved by Barb Nuttall and seconded THAT the agenda of the regular Library Board meeting of June 20,2013 be approved, as amended. Add new business item 4.3 Request for Funding. Carried, Consent Agenda 3. Consent Agenda Moved by Barb Nuttall and seconded THAT all items on the consent agenda be approved or received for information as noted, including: • 3.1 Minutes of regular Library Board meeting of May 16, 2013 ® 3.2 Library Director's Report Doc#236357 Minutes - Regular Meeting of the Library Board - June 20, 2013 -1- 300 Attachment 9.1 • 3.3 Policy Revisions (Board Policies A1 and A2) ® 3.4 Media Coverage ® 3.5 Customer Feedback Carried. 4. New Business Library Business Plan 4.1 Library Business Plan Progress Report Progress Report The Director provided a progress report on action items related to the library's 2013 Business Plan. Library Space Needs 4.2 Library Space Needs Analysis Analysis Board Chair, Linda Martin, spoke to her written report regarding a strategy for moving ahead on the library space needs analysis operating project. Discussion followed. Moved by Barry Fleming and seconded THAT the Library Board instruct the Library Director to begin discussions with city staff re conducting a space needs analysis within the context of the Community Needs Assessment Report, the Library Strategic Plan 2013-2017 and the parameters outlined in the Board Chair's report. Carried. Request for Funding 4.3 Request for Funding The Deputy Director provided background information on a request for start-up funding for an Express DVD Collection. Moved by Katherine Fraser and seconded THAT the Library Board authorize the expenditure of $4,000 from the Books & Library Collection reserve to establish a start-up Express DVD collection. Carried. Barbara Nuttall voted against the motion. Doc#236357 Minutes - Regular Meeting of the Library Board - June 20, 2013 -2- 301 Attachment 9.1 5. Reports from Board Committees/Representatives Golf Committee 5.1 Golf Committee Minutes of the May 24, 2013 meeting of the Golf Committee were received for information. Barbara Nuttall reported briefly on current activities. InterLINK 5.2 InterLINK Minutes of the April 9, 2013 meeting of the InterLINK Board of Directors were received for information. Barry Fleming reported on highlights of the June meeting. Round Table 6. Round Table There was a brief round table session. Adjournment 7. Adjournment The meeting adjourned at 8:40 p.m. Doc#236357 Minutes - Regular Meeting of the Library Board - June 20, 2013 -3- 302 Attachment 9.1 City of Port Moody Minutes Economic Development Committee Minutes of the regular meeting of the Economic Development Committee held on Wednesday, July 3, 2013 in the Brovold Room. Present Councillor Rosemary Small, Chair Melissa Chaun Joanne Gauci Sharon Gurm Glen MacRae Robin Matthews-Kanhai Roland Mitchell Maria Osuchowski Absent Councillor Zoë Royer (Regrets) Larry Kozak (Regrets) Jonathan Schaden (Regrets) Steve Dragicevic (Regrets) In Attendance Margot Davis, Manager of Sustainability Dorothy Ng, Committee Coordinator 1. Call to Order Councillor Rosemary Small called the meeting to order at 7:04pm and added item 3.3 – Spike Awards to the beginning of the agenda. 2. Approval of Previous Minutes Minutes 2.1 Moved, seconded and CARRIED THAT the minutes of the Economic Development Committee meeting held Wednesday, June 5, 2013 be adopted. 3. Unfinished Business Economic Development Committee Document: 239629 303 Attachment 9.1 High Tech Park 3.1 Councillor Small noted that Councillor Diana Dilworth is Discussion unable to attend the meeting due to a scheduling conflict and has requested that she be added to the next EDC meeting agenda or the agenda for the next High Tech Park Subcommittee meeting. Councillor Gerry Nuttall submitted a report for on table distribution. The report provided information on the subcommittee’s recent activities and requested that two members be added to the subcommittee. Staff distributed printed copies of the report and read the report to the committee. Moved, seconded and CARRIED THAT David Driscoll and Matt Ferguson be appointed to the High Tech Park Subcommittee. Moved, seconded and CARRIED THAT no Economic Development Committee meeting be held in August. Subcommittee Updates 3.2 3.2.1 – Centennial Year Business Summit Councillor Small noted that the subcommittee has met with the Mayor and City Manager and has agreed to limit the business summit to one event given the modest attendance at similar events in the past. City Staff will be available to answer questions from the public. Another meeting is being set up with the Tri-Cities Chamber of Commerce to investigate opportunities for collaboration. The Committee discussed ways of gathering input from the business community to determine topics relevant to them, including seeking synergies with the Spike Awards. Action: Councillor Small to contact staff for a contact list to facilitate a phone survey of business owners. 3.2.2 – Tourism Meeting – EDC/ACC Melissa Chaun noted that the subcommittee met on June 5, 2013 and has since circulated emails with additional ideas. It was noted that Centennial Events drew tourism to the city. Ms. Chaun noted that she will compile the recommendations and present it to the Committee at the next meeting. 3.2.3 – Health and Wellness Sharon Gurm noted that a subcommittee meeting was Economic Development Committee Document: 239629 304 Attachment 9.1 held earlier in the evening. The subcommittee plans to investigate how best to advance integrated healthcare delivery in Port Moody by holding a small focus group meeting. Ms. Gurm will be meeting with representatives from Inspire Health, an integrated healthcare facility operator for cancer patients, for a discussion. Councillor Small noted that once a preliminary budget is available, a report should be submitted for Council consideration. Action: Staff to provide the subcommittee with contact information for all medical and naturopathic doctors in Port Moody. Joanne Gauci noted that she would be able to help with event planning for both the business summit and the health and wellness focus group. 3.2.4 – Business Roundtable Maria Osuchowski noted that the roundtable is currently planned for November. The subcommittee will meet during the week of July 8, 2013 and report back at the September meeting of the Economic Development Committee. Moved, seconded and CARRIED THAT Joanne Gauci be appointed to the Business Roundtable Subcommittee. Spike Awards 3.3 Staff provided background information on previous Spike Award ceremonies and requested committee input for the delivery of 2013 Spike Awards. The Committee discussed the merits of previous years’ delivery and decided to keep a similar format. In particular, the Committee agreed to retain the one- minute pitch, but noted that early promotion of the one- minute pitch is essential to its success. The Committee agreed to discuss how best to attract more pitches at the September meeting of the Economic Development Committee. The Committee discussed the entertainment that precedes the awards, and noted that Dave Teixeira could be invited again to provide a talk on a different topic. The Committee also wished to investigate the option of having the 10% Shift campaign presented instead. The Committee agreed to assess the nightly lighting change that occurs at the closing of the public library to Economic Development Committee Document: 239629 305 Attachment 9.1 determine the desirability of shifting the 2014 Spike Award schedule. The Committee agreed that the incentive of a chance to win an iPad mini should again be used to encourage nominations. The Committee agreed to have further discussion on the event at the September meeting, including discussing award options, how the Committee will promote the event, and member roles during the event. 4. New Business 5. Information 6. Adjournment Councillor Small adjourned the meeting at 7:58pm. Economic Development Committee Document: 239629 306 Attachment 9.1 City of Port Moody Minutes Arts and Culture Committee Minutes of the regular meeting of the Arts and Culture Committee held on Thursday, July 4, 2013 in the Brovold Room. Present Councillor Zoe Royer, Chair Councillor Gerry Nuttall, Vice-Chair Helen Daniels Jillian Hull (arrived at 7:10pm) Susan Ius Hilary Letwin Stirling Ward Absent Dianna Brown Richard Dixon (Regrets) Ann Kitching (Regrets) Rosario Passos (Regrets) Maryam Roghani In Attendance Devin Jain, Manager of Cultural Services Dorothy Ng, Committee Coordinator 1. Call to Order Call to Order 1.1 Councillor Zoe Royer called the meeting to order at 7:03pm. 2. Adoption of Minutes Minutes 2.1 Moved, seconded and CARRIED THAT the minutes of the Arts and Culture Committee meeting held Monday, May 6, 2013 be adopted. 