A MEETING OF THE EAST INTERNAL DRAINAGE BOARD WAS HELD IN ORFORD TOWN HALL, ORFORD, WOODBRIDGE, SUFFOLK ON FRIDAY 12 JUNE 2015 AT 10.30AM.

Elected Members Appointed Members * P Cooke BC J Foskett Vacancy * N Garrod Vacancy * E Greenwell Vacancy A Hall * C Loyd DC * C Mann R Barker R Mann S Wright * M Paul Vacancy * R Pipe * A Rowlands DC * Mrs C Block * Mrs J Marson Mrs M Fellowes Vacancy

Babergh DC, Ipswich BC, Mid Suffolk DC, Suffolk Coastal DC and Waveney DC M Ladd K Patience

Present (43%)

Sir Edward Greenwell in the Chair

In attendance:

Mr G Bloomfield (Catchment Engineer), Miss K Thomas (Project Manager) and Mrs M Creasy (minutes)

1

ID East Suffolk IDB, Minute Action

22/15 APOLOGIES FOR ABSENCE

22/15/01 Apologies for absence were received on behalf of Messrs R Barker, J Foskett, A Hall, M Ladd, R Mann, K Patience and S Wright.

23/15 APPOINTED MEMBERSHIP CHANGES

23/15/01 Waveney District Council had appointed Messrs M Ladd and K Patience to the East Suffolk IDB, replacing Messrs D Ritchie and J Swainson. Ipswich Borough Council, Suffolk Coastal and Mid Suffolk District Councils had not confirmed any changes in their appointments to the East Suffolk IDB at the time of this meeting. RESOLVED that this be noted.

24/15 DECLARATIONS OF INTEREST

24/15/01 There were no declarations of interest other than those already recorded in the Register of Members’ Interests.

25/15 MINUTES OF THE LAST BOARD MEETING

25/15/01 The minutes of the last Board meeting held on 19 January 2015 were approved and signed as a true record. Arising therefrom:

25/15/02 Rateable Land Hazlewood Marshes (04/15/02)

The Catchment Engineer expected this area of land to be assessed GB within the next six months to determine any changes in the rateable land qualifying for agricultural drainage rate charges arising from the completion of the reinstatement works. RESOLVED that this be noted.

25/15/03 Polypropylene UV Protected Sand Bags (05/15/02)

It was agreed that Mrs J Marson would liaise with Mrs K Thomas for the JM/KT Board’s purchase of UV protected polypropylene helicopter specific sand bags at a cost of £4 per bag for use in the event of an emergency flooding event in the Alde & Ore estuary. RESOLVED that this be noted.

25/15/04 Leach’s Farm, (07/15/07)

The Catchment Engineer reported that he had still not received a response from the EA concerning his request for clarification of responsibility of assets in the Upper Blyth catchment, and particularly the failing culvert and flap valve in the tidal embankment of the River Blyth which had resulted in poor surface water drainage at Leach’s Farm.

25/15/05 Members considered the Upper Blyth to be a prime example of the 2 ID East Suffolk IDB, Minute Action

deterioration of assets following withdrawal of maintenance by the EA in areas where the EA considered the economic benefits of continued maintenance to be insufficient for continued funding. The EA protocol on withdrawal of maintenance includes discussion with landowners for the handover of assets from the EA to the landowner, but the condition of these assets has not been confirmed. Members considered that the EA should ensure that all assets are in good condition prior to handover to the responsible landowner.

25/15/06 Mrs C Block reported that the DEP had written to the EA asking for EG confirmation of the current condition of all EA assets in the Deben Estuary, and in particular the sluices, in advance of discussions about handover of assets to landowners. The Project Manager reported concern that the EA maps of the assets supporting EA handover discussions maybe inaccurate in places. It was agreed that the Board Chairman would write to the Chairman of the EA and the Anglian (Eastern) RFCC expressing the need for all assets to be in good condition and fit for purpose before passing responsibility to landowners, to avoid the situation in the Blyth repeating itself elsewhere and potential adverse impact this could have on the IDB district. RESOLVED that this be noted.

26/15 ALDE AND ORE WORKS COMMITTEE

26/15/01 The unconfirmed minutes of the last meeting of the Alde & Ore Works Committee held on 13 May 2015 were considered in detail and approved. Arising therefrom:

26/15/02 Pump (05/15/02)

The Catchment Engineer was liaising with UK Power Networks to GB ascertain whether or not it had any financial responsibility for the removal of the transformer at Iken.

27/15 RIVER DEBEN WORKS COMMITTEE

27/15/01 The unconfirmed minutes of the last meeting of the River Deben Works Committee meeting, held on 13 May 2015 were considered in detail and approved. Arising therefrom:

27/15/02 Watercourse Spraying (02/15/06)

It was agreed that the Project Manager should endeavour to apply for a KT collective spraying licence to cover all watercourses in the East Suffolk IDD. RESOLVED that this be noted.

27/15/03 Supplies for emergency works (02/15/07)

The Project Manager reported that she would be applying to the EA for KT a collective licence for the storage of clay, (or other suitable material), in key locations for use in emergency/rechargeable works and members 3 ID East Suffolk IDB, Minute Action

were asked to contact her with suggestions for sites for storage. RESOLVED that this be noted.

27/15/04 Deben Estuary Partnership (DEP) (07/15)

Mrs C Block reported that the Deben Estuary Plan had been approved by the Anglian (Eastern) Regional Flood and Coastal Committee (RFCC) at its meeting on 24 April 2015.

28/15 OPERATIONS REPORT

28/15/01 The Catchment Engineer’s Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

28/15/02 Pumping Station (2.1.1)

The Catchment Engineer reported that the £45k emergency funding for repairs to the failing pipeline at Reydon had been received and the works completed. RESOLVED that this be noted.

28/15/03 Capital Works Sudbourne Pumping Station (4.1)

Members considered the Catchment Engineer’s progress update on the Project Appraisal Report, (PAR) submitted to the EA in December 2013 for an eel and fish friendly pump replacement at Sudbourne, to be used as a national test site by the EA for eel regulations compliance. Due to the amount of £843,795k grant applied for, (which includes telemetry monitoring equipment to capture data on eel and fish behaviour), the EA had referred the PAR to Defra for discussion. on the feasibility and cost of national compliance with the eel regulations.

28/15/04 Following a WMA meeting with ADA in May 2015 on a number of issues, the WMA Chief Executive had mentioned the eel regulations and the proposed East Suffolk IDB Sudbourne programme that was of national interest and ADA had followed this up with the EA.

28/15/05 Members considered the EA’s subsequent response in which it proposes that 100% grant funding from the local FCERM budget is unrealistic due to the huge amount required and that since the programme is of national interest and benefit, supplementary funding should come from national funds as well as from local funding partners who would derive benefit, including the East Suffolk IDB.

28/15/06 It was agreed and thereby RESOLVED to approve in principle that the EG/RP/PJC East Suffolk IDB would contribute to the funding of the proposed Sudbourne eel and fish compliant pump replacement trial. It was further agreed and thereby RESOLVED to give delegated authority to the Board Chairman, Vice-Chairman and Chief Executive Officer to determine the amount of benefit to the East Suffolk IDB and that the East Suffolk IDB funding contribution should be based on that benefit. It 4 ID East Suffolk IDB, Minute Action

was agreed that when a figure had been determined this would be communicated by e-mail to all East Suffolk IDB members. RESOLVED that this be noted.

