email [email protected] Tel: 01483 901 905 www.westhorsley.info Members of Parish Council are hereby summoned to attend the full Council meeting of WHPC, to be held in the Cedar Room, West Horsley Village Hall on Tuesday 17 November 2020 at 7.30pm for the purpose of transacting the following business: The public may observe the meeting, which will finish by 9.30pm. At the Chairman’s discretion the meeting may be briefly adjourned near the start to allow visitors to comment/ ask questions on relevant matters on the agenda.

Specific arrangements for meetings during the period when the public are required to stay at home: - Meetings will be held via videoconferencing technology as permitted by new legislation. - If you would like to attend the online meeting and / or have a question that you would like raised at the meeting, please contact the clerk ([email protected]) by 5pm on Monday 16 November to request log in details / to raise your question. Questions will be read out and responded to during the meeting.

AGENDA 20.183 Chairman’s Opening Comments

20.184 To accept apologies & reasons for absence in accordance with LGA 1972, Sch 12, para 40.

20.185 Co-option to fill the vacancy on the Parish Council.

20.186 Declaration of Disclosable Pecuniary Interests by Councillors on any agenda items.

20.187 Register of interests – To declare any amendments.

20.188 Declaration of gifts or hospitality over £25.

20.189 Minutes of the previous meeting held on 20 October 2020 – To be agreed by full Council & signed by the Chairman as a true and accurate record.

20.190 Response to questions received by the Parish Council from residents.

20.191 Clerk’s report – Update on current actions.

20.192 Financial Matters a) Standing items – List of payments authorised at the previous meeting & items to be approved by full Council at this meeting (proposed payments & bank reconciliation). b) External Audit report – To receive the year-end report & agree any actions. c) To approve the purchase of a new wooden bin of the same type as others in the village to be situated at the top of Long Reach (£395 plus VAT) & the cost of installation.

20.193 To note significant correspondence received since the previous Council meeting.

20.194 West Horsley Arts Project – To receive a presentation from artist Mary Branson, in relation to this project and to hold a short Q&A session in relation to this.

20.195 Planning & Environment Matters a) Borough Council Planning Applications received since the previous meeting up to the Thursday before this meeting. Please see www.guildford.gov.uk/planning.

App No Location Proposal 20/P/01682 10 Overbrook Certificate of Lawfulness for a proposed development to establish whether a loft conversion including the installation of three roof windows into the pitched roof of the front elevation, the addition of a rear dormer and new rear window would be lawful. 20/P/01759 The Railway Planning application for the retrospective strengthening works to the Bridge, The north east wing wall on the railway bridge including length and height of Street theexisting wing wall along side other associated works at street . 20/P/01631 87 The Street Conversion of the single garage and utility room into a residential annexe, including changes to fenestration. 20/P/01775 20 The Street Variation of condition 2 of planning application 20/P/00409 approved 04/07/20 to change layout and for housing style to fit in with existing development. 20/P/01767 White Friars, Single storey front infill extension, new front porch, conversion of Edwin Rd garage to habitable accommodation, single storey rear extension and changes to side fenestration. 20/P/01784 Stonechat, Variation of condition no 2 (approved plans) of application 17/P/02144, Silkmore Lane approved on 18/04/2018 to allow changes to the approved scheme. 20/P/01708 Land at Detailed application for engineering operations to form a new Airfield, Hatch roundabout and stub road. Lane, Ockham 20/P/01810 Ellismore, Single storey front porch and rear extensions, garage conversion to Silkmore Lane provide annexe accommodation, along with changes to fenestration and roofing materials. 20/P/01821 Mountainwood Proposed telecommunications installation comprising of a 30m high Farm, Green Lattice mast of a concrete base and associated ancillary works. Dene 20/P/01654 Orchard End, Front porch canopy, and part single/part two storey side/rear extension, Mount including changes to fenestration, following demolition of existing Pleasant conservatory and detached garage 20/P/01841 146 The Street Replacement of existing detached outbuilding with the erection of a detached oak framed ancillary annexe. 20/P/01768 Lynwood, Certificate of lawfulness for a proposed development to establish Ockham Rd whether a garden outbuilding would be lawful. North 20/P/01869 Land at Green Erection of proposed single storey detached dwelling. Lane, Green Lane, Ockham 20/P/01709 Land at Wisley Detailed application for enabling works (engineering operations in the Airfield, Hatch form of landform alterations) to facilitate part phase 1 SANG works. Lane, Ockham 20/P/01880 186 The Street Proposed front porch, raising the roof above first floor front bedroom and changes to side first floor fenestration.

b) Planning update – To include local plan, environment, TPOs, listed buildings. c) Update on Wisley Airfield development – To provide an update. d) Guildford Borough Council Decisions – Listed below are recent planning applications that WHPC has objected to and their outcomes (where decided). App No Location Status 19/P/02096 Waterloo Farm, Ockham Road North Registered 20/P/00538 Hillside Manor, Rd Registered 20/P/01194 Land to the rear of 168, The Street Registered 20/P/01273 20 The Street Registered 20/P/01359 Land North of Hambledon Cottage and East of, Ripley Lane Registered 20/P/01503 Goodhart-Rendell Community Hall, Cranmore Lane Registered

20.196 Councillors’ Code of Conduct – To adopt the revised Guildford Borough Council Code of Conduct.

20.197 Climate Change – To agree the following: • the establishment of a Climate Change Task Group • an initial membership of two Parish Councillors plus volunteers from the community • to set up a cross Parish Working Group to share 'best practice and initiatives' • to develop a draft action plan for discussion at January's PC meeting.

20.198 Standards Matter 2 Consultation – To agree WHPC’s response to this consultation.

20.199 Task Group updates: a) Community Events (MB, FK, VB, SN) – b) Asset Management, Maintenance & Village Appearance Task Group (TR, NA, MB, VB) - c) Road Safety and Maintenance (SN, MB, TR) - d) Communications (VB, CY, NA) – e) Personnel (SN, FK, TR) - f) Review of courses recently attended (All) –

20.200 Action Log carried forward from previous Parish Council meetings: Agreed Actions Responsibility Update Task groups to provide APM update All groups Awaiting update from Road Safety. Contact GBC to ask about the Kingston Meadow, Clerk Clerk contacted GBC in September; response , parking review received stating on hold pending new consultation; resident informed. Clerk has followed up with GBC to ask why signs still up – awaiting response.

20.201 Other Village Matters (for information only)

20.202 The next meeting is at 7.30pm on 8 December 2020, Cedar Room, WH Village Hall (please see above for the process during the Coronavirus stay at home period).

20.203 The Chairman’s Closing Comments Signed: Sam Pinder, Clerk to the Council Meeting agendas and minutes are available on the WHPC website and at Horsley library.