3. Presentation Start with Art 3.1 500 Years of Women in Western Art by Philip Scott Johnson was presented. Arts and Culture Committee 1 July 4, 2013 #239631v1 File: 01.0360.20.43 307 Attachment 9.1 4. Unfinished Business Public Art Policy 4.1 The Committee continued to discuss changes to the Public Art Policy, and discussed various ways of expediting the process, such as hosting a workshop and online group editing. It was noted that the principles document has not been updated to incorporate the changes that the Committee has made to date. Action: Staff to provide a principles document updated with the Committee’s changes by end of day Wednesday, July 10, 2013. The Committee discussed collecting a mandatory charge for public art from all development regardless of the size of the project and agreed that a mandatory monetary contribution based on construction costs be required for all developments. The Committee discussed the maintenance of public art and noted that there should be a preventative maintenance program for all public art pieces, and that a separate maintenance fund should be established for public art. The Committee agreed that donations should be addressed in section one of the document rather than section D. It was noted that the Public Art Master Plan should be reviewed to allow for annual calls for public art. Moved, seconded and CARRIED THAT a Public Art Principles Subcommittee be formed to hold two meetings on the public art policy; the first meeting with three Arts and Culture Committee members, the second with the three members and the City Clerk and the Manager of Cultural Services; AND THAT Councillor Gerry Nuttall, Stirling Ward, and Susan Ius be appointed to the Public Art Principles Subcommittee. The Public Art Principles Subcommittee will be sending the draft document to the Arts and Culture Committee for review between the first and second meetings. The first meeting of the Public Art Principles Subcommittee will be held on Thursday, July 11, 2013. 5. New Business Art on Evergreen Line 5.1 Councillor Nuttall noted that two submissions have been Hoarding received for the Evergreen Line Hoarding Project, and that the subcommittee will be meeting to review the submissions. The Arts and Culture Committee 2 July 4, 2013 #239631v1 File: 01.0360.20.43 308 Attachment 9.1 Evergreen Line Project Team has requested that the City publicize the Hoarding Mural Project, and coordinate volunteers to work with the chosen artist. Councillor Nuttall asked that the subcommittee be authorized to represent the Arts and Culture Committee on this project. Moved, seconded and CARRIED THAT the Evergreen Line Public Art Liaison Subcommittee (Susan Ius, Stirling Ward, Helen Daniels, and Councillor Gerry Nuttall) be to authorized to work with the Evergreen Line Project Team on the Hoarding Mural Project. Moved, seconded and CARRIED THAT the $2,000 for Arts Advertising in the current approved Cultural Services budget be used to promote the Hoarding Mural Project. Art Core – Ideas for 5.2 Jillian Hull presented two Art Core initiatives. The first initiative $7500 Committee would see twenty squares of sidewalk painted by twenty artists, Funding each of whom receives $200. The art could have text, graphics, or both text and graphics. The budget for this initiative is $4,000. The second initiative is a celebration of artists during International Artist Day, where artists and the public would be invited to showcase their work in a seemingly impromptu manner during an evening in the Galleria. The budget for this initiative is $3,500. The Committee discussed where the sidewalk panels will be located, whether centralized at the cultural precinct or divided among several locations in the city, with references to other locations at each location. Moved, seconded and CARRIED THAT the two Art Core projects—Sidewalk Art & Artists’ Celebration—be endorsed in principle with details to be set at the Arts and Culture Committee meeting in September. Stirling Ward requested that friendly and artful “tickets” replace parking violation tickets for vehicles visiting from elsewhere. Councillor Royer requested that this item be placed on the next agenda under the heading “Thank you for Visiting Port Moody.” Action: Staff to book the Galleria for October 25, 2013 for the Artists’ Celebration on International Artist Day. Rotating Art Exhibit in 5.3 This item was deferred to the following meeting. Galleria Above Council Chambers Entrance Arts and Culture Committee 3 July 4, 2013 #239631v1 File: 01.0360.20.43 309 Attachment 9.1 6. Information Close with Art This item was not discussed. 7. Adjournment Moved, seconded and CARREID THAT the meeting be adjourned at 9:06pm. Arts and Culture Committee 4 July 4, 2013 #239631v1 File: 01.0360.20.43 310 Attachment 9.1 City of Port Moody Minutes Community Care Committee Minutes of the regular meeting of the Community Care Committee held on Monday, July 8, 2013 in the Parklane Room. Present Councillor Rick Glumac, Chair Katarina Edwards Mary Gerges Lola Oduwole Debbie Richardson Absent Councillor Diana Dilworth, Vice-Chair (Regrets) Diane Jolly (Regrets) In Attendance Kevin Jones, Planer Councillor Gerry Nuttall (left at 7:38pm) Dorothy Ng, Committee Coordinator 1. Call to Order Councillor Glumac called the meeting to order at 7:02pm and welcomed new member Mary Gerges. Introductions were made around the table. The agenda was reordered to start with item 4.1. 2. Approval of Previous Minutes Minutes 2.1 Moved, seconded and CARRIED THAT the minutes of the regular meeting of the Community Care Committee held on Monday, June 10, 2013 be adopted. 3. Unfinished Business Tri-Cities Seniors 3.1 Staff noted that the Tri-Cities Seniors Planning Network is Planning Network inviting new participants, and that Port Moody representation is currently low. Debbie Richardson noted that she will be attending a future meeting. Community Care Committee 1 July 8, 2013 #239752v1 0360-20-02-01/2013 311 Attachment 9.1 4. New Business Affordable Housing 4.1 Councillor Gerry Nuttall gave a presentation on affordable Strategy housing, and provided definitions of affordable housing and information on the existing stock in Port Moody. Councillor Nuttall presented the Metro Vancouver Housing Corporation Heather Place Redevelopment Project. It was noted that developments of this type require a large enough scale to support subsidized rental housing. Councillor Nuttall noted that land is generally given to the housing corporation for developments of this type, and that while the City of Port Moody does not currently have tracts of land to give away, it may be possible to purchase land using funds from the affordable housing reserve. Councillor Nuttall left at 7:38pm. The Committee discussed the information presented and noted the importance of updating statistics and the Affordable Housing Strategy. Moved, seconded and CARRIED THAT all new developments make a contribution to the Affordable Housing Reserve based on a fixed formula. Moved, seconded and CARRIED THAT Affordable Housing Reserve funds be dedicated to the purchase of land for the creation of integrated subsidized and market rental housing. Action: Staff to report back on the status of affordable housing in the Suterbrook development. Moved, seconded and CARRIED THAT existing rental buildings slated for redevelopment be required to maintain the number of rental units. Moved, seconded and CARRIED THAT the City develop policies to discourage rental buildings from stratifying as a way to protect existing rental stock. Port Moody Civic 4.2 This item was deferred to the next meeting. Facility Accessibility Audit Update Discussion of June 4.3 This item was deferred to the next meeting. 23 Field Trip Findings Community Care Committee 2 July 8, 2013 #239752v1 0360-20-02-01/2013 312 Attachment 9.1 Age Friendly Status 4.4 Staff provided information on obtaining the Age Friendly and Grant Community Designation, noting that while this Committee Application Update may be able to serve as the required advisory committee, the study conducted with United Way funding did not have sufficient Port Moody data to serve as the required needs assessment. Councillor Glumac requested that this item be placed on the September agenda. Accessibility 4.5 Debbie Richardson provided a brief review of the Awareness Fair - Accessibility Awareness Fair, noting that the Galleria Review would have made a better venue for the fair. Ms. Richardson also noted that someone will be holding a similar fair in Langley, and that it is a much larger event than the Port Moody fair. Ms. Richardson will provide a report after attending the fair in Langley. Staff noted that thank you letters have been drafted for the Chair’s approval. Councillor Glumac requested that comments and feedback be reviewed at the next meeting. 5. Information Minutes of Tri-Cities 5.1 This item was not discussed. Homelessness & Housing Task Group Meeting – June 7, 2013 Updated Community 5.2 This item was not discussed. Care Committee 2013 Work Plan 6. Adjournment Councillor Glumac adjourned the meeting at 9:04pm. Community Care Committee 3 July 8, 2013 #239752v1 0360-20-02-01/2013 313 Attachment 9.1 City of Port Moody Minutes Heritage Commission Minutes of the regular meeting of the Heritage Commission held on Thursday, July 11, 2013 in the Brovold Room. Present Councillor Diana Dilworth, Chair Sterling Macdonald Jim Millar Gregory Millard Joanne Parneta Ron Simpson Absent Councillor Rosemary Small, Vice-Chair (Regrets) Eva Delanowski (Regrets) In Attendance Alanna McDonagh, Planner Dorothy Ng, Committee Coordinator 1. Call to Order Call to Order Councillor Diana Dilworth called the meeting to order at 7:00pm. 2. Approval of Previous Minutes Minutes 2.1 Moved, second and CARRIED THAT the minutes of the Heritage Commission meeting held Thursday, May 9, 2013 be adopted. 