28/15/07 and Appraisals (4.2.2)

The Project Manager reported hydrological modelling reports were expected to be available August/September 2015 to support the development of project appraisal reports as requested by the DEP and EA for Shottisham and Bawdsey frontages.

28/15/08 Ufford Marshes – Management of River Deben Overflow (4.6)

The Catchment Engineer reported that a resolution to the problems with GB the River Deben overflowing at Ufford would be included within the Holistic Approach to Water Management, (HAWMP) Deben Project. It was agreed that the Board would ring fence the £4k contribution, (approved in June 2014) towards funding for these works once a way forward had been agreed via the HAWMP. RESOLVED that this be noted.

28/15/09 Health and Safety (6)

There were no reportable incidents during this reporting period. RESOLVED that this be noted.

28/15/10 Planning (7)

The Planning Report, included within the Catchment Engineer’s Report, was considered in detail and approved. Arising therefrom:

28/15/11 Members discussed the importance of Local Planning Authorities consulting with the IDB about flood risk impact from planning applications to ensure that developers adequately manage surface water attenuation/discharge and that any development contributions due to the IDB for taking this water into its drainage system would be accounted for before planning consent was granted.

28/15/12 Complaints (8.2)

The Catchment Engineer reported that the poor drainage at Iken had been due to a combination of necessary temporary pumping at Iken pump and the state of the EA maintained River Iken.

29/15 ENVIRONMENTAL REPORT

29/15/01 The Environmental Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom:

29/15/02 New Water Vole Class Licence System – Update (1)

The Catchment Engineer reported that at the present time NE did not 5 ID East Suffolk IDB, Minute Action

accept the legal opinion, (commissioned by the WMA, Bedford Group of IDBs and Ely Group of IDBs) from Penny Smith, Freeths Solicitors concerning the displacement of water voles and that ADA was continuing to work with NE, ecologists and IDBs to determine a way forward. RESOLVED that this be noted.

30/15 INTERNAL AUDIT REPORT 2014/15

30/15/01 The Internal Audit Report for 2014/15 including the one observation and three recommendations as prepared by the Board’s Internal Auditor, (King’s Lynn & West Norfolk Borough Council Internal Audit Services), together with the Chief Executive’s responses and completion dates, (copies of which are filed in the Report Book), were considered in detail and approved. Arising therefrom:

30/15/02 The Internal Auditor’s focus on rating collection procedures was noted.

30/15/03 The substantial level of assurance awarded on conclusion of the internal audit was noted.

31/15 APPOINTMENT OF INTERNAL AUDITOR FOR 2015/16

31/15/01 It was agreed and thereby RESOLVED to approve the re-appointment of the King’s Lynn & West Norfolk Borough Council’s Internal Audit Service to undertake the Board’s Internal Audit for 2015/16.

32/15 LOCAL AUDIT FRAMEWORK

32/15/01 Members were apprised of the review of the Board’s system of Internal Control following the closure of the Audit Commission and the introduction of the new Local Audit Framework from 1 April 2015. Recommendations for minor changes to the Board’s Financial Regulations would subsequently be brought to the next Board meeting for consideration. RESOLVED that this be noted.

33/15 FINANCIAL REPORT 2014/15

33/15/01 The Financial Report for the year ending 31 March 2015 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising.

34/15 ANNUAL RETURN YEAR ENDING 31 MARCH 2015

34/15/01 The Accounting Statements shown in Section 1 of the Board’s Annual Return for the year ended 31 March 2015 were considered in detail and approved.

34/15/02 The Annual Governance Statement shown in Section 2 of the Board’s 6 ID East Suffolk IDB, Minute Action

Annual Return for the year ended 31 March 2015 was considered in detail and approved.

34/15/03 The Annual Internal Audit Report shown in Section 4 of the Board’s Annual Return for the year ended 31 March 2015 was considered in detail and approved.

35/15 SCHEDULE OF PAID ACCOUNTS

35/15/01 The Schedule of Paid Accounts for the period 1 January 2015 to 31 March 2015 totalling £158,009.78 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising.

36/15 MATERIAL CHANGES TO RISK REGISTER

36/15/01 Members considered the risk register for those risks with a matrix risk score of ≥ 6. Arising therefrom:

36/15/02 Members considered the WMA Eastern Boards staffing restructure MEC would facilitate an increase in the IDB’s capabilities and agreed that the action plan associated with the risk of the IDB not being able to take on additional works should be updated to reflect that the restructure would increase the IDB’s capacity and capability for taking on such works. RESOLVED that this be noted.

37/15 MANAGEMENT OF UNREASONABLE COMPLAINANT BEHAVIOUR POLICY

37/15/01 The Policy on the management of unreasonable complainant behaviour, (a copy of which is filed in the Report Book), was considered in detail and approved.

38/15 REGISTER OF ELECTORS

38/15/01 The Register of Electors as at 1 April 2015, which had been advertised on 21 May 2015 and no objections received, was considered and approved in accordance with Rule 3 (11) of the Land Drainage (Election of Drainage Boards) Regulations 1938 (as amended). RESOLVED that this be noted.

39/15 CORRESPONDENCE

39/15/01 There was no correspondence for consideration during this reporting period.

40/15 NEXT MEETING DATES 7 ID East Suffolk IDB, Minute Action

40/15/01 The next meeting would take place on Wednesday, 14 October 2015 at 10.00 a.m. in Orford Town Hall.

Post meeting note: this meeting has been rescheduled to 18 November 2015.

40/15/02 The January 2016 meeting was scheduled for 26 January 2015 at 10.00 a.m. in Orford Town Hall.

Post meeting note: the January meeting has been rescheduled to 19 January 2016.

41/15 ANY OTHER BUSINESS

41/15/01 There was no other business to discuss.

42/15 CONSORTIUM MATTERS

42/15/01 The unconfirmed minutes of the last Consortium Management Committee meeting held on 27 March 2015 were considered in detail and approved. Arising therefrom:

42/15/02 Surface Water Development Contribution Rate (SWDC) 2015/16 (10/15/06)

It was agreed and thereby RESOLVED to approve the Consortium Management Committee recommendation to increase the rate of contribution per impermeable hectare payable by developers from £72,500 to £74,000 for the period 1 April 2015 to 31 March 2016.

42/15/03 Members were informed that following a challenge from ADA’s Technical and Environmental Committee on the legality of the methodology used in the WMA calculation of the SWDC, the WMA had taken legal advice on the report on which the calculations are based and the legal opinion had confirmed this to be entirely legal. RESOLVED that this be noted.

42/15/04 Schedule of Paid Accounts

The WMA Schedule of Paid Accounts for the period 1 December 2014 to 28 February 2015, totalling £121,744.94 as approved at the Consortium Management Committee meeting on 27 March 2015, was considered in detail and adopted. There were no matters arising.

42/15/05 Financial Report

The WMA Financial Report for the period 1 April 2014 to 28 February 2015, as approved at the Consortium Management Committee meeting on 27 March 2015, was considered in detail and adopted by the Board. There were no matters arising.

8 ID East Suffolk IDB, Minute Action

42/15/06 Issues for discussion at the next CMC meeting

There were no specific issues raised by members that would require discussion at the next Consortium Management Committee meeting on 26 June 2015.

