KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach, O ahu’
Public Informational Meeting Agenda 6:30 pm Opening Remarks 7 pm Presentation 7:30 pm Questions and Answers 8 pm Closing KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach, O ahu’ Project Area
north
Planned Kapaeloa Road Residences
Kaal L E F T O V E R S aea Rd .
C H U N ‘ S d. R ey Ashl u ak d. h R o a P o PROJECT AREAL L A N I A K E A
Hwy. d. R loa ‘ i a p . d a R P Kamehameha l u a Kawailoa Rd. H P U A ‘ E N A ane Planned C Papa ’ iloa Road Residences
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H A L E ‘ I W A KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach, O ahu’ Purpose and Need
Purpose and Need The purpose and need of a project is developed first and identifies what the developing agency, the Department of Transportation in this case, and the project stake- holders want the project to do once it is complete. Public input from stakeholders “but now the traffic jam will therefore shape at Lani’s is even worse” the purpose and need moving --Charles Memminger forward. The following initial project purposes have been identified by the Department of Transportation and provide a starting point for discussion: “as for the traffic problem *Improve safety and accessibility (for pedestrians accessing ...officials should...act beach, bicyclists, and motorists) accordingly” *Improve roadway reliability --Susan Scott *Address beach erosion The Role of Regional Plans *Allow for continued shoreline North Shore Sustainable Before a transportation project access. Communities Plan begins to be developed, it starts as The recently updated City and a concept within long range and County of Honolulu North Shore regional plans. Transportation Sustainable Communities Plan projects are developed in response (2009) recognizes the traffic con- to an identified need within the gestion that North Shore residents community. Traditionally, these experience on weekend days and needs or community concerns during the week due to high surf are brought up during regional conditions. The plan identifies planning discussion, such as Community concerns to include: development of the Oahu Regional * Address bottlenecks that impact Transportation Plan, or the North emergency vehicle response time Shore Sustainable Communities Plan. These plans are then used to *Desire to promote alternative guide decision-makers towards modes of transportation and prioritizing and developing projects minimizing the number of cars that fulfill community visions and on the roadway address concerns---the project’s *Need for roadway improvements purpose and need. that correct safety deficiencies
’ KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach,’ O ahu
The Project Delivery Process Advanced Plan Planning & Environmental Review & Preliminary Design Final Design Construction
5 - 15 Years 1.5 - 3 Years 1 - 2 Years 1 - 2 Years ’ Task Force Agency Pre- Prepare O ahu Regional Project Environmental Plans Phase 1 Transportation Plan Information Meetings Assessment Assessment (EA) Meeting #1 #1-3 Consulation Technical Studies Project Scoping North Shore Sustainable Communities Plan Specifications Phase 2, if any
Publish Task Force Public Task Force Draft EA Meetings InformationMeetings #6&7 Meeting #2 #4 & 5 Bike Plan Hawai i Alternative Identification and Assessment, Identify Preferred Alternative, Develop Mitigation Measures
Final EA and Finding of No Significant Public Impact (FONSI) Information Task Force Meeting #3 Meeting # 8 Incorporate comments and refine or project, including mitigation measures Environmental Impact Statement if Required
KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach,’ O ahu
Get Involved! Project Website Public Meetings Project Task Force
A website has been developed to notify the public of upcoming Three public meetings would be held throughout the planning A Task Force will be established to identify community context, events, milestones, and source for project information process including this one. develop alternatives, and screen alternatives for consideration throughout the planning process. The community at large will be invited to these meetings. These during the EA process, among other things. Project overview meetings will be used to collect community input and comments For more information on the Task Force, please see the Project Project event announcements throughout the project delivery process. Task Force board. Listing of Task Force members The last meting will occur during the 30-day public comment A library of project-related items such as meeting materials and period following the announcement of the Draft EA in the minutes. Environmental Notice. For more project information, contact Documents are available for download. Darell Young, phone: 808-587-1835, An interactive feature where you can submit comments and email: darell.young@hawaii.gov, questions and apply for the Task Force where you can a) join project mailing list or by mail: 869 Punchbowl St, Honolulu, HI 96813. b) submit a question or comment c) apply for the task force Please visit our website at: www.LaniakeaRealignment.com
KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach,’ O ahu
Project Task Force
Task Force Role Task Force Make-Up
The Task Force will play an Target: 20-30 members important role in the process: HDOT Several categories of interests – Provide a community Administrator Accepting volunteers for perspective on key issues Project Manager Community consideration – Sounding board for project Civil Engineer Local Government Members must sign the deliverables Structural Engineer Community Advocates charter and commit to – Help to achieve community Traffic Engineer Property Owners/Residents roughly 2-year involvement consensus Landscape Architect Elected Officials/Representatives It will get frustrating, it won’t
O ahu District be easy, and you’ll have to ’ Community Organizations Topics the task force could Maintenance Engineer PROJECT Native Hawaiian Organizations play fair address: TASK Disadvantaged Groups FORCE Environmental Groups – Project goals Agriculture – Project alternatives HDOT Visitor Industry – Screening of alternatives Multi- – Preferred Alternative disciplinary – Construction phasing Technical Consultant – Mitigation measures Team Multi- disciplinary Team
KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach,’ O ahu
Project Task Force Meeting Timeline
Public Prepare Information Task ForceTask Force Task Force Task Force Technical Task Force Task Force Meeting SelectionMeeting #1 Meeting #2 Meeting #3 Meeting #4 Meeting #5 #1 Reports
Sign Charter Finalize Purpose & Need Identify Preliminary Archaeology Review Technical Additional discussion Alternatives reports on Short List Community Values Identify Alternatives Biology Screen Preliminary Identify Reasonable of Alternatives Solicit Task Questions that need Develop Methodology Culture Force to be answered for Screening Alternatives Alternatives Alternatives (shortlist) Prepare for Public Meeting membership Develop Project Civil Technical etc. Civil Technical Scoping for Purpose/Objective Presentation Presentation Purpose & Need, Alternatives, Resources
Project Prepare & Public Incorporate Prepare & Information Task Force Task Force Publish Information Agency & Task Force Publish Final Meeting Meeting #6 Meeting #7 Meeting Public Meeting #8 EA/FONSI #2 Draft EA #3 Comments or Review Public & Select Recommended Technical Review Comments Agency Comments Preferred Alternative Studies and Revisions to EA Present Screen for Preparation for Discuss Short Collect Prep for EIS if Scoping results Preferred Alternative Public Meeting List of Comments FEA/FONSI (Purpose & Develop Mitigation Alternatives Required Need, etc.) Measures Document Present Preferred Alternatives Alternative Analysis KAMEHAMEHA HIGHWAY REALIGNMENT Vicinity of Laniakea Beach, O ahu’ Comments & Questions
If you have comments and/or questions about the project, or you would like to be considered for the Task Force:
* Complete Comment Forms * Complete Task Force Application Form * Submit by: * Dropping it in the Comment Box * Mailing it in
Or visit the project website: www.LaniakeaRealignment.com Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu
WlWelcome and Alo ha
Kamehameha Highway Realignment, Vic in ity of LiLaniākea BhBeach O‘ah u
Department of Transportation Highways Division
May 25, 2011 1 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Presentation Agenda
• Project Overview • Plann ing Process • Project Alternatives • Task Force Information • Comment Period
May 25, 2011 2 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu O‘ahu Regional Transportation Plan
The Plan identifies “Kamehameha Highway, Safety Improvements, Hale‘iwa to Kahaluu”
The Plan is available for download at http://www.oahumpo.org/ortp_docs/2035_ORTP_FINAL_5‐11.pdf
May 25, 2011 3 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Sustainable Communities Plan
• Retain Kamehameha Highway as a two‐lane, rural highway. • Provide improvements to promote ped and bike safety and traffic efficiency. • Address bottlenecks that impact emergency vehicle response time • PidProvide scenic llkook‐outs. The Plan is available for download at http://honoluludpp.org/Planning/DevSust_NorthShore.asp
May 25, 2011 4 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Bike Plan Hawai‘i
The Bike Plan identifies both: • A Bike Path; and • A Signe d Share d Roadway in the project area.
The Plan is available for download at http://hawaii.gov/dot/highways/Bike/bikeplan/
May 25, 2011 5 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Beach Park Projects
These documents are available for download at http://oeqc.doh.hawaii.gov/Shared%20Documents/EA_and_EIS_Online_Library/Oahu/2000s/2005‐12‐23‐OA‐FEA‐KAWAILOA‐BEACH‐PARK.pdf and http://oeqc.doh.hawaii.gov/Shared%20Documents/EA_and_EIS_Online_Library/Oahu/2000s/2005‐01‐23‐OA‐FEA‐LANIAKEA‐BEACH‐SUPPORT‐PARK.pdf
May 25, 2011 6 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Planning Process
May 25, 2011 7 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu What is “Scoping”
The purpose of scoping is to collect input on the project from stakeholders, including: • Wants and needs, which will ultimately shape the "purpose and need" of the project.