3. Unfinished Business Vinyl Wraps 3.1 Staff provided an update on the vinyl wrap project, noting that Council has approved the project and has requested that the Commission select artwork for approval by Council. Staff also noted that the Port Moody Police is considering wrapping other utility boxes as part a vandalism prevention program and will be looking into the possibility with partnering with the City of Port Coquitlam, which has an in house print shop. The Commission discussed the next steps for the project. Heritage Commission - 1 - July 11, 2013 #240022 File: 01-0360-20-09-01/2013 314 Attachment 9.1 Moved, seconded and CARRIED THAT Jim Millar, Ron Simpson, and Sterling Macdonald be appointed to select a representative number of heritage photos for the four utility boxes and present them for endorsement at the next meeting of the Heritage Commission. The endorsed photos will be forwarded for Council consideration at the regular meeting to be held on Tuesday, September 24, 2013. It is hoped that these wraps can be installed in October and November of 2013. Time Capsule 3.2 Staff provided some information on the time capsule, noting that depending on the size and material, costs for the capsule can vary greatly. Options range from purpose built stainless steel boxes to antique safes to plastic septic tanks, each with its own considerations, including concerns such as durability and likelihood of theft. Staff requested additional direction from the Commission on the sizes and materials for the capsule. The Commission discussed the options. Moved, seconded and CARRIED THAT $1500 be used to purchase the largest time capsule available for that amount; AND THAT it be determined whether the remaining funds of the approved budget (est. $688.00) is sufficient for the filling, sealing, and burial of the time capsule; AND THAT approval of additional funds be sought if the funds remaining after the purchase of the time capsule are insufficient for completion of the project. Councillor Dilworth noted that a staff report based on this latest recommendation will be forwarded for Council consideration at the regular meeting to be held on Tuesday, July 23, 2013, and that the details of the project will be discussed at the next Commission meeting. Action: Staff to investigate whether the entire project must be completed by December 31, 2013 to fulfill the grant requirements or if the purchase of the capsule would suffice. Staff to forward this information to Councillor Dilworth by e-mail as soon as possible. 4. New Business Mill & Timber Site - 4.1 David Gray was not present for the presentation. Presentation Councillor Dilworth will attempt to reschedule the presentation and the tour on the same evening at a future meeting. Heritage Commission - 2 - July 11, 2013 #240022 File: 01-0360-20-09-01/2013 315 Attachment 9.1 Heritage BC Week 4.2 Councillor Dilworth noted that planning for Heritage Week 2014 2014 will begin later this year to avoid rushed last minute planning with the new 2014 Commission. Staff noted that the theme has been released well ahead of the date, likely to encourage greater participation. The Commission discussed the possibility of mounting a display or hosting an event, and agreed to further discuss ideas at the next meeting. 5. Information Heritage BC 5.1 The Commission discussed the upcoming Heritage BC Conference Conference. Moved, seconded and CARRIED THAT Jim Millar be endorsed as the official representative of the City of Port Moody Heritage Commission at the Heritage BC Conference. Action: Staff to finalize conference registration. Tracks in Time 5.2 Jim Millar provided sales data for the book Tracks in Time as requested by Councillor Dilworth, and noted that ticket sales for the CPR train event has also been slower than expected. Mr. Millar confirmed that he will be working with the local newspapers to draw attention to the event. 6. Adjournment Councillor Dilworth adjourned the meeting at 7:58pm. Heritage Commission - 3 - July 11, 2013 #240022 File: 01-0360-20-09-01/2013 316 THIS PAGE LEFT BLANK INTENTIONALLY 317 Attachment 9.2 PORT MOODY POLICE BOARD TO: Port Moody City Council FROM: Port Moody Police Board DATE: July 23, 2013 SUBJECT: Port Moody Police Department - Inter-Municipal Agreements At the Police Board meeting on 18 July, 2013, Chief Constable Rattenbury presented the attached document detailing all integrated teams that the Port Moody Police Department participates in. The document also lists integrated teams that the Department is not currently involved in. The following motion was put on the table and carried; THAT the Police Board receive the report on Police Inter-Municipal Agreements and that the report be forward to City Council. End. 3051 ST, JOHNS STREET, PORT MOODY, B.C. V3H 2C4 ADMINISTRATION: 604-461-3456 EMERGENCY: 911 FAX: 604-461-1734 't c. 318 Attachment 9.2 PORT MOODY POLICE DEPARTMENT MEMORANDUM TO: Port Moody Police Board FROM: C/C C. Rattenbury DATE: June 28, 2013 SUBJECT: Police Inter-Municipal Agreements Purpose To advise City Council, through the Police Board, on any and all inter-municipal agreements that the police department participate in, in order that Council has full knowledge and understanding of the police departments' services and prospective costs. Background In British Columbia there are three (3) broad categories of Police Integrated Teams; Federal, Provincial and Regional. Other than the teams listed below that Port Moody Police Department participate in, other integrated teams that we currently are not involved in are: • Integrated Municipal Police Auto Crime Team (IMPACT) • Integrated Sexual Predator Observation Team (ISPOT) ® Hate Crime Task Force • BC Police Missing Person Team • Integrated Road Safety Unit (IRSU) • Integrated Border Enforcement Team (IBET) • Integrated Proceeds of Crime (IPOC) • Integrated Witness Protection Section • Unsolved Homicide Unit • Integrated National Security Enforcement Team (INSET) In order that the Port Moody Police Department can provide essential, professional and cost effective policing to the citizens of Port Moody, the department participates in two teams; provincial and regional. 319 Attachment 9.2 1. Provincial Integrated Teams - these teams are primarily funded by the provincial government and may include police members from both municipal police departments and the Royal Canadian Mounted Police (RCMP). 2. Regional Integrated Teams - these teams are formed to address concerns or provide services to specific regions. The cost of these teams is generally shared between the participating jurisdictions according to a pre-determined funding formula. The Port Moody Police Department currently participates in the following integrated teams: • The Combined Forces Special Enforcement Unit (CFSEU)-Gang Task Force • The Justice Institute of BC (Police Academy) • Police Records Information Management Environment (PRIME) Corp. • The Integrated Homicide Investigation Team (IHIT) • The RCMP LMD Emergency Response Team (LMD ERT) Description 1. Port Moody Police Department does not assume any costs from our operational budget to members who are seconded to CFSEU and the Police Academy. CFSEU positions are funded by the provincial government and the position at the Police Academy is funded primarily by a grant from the provincial government. CFSEU: • Mandate-Provincial gang enforcement through guidance from the National and Provincial Target Enforcement Priorities. The two sections we participate in consist of a uniform side and a plainclothes side. • Partners-Port Moody, Abbotsford, Delta, New Westminster, West Vancouver, Vancouver and various RCMP detachments. • Secondment-our contribution is two members. • Management-administered by RCMP Chief Superintendent. 320 Attachment 9.2 • Cost-zero cost to our budget. Police Academy: • Mandate-members from various police departments are seconded as instructors, in various disciplines, to provide instruction to municipal police recruits. • Partners-it varies year to year but instructors are seconded from various municipal police departments. • Secondment- our contribution is one member. • Management-administered by a Police Academy Director (civilian position). • Cost-zero cost to our budget. 2. All police agencies in BC use PRIME as their records management system as defined by section 68.1 of the Police Act. With this system comes a user fee that is divided amongst the different agencies according to sworn member strength. Given our strength the annual user fee for the Port Moody Police Department is $56,000. PRIMECoro: • Mandate-created to ensure a multi-jurisdictional records system within BC; PRIME Corp was created under the BC Business Corporations Act. The original costs for the implementation of PRIME-BC were covered by funding grants from the Province of BC. PRIMECorp is now a self funding entity hence the user fees by each police agency. • Partners-All municipal police agencies and RCMP for funding. Seconded positions are held by Port Moody, Victoria, Vancouver and RCMP. • Secondment- our contribution is one member. • Management-administered by a General Manager who reports to the PRIMECorp Board of Directors. • Cost-zero cost to our budget for our seconded member's salary (his salary is funded by the user fees that all police agencies pay. In other words, even if our department did not second a member to PRIMECorp we would still be responsible for our share of the user fee; hence the effect to our operating budget by seconding a member is cost neutral). 