43/15 CONFIDENTIAL BUSINESS

43/15/01 There was no confidential business to discuss.

9 A MEETING OF THE EAST SUFFOLK IDB ALDE & ORE WORKS COMMITTEE WAS HELD AT ORFORD TOWN HALL, ORFORD, WOODBRIDGE, SUFFOLK ON WEDNESDAY 13 MAY 2015 AT 10.30 AM.

Elected Members Elected Members * P Cooke * R Mann * M Cordle * Mrs J Marson * Sir Edward Greenwell * R Pipe * J Greenwell * R Skepper * J Grimsey * P Waring A Howe * G Watson * A King

Present (92%)

In the Chair:

Mrs J Marson

In attendance:

Mr G Bloomfield (Catchment Engineer) and Mrs M Creasy (minutes)

ID East Suffolk IDB, Alde & Ore Works Committee, Minute Action

01/15 APOLOGIES FOR ABSENCE

01/15/01 Apologies for absence were received on behalf of Mr A Howe

02/15 MINUTES OF LAST MEETING

02/15/01 The minutes of the last Alde & Ore Committee meeting held on 3 December 2014 were considered in detail and approved. Arising therefrom:

02/15/02 Sudbourne Pump Replacement (Test Site) / Eel Regulations (09/14/05)

The Catchment Engineer reported that EA Norfolk and Suffolk Area had offered £300k, (based on the current cost benefit ratio for protection of people and property), of the proposed £850k required for the installation of a new pumping station at Sudbourne as a test site, using technology that would allow free eel passage in/out of the pump and thereby satisfying the requirements of the Eel Regulations. Since most of the cost was due to the requirements under the Eel Regulations, and the installation was to test the technology currently available on the ID East Suffolk IDB, Alde & Ore Works Committee, Minute Action

market, the EA Area Office felt that the majority of the funding should be allocated from EA Nationally rather than deplete the local funding allocations. The PAR for this project had subsequently been referred to and considered at national level although no decision had been made at the present time.

02/15/03 Similarly, pumping station replacement was also still on hold since EA grant funding would not be approved under the current cost benefit ratios.

02/15/04 Members present considered that it was not practical, or advisable to use all the available funding for pump replacement that satisfied Eel Regulations as this could leave the sea wall defences at risk with no funding for reinstatement.

02/15/05 Watercourse Spraying (11/14/02)

Mrs J Marson reminded those present that any outstanding maps JM identifying watercourses that would require spraying during 2015 should be sent to her or Karen Thomas as soon as possible for inclusion on the spraying licence that would be obtained by the East Suffolk IDB.

02/15/06 EA Main River De-Maining Programme (11/14/03)

The Catchment Engineer reported that the EA had indicated that the Bologney watercourse would be included in the first phase of its de-maining programme but de-maining for the River Tang had been deferred.

02/15/07 Iken Pumping Station (11/14/04)

The Catchment Engineer reported that new switchgear had been fitted at Iken pumping station thus addressing the problem with the transformer.

03/15 INCOME AND EXPENDITURE YEAR ENDING 31 MARCH 2015

03/15/01 Members considered the detailed Income and Expenditure account for the year ending 31 March 2015. Arising therefrom:

03/15/02 The Catchment Engineer reported that going forward, a five-year targeted maintenance plan would be developed for the entire East Suffolk IDB district rather than having to rely on maintenance being undertaken on an adhoc basis.

03/15/03 Pump attendants were reminded that invoices for pump attendant duties for the 2014/15 financial year were now overdue and should be sent to the King’s Lynn office for payment as soon as ID East Suffolk IDB, Alde & Ore Works Committee, Minute Action

possible if this had not already been done.

04/15 ALDE & ORE ESTUARY PARTNERSHIP, (AOEP) UPDATE

04/15/01 Sir Edward Greenwell reported that the AOEP’s final draft Estuary Plan was still with Suffolk County Council awaiting approval. Data on velocity and heights in the estuary should have been obtained during March/April 2015 and provided to SCC. The AOEP were hopeful that the Estuary Plan and Scoping Document arising from this Plan would be finalised by early 2016.

04/15/02 The AOEP have appointed the Landscape Partnership Consultants to write an Enabling Development Plan, which has been completed but cannot be considered for approval until the Estuary Plan has been finalised.

04/15/03 EA representation at the AOEP meetings had reported that the EA was currently working on a capital programme for Snape that was due to commence in financial year 2016/17. There are also plans to rebuild the steel and timber groynes at Slaughden, (a critical defence for the Alde & Ore Estuary), before a longer term solution is decided. A shingle bank may in the future be taken right to the shoreline, although a licence from NE may be required to do so.

05/15 OPEN FORUM: MAINTENANCE ISSUES

05/15/01 Butley Pump

Issues reported with the flap return valves will be checked out GB/JG when the pump is serviced during the 2015/16 financial year. Mjr J Greenwell will advise the Catchment Engineer if a digger is required to clean the Butley main drain in order to get the weed away from the pump.

05/15/02 Iken Pump

Huge issues reported here affecting the saltmarsh but the GB Catchment Engineer reported that as with Hollesley and Sudbourne pumps, a replacement pump compliant with the Eel Regulations would not be approved for EA grant aid funding under the current cost benefit ratios. The transformer at Iken had not yet been moved but the Catchment Engineer would follow this up before the main East Suffolk IDB meeting on 12 June 2015, to ascertain whether or not this was eligible to be funded by UK Power Networks.

06/15 NEXT MEETING ID East Suffolk IDB, Alde & Ore Works Committee, Minute Action

06/15/01 The next Committee meeting would take place on 2 December 2015 at 10.30 am in Orford Town Hall.

07/15 ANY OTHER BUSINESS

07/15/01 Sir Edward Greenwell reported that Mr David Andren had bequeathed a legacy to be used in Flood Cell 4 of the Alde & Ore Estuary. Until the AOEP was confident that the defences at Snape (Flood Cells 6 and 7) and (Flood Cell 10 S) would definitely be brought up to their adopted flood defence standard, it would be difficult to direct resources to Flood Cell 4, owing to the AOEP’s agreed priority list.

07/15/02 The Catchment Engineer recorded that the EA had expressed interest in the East Suffolk IDB undertaking delivery of the works on Aldeburgh sea wall. Both the EA and the Anglian Eastern RFCC Chairmen had visited works at undertaken by the East Suffolk IDB working in partnership with the local community, and had been very impressed with the results.

A MEETING OF THE EAST SUFFOLK IDB RIVER DEBEN CATCHMENT WORKS COMMITTEE WAS HELD AT LOW FARM, BRIDGE ROAD, , WOODBRIDGE IP12 2QB ON WEDNESDAY, 13 MAY 2015 AT 2PM.

Elected Members Elected Members D Adams C Loyd * J Foskett * C Mann * R Garnham * M Paul * G Henderson W Pipe * M Hollingsworth G Quilter B Kerr A Rankin J Kerr

Surveyor K Gray

Present (46%)

Mr M Paul in the Chair

In attendance:

Mr G Bloomfield (Catchment Engineer), Mrs K Thomas (Project Manager) and Mrs M Creasy (minutes)

ID East Suffolk IDB: River Deben Catchment Works Committee Action

01/15 APOLOGIES FOR ABSENCE

01/15/01 Apologies for absence were received on behalf of Messrs D Adams, B Kerr, J Kerr, C Loyd, W Pipe, A Rankin and G Quilter.