May 25, 2011 8 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu What is “Scoping”
• Information regarding potential project constraints, such as important envilironmental resources in the project area, or potential project impacts. Photo: Archaeological Inventory Survey, Chun’s Reef Support Park/Kawailoa Beach Park Addition, Kawailoa Ahupua‘a, Waialua District, O‘ahu Island. July 2005.
May 25, 2011 9 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu What is “Scoping”
• Input related to possible project alternatives
May 25, 2011 10 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Purpose and Need
The purpose and need of a project is developed early in the planning process and identifies what the project stakeholders want the project to do once it is complete.
May 25, 2011 11 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Purpose and Need
Possible components include: • Improve safety and accessibility (for pedtidestrians accessing beach, bicyclists, and motorists) • Improve roadway reliability.
May 25, 2011 12 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Purpose and Need
• Address beach/road erosion.
May 25, 2011 13 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Alternatives
• We are interested in your input regarding potential alternatives. • Realignment is but one possible alternative. • A “No Build” alternative will be included in the Environmental Assessment as a reference. • Transportation System Management, a Federal requirement, will also be included in the Environmental Assessment.
May 25, 2011 14 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu How to Submit a Comment
May 25, 2011 15 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Task Force Application
• If you are interested in serving on the Task Force please complete an Application by June 30, 2011. • Please also review the Task Force Charter and be sure you can commit to the entire process.
May 25, 2011 16 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Future Public Meetings
There will be two more public meetings: • One during the alternatives assessment phase. • Another during the DftDraft EEinvironmen tltal Assessment review period.
May 25, 2011 17 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Other Ways to Stay Involved
• Website – www.LaniakeaRealignment.com • Task Force • Contact Project Manager
Darell Young, Project Manager Hawai‘i Department of Transportation 869 Punchbowl Street, Room 301 Honolulu, HI 96813 [email protected] Phone: (808) 587‐1835
May 25, 2011 18 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu
Comments
Department of Transportation Highways Division
May 25, 2011 19 Kamehameha Highway Realignment Vicinity of Laniākea Beach, O‘ahu Mahalo
Darell Young, Project Manager Hawai‘ i Department of Transportation 869 Punchbowl Street, Room 301 Honolulu, HI 96813 [email protected] Phone: (808) 587‐1835 Fax: (808) 587‐1787
May 25, 2011 20 COMMENT FORM Kamehameha Highway Realignment, Vicinity of Laniākea Beach The State of Hawai‘i Department of Transportation, Highways Division, and Federal Highway Administration encourage all interested individuals and organizations to comment on the project. To comment on the project you can (a) complete this form tonight and deposit it in the Comment Box or give it to one of the members of the project team, (b) take this form home, complete it, and then fold it, staple it, affix proper postage, and mail it to us, or (c) submitted comments on-line using the comment tool at www.LaniakeaRealignment.com. For more information on the project, please contact Darell Young at the State of Hawai‘i Department of Transportation by phone at (808) 587-1835, or by e-mail at [email protected].
Name: Address: Phone: E-mail:
Comments:
(use additional sheets if appropriate)
Fold Here
Return Address: Place Postage Here
State of Hawai‘i Department of Transportation Attn: Kamehameha Highway Realignment, Vicinity of Laniākea Beach 869 Punchbowl Street, Room 301 Honolulu, HI 96813
STAPLE HERE
KAMEHAMEHA HIGHWAY REALIGNMENT, VICINITY OF LANIAKEA BEACH
APPLICATION FOR PROJECT TASK FORCE MEMBERSHIP
Thank you for interest in becoming a member of the Project Task Force! Please read all the information provided here and then complete the application before June 30, 2011, if you are interested in being a Task Force member. Completing an application does not make you a member of the Task Force; members will be selected by the State of Hawai‘i Department of Transportation after reviewing all applications.
Task Force Purpose: A project Task Force will be formed to advise, inform, and work with the State Department of Transportation planning team during project development, including the environmental review or Environmental Assessment (EA) process.