321 Attachment 9.2 3. IHIT: • Mandate-IHIT undertakes to implement a collaborative team approach to homicide investigations in the Lower Mainland as it appreciates that no one police organization has the resources to effectively respond to the increasing complexity of these crimes. • Partners-Port Moody, various RCMP detachments, Abbotsford and New Westminster. • Secondment- our contribution is one member. • Management-administered by RCMP Chief Superintendent. • Cost-cost to our operating budget is approx. $110,000 annually, (our integration with IHIT commenced in summer 2013; these investigations were previously conducted by the Vancouver Police Department/Port Moody Police Department Integrated Homicide Team at a cost of $54,000 annually). 4. LMD ERT: • Mandate-LMD ERT is responsible for enhanced response to front line policing by assisting and dealing with any tactical and technical situation where extreme danger is present within a partner agencies' jurisdiction. • Partners-Port Moody, various RCMP detachments and New Westminster, (it appears that Delta PD will be a partner in the very near future). • Secondment- our contribution is one member. • Management-administered by RCMP Superintendent. • Cost-cost to our operating budget is $84,205 annually. Although, as we are able to recover costs back for our member's salary at LMD ERT our cost appears as such: 322 Attachment 9.2 $84,205 (annual LMD ERT cost) ($101.900) (salary of seconded member) ($17,695) (excess over expense) C. Rattenbury Chief Constable 323 Attachment 9.2 100 Newport Drive, P.O. Box 36, Port Moody, B.C., V3H 3E1, Canada Tel 604.469,4500 Fax 604.469.4550 www.portmoody.ca September 6, 2013 File: 6970-07 Paulette Vetleson' Director/Corporate Officer, Board and Information Services Metro Vancouver 4330 Kingsway Burnaby, BC V5H 4G8 Dear Ms. Vetleson: Re: Notification of Three Proposed Amendments to the Metro Vancouver Regional Growth Strategy Land Use Designation Map - Township of Langley This is to advise that at the Regular Council meeting of September 3, 2013, Port Moody City Council considered your letter dated July 29, 2013 and passed the following resolutions: THAT Metro Vancouver be advised that the City of Port Moody has no objection to the Hendricks amendment. THAT Metro Vancouver be advised that the City of Port Moody does not support the removal of North Murrayville from the Agricultural Land Reserve. THAT Metro Vancouver be advised that City of Port Moody does not support the changes to the current RGS for the site at 200 Street and Highway #1 from Mixed Employment to General Urban and supports that site remaining in its current designation. The discussion of council and these motions centered around support of the Regional Growth Strategy policies for the preservation of industrial/employment lands and local food production/food •security issues. Council expressed reluctance to impose conditions on the aspirations of another municipality, without being aware of all of the details of the amendments and local plans - however, we do believe that the position stated reflects our desire to work with the Regional Growth Strategy and it's nrinninlfis Cc: Mary De Paoli, Manager of Planning 324 Attachment 9.2 BRITISH Columbia September 9, 2013 Kevin Ramsay, City Manager City of Port Moody 100 Newport Drive PO Box 36 Port Moody, BC V3H 3E1 Dear Kevin, Re: West Port Moody Station Location During the Evergreen Line Rapid Transit Project's update presentation to Port Moody City Council on June 25, 2013, Councilor Glumac had asked if the location for the potential future Western Port Moody Station could be moved further west, closer to Barnet Highway. As a follow-up to that request, please find attached the previous correspondence between the Project and the City on this issue. As noted, due to the technical, environmental and financial constraints in the area, the Project designed the future station location to be at-grade within one block of Queens Street. The City of Port Moody Council provided endorsement of the station location, within one block of Queens Street, on August 26, 2010. As construction has begun on the Project, there is no opportunity to move the future station location at this stage. If you have any questions, or need further information regarding this issue, please let me know. Sincerely, CiTY OF PORT MOODY received SEP 1 2 Amanda Farrell CITY MANAGER Project Director Evergreen Line Rapid Transit Project FfLE# ACKNOWLEDGED cc Jody Deane, Project Manager, Evergreen Line Rapid Transit Project Circulate or ÿ copy Neal Carley, General Manager, City of Port Moody a MAYOR & COUNCIL ÿc.L.T. James Chandler, Project Manager, City of Port Moody Eh6uv. ?*.(.>./„. .(jgl&i, j. g,,. enclosure I:::::::::::::::: Ministry of Transportation Evergreen Line Rapid Transit Project Location: Web Address: and Infrastructure 2900 Bamet Highway Coquitlam, BC V3B 0G1 www.everqreenline.qov.bc.ca Telephone: 604-927-4452 www.gov.bc.cq/tran Fax: 604-927-4453 325 Attachment 9.2 PORT MOODY 100 Newport Drive. P 0. Box 36. Fori Moody. B.C.. V3H 3E1. Canada Tel 604-469-4500 • Fax 604-469-4550 CITY OF THE ARTS www.cilyofpoftmGOdy.com July 20, 2010 File No. 8640-03 Wendy Itagawa, P.Eng. Evergreen Line Rapid Transit Project 2900 Bamet Highway Coquitlam BC V3B 0G1 Dear Wendy: Re: Evergreen Line Station Locations On July 13th at the Regular Council Meeting, a resolution was put forward as indicated below. THAT if there are only two stations built in Port Moody, with a third potential station, that council support the stations being located at loco Road and St. Johns Street, in the vicinity of Elgin Street, and the third potential station being located at the West Coast Express. At this time City staff are working to prepare information for Council in response to the above resolution. Upon completion of this work, the City will be communicating further information as needed to the Project Team to clarify the City position on the station locations. If you have any questions related to the above, please call me directly at 604-469-4543. Regards, Cory Day, P.Eng. City Engineer c'tySoup.ca © m RECYCLED CONTENT 326 Attachment 9.2 BRITISH Columbia The Best Place on Earth August 19, 2010 Cory Day, P.Eng. City Engineer City of Port Moody 100 Newport Drive Port Moody BC V3H 3E1 Dear Cory, Re: Evergreen Line station locations Thank-you for your letter on July 20th' 2010 regarding the recent resolution put forward by the City of Port Moody Council. As discussed with both City Council and staff over the course of several meetings throughout 2009 during the development of the Evergreen Line preliminary design, and confirmed in a staff report to City Council on January 26, 2010, the Evergreen Line project scope includes construction of six opening day stations: Lougheed Station, Burquitlam Station, Port Moody Central Station, loco Station, Coquitlam Central Station, and Douglas College Station. These station locations were selected on their ability to best meet the following criteria: • serve major destinations • within walking distance of existing areas of high population and employment density a provide efficient transit connections including bus and rail e access to transit parking In Port Moody, two opening day stations have been identified based on these criteria: loco Station and Port Moody Central Station. The loco Station, located at the intersection of loco Road and Barnet Highway, will service Port Moody Inlet Centre which includes a large commercial and civic employment area as well as a high-density residential community. Over 10,000 existing residents and well over 2,000 jobs are within walking distance of loco Station. Ministry of Transportation Evergreen Line Rapid Transit Projcct Location: Web Address: and Infrastructure 2900 Barnet Highway Coquitlam, BC V3B OG1 www.everafeenline.oov.bc.ca Telephone: 604-927-4452 www.pov.hc.ca / ir.m Fax: 604-927-4453 327 Attachment 9.2 Page 2 The Port Moody Central Station, located in Moody Centre at the West Coast Express Station, will integrate with the current transit exchange, including bus connections, parking, and West Coast Express, and will be in proximity to some business and recreation areas. This station will also take advantage of the existing public bus facility and parking lands, which will be enhanced during the project to improve vehicle circulation and potentially add additional parking. Both loco and Port Moody Central Stations are essential elements of the Evergreen Line Project and are part of the project scope planned for construction. Also as discussed throughout 2009 and confirmed in the staff report to City Council on January 26, 2010, the Evergreen Line Project is prepared to considered a third station in western Port Moody "based on its ability to shape land use, increase ridership, promote transit-oriented development, and be affordable". Based on station location selection criteria outlined above, and on discussions with the City, the key driver of consideration of a western station in Port Moody is population and employment within walking distance of the station. It is estimated that there are currently approximately 1,500 residents and 1,000 jobs within walking distance of a potential west Port Moody station. Evergreen Line ridership analysis, based on