02/15 MINUTES OF THE LAST COMMITTEE MEETING

02/15/01 The minutes of the last Committee meeting held on the 3 December 2014 were approved as a true record. Arising therefrom:

02/15/02 River Deben (12/14/02)

GB reported that he would raise this issue of localised flooding in GB Ufford with Jane Burch at the next Partnership meeting for inclusion in the Holistic Approach to Water Management Programme. Works could then be undertaken on the River Deben using catchment restoration funding that would both enhance the river under the WFD and resolve the flooding issue. Approximate start date for works hopefully from September 2015.

02/15/03 Mr J Foskett reported that the River Deben had burst its bank GB/JF ID East Suffolk IDB: River Deben Catchment Works Committee Action

further upstream following last year’s flooding and that the EA would need to remedy this. He would discuss this with GB after the meeting.

02/15/04 EA Main River (12/14/03)

GB reported that the Bologney watercourse would be de-mained as part of a study to be undertaken by the EA study but the River Tang had currently been deferred for de-maining to a later date.

02/15/05 King’s Fleet / (12/14/04 - 05)

GB reported that the £45k grant aided funding had been received from the EA for the project to assess water availability, (for use within the Holistic Water Management Programme), and potential location for a replacement for the King’s Fleet and Falkenham pumps. This project was still ongoing for 12 months but to date there was no data that would confirm or otherwise, the availability of water for irrigation for the foreseeable future.

02/15/06 Watercourse Spraying (14/14/03)

KT reported that East Suffolk IDB would be applying for a KT/Members collective spraying licence to cover Board watercourses during 2015 and that any landowner who would like to have their own watercourses included in this licence should contact her with details as soon as possible.

02/15/07 Another Board initiative was looking to apply for a collective KT/Members licence to allow stockpile supplies of clay/other quality materials in key locations for use in emergency / private works. Committee Members and Deben Estuary Partnership Members were invited to contact KT with suggested locations.

02/15/08 Deben Estuary Partnership (DEP) 16/14/03)

The DEP had met with GB and KT to establish a way forward for the Shottisham flood defence. Meetings with the relevant landowners, DEP and Andrew Hawes were subsequently ongoing to inform the preparation of a Project Appraisal Report during quarter 2/3 of 2015/16. There had therefore been no requirement for the East Suffolk IDB to write in support of maintaining this particular flood defence.

03/15 INCOME AND EXPENDITURE YEAR ENDING 31 MARCH 2015

03/15/01 Members considered the detailed Income and Expenditure account for the year ending 31 March 2015. Arising therefrom:

03/15/02 GB reported that going forward a five-year targeted maintenance plan would be developed for the entire East Suffolk IDB district and would include more routine maintenance/grass cutting at ID East Suffolk IDB: River Deben Catchment Works Committee Action

pumping station locations rather than having to rely on maintenance being undertaken on an adhoc basis.

03/15/03 Pump attendants were reminded that invoices for pump attendant duties for the 2014/15 financial year were now overdue and should be sent to the King’s Lynn office for payment as soon as possible if this had not already been done.

04/15 PUMPING STATIONS

04/15/01 King’s Fleet and Falkenham pumping stations were both GB scheduled for a lift/service during 2015/16 financial year. The building repairs at Falkenham remained on hold pending the outcome of the ongoing investigations for replacement.

04/15/02 GB was liaising with Mr C Mann about the health and safety GB/CM repairs required for the concrete slab at Bawdsey pumping station, which were scheduled for Autumn 2015 at a cost of £5K – 6K.

04/15/03 Eel Regulations

GB reported that the EA had not confirmed 100% funding for an eel friendly pump replacement at Sudbourne since it was considered that this programme was testing the currently available technology for eel friendly pumps, and as such should be regarded as a national programme with national, rather than local funding.

05/15 MAINTENANCE 2015/16

05/15/01 Members considered the two quotes, (from Miles Drainage Ltd and Holmes Plant and Construction), obtained by the Committee’s Surveyor Mr K Gray for the maintenance works required on IDB watercourses DRN179P0202 and DRN179P0201 at Kirton. It was noted that two other contractors had also been invited to quote but had declined.

05/15/02 Whilst both quotes received were considered rather high, it was agreed to recommend that the East Suffolk IDB approve Holmes Plant and Construction be awarded the work at a cost of £5,600 to be done September/October 2015 pending the results of the environmental survey.

05/15/03 It was agreed to look at previous maintenance costs on these MEC drains to compare with the quotes considered at this meeting.

06/15 PLANNING

06/15/01 GB tabled a map together with the .Flood Risk Assessment that ID East Suffolk IDB: River Deben Catchment Works Committee Action

he had considered (copies of which are filed in the Report Book), for the proposed development at Candlet Road, . He reported that the developer intended to attenuate on site, (as did most developments going through planning at the present time), so no surface water development contribution would be payable to East Suffolk IDB.

07/15 DEBEN ESTUARY PARTNERSHIP (DEP) UPDATE

07/15/01 Mr G Henderson reported that he had been advised by the EA KT that they would no longer maintain Kirton Sluice or the bank, including grass cutting in Flood Cell 8. KT explained that there had been some changes to the design of the Kirton wall since the original Flood Defence Consent design but both David Kemp and Chris Finbow at the EA were keen to meet with landowner Mr M Paul and Andrew Hawes to discuss and agree who would do what going forward. It was therefore agreed that KT would arrange a meeting on site for Monday, 18 May 2015.

07/15/02 It was agreed that KT would ask Andrew Hawes if he would like KT the East Suffolk IDB to quote for the remaining works on the Kirton wall, given that their machines would be completing the Waldringfield works by mid-July 2015.

07/15/03 Mr Henderson reported that in Flood Cell 2 Suffolk County Council were trialling four different surface materials for the footpath in those areas where the tide was known to come over.

07/15/04 It was agreed that GB and KT would meet with Mr C Mann during KT July 2015 to discuss options for Flood Cells 1 and 4 to include in the Project Appraisal Report.

08/15 NEXT MEETING

08/15/01 It was agreed to alternate meeting venues between Kirton Lodge courtesy of Mr M Paul and Low Farm courtesy of Mr J Foskett.

08/15/02 The next Committee meeting would take place on Wednesday, 2 December 2015 at 2.00 pm at Kirton Lodge.

09/15 ANY OTHER BUSINESS

09/15/01 EA withdrawal from uneconomic frontages

The sluice map for the Deben Estuary provided to Mr G Henderson from the EA appeared to be inaccurate. Mr Henderson voiced concern about the EA handover of sluices on uneconomic frontages and what condition these may be in. He was also concerned about what implications the eel regulations may have for landowners taking on future maintenance responsibilities of these assets. ID East Suffolk IDB: River Deben Catchment Works Committee Action

09/15/02 It was agreed that KT would raise these concerns with the EA and KT also suggest that the EA prepare a Q and A sheet, (with IDB input if needed), to accompany any withdrawal of asset discussions with landowners.

09/15/03 It was agreed to invite David Kemp, EA to the River Deben Works KT/MEC Committee meeting of 2 December 2015.

09/15/04 Drainage

Mr M Paul recorded the ongoing drainage issues downstream of Wickham Market, which had been raised previously by Mr J Kerr. GB reported that the river here was included in the Holistic Water Management Project with the mid-section due for restoration measures.