Topics the Task Force could address include: • Project purpose and need (what is important to and needed by the community) • Highway and community context (what makes the area special) • Development and screening of alternatives (what could be built) • Develop mitigation measures (ways to lessen project impacts)
Task Force Composition: The Task Force will have a wide range of members in order to represent the range of community interests. It is envisioned that membership will include individuals representing the following groups, among others: • Government agencies • Environmental groups • Business owners • Community organizations • Native Hawaiian Organizations • Agriculture • Elected officials • Visitor industry • Land owners/residents • Unions • Disadvantaged groups • Multimodal users (ped/bikes)
Commitment: Task force members must sign a charter and commit to a roughly 2-year/8-meeting involvement. Application: If you are interested, please complete an application on line at www.LaniakeaRealignment.com or complete the form and email or mail to the following by June 30, 2011. Darell Young, Project Manager Hawaii Department of Transportation Highways Planning Branch, Advanced Planning Section 869 Punchbowl Street, Rm. 301 Honolulu, HI 96813 [email protected] (808) 587-1835 Fax: (808) 587-1787
Name:
Mailing Address:
Mailing City Mailing State and Zip:
Home Address (if different):
Home City Home State and Zip:
Phone No.: Fax No.:
Email: Community Organizations You are a Member of:
Q1. Why do you want to be a member of the project Task Force? Answer:
Q2. In which neighborhood(s) do you live and/or work? Answer:
Q3. Please describe your interest in the project? Answer:
Q4. Why do you feel you are qualified to be a member of the Task Force? Answer:
Q5. Do you have any prior experience on a Task Force? Answer: Yes No If so, was the Task Force successful? Yes No Why or why not?
What techniques would you use to obtain input from the interest group you would represent prior to each Q6. Task Force meeting? Answer:
What techniques would you use to take information back to the interest group you would represent after Q7. each Task Force meeting? Answer:
Q8. How would you handle a situation where you seriously disagree with another Task Force member? Answer:
Q9. How would you put the interests of the community before your own? Answer:
Q10. Can you commit to attending meetings for the duration of a 2 year process? Answer:
Q11. If you had to miss a meeting, who would you send as an alternate? Answer:
Would you be willing to disclose any personal interests relative to the project to your fellow Task Force Q12. members? Answer:
Q13. Would you prefer to receive project information by email or hard copy (US mail)? Answer:
Q14 Have you read the proposed Task Force Charter? Would you be willing to sign the Charter? Answer:
Q15. Anything else we should know about you? Answer:
Q16. Please provide two references (people, not related to you, whom you have known for at least one year). Ref #1: Name: Phone: Ref #2: Name: Phone: If you are not selected for the Task Force, would you like to be a “Friend” of the Task Force? As a “Friend”, you would receive email and direct mail notifications of Task Force meetings which will be open to the public. We would also advise you of who on the Task Force is expected to represent your Q17. interest group. Answer:
KAMEHAMEHA HIGHWAY REALIGNMENT, VICINITY OF LANIAKEA BEACH
DRAFT PROJECT TASK FORCE CHARTER
May 18, 2011
Vision
We are working together to ultimately improve and realign Kamehameha Highway in the vicinity of Laniakea Beach for the betterment of all users. Together we will advise the State of Hawai‘i Department of Transportation, Highways Division (HDOT) in selecting the wisest course of action. The preferred project alternative will arise by addressing various community goals, issues, and concerns; and finding the appropriate balance among competing interests.
Task Force Goals
The overall goal of the Task Force is to facilitate project delivery by acting as an advisory committee to the HDOT. To achieve this goal, the Task Force will: • Work towards consensus among Task Force members on the desired project goals, alternatives, mitigation measures, and other issues that arise. • Advise HDOT about key aspects of the project, provide a community perspective on key considerations and decisions, and be a sounding board for project deliverables. • Facilitate community consensus, and perhaps later, assist in lobbying for project design and construction funding.
Project Outcome
This Task Force will be considered a success if it: • Establishes clear, consensus-based recommendations on the best alternatives to include in the Draft Environmental Assessment (EA) including identifying a preferred alternative to identify in the Final EA, facilitating swift development of environmental documentation and preliminary design work. • Makes recommendations that: - Fit into the context of the communities involved and recognize and respect the unique transportation and other needs in the area. - Are politically acceptable, environmentally and technically sound, and responsive to the vision above. • Assists in engaging and meaningfully involving the larger public in evaluating the proposed project alternatives and in reviewing and commenting on the project EA. • Helps to minimized task durations in order to effectively use of limited project funding.