this, indicates that a west Port Moody station would attract less than 500 new riders to the line daily on opening day. By comparison, loco Station is projected to generate more than 5,000 riders daily and 2,000 daily at Port Moody Central station. As a result, a west Port Moody station would be the lowest ridership station within a community on the SkyTrain network by a significant margin. As previously discussed, without a clear commitment to significant land re-development, construction of a west Port Moody Station cannot be justified. It is estimated that a combined population and employment density in the range of 10,000 within walking distance would be needed to justify consideration of an additional station. Also, as acknowledged in the staff report to City Council dated January 26, 2010, rapid transit projects can stimulate development and growth and result in increased revenues for both municipalities and land developers. The Evergreen Line Project is committed to fully funding 6 opening day stations. There is, however, no funding available for construction of additional stations beyond the 6 stations committed to. Significant funding for construction of any additional stations must be connected to the development that will benefit from the station. The Evergreen Line Project remains committed to protecting for a potential additional station in western Port Moody, in the vicinity of Queens Street. In addition, the Project studied several alternate locations for the west Port Moody station including the Elgin Street location recently requested by Port Moody. However, the Queens Street location was selected based on technical feasibility, property and local business considerations, environmental constraints, and affordability. The protection for a potential future station near Queen Street is included in the design of the current project. Ministry of Transportation Evergreen Line Rapid Transit Project location: Web Address: and Infrastructure 2900 Barnet Highway Coquitlam, BC V3B0G1 www.evefQreenline.QOV-bG.ca Telephone: 604-927-4452 vyww.mv.hc.c.l/tntn Fax: 604-927-4453 328 Attachment 9.2 Page 3 The timing of construction of a west Port Moody station will be dependent on both the City establishing a commitment to significantly increase land use density around the station which is critical to ensure Evergreen Line ridership, and on significant funding for station construction being generated from new land development in the vicinity. The Evergreen Line Project continues to move forward with project development on the identified route and station locations, with start of construction planned for early 2011. I look forward to continuing to work together closely as we proceed towards construction. Please feel free to contact me directly at 604-660-8233 should you have any questions or wish to discuss these matters further. Sincerely, Wendy Itagawa, P.Eng. Senior Project Manager - Port Moody Evergreen Line Project Ministry of Transportation Evergreen Line Rapid Transit Project Location; Web Address: and Infrastructure 2900 Bamct Highway Coquidam, BC V3B OGt www.sverqfeenline.Qov.bc.ca Telephone: 604-927-4452 \vmv.ty)v,bc,cq/trfln Pnx: 604-927-4453 329 Attachment 9.2 100 Newport Drive, P.O. Box 36, Port Moody, B.C. V3H 3E1 Canada Tel 604-469-4500 ® Fax 604-469-4550 Wftv.Gityolporlmoody.com —RECEtVEp"" Ministry of Transportation and infrastructure EVERGREEN LINE RAPID TRANSIT PROJECT September 17,2010 INCOMING Doe en jontrel RECIPIENTS Y N Ev®rgr@©niverg Lin© Rapid Hie No. 8640-03 transit" Pro!- i|eot Offfer \J J Dave Duncan (!o:/eei7 iJ Evergreen Line Project Office (! 1 2900 Bamet Highway Coquitlam, BC V3B0G1 Dear Mr. Duncan: Re: Evergreen Line Station Locations On August 26,2010 following consideration of the Evergreen Line Environmental Assessment Certificate Public Review Period Comments, Council passed the following resolution: "THAT Council thank the Evergreen Line Project Office for their response to questions and, in light of the technical, environmental and financial information regarding station locations, advise them of council's acceptance, while not our preference, of the West Coast Express station location and the loco. Road station location for Port Moody; AND THAT the list of 32 items required for the Evergreen Line previously endorsed by Council be forwarded and it be reiterated that if there is an opportunity fox a third station in Port Moody, the location be within one block of Queens Street." The purpose of this letter is to convey this resolution to you as directed by Council. Yours truly. ^ Colleen'Rohde City Clerk Enclosure cc: Cory Day, City Engineer c'tysoup.ca 0/'FOUNDINGSIB RECYCLED COMtm PARTNER ^ #11-I793vl 330 Attachment 9.2 City of Port Moody Port Moody requirements for the design and implementation of the Evergreen ALRT line: 1. avoid environmentally sensitive lands (e.g. Miller Park Ravine); 2. be constructed at grade along the southern alignment of the Canadian Pacific Rail Right of Way; 3. avoid impacting significant heritage assets and landscapes which reflect the community's traditions and past; 4. minimize impacts on existing neighbourhoods; 5. create opportunities for redevelopment; 6. include the modal integration of Coast Mountain Bus service. West Coast Express and rapid transit; and 7. include a station within one block of Queens Street and one station located within close proximity to Moray Street. Each station should include a pedestrian overpass allowing pedestrian connections over the rail line. Hie two stations must be fully accessible. The western station should be designed in a heritage style and incorporate heritage elements. 8. Provide environmental compensation acceptable to MOE and DFO where environmental impacts are unavoidable. 9. Respect environmental policies and regulations that are unique to Port Moody such as tree removal, work outside of the bird nesting season, pesticide application, naturescape policy and all other codes, bylaws and regulations. 10. Integration with the existing system means having the ability to travel from Port Moody to Commercial Drive without a transfer. 11. It is critical that construction of the Murray Clarke Connector start in 2008 and be completed first. 12. Additional costs of integrating the ALRT into the Murray Clarke Connector (MCC), including a longer bridge span for the MCC, additional property acquisition and delay costs are to be considered part of the ALRT project. 13. The alignment should cause a minimum of disruption to existing businesses on Clarke Street. 331 Attachment 9.2 14. Traffic is already congested on St. Johns St. and Barnet Hwy, so construction should be planned in .a way that maintains the ability acceptable traffic flow. 15. The Tunnel's portal should be east of Bamet Highway and North of Clarke St. 16. The guideway should remain at grade or below grade through Port Moody. 17. At grade means at or below the existing grade of Clarke Street and at or below the existing grade of Murray Street. 18. Efforts should be made to enhance security at every ALRT station. 19. TransLink committed to turnstiles during the public consultation and secure stations should be made part of the project's essential elements. 20. The application of best CPTED practices in terms of lighting, visibility, monitoring and physical security are expected. 21. Passive security measures must be accompanied by strict policies and appropriate enforcement of all public areas, 22. Stations should be small in terms of physical bulk, airy, and they should blend into the character of surrounding buildings. 23. All stations in Port Moody should feature public art and reflect the city's own 1 % for art policy (i.e. 1% of the capital value of the buildings and structures should be allocated to public art suitably juried by the city's public art committee). 24. Emphasis should be on integrated public art and landscaping rather than on daring architecture for stations. 25. TransLink should explore opportunities to link stations to new development. 26. A station is required near the Inlet Centre area to serve high density Newport, Suter Brook and Klahanie developments. 27. Consideration should be given to appropriate park & ride; not an excessive number of parking stalls but some should be provided. 28. A pedestrian overpass over the CPR right-of-way should be provided at each station, if not already in place. #114823v1 332 Attachment 9.2 29. There should be some form of compensation for the loss of business opportunities for businesses affected during construction. 30. Port Moody residents and businesses need to be given opportunities to comment on the details of the project. 31. The City of Port Moody needs to be involved in the planning of community consultation processes. 