09/15/05 Committee Membership

Mr M Paul drew members’ attention to the ongoing vacancy on the Committee, the fact that some members’ attendance records were poor and the need to attract and retain a committed membership.

CATCHMENT OFFICER/ENGINEER OPERATIONS REPORT FOR THE PERIOD JANUARY 2015 TO JUNE 2015

1. OPERATIONAL INFORMATION FOR THE BOARD

1.1 Revenue Maintenance Works

1.2 2015-16 maintenance programme of works under consideration by the Catchment Works Committees currently, nothing further to report for this period.

2. PUMPED DISTRICTS

2.1 Tidal Blyth Catchment

2.1.1 Reydon Pumping Station (No. Pumps- 2)

Emergency funding of £45k has been received from EA enabling a new pipeline up and over the defence to be installed. Works are complete undertaken by DC Hunt Engineers.

New top hat extension installed to accommodate pipeline

2.2 Tidal Alde & Ore Catchment

2.2.1 Butley Pumping Station (No. Pumps -1)

Pump attendant reported pump tripping out on start up. DC Hunt investigated and established fault with the Pulsar ultrasonic head that identifies water level. Sensor replaced.

2.2.2 Pumping Station (No. Pumps -1)

Outfall Flap has been installed by DC Hunt Engineers

2.2.3 Pumping Station (No. Pumps -1)

Temporary repair undertaken to outfall flap hinges. New flap on order with DC Hunt Engineers. Works to install new flap requires a very low tide as staff will need to work behind a temporary dam and use temporary pumps. Working window is also very limited. Works to be arranged during the summer months

2.2.4 Sudbourne Pumping Station (No. Pumps -1)

No major problems reported, Link hinges on the flaps have been replaced

2.2.5 Iken Pumping Station (No. Pumps -1)

No major problems reported. Pump attendant reported intermittent tripping out on start up. Board electrician established cause as sticking electrical contactor. This was cleaned and reinstalled. Replacement part on order.

2.2.6 Hollesley Colony Marsh Pumping Station (No. Pumps -1)

No major problems reported.

2.3 Tidal Deben Catchment

2.3.1 Bawdsey Pumping Station (No. Pumps -1)

No major problems reported. Outstanding void under concrete slab programmed for repair Mid-August.

2.3.2 King’s Fleet Pumping Station (No. Pumps -1)

No major problems reported. As part of the Holistic Water Management Project (HWMP) we have installed flow monitoring equipment to ascertain the freshwater outputs from the Felixstowe Ferry peninsula into the tidal river Deben

2.3.3 Falkenham Pumping Station (No. Pumps -2)

No major problems reported. HAWMP works to install flow monitoring equipment had to be delayed due to unforeseen pipe configuration. Namely steel at both ends with concrete in the middle. The reason for this is unclear but has resulted in a delay to order appropriate couplings. Programmed beginning August for delivery.

3. GRAVITY DISTRICTS

Nothing to report this period.

4. CAPITAL WORKS & OPERATIONAL MATTERS

4.1 Capital Works Sudbourne Eel Friendly Pumping Station Trial

At this time the Environment Agency are in discussion with Defra to consider how best the UK can comply with the Eel regulations and we are awaiting the decision on what that means for our trial.

4.2 Deben Estuary Partnership (DEP)

See update from Deben Works Committee. We have supported the Deben Estuary Plan to its completion and subsequent adoption by SCDC and SCC in March this year. We attend the Steering Group and Action Group. We are working with the DEP to progress Project

4.2.1 Waldringfield Marshes

Work began onsite at Waldringfield in March to rebuild 1km of flood defences which were badly overtopped in December 2013. We have successfully won enough material within the Dairy Farm marsh behind the wall to reconstruct and strengthen the bank and raise levels over 0.7m in places. The excavations have been designed to not only win clay but also create a new freshwater wetland.

As part of the project we have also undertaken opportunistic works to decommission the Swans Nest sluice with consents from EA and Natural in order to remove a failing asset.

We demobilised from the site (and moved to Snape) to allow the new mitigatory water vole habitat to establish on the site. We have some plant on site working on top-soiling, seeding and dressing the footpath during June. We will return in September to complete the remaining 2-3 weeks of the programme once new water vole habitat has established. This project has attracted a lot of good feedback for our work and has led to additional request of the IDB to undertake a new saltmarsh restoration project on behalf of the community and landowners.

New Soak Dyke including environmental Backface stripping ready to accommodate enhancement improved wall design

Total cost of the scheme is estimated to be c£310k managed by Board staff using hired in plant under direct supervision on a recharge basis.

4.2.2 Shottisham and Bawdsey Appraisals

The EA and DEP have asked the ESIDB to develop project appraisal reports (to attract available FDGIA) for these 2 frontages following the completion of the Deben estuary plan. The DEP have asked that we undertake an assessment of the options for Shottisham first. Andrew Hawes Assc. has been commissioned by the DEP to undertake a crest level survey and we have asked the EA to undertake some modest flood risk modelling work to ascertain flood extent and risk. We are establishing landownership within this flood cell and will then be meeting with landowners and community representatives later in the summer to discuss suitable options and likely funding needs.

We will undertake similar appraisals for Bawdsey Marshes later this year.

4.3 Alde & Ore Estuary Partnership (AOEP)

See update form Alde & Ore Works Committee.

4.3.1 Snape Marshes

Following on from our initial work at Snape in the autumn, ground conditions sufficiently improved and we have returned to site at the start of May to complete the flood defence repair work. The East Suffolk IDB in Partnership with the Alde Ore Estuary Partnership and Environment Agency have 500m of wall left to rebuild to an overall defence height of 2.7m. Allowing for 100mm of settlement and 100mm to install a new footpath dressing the final construction height will be 2.9m. We are strengthening the back of the bank and future-proofing the design so it can be built upon by a pending capital scheme if required.

We have already imported over 5500 tonnes of clay to site and further 300 tonnes of clay and 300 tonnes of topsoil are arriving in early June to allow works to be completed. We have been liaising with local building sites in order to get clay contributions for free.

We supported Snape Parish Council in a community funding bid to Jewsons to support further works to the wall but sadly this was not successful.

With additional wall raising to allow for settlement and the footpath dressing the total cost of the scheme is c.£164k and to date has been majority funded by EA with contributions from SCC and SCDC as well as the landowner Guy Heald.

wall prior to commencement Improved wall under construction.

4.4 C Nuclear Power Station

Nothing to report this period.

4.5 Levels Stakeholders Group

Nothing to report this Period.

4.6 Ufford Marshes – Management of River Deben overflow

The Catchment Engineer has brought this site to the attention of Holistic Approach to Water Management Deben project to resolve as a multi benefit approach to water resources, i.e. flood defence, fish passage, water quality and abstraction. It is recommended the agreed contribution from last meeting be retained and used when an acceptable way forward is agreed by all parties.

Further damage upstream has also been report by the Catchment Engineer to the EA identified by a local landowner.

Overtopping damage Back face erosion

4.7 National Grid Bramford to Twinstead Connection project

Nothing to report this period.

4.8 East Anglia ONE Offshore Wind farm project

Nothing to report this period.

4.9 Defra consultations

The government recently consulted publically on their Flood Risk Management Plans(FRMP) and River basin management plans(RBMP) which will become the highest tier of water and flood risk management planning in England and Wales later this year.