Kamehameha Highway Realignment, Laniakea Page 1
Terms of Membership
All Task Force members must agree to volunteer until the completion of the process (roughly 8 meetings over 2 years). A member's position on the Task Force may be declared vacant if the member: • Resigns from the Task Force (this should be in writing and forwarded to the HDOT); • Fails to attend more than two meetings without prior notice; or • Performs ongoing and substantial breaches of the Task Force charter in the opinion of the HDOT or majority of Task Force members. In a case where a member’s position is declared vacant, the HDOT may appoint an alternative representative from the same interest group to fill the position.
Task Force Operating Guidelines
Ground Rules Task Force members will be accountable to each other by performing all tasks accurately and on time, realizing that team members will be depending on each team member’s performance in order to make the project successful. Task Force members agree to: • Maintain a focus on solutions that benefit the entire community; • Share information openly, promptly, and respectfully; • Not use confidential information, gained by virtue of membership, for the purposes of private benefit for himself/herself or any other person; • Be patient when information may not be readily available; • Articulate concerns as early as possible; • Remain flexible and open-minded, and actively participate in meetings; and • Respect each other’s time and commitment.
Roles and Responsibilities HDOT and the consultant team agree to: • Provide Task Force members the opportunity to collaborate with other agencies and groups on making recommendations for the project; • Keep Task Force partners informed of progress; • Provide documentation to support recommendations;
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• Provide technical expertise; • Brief local decision-makers and produce briefing materials and reports; • Provide early notification of Task Force meetings and provide 10 working days to review and comment on technical reports and other documents; • Conduct public meetings necessary to inform and engage the larger community; • Manage logistics for meetings; and • Explain the reasons when deviations are taken from Task Force recommendations. Task Force members agree to: • Volunteer until the completion of the process (roughly 2 years); • Review materials provided in advance of Task Force meetings; • Comment on materials promptly when requested; • Complete all necessary assignments prior to each meeting; • Relay information to their constituents after each meeting; • Identify the appropriate channels and frequency for communicating with their organizations and key decision-makers (e.g., elected officials, advisory committees, non- profit organizations, etc.); • Provide specific local expertise, including identifying emerging local issues; and • Help coordinate and participate in briefings with local decision-makers.
Communication • Task Force members will be informed of meetings through email and/or direct mail at least two weeks prior to the meeting. • Meetings dates and time will also be posted on the project website. • Meetings will be held in the evening, generally starting on or after 6pm and ending on or before 9pm. • Meetings will be held during the work week, typically Monday through Thursday evening. • Meetings will be held on the North Shore.
Between meetings • E-mail: HDOT should be copied on all correspondence, and if HDOT chooses to open a dialogue via email, all Task Force members will be copied. • HDOT and the consultant team will use a log to track issues as they arise.
During meetings • Meetings will be open to all;
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• Informed alternates are acceptable and encouraged if the Task Force member cannot attend; • All cell phones will be turned off during meetings; • After all meeting agenda items have been addressed, time will be provided for non- members in attendance to voice their opinions; • Extension of time (beyond 9pm), in 15 minute periods, will require the consent of the majority of members attending that meeting; and • Meetings will end with a clear understanding of expectations and assignments.
Meeting Record A record will be kept of meeting attendees, key issues raised, and actions recommended or agreed upon. Comments from individual members will generally not be attributed, and a verbatim record of the meeting will not be prepared. The previous meeting record and a meeting agenda will be forwarded to members of the Task Force at least one week before the meeting. Any changes to the record of the past meetings shall be in writing and forwarded to the HDOT prior to the next meeting.
Decision-Making HDOT is open to allowing the Task Force to have some decision-making ability. For areas where the Task Force is provided decision-making authority, members will strive to reach agreement by consensus at a level that indicates that all partners are willing to “live with” the proposed action. Partners will strive to work expeditiously and try to avoid revisiting decisions once made. If agreement cannot be reached on a particular issue, HDOT will retain final decision-making authority. A decision will be considered reached by the Task Force when the majority of the Task Force members present at a meeting indicate their approval of a specific statement by a show of hands.
Conflict Resolution When an issue arises that cannot be easily resolved, Task Force members agree to: • Remember that controversial projects are unlikely to receive funding; so the intent of all parties is to resolve issues so project can be funded. • Determine if the issue should be resolved within or outside the Task Force, and participate however is appropriate. • Ensure the appropriate decision-makers are at the table to resolve the issue.
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