32. This is not an exhaustive list and it should not be misconstrued as the only requirements to be addressed as part of the implementation of this project. #114823vt 333 Attachment 9.2 100 Newport Drive, P.O. Box 36, Port Moody, B.C., V3H 3E1, Canada PORT MOODY Tel 604.469.4500 Fax 604.469.4550 CITY OF THE ARTS www.portmootly.ca June 27, 2012 File No. 6430-08 email: [email protected] Wendy Itagawa, P.Eng. Evergreen Line Rapid Transit Project 2900 Barnet Highway Coquitiam BC V3B 0G1 Dear Ms. Itagawa: Re: West Port Moody Property Owners Port Moody Council, at its June 26, 2012 Regular Council meeting passed the following resolution: THAT Port Moody Council officially request EGL to (a) revise its Phase 1 design and construction plan to provide for a western portal station either immediately or in the future at a site as far west of the current approved future site at Queens as is possible, and (b) work with Port Moody to establish a financing plan for such a western station; AND THAT the scope of the current Port Moody OCP review be expanded to include a future western station. Kevin Ramsay, City Manager or Cory Day, City Engineer will be in touch to discuss this matter further. Yours truly, Colleen Rohde City Clerk CC: Kevin Ramsay, City Manager Cory Day, City Engineer West Port Moody Property Owners Document: 183724 334 Attachment 9.2 BRITISH COLUMBIA July 5, 2012 Colleen Rohde City Clerk City of Port Moody 100 Newport Drive Port Moody BC V3H 3E1 Dear Ms. Colleen Rohde, Re: Evergreen Line Rapid Transit Project - Potential Future Port Moody West Station Thank-you for your letter on June 27, 2012 regarding the recent resolution put forward by the City of Port Moody Council. The Evergreen Line Rapid Transit Project would like to take this opportunity to review the background on the Evergreen Line station locations and to advise the City on the implications associated with a station location change at this late stage in the Project. The Evergreen Line Project includes two opening day stations in Port Moody: one station located at loco Road and Barnet Highway and one station at the Port Moody West Coast Express station. In addition, the Project is protecting for a potential future station in west Port Moody, in the vicinity of Queens Street. While the Evergreen Line budget does not have funding available to construct this station, the potential for a future station near Queen Street is included in the design of the guideway alignment. The timing of construction of a west Port Moody station will be dependent on both a commitment to significantly increase land use density around the station which is critical to ensure Evergreen Line ridership, and on funding for station construction being generated by the municipality or awd land development in the vicinity. The Evergreen Line alignment and station locations have been subject to extensive public consultation and information sharing since early 2009 including public open houses, numerous stakeholder meetings and regular municipal briefings. Feedback from each of these forums has been closely considered in conjunction with technical and financial considerations in development of project scope including station locations. The Project studied several locations for a future station west of Queens Street including the north tunnel portal site and the Elgin site. Locating a station at the north portal, either under Barnet Highway or over Short Street, has technical, financial, and environmental constraints. It would require the Barnet Highway to be raised by over 3 meters, creating significant construction and traffic impacts, as well as increased costs. A station at the north tunnel portal would also impact the environmentally sensitive Schoolhouse Creek. In addition, the Project also considered the safety, impacts to business and access issues associated with a station located adjacent to an active industrial area. Ministry of Transportation Evcrgtecn lino Rapid Transit Proiect Location: Web Address: and Infrastructure 2900 Barnet Highway Coquitlam.BC V3B0G1 www.evercireenline.QOv.bc.ca Telephone: 604-927-4452 www.eov.bc.cfl/trnn Fax: 604-927-4453 335 Attachment 9.2 July 5, 2012 Page 2 considered the safety, impacts to business and access issues associated with a station located adjacent to an active industrial area. The Project also considered a station located at Elgin Street; however, this location conflicts with the potential future Murray Clarke Connector (MCC) which the City requires the Project to accommodate within the alignment design. To accommodate a station in this location, the guideway would need to rise over the Murray Clarke Connector bridge and return to ground level around Mary Street. This would result in an elevated station approximately 9 stories high (28 meters from ground level) and 500 meters of additional elevated guideway. There are both significant visual impacts and increased costs associated with this location. For these technical, financial, environmental and visual reasons, the Queens Street location was selected. A Queens Street Station: • best meets the technical constraints while considering Project financial constraints; ® allows for a ground level station which has less visual impact; • is located away from the industrial area; a avoids environmentally sensitive lands; and • is approximately 400 meters and within walking distance of the north tunnel portal. In May 2010, the Project submitted its application for an Environmental Assessment Certificate (EAC). The application included the selected alignment and station locations as well as a potential, future station at Queens Street. During the application process, the Project held technical working group meetings to address the concerns of local stakeholders. These meetings included representatives from each municipality, the Ministry of Environment and other agencies, First Nations groups, and members from the Project team. The application process also included public open houses in Port Moody, Coquitlam and Burnaby in July 2010 and also a 60-day public comment period. The Project also held a special additional open house in Port Moody at the request of the City in August 2010 for local businesses. During the EAC application process, the location of the potential future Port Moody west station was further discussed with participating stakeholders. In August 2010, during a special council meeting, the City of Port Moody council endorsed the locations of the two (2) opening day stations in Port Moody and a potential future station within one block of Queens Street. The Evergreen Line Project was granted the Environmental Assessment Certificate in February 2011 based on these station locations. Following the approval and issuance of the EAC in February 2011, the Project has proceeded with further developing the preliminary design based on this alignment and these station locations. In April 2012, three Proponent teams submitted their proposals to the Province, based on the alignment with the provision of a future West Port Moody Station at Queens Street. The Province anticipates awarding the contract in early fall 2012 in order to complete the Evergreen Project as scheduled. To summarize, changing the location of the potential future west station in Port Moody from Queens Street to the north portal is not practical for the following reasons: o Schedule. Given the complexity and constraints at this location, a change to the future station location would impact the Project schedule, delaying both award of contract, start of construction, and the in-service date of late summer 2016. Changing the north tunnel portal configuration to accommodate a station at this stage would result in construction 336 Attachment 9.2 July 5, 2012 Page 3 delays. It would also require an amendment to the EAC, which would cause additional delay to the Project schedule. The EAC amendment process would include additional public consultation and stake holder meetings. Final approval of the amendment would come from the Environmental Assessment Office. • Environmental Impacts. Locating a station at the north portal would have impacts on the environmentally sensitive area at Schoolhouse Creek which has been identified as valuable riparian habitat by the both the City and local stewardship groups. Additional environmental impacts would also need to be considered in the EAC amendment. e Safety. Locating the station over or adjacent to an active industrial area raises safety concerns. There would also be business and property impacts associated with accessing the station. • Cost Protecting for a future station in the guideway alignment at the north tunnel portal, would create significant expense and delay to the Project. Accommodating for a future station at the north portal is technically challenging and would require significant changes to the guideway alignment and tunnel portal construction including raising Barnet Highway. This additional cost could not be accommodated in the Project budget. Changing the location of the potential future West Station to the Elgin site would be impractical for similar cost, schedule and safety reasons. The Evergreen Line Project has protected for a future west station in Port Moody at Queens Street. The Queens Street location was selected based on technical feasibility, property and local business considerations, environmental constraints, and affordability. The Queens Street location is approximately 400 meters and within walking distance from the north portal. This future station can serve both the west end of Port Moody and the waterfront area. The Project remains committed to working very closely with the City of Port Moody to deliver a project that best meets the interests identified by the City within the technical and financial considerations of the project. Unfortunately, given the timing and stage of the Project, we are unable to accommodate a station location change without incurring significant cost and