Both plans aim to take a catchment based approach to water and flood management and as a Flood Risk management Authority IDB’s have a role to play in both commenting on the plans and delivering outcomes set out within them, The Water Management Alliance have responded to both plans on behalf of the IDB’s in Norfolk and Suffolk. We have done this in consultation with the East Suffolk Catchment Partnership, Broads Authority and Estuary partnerships in order to ensure our responses cover a wide range of issues that our relevant to our role in the catchment. We have also commented on the ADA response to Defra. The responses to both consultations are attached.

5. HYDROLOGICAL REPORT

RAINFALL:

East Anglia East Month 1981-2010 Anglia 2015 averages* Actual** mm

January 53.4 55.4 February 37.2 39.5 March 44.8 25.1 April 45.3 21.8 May 44.8 51.3 June 54.3

July 46.0

August 50.1

September 55.6 October 59.0 November 58.5

December 56.8

*http://www.metoffice.gov.uk/climate/uk/averages/19712000/areal/east_anglia.html ** http://www.metoffice.gov.uk/climate/uk/2015/

The actual rainfall figures are an estimated mean for the district, are indicative only and can vary substantially from sub-catchment to sub-catchment.

6. HEALTH AND SAFETY

6.1 No incidents or near misses.

6.2 Independent H&S site inspections at Waldringfield and Snape have been undertaken by Cope Safety Management and all actions implemented mainly in relation to limiting access to the public along closed footpaths.

7. PLANNING APPLICATIONS, WATER ABSTRACTION LICENCES & LAND DRAINAGE CONSENTS

7.1 Planning Matters

7.1.1 Proposed Residential Development Falkenham Road Kirton. The location sits outside our district but flows feeds into it. Flood risk assessment for the development undertaken by MLM consulting engineers has designed runoff solutions following best practise SUD’s guidance. No impact to the Board.

7.1.2 Planning Application, reference number: DC/15/1128/OUT; Proposed 560 dwellings, community centre, care home, business units etc. at Cowpasture Farm, Gulpher Road, Felixstowe. The location sits outside our district but flows feeds into it. Flood risk assessment supporting the application has designed runoff solutions following best practise SUD’s guidance. No impact to the Board.

7.2 Water abstraction Licences

Walton Farms Limited, King’s Fleet Drainage District Felixstowe, Suffolk abstraction licence application NPS/WR/01839072 Winter fill licence between November & March, licence will be subject to a cessation condition yet to be determined. This proposal does not adversely impact the board.

7.3 Land Drainage Consents

7.3.1 Removal of the Swans Nest sluice at Waldringfield.

7.3.2 We successfully applied for FDC for Waldringfield and updated our existing FDC for works at Snape to include new environmental mitigation for springtime working.

8. COMPLAINTS

8.1 Leach’s Farm Wenhaston

EA, response still awaited.

8.2 Anchor Farms Ltd Iken

Poor drainage from Iken Pump under investigation.

9. INFORMATION FOR THE BOARD

Defra Consultations: Flood Risk Management Plans (FRMPs) and River Basin Management Plans (RBMPs)

The government have consulted publically on their Flood Risk Management Plans and River Basin Management plans which will become the highest tier of water and flood risk management planning in England and Wales later this year. Both plans aim to take a catchment based approach to water and flood management and as a Flood Risk Management Authority, IDBs have a role to play in both commenting on the plans and delivering outcomes set out within them.

The Water Management Alliance (Eastern) has responded to both plans on behalf of the IDBs in Norfolk and Suffolk. We have done this in consultation with the East Suffolk Catchment Partnership, Broads Authority and Estuary partnerships in order to ensure our responses cover a wide range of issues that are relevant to our role in the catchment. We have also commented on the ADA response to Defra. Our response to both plans focussed on a number of key issues.

We have asked for greater recognition of the role of IDBs and the WMA as a Flood Risk Management Authority and delivery body for plan outcomes. We would have welcomed greater involvement in the development of these plans. We have highlighted the need for greater integration of existing plans and strategies stating that more work is needed to make these joined up and related to local needs and actions. In addition, better links between local actions and national measures that highlight where actions are being taken by water companies, IDBs, local authorities and members of catchment partnerships. We have sought assurances that the distinction between artificial and heavily modified water bodies and more natural water bodies must be upheld and clearly stated so as not impact on conveyance and drainage activities.

In relation to delivering WFD objectives we have stated that in order to build trust with partnerships and attract funders we must be able to show that the improvements we make are having a positive effect and are transparent. We have also highlighted the need for a balance between the WFD remedies expected of the agricultural industry and those of water companies in relation to water quality improvements. In order to avoid short term, expensive solutions to managing water quality we have stated that the economic appraisal process must take sufficient account of the value of water level management and land drainage in rural areas and allow for medium and long term investment programmes.

Finally, greater emphasis is needed on the impact of non-native invasive species, the implementation of the eels regulations and the role of abstraction is not well addressed at all. The consultations are now closed and the EA will produce final plans in July/August 2015.

10. STAFF/WORKFORCE – MEETINGS - TRAINING/EDUCATION

Catchment Officer and Project Manager attended the following meetings:

30 January 2015 Sizewell C Flood Risk Assessment Meeting Working group to discuss watercourse diversions and understanding likely surface & groundwater interactions due to the substantial foundation design requirements

9 February 2015 Waldringfield Flood Defence Group evening meeting with wider community to present the WFDG and IDB project proposals and get feedback from the residents and businesses on our project and programme.

11 February 2015 Meeting with SCC Rights of Way team to discuss footpath closures and finishes to Waldringfield and Snape walls.

12 February 2015 Bramford Meadows Site meeting to discuss BAP improvement scheme with SWT & landowner

16 February 2015 EA Hollesley Pumping Station Meeting with landowner to discuss ongoing problems regarding water level control at EA asset on Twin Banks wc. Catchment Engineer contacted EA on their behalf to expedite a solution.

24 February 2015 River Basin Management Plan workshop - EA-led event to provide information and gain feedback during the public consultation of the Anglian RBMP.

26 February 2015 AOEP Smartlift flood product trial at Snape Maltings. Opportunity to look at new flood resilience products and consider local uses.

3 March 2015 SCDC Cabinet meeting to support DEP in the endorsement of the Deben Estuary Plan. The plan was formally endorsed by SCDC.

4 March 2015 EA/IDB officer liaison meeting to discuss projects and partnership working opportunities. (Waste Licencing)

10 March 2015 Deben Estuary Partnership meeting to discuss Project Appraisal Report development for Shottisham and Bawdsey flood defences.

11 March 2015 Waldringfield Flood Defence Group (WFDG) Progress Meeting to update on the project and programme.

16 March 2015 DEP Saltmarsh Group meeting to discuss projects within the estuary that require saltmarsh restoration and improvements from small scale engineering projects and beneficial use of dredgings.

18 March 2015 Coastal Authorities workshop at UEA to explore opportunities for new ways of working together around the coastal districts of Norfolk and Suffolk.

19 March 2015 EA/IDB Officer liaison meeting to discuss projects and partnership working opportunities. (PARs)

23 March 2015 Alde and Ore landowner meetings to discuss spray licensing and waste lisencing issues and opportunities for a strategic approach.