schedule delay. The Project appreciates the City's support and collaboration on the Project. If you need further information, please do not hesitate to contact me (604-660-8233). Sincerely, Wendy Itagawa Port Moody Segment Manager Evergreen Line Rapid Transit Project Cc: Amanda Farrell, Project Director 337 Attachment 9.2 September 12, 2013 File No. 11-5380-07 Reiko Tagami Information & Resolutions Coordinator Union of British Columbia Municipalities Suite 60 10551 Shellbridge Way Richmond, BC V6X 2W9 via Email : [email protected] Dear Ms Tagami: Re: Emergency Resolution for 2013 UBCM Convention Further to our brief telephone conversation, I am attaching a copy of the Resolution passed by the Council for the City of Port Moody at its meeting of September 10, 2013 for submission to the UBCM for consideration at the 2013 Convention in respect of the Multi-Material BC program.. Also attached is the requisite one page Background document. Thank you for your assistance in this regard. Yours truly, Margaret Warwick Acting City Clerk Attachments Document: 245680 338 Attachment 9.2 MULTI MATERIALS BC - PPP STEWARDSHIP City of Port Moody WHEREAS in 2012 the UBCM adopted Policy Paper #2 Packaging and Printed Paper Product Stewardship; AND WHEREAS the local government concerns and objectives for the stewardship program for PPP outlined in this document have not been recognized and incorporated into MMBC’s stewardship plan for PPP: THEREFORE BE IT RESOLVED that the UBCM call on the Provincial Government to review the MMBC stewardship plan for PPP and require that the plan be revised to: address local governments’ concerns with the implementation of the plan; ensure local governments’ control of recycling programs in their communities; ensure producers take full financial responsibility for the collection and recycling of their waste; create meaningful market signals that encourage the reduction of packaging and innovation of better more recyclable packaging.” 339 Attachment 9.2 BACKGROUND TO CITY OF PORT MOODY EMERGENCY RESOLUTION RE: MULTI-MATERIAL BC PROGRAM. The BC Recycling Regulation was amended in 2011 to require producers to be responsible for the life cycle management of packaging and printed paper from residential sources starting May 19, 2014. The producers formed Multi-Material BC (MMBC) to develop and implement a Packaging & Printed Paper (PPP) stewardship management plan. MMBC submitted the initial PPP Stewardship Plan to the provincial Ministry of Environment on November 19, 2012, a revised plan on February 25, 2013, and a final revision on April 13, 2013. The Ministry of Environment approved the PPP Stewardship Plan on April 22, 2013. MMBC must implement the plan no later than May 19, 2014. MMBC issued a letter to all local governments in June 2013. The letter contained an offer of prices that MMBC would pay for the collection of residential PPP recycling. MMBC set a deadline of September 16, 2013 for local governments to respond to MMBC’s price offer. The MMBC prices and the terms of the Master Services Agreement have raised serious concerns with the municipalities in the Metro Vancouver region and in other parts of the province. These concerns have been raised with Ministry of Environment staff and letters have been sent by several local governments to Minister Polak to express that the MMBC Master Services Agreement, Statements of Works and timeline are unacceptable. While the MMBC prices are below the levels that local governments can meet, many municipalities are accepting the prices. Those municipalities that accept the prices will be faced with negotiating the terms and conditions of the agreement. The sample agreements provided by MMBC have conditions that would put a local government at significant risk. As an example, the maximum level of contamination is set at 3%, which is virtually unachievable on a consistent basis. The penalties of $5000/load exceeding the 3% contamination level have the potential to result in millions of dollars in penalties under the sample agreements provided by MMBC. 340 THIS PAGE LEFT BLANK INTENTIONALLY 341 Attachment 9.3 Memorandum To: Council File#: ; 03-1280-02/2013 CC: Paul Rockwood, GM of Financial Services Date: i August 29, 2013 I Kevin Ramsay, City Manager From: ) Juli Kolby, Budget Advisor Subject: 2012/13 Fleet Premium Adjustment On August 8, 2013, the Insurance Corporation of British Columbia (ICBC) issued the City a cheque in the amount of $50,279.00. This payment is for the 2012/13 Fleet Premium Adjustment. ICBC offers a program for fleets with more than 200 vehicles or whose annual premium is greater than $100,000. The City falls into the latter category and participates in the program. The program provides insurance premium rebates for demonstrated or calculated evidence of safe driving records. To determine the rebate, on an annual basis, ICBC divides the amount of payouts they make on claims that are attributable to the operator's premiums for the year of insurance coverage, by the net amount of premiums paid to ICBC for the same coverage period. The resulting percentage (loss ratio) is slotted into a grid of preset ranges of loss ratios which have corresponding discount percentages. This percentage is then applied to the City's annual insurance premium paid to determine the rebate amount. ICBC adjusts the rebate over time as losses have had time to develop. If further losses develop over a period of 24 months from the first rebate date as a result of claims attributable to that coverage period, the rebated funds may be 'recalled' all or in part by ICBC. As a result, it is recommended that the payments received for the previous 2 years are kept in the reserve in excess of a $100,000 reserve balance. The $100,000 reserve balance is suggested as this amount is adequate to replace two Police vehicles (Police vehicles are at the highest risk of requiring replacement). In past, the reserve has been utilized to replace one Police vehicle involved in a pursuit. Since joining the program in 2007, the City has consistently received an annual rebate. As has been past practice, cheque #1500177 has been deposited into the City's Vehicle Collision Reserve, bringing the balance to $186,732. Any subsequent 'recalled' funds by ICBC would be paid back to them from the reserve. Once the $100,000 reserve balance has been achieved (not including the two most recent rebate payments), Financial Services will report back with one time funding options for the excess reserve funds. PORT MOODY, 1913-2013 EDMS-#245013-v1-lnformation_Memo_to_CoW_-_2012_13_Fleet_Premiunn_Adjustment 342 Attachment 9.3 Insurance Corporation Corporate Disbursements of British Columbia 151 West Esplanade 1500177 ppg North Vancouver BC V7M 3H9 Canada Cheque Statement (retain this portion for your records) CITY OF PORT MOODY Vendor 39406 PO BOX 36 Currency CAD PORT MOODY BC V3H3E1 Cheque number 1500177 Issue date August 9, 2013 Cheque amount $ 50,279.00 DATE INVOICE/CREDIT MEMO DOCUMENT NO. GROSS AMOUNT DISCOUNT NET AMOUNT Aug 8,2013 FLT526301-AUG/13 600714115 50,279.00 0.00 50,279.00 2012 FLEET RETRO PREMTOM ADJUSTMENT - 526301 ¦...., TOTAL $ 50,279.00 $0.00 $ 50,279.00 CITY OF PORT MQCar BY MAIL P*? |0oz-\| WVIIg- ^loS US-ll eg ACG366A (112012) Insurance Corporation H of British Columbia 1500177 -• "T "" The Royal Bank of Canada Cheque Number Vendor Number Main Branch 1500177 39406 DATE 2013-08-09 Royal Centre, Vancouver, BC YYYY MM DD Pay the sum of: Fifty Thousand Two Hundred Seventy Nine and 00/100 Dollaxs $*****50,279.00 To the order of: CITY OF PORT MOODY PO BOX 36 PORT MOODY BC V3H 3E1 PRESIDENT n" io isoo itTn" coq isocio ai: i» RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE REPORT AFRC.002 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUM ADJUSTMENT MAIN FLEET NUMBER.: 526301 PLAN SELECTION: B SUB FLEETS: FLEET NAME: CITY OF PORT MOODY EFFECTIVE DATE: 01FEB2012 EXPIRY DATE: 31JAN2013 6 MONTHS 18 MONTHS 30 MONTHS NET PREMIUMS PAID: 1 U3,65»* LUMP SUM ADJUSTMENT: 0 TOTAL PREMIUMS PAID: llt3,654 0 0 LOSSES: 18,397.74 0.00 0.00 LOSS RATIO: 12.81% 0.00% 0.00% RETURN OR ADDITIONAL PREMIUM: -35% 0% 0% PREMIUM ADJUSTMENT: -50,279 0 0 PREVIOUS ADJUSTMENT: 0 0 0 DUE (+) REFUND (-): -50,279 0 0 344 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE REPORT AFRC.004 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUMS AND CLAIMS BREAKDOWN FLEET NUMBER: 526301 EXPIRY MONTH YEAR: 01-2013 REPORT PERIOD: 06 MONTHS PLATE UNIT POLICY TYPE PREMIUM CLA IM DATE OF KIND OF LOSS STATUS ACTUAL RESERVE ACTUAL PAID ADJUSTED NUMBER NUMBER NUMBER PAID NUMBER LOSS AMOUNT AMOUNT AMOUNT AT6591 FR016 A 1,129 BF9728 PK062 A 1,533 BL2078 OP042 A 3,744 P691977 22N0V2012 THIRD PARTY CLOSED 0.00 1,998.21 1,998.21 BL2079 OP043 A 3,744 V788742 04-OCT2012 BL2080 0P045 A 3,744 PW228 15FEB2012 BL2081 0P044 A 3,744 V673474 19MAR2012 THIRD PARTY CLOSED 0.00 2,617.4-2 2,617.42 BL2082 FR018 A 2,631 BV3402 OP015 A 1,902 BV3412 PK046 A 620 BV3413 PK048 A 1,143 CC6625 0P049 A 1,143 CC6627 RS056 A 1,132 CC6638 FR020 A 2,546 CC6653 0P023 A 1,686 CC6656 FR011 A 1,312 DEI953 OP039 A 1,731 DG8376 P0088 A 1,318 P483210 16FEB2012 THIRD PARTY OPEN 10,000.00 0.00 10,000.00 MISCELLANEOUS CLOSED 0.00 293.44 0.00 DG8381 OP036 A 918 DG8397 OP029 A 696 DT6502 OP021 A 1,154 DT6509 PK054 A 1,399 DT6513 PK058 A 1,132 DT6517 PK065 A 627 EE1854 0P99M A 77 EE1859 0P035 A 74 EE1860 PK062 A 417 EE1869 PK041 A 343 EE1870 PK053 A 343 EE1871 0P012 A 574 EE1873 PK050 A 174 ERX862 FR003 A 1,318 K40027 P0102 A 1,667 L67358 P0107 A 1,693 UAC20G FR012 A 189 UHV38B PK017 A 170 UNA62B P0104 A 66 X183C)7 RS053 A 447 X24113 RS054 A 762 X24115 RS059 A 762 X24116 OPOSI A 369 X24120 OP99M A -32 016TKM P0108 A 2,065 01636C 0P019 A 155 345 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE 2 REPORT AFRC.001+ PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUMS AND CLAIMS BREAKDOWN FLEET NUMBER: 526301 EXPIRY MONTH YEAR: 01-2013 REPORT PERIOD: 06 MONTHS PLATE . UNIT POLICY TYPE PREMIUM CLAIM DATE OF KIND OF LOSS STATUS ACTUAL RESERVE ACTUAL PAID ADJUSTED NUMBER NUMBER NUMBER PAID NUMBER LOSS AMOUNT AMOUNT AMOUNT 02949Y P0099 A 161 02951Y PK063 A 171 02952Y FR015 A 159 02955Y OPOUO A 153 03117C 0P034 A 160 0362TE FROOit- A 2,631 042GRS P0093 A 1,287 0483FR PL002 A 1,114 049GRS P0092 A 1,287 0503FR FR010 A 2,035 0509FR PK053 A 1,126 0524FR PK049 A 567 058405 OP012 A 1,455 0596CS OPOIO A 1,135 076WKM P0098 A 2,008 078SFF P0095 A 1,302 086NEW P0101 A 1,294 087APN OPOSO A 1,035 10616C OP99K A 224 110JWA CU001 A 1,035 113WKM P0097 A 1,298 CLOSED 0.00 699.60 699.60 2137EY 0P035 A 1,401 2146EY OP026 A 1,491 225TEX P0106 A 2,015 CLOSED 0.00 0.00 0.00 228491 FR013 A 210 24-9XGC P0103 A 1,294 2967MW 0P013 A 652 2981MW OP032 A 1,707 30015Y 0P99D A 220 3358KF RS058 A 1,127 34183C FR014 A 171 3654JV P0082 A 1,290 3671JV PK045 A 1,705 3925AL FR009 A 2,207 481GKM P0081 A 528 53660B RS057 A 160 53663B OP 041 A 160 537CNV P0100 A 1,294 5526LR PK047 A 1,165 5528LR PK043 A 1,653 5529LR 0P022 A 1,653 5537LR OPOIS A 662 55WCL P0086 A 1,318 5546LR RS050 A 1,132 346 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE 3 REPORT AFRC.004 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUMS AND CLAIMS BREAKDOWN FLEET NUMBER: 526301 EXPIRY MONTH YEAR: 01-2013 REPORT PERIOD: 06 MONTHS PLATE UNIT POLICY TYPE PREMIUM CLAIM DATE OF KIND OF LOSS STATUS ACTUAL RESERVE ACTUAL PAID ADJUSTED NUMBER NUMBER NUMBER PAID NUMBER LOSS AMOUNT AMOUNT AMOUNT 562812 PK04.4 A 73 603DVD FR002 A 1,318 632DVD RS052 A 1,022 67466C FR019 A 179 67468C 0P99L A 205 67^-690 0P037 A 158 6835EH 0P021 A 1,013 6837EH 0P033 A 1,173 6846EH PK041 A 1,059 693JMW P0087 A 1,287 716WDE P0083 A 2,015 72WDE P0096 A 1,239 737167 PK016 A 77 7578KM 0P011 A 1,139 7586KM P0105 A 1.332 7592KM FR017 A 1,312 7595KM RS051 A 1,170 77973W 6P99H A 155 77978W 0P99E A 153 7928JA OP 028 A 1.333 7937JA OPOSS A 1,154 V678854 29MAR2012 THIRD PARTY CLOSED 0.00 0.00 0.00 7949JA 0P02U A 620 8U88WF FR005 A 2,207 853ENM P0091 A 1,296 V683770 06APR2012 THIRD PARTY CLOSED 0.00 768.55 768.55 854NMT P0085 A 112 86431C 0P99F A 111 87UNMT P0110 A 288 8788GT 0P027 A 1,491 879LGB P0091I- A 2,008 V833816 23NOV2012 THIRD PARTY CLOSED 0.00 2,313.96 2,313.96 8790GT PK042 A 1,653 8801GT FR007 A 2,413 881LGB P0084 A 1,894 8810GT 0P014 A 1,824 8816GT 0P025 A 1,151 8819GT PK050 A 278 8820GT PK051 A 402 8823GT OPOI6 A 1,135 8912PT FR006 A 1,560 918KVS P0085 A 1,934 923989 0P99G A 65 956PKD P0089 A 1,298 963RPD P0081 A 863 966987 0P99J A 67 986RPD P0109 A 1,205 TOTAL PREMIUM PAID : 143,654 TOTAL ACTUAL RESERVE AMOUNT: 10,000.00 347 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE 5 REPORT AFRC.002 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUM ADJUSTMENT MAIN FLEET NUMBER: 526301 PLAN SELECTION: B SUB FLEETS: FLEET NAME: CITY OF PORT MOODY EFFECTIVE DATE: 01FEB2011 EXPIRY DATE: 31JAN2012 6 MONTHS 18 MONTHS 30 MONTHS NET PREMIUMS PAID: 133,502 LUMP SUM ADJUSTMENT: 0 TOTAL PREMIUMS PAID: 133,502 133,502 0 LOSSES: 8,336.711 8,336.74 0.00 LOSS RATIO: 6.214-% 6.2« 0.00% RETURN OR ADDITIONAL PREMIUM: "35% -35% 0% PREMIUM ADJUSTMENT: -4-6,726 -46,726 0 PREVIOUS ADJUSTMENT: 0 -46,726 0 DUE (+) REFUND (-): -46,726 0 0 348 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE REPORT AFRC.004 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUMS AND CLAIMS BREAKDOWN FLEET NUMBER: 526301 EXPIRY MONTH YEAR: 01-2012 REPORT PERIOD: 18 MONTHS PLATE UNIT POLICY TYPE PREMIUM CLAIM DATE OF KIND OF LOSS STATUS ACTUAL RESERVE ACTUAL PAID ADJUSTED NUMBER NUMBER NUMBER PAID NUMBER LOSS AMOUNT AMOUNT AMOUNT AT6591 FR016 A 1,088 BF9728 PK062 A 1,665 BL2078 OP 042 A 3,619 CLOSED 0.00 659.34 659.34 BL2079 0P043 A 3,619 BL2080 OP 045 A 3,619 BL2081 OP 044 A 3,619 BL2082 FR018 A 2,575 CLOSED 0.00 0.00 0.00 THIRD PARTY CLOSED 0.00 970.44 970.44 BV3402 OPOSO A 1,824 BV3412 PK046 A 596 BV3413 PK048 A 1,068 BV3416 0P036 A 83 CC6625 0P049 A 1,068 CC6627 RS056 A 1,051 CC6638 FR020 A 2,489 CC6653 0P023 A 1,604 CC6656 FR011 A 1,250 DE1953 OP039 A 1,350 DE1962 PK058 A 715 DE1973 PK054 A 1,199 DG8376 P0088 A 753 DG8381 OP036 A 360 DG8382 PK052 A 146 DG8397 OP029 A 34 DG8399 0P051 A 504 DT6500 OP99M A 25 ERX862 FR003 A 1,255 K40027 P0102 A 1,728 L67358 P0107 A 1,781 UAC20G FR012 A 175 UHV38B PK017 A 155 UNA62B P0104 A 64 X18307 RS053 A 419 X24113 RS054 A 741 X24115 RS059 A 741 X24116 OPOSI A 340 X24121 0P036 A 223 016TKM P0108 A 1,590 01636C 0P019 A 140 02949Y P0099 A 149 02951Y PK063 A 156 02952Y FR015 A 144 02955Y OP 040 A 138 03117C 0P034 A 146 349 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE REPORT AFRC.004 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUMS AND CLAIMS BREAKDOWN FLEET NUMBER: 526301 EXPIRY MONTH YEAR: 01-2012 REPORT PERIOD: 18 MONTHS PLATE UN IT POLICY TYPE PREMIUM CLAIM DATE OF KIND OF LOSS STATUS ACTUAL RESERVE ACTUAL PAID ADJUSTED NUMBER NUMBER NUMBER PAID NUMBER LOSS AMOUNT AMOUNT AMOUNT 031J.JHC P0097 A 516 0362TE FR004 A 2,575 01t2GRS P0093 A 1,223 0483FR PL002 A 1,036 0488FR 0P029 A 607 04-9GRS P0092 A 1,223 0503FR FR010 A 1,965 0509FR PK053 A 1,049 052l4.FR PK049 A 542 0584CS OP012 A 1,569 0596CS 0P010 A 1,054 076WKM P0098 A 1,416 078SFF P0095 A 1,239 086NEW P0101 A 1,231 087APN OPOSO A 962 097APN P0106 A 438 10616C 0P99K A 210 110JWA CU001 A 955 113WKM P0097 A 716 118APN P0098 A 617 P261578 31MAY2011 UNINSURED MOTORIST CLOSED 0.00 1,148.68 0.00 2137EY 0P035 A 1,437 2111.6EY 0P026 A 1,427 225TEX P0106 A 1,442 228491 FR013 A 197 249XGC P0103 A 1,231 2967MW OPOIS A 629 2981MW 0P032 A 1,797 30015Y OP99D A 207 30181V 0P99F A 37 3358KF RS058 A 1,051 341830 FR014 A . 156 3654JV P0082 A 1,227 3671JV PK045 A 1,623 3925AL FR009 A 2,141 481GKM P0081 A 1,258 P301139 08SEP2011 53660B RS057 A 146 53663B OPOUl A 145 537CNV POIOO A 1,231 5526LR PK047 A 1,093 5528LR PK043 A 1,571 V569667 14SEP2011 THIRD PARTY CLOSED 0.00 1,335.53 1,335.53 5529LR OP022 A 1,571 5537LR 0P018 A 639 554RCL P0086 A 1,255 V5m33 22JUN2011 THIRD PARTY CLOSED 0.00 1,263.09 1,263.09 5546LR RS050 A 1,051 350 Attachment 9.3 RUN DATE 01AUG2013 TIME 23.05 INSURANCE CORPORATION OF BRITISH COLUMBIA PAGE 3 REPORT AFRC.004 PROGRAM AFRC FLEET RETROSPECTIVE RATING ADJUSTMENT PREMIUMS AND CLAIMS BREAKDOWN FLEET NUMBER: 526301 EXPIRY MONTH YEAR: 01-2012 REPORT PERIOD: 18 MONTHS PLATE UNIT POLICY TYPE PREMIUM CLAIM DATE OF KIND OF LOSS STATUS ACTUAL RESERVE ACTUAL PAID ADJUSTED NUMBER NUMBER NUMBER PAID NUMBER LOSS AMOUNT AMOUNT AMOUNT 562812 PK04A A 71 603DVD FR002 A 263 632DVD RS052 A 937 6389LH P0108 A 488 67466C FR019 A 164 674680 0P99L A 57 67469C OP037 A 143 6833EH 0P023 A 240 6835EH OP021 A 1,071 6837EH 0P033 A 1, 093 6846EH PK01H A 1, 071 693JMW P0087 A 1,223 716WDE P0083 A 1, 969 7211.WDE P0096 A 1, 255 737167 PK016 A 76 7578KM 0P011 A 1,064 7586KM P0105 A 1,271 P400150 01JAN2012 MISCELLANEOUS CLOSED 0.00 118.62 0.00 7592KM FR017 A 1 250 7595KM RS051 A 1 091 77973W OP99H A 140 77978W 0P99E A 138 7928JA 0P028 A 1 291 P172484 17FEB2011 MISCELLANEOUS CLOSED 0.00 0.00 0.00 7937JA OPOSS A 1 074 7949JA OP024 A 596 8U88WF FR005 A 2, 141 853ENM P0091 A 1 232 8788GT OP 027 A 1 427 879LGB P0094 A 1 980 8790GT PK042 A 1 569 8801GT FR007 A 2 352 8806GT P0088 A 717 881LGB P0084 A 1 857 8810GT OPOIlf. A 745 PI48014 26FEB2011 COMP/SPEC PERILS CLOSED 0.00 4,108.34 4,108.34 8816GT OP025 A 1 078 8819GT PK050 A 398 8820GT PK051 A 373 8823GT 0P016 A 1 054 8912PT FR006 A 1,479 918KVS P0085 A 1 991 923989 0P99G A 63 956PKD P0089 A 1,231 966987 OP99J A 66 TOTAL PREMIUM PAID 133,502 TOTAL ACTUAL RESERVE AMOUNT 0.00 TOTAL ACTUAL PAID AMOUNT 9,604.04 TOTAL ADJUSTED AMOUNT 8,336.74 351 Attachment 9.3 2012 City Reserves Vehicle Collision Profile: Fund: General Revenue Fund Account No.: 3105-11 Type: Non-Statutory Reserve - Operating Interest Allocated: No Purpose: ; This reserve was established to pay for damages to vehicles involved in major accidents caused by city vehicles, rather than going through ICBC & paying higher premium rates that result (self-insure). However, departments are encouraged to absorb accident costs in their operating budget where possible. Expensive city vehicles that can be repaired in our garage are likely to draw on this reserve for repairs. Adequacy: ' Historically, the frequency of city vehicle accidents have been kept relatively low and, except for police cruisers, the city has a low risk exposure to major accidents. Therefore, the reserve is adequate. Reserve Balance: Actual Projected 2011 2012 2013 2014 2015 2016 2017 Open Balance 73,479 89,727 136,453 136,453 136,453 136,453 136,453 Transfer To 16,248 46,726 0 0 0 0 0 Project Funding 0 0 0 0 0 0 0 At Dec. 31 89,727 136,453 136,453 136,453 136,453 136,453 136,453 Historic Information - Payments From The Reserve: 2006 2007 2008 2009 2010 2011 2012 Actual 0 0 34,000 30,800 0 0 0 #239529