25 March 2015 Sizewell C EIA HRA Meeting Statutory Authorities Working group to discuss environmental risks associated with bridge construction, watercourse diversions and power station foundation design requirements. Consensus sort from attendees to enable EDF to undertake Environmental Impact Assessment(EIA) and Habitats Regulations Assessment(HRA)

26 March 2015 Waldringfield Flood Defence Group (WFDG) Progress Meeting to update on the project and programme.

26 March 2015 AOEP meeting to discuss the development of the AOEP and update on progress of IDB works.

27 March 2015 Meeting with Peter Waring & Pete Roberts to discuss condition of the river Alde downstream of Blackhall Village leading to increased flooding of local highway during events. It was felt the lack of river maintenance was the cause. EA to asset survey section of river with a view to identifying the costs of doing remedial works. EA position was it was likely local funding would need to be found as this type of work was no longer the core business of EA. Appraisal underway

30 March 2015 Meeting with Snape Parish Council lead to support funding bid for community flood defence works.

2 April 2015 SCDC and IDB meeting to develop funding bid for Defra Small Scheme Pathfinder (£83k to support rural flood risk management projects). Awaiting outcome post-election.

7 April 2015 Meeting with representative of East Suffolk Catchment Partnership to consider our responses to the River Basin Management Consultation.

10 April 2015 Deadline for the EA’s River Basin Management Plan consultation. WMA submitted a response on behalf of the IDB’s in Norfolk and Suffolk.

15 April 2015 Attendance at the Suffolk Greenest County Awards as Waldringfield Flood Defence Group won the Adaptation to Climate Change category.

16 April 2015 Waldringfield Flood Defence Group (WFDG) Progress Meeting to update on the project and programme.

22 April 2015 Staff & Best Practice Meeting King Lynn Attended and contributed to works portfolio

27 April 2015 DEP Steering Group meeting to discuss the launch of the DEP plan and the next steps to delivering the outcomes.

DEP Saltmarsh Group meeting to update on progress of projects around the estuary. We updated on the Waldringfield project following our support in 2 funding bids for monies for WFDG from the AONB Unit and NE.

30 April 2015 Waldringfield Flood Defence Group (WFDG) Progress Meeting to update on the project and programme and follow up meeting with Crown Estates to discuss flood defence works to the seaward side of the wall and saltmarsh restoration works.

11 May 2015 SCC footpath trial site visit at Creek to view the footpath treatments to two spillways by Miles Waterscapes and Andrew Hawes associates.

13 May 2015 Deben Internal Drainage Board Committee Meeting Alde and Ore Internal drainage Board Committee Meeting

18 May 2015 Meeting with landowner, EA, DEP and Andrew Hawes Assc. To discuss the future management and maintenance of Kirton flood defence, Deben.

1 June 2015 EA/IDB meeting to discuss the de-maining of water courses (including the Bolgney) and pilots for partnership working with Norfolk County Council.

2 June 2015 WMA/SCDC meeting to discuss partnership working opportunities for the future

4 June 2015 DEP Steering Group Meeting to finalise the launch of the DEP plan and the next steps to delivering the outcomes. Updates on partner actions.

4 June 2015 Waldringfield Flood Defence Group Meeting to discuss progress going forward at Waldringfield

East Suffolk IDB Environmental Report June 2015

The following information pertains to environmental work carried out for the East Suffolk IDB involving the Technical and Environmental Officer (TEO), 01 January 2015 – 31 May 2015

1. Information for the Board

New Water Vole Class Licence System - Update In an email to ADA's Chief Executive, Natural England's Rob Cathcart, Senior Specialist Freshwater and Wetlands, Biodiversity Delivery stated "Natural England has now considered the legal opinion commissioned from Freeths regarding displacement of water voles. Briefly, it remains Natural England's opinion that the cutting of vegetation to bare earth with the specific intention of making the area inhospitable to water voles, in the expectation that they will leave their burrows as a result, should be licensed on the grounds of disturbance to the water voles while in their burrows. We believe that the fact that water voles leave their burrows indicates that they have been disturbed".

Natural England also states "Of course, Natural England cannot compel anyone to apply for a licence, Class or Individual. It will be up to individual IDBs to decide whether or not they wish to register or apply for a licence. Ultimately it would be for a court to decide whether or not an offence had been committed". This reaffirms our previous discussion that it is for the individual Boards to determine if they want to work within the licence and will allow freedom for IDBs to work within published guidance and/or the advice of their own advisors if they prefer or negotiate their own individual licenses.

ADA's Technical and Environment Committee met on the 13th May to decide on the most appropriate way to:

• Scrutinise the clauses within the draft license. • Provide the justification for undertaking displacement in the autumn.

2. Statutory Duties towards Conservation

2.1 Prework Checks and Site Visits The following is a list of site visits and pre-works checks undertaken by the TEO:

12 March 2015 A visit was made to Bramford Meadows to determine the best practice for tree removal and ditch maintenance at the site. The site was looked at by Alan Goose, Giles Bloomfield, Karen Thomas and a representative from .

3. Meetings and Training attended

12 January 2015 Meeting was held at Kettlewell House with IDB officers and officers from the Environment Agency to discuss the review of the Anglian River Basin Management Plan and to discuss any amendments to the classification of any of the Heavily Modified Waterbodies within the WMA catchment area. Karen Thomas has subsequently commented on this document on the Board’s behalf.

20 January 2015 I met with Matthew Ellison at Kettlewell House to discuss the importance of ensuring appropriate calibration and record keeping of the new telemetry system.

23 March 2015 Meeting with various landowners within the Alde and Ore catchment area with Karen Thomas to discuss the opportunity for clay to be stockpiled under the waste exemption regulations and clay rich areas of land to be determined and mapped. This approach has been undertaken to make ready the Board for future Tidal Surge events, such as the one which caused excessive damage to sea defences in December 2013.

A herbicide spraying licence of watercourses was also discussed, with a view to gaining a spraying licence for a suite of weed chocked dykes within the catchment area.

22 April 2015 A Staff meeting and a Best practice meeting was held at Kettlewell House

27 April 2015 An internal audit was carried out on the current ISO 14001 quality management system.

06 April 2015 External Audit of ISO 9001 and 14001 quality management systems carried out throughout the Boards of the WMA. The external audit was carried out by QMS and the Data Manager and TEA were in attendance. The WMA passed the audit on both ISO 9001 and ISO 14001 quality management systems.

4. Non - Compliance Nothing to report in this period.

5. Complaints Nothing for consideration in this period.

6. Assents Granted and/or Applied for Nothing to be reported in this period.

7. For Consideration by the Board Nothing for consideration in this period. East Suffolk IDB Schedule of Paid Accounts

Payment Date From : 01/01/2015 Payment Date To : 31/03/2015 Amount Paid -688.20 This Period Account ID Name Details -50.00 AB0002 Abrehart Ecology Environmental Survey 688.20 -15,174.67 AD0001 ADA Lincolnshire Branch J Venables retirement donation 50.00 -1,778.40 AN0001 Anglia Farmers Ltd Electricity 15,174.67 -900.00 BR0004 Broads (2006) IDB Labour hire 1,778.40 -5,821.71 CO0002 Cope Safety Management Ltd CDM Co-ordinator 900.00 -16,884.00 GO0001 Mr G Goymer Labour 5,821.71 -7,110.00 GO0003 B J Goose Plant/labour hire 16,884.00 -7,973.07 HA0003 Hawes Associates Flood cell engineering designs 7,110.00 -28,529.74 HM0001 HMRC VAT 7,973.07 -2,323.20 HU0001 D C Hunt Engineers Ltd Pump service/repairs 28,529.74 -19,200.00 JK0001 J.K.H. Drainage Units Ltd Headwall 2,323.20 -1,982.35 MI0002 Miles Water Engineering Ltd Orford Riverbank works 19,200.00 -4,000.00 MO0001 Mole Trading Ltd Gas oil 1,982.35 -50.00 NE0001 Mr Richard Newman Engineering services 4,000.00 -9,632.76 OL0001 Mr N J Oliver Tree Management 50.00 -33.60 TH0002 The Landscape Partnership Ltd Fees and expenses 9,632.76 -30,878.08 WA0011 Water Management Alliance Ferry charges A Goose 33.60 -5,000.00 WH0001 Whitnell Contracts Ltd Contributiion towards repairs 30,878.08 WI0001 Mr T Wilkinson Contribution towards repairs 5,000.00

£ 158,009.78 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

To become the delivery LLFA and/or Taking an Minutes of 7 No KPIs exist Partnership Develop KPIs Chief Executive partner of choice for the EA use active role in decisions taken for IDB Minutes and for Board by ongoing Lead Local Flood contractors to County FRM through the Local Industry EA/IDB liaison working with Authority (LLFA) and carry out the Partnership Flood Risk against which Minutes not ADA and Environment Agency work in areas Management to benchmark made DEFRA so that (EA) within the Board’s outside the Build trust and Partnership and performance available to Board can hydraulic sub catchment Internal understanding the Regional Board demonstrate Drainage with LLFA, EA Flood Defence value for District (IDD) and DEFRA Committee money and and on Main professionalism Rivers/Tidal Back office Regular officer to LLFA and Defences both functions are liaison meetings EA in and outside spread across with EA the IDD the WMA Take on such Member work wherever DEFRA Boards to possible to introduce new reduce costs, demonstrate legislation/ strengthen professionalism regulation, organisation and value for which prevents and increase money IDBs from influence taking on extra Monitor work (Public Member of Performance Bodies Act) ADA and periodically review LLFA and EA Availability of Implement PSCA Governance take over the Public Sector where possible Arrangements functions of the Cooperation IDB Agreement Provide (PSCA) Members with web link to Minutes of LLFA and EA RFCC mtgs

Updated 19 January 2015 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

Develop linkages with local media

Unable to take Arrangement WMA Consortium 6 Explore new Chief Executive on the extra with WMA Agreement funding ongoing work due to Member approved by the sources locally lack of Boards for Board and resources support periodically Review Rating reviewed by and Electoral Introduction of Consortium Sub Districts new Management management Committee structure (CMC)

Tidal surge incident Dec 2013 successfully managed

To reduce the flood risk Reduction in, Budget is Reviewed and 8 Asset Chief Executive to people, property, or insufficient prepared approved by Management ongoing public infrastructure and finance, grant based on need Board and Works Plan and profile the natural environment and income (prioritised) Committees future funding by providing and requirements, maintaining technically, EA may cease Income and Financial Report (Capital environmentally and to pay highland Expenditure is to each Board Finance and economically sustainable water regularly meeting Reserves flood defences within the contributions to monitored Policy). Internal Drainage District IDBs Capital Financing Feed this info (IDD) and Reserves into the EA Policy from Mid-Term January 2012 Capital

Updated 19 January 2015 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

Programme

Explore alternative funding avenues if highland water contributions terminated

Environment IDB and Board and Works 8 No Develop Chief Executive Agency (EA) is individual Committee Investment Investment ongoing no longer Board Reports with Plan for Plan with key willing or able Members are input from reinstating stakeholders in to carry out consulted on Councils primary sea each flood work on sea outcomes, walls, should compartment defences that following Liaison with Alde the EA walk protects the publication of & Ore Estuary away, Internal Estuary Partnership and following Drainage Strategies Deben Estuary publication of District, or Partnership Estuary continues to Strategies maintain these but to a reduced standard

Possible Assessment 8 Work with EA Catchment Officer/ prohibitive cost and to assess and Chief Executive of works on prioritisation of prioritise sites Board’s sites Apply for grant infrastructure aid by 2015 arising from

Updated 19 January 2015 EAST SUFFOLK INTERNAL DRAINAGE BOARD RISK REGISTER

RESPONSIBLE OFFICER/ STRATEGIC KEY ASSURANCES RISK GAPS IN GAPS IN RISKS ACTION PLAN MEMBER & OBJECTIVES CONTROLS ON CONTROLS SCORE CONTROL ASSURANCE IMPLEMENTATION DATE

implementation of Eel Regs 2009

EA is no longer Informal Board and Works 6 Need to Need to Formally record Chief Executive/ willing or able contact with Committee formally formally the works Engineer to carry out EA Ops Team Reports identify and record the requested and ongoing work on Main advise EA of works whether or not Rivers, which IDB is EA Catchment works requested and the EA has then limits the consulted on Flood required, and, whether or not authorised Board’s ability preparation/rev Management develop a the EA has such works to fulfil its iew of CFMPs Plans protocol for authorised statutory carrying out such works function Annual IDB/EA Minutes of the work/ liaison meeting meetings recharging EA accordingly Potential to implement the PSCA developed by ADA/EA to facilitate partnership working with other Risk Mgmt Authorities

Updated 19 January 2015 Risk Assessment Matrix (From the Risk Management Strategy and Policy as approved 28 January 2011)

Impact Considerable Must manage and Extensive High management monitor risks (8) management required (6) required (9) Risks may be worth Management effort Management effort Medium accepting with worthwhile (5) required (7) monitoring (3)

Accept, but monitor, Manage and monitor Low Accept risks (1) risks (2) risks (4)

Low Medium High Likelihood of Occurrence

The high, medium and low categories for impact and likelihood are defined as follows:

IMPACT

• High – will have a catastrophic effect on the operation/service delivery. May result in major financial loss (over £100,000) and/or major service disruption (+5 days) or impact on the public. Death of an individual or several people. Complete failure of project or extreme delay (over 2 months). Many individual personal details compromised/revealed. Adverse publicity in national press.

• Medium – will have a noticeable effect on the operation/service delivery. May result in significant financial loss (over £25,000). Will cause a degree of disruption (2 – 5 days) or impact on the public. Severe injury to an individual or several people. Adverse effect on project/significant slippage. Some individual personal details compromised/revealed. Adverse publicity in local press.

• Low – where the consequences will not be severe and any associated losses and or financial implications will be low (up to £10,000). Negligible effect on service delivery (1 day). Minor injury or discomfort to an individual or several people. Isolated individual personal detail compromised/revealed. NB A number of low incidents may have a significant cumulative effect and require attention.

LIKELIHOOD

• High - very likely to happen

• Medium - likely to happen infrequently

• Low - unlikely to happen.

East Suffolk IDB Meeting 12 June 2015

Distributed to:

Members Barker Cllr R J Block Mrs C Cooke P N R Fellowes Mrs M Foskett J Garrod N Greenwell Sir E (Chairman) Hall A R Ladd M Loyd C A Mann C J Mann R W Marson Mrs J Patience K Paul M A Pipe R J (Vice-Chairman) Rowlands A J Wright S J

Officers Bloomfield G Camamile P J